Registered Charity1513391) Report of the Trustees and Financial Statements For The Year Ended 31 May 2024 for Retford Little Theatre KETTLEWELL Co Chartered Certified Accountants Contents Charlty Informatlon Report of Trustees and Executlve Commlttee 24 Independent Examlners report Statement of financlal actfvltles Balance sheet Notes to the flnanclal statements Charity Inforniation tharity Number 513391 Trustees J Young Dcox V Evans Executlve Commlttee D Stamp C McGSnty J Young Dcox S Walker S 8almer S Eyre M Goldstone G Satchell E Coulclough L Hawkins K Duffy D Broadhead - Chalrperson - Vice Chairperson - Co opted - Co opted - Co opted Address of the Charlty Wharf Road Retford Nottinghamshlre DN22 6EN Solldtovs Jones & Co 5 Churchgate Retford Nottinghamshire DN22 6PB Bankers Wirgin Money 26 West8ate manSf￿ld Nottinghamshire NG18 IHS Independent Examlner Adam Kettiewell FCCA Kettlewell&Co Limited Chartered CertIf￿d Accountants Retford Enterprlse Centre Randall Way Retford Nottinghamshire DN22 7GR Retford Little Theatre Report of the Trustees and Executlve Commlttee For the year ended 31 May 2024 nlsatlon and O erati The theatre is operated by the executive committee who meet regularly to carry on any relevant business. Day to day management is dealt with by the trustees who are the main officers of the th&th. Theatre productions are proposed by the executive committee and are organlsed Indlvldually under the control irf a producer. The executive committee have orried out relevant risk assessments and reviews and consider that their systems and policies are adequate to mitigate any known rtsks to the charity, its workers and the general public who are visiting the theatre. Ob'ective5 and Actiwties The objective5 for which the Retford Little Theatre was fomied we￿:_ To foster all foffl￿ of dramatic art wlth spectal reference to live perfonning To produce sultable original theatre work for live perf0m￿Tr To carry on and promote such other objertives as may be deemed by law to be charitable or educatlonal and within the re8ulations of the theatre. The executive committee of the theatre have carried out these activities within the resources available to them so as to enable them to meet the theatre's objectives. It is the policy of the tru5tee5 to retain suffiaent reserves to provide athities for at least the future year. Surplus funds are invested in short-term investments. Contributions b Volunteers The executive comrnittee are grateful to all the volunteers who contribute to the success of the theatre artlvltles and to the theatre members and general public who support it at all perfomiances. Achlevements and P nnan The theatre has undertaken a number of produttions thts year, all of whith were a success with the attendlng publlc. The theatre Is not a profit maklng organisation and hès no other purpose than to fulfil its objectives and provide funds to continue to maintain and repair Its assets, all of which are e55ential to the productlon of its plays. Retfoyd Llttle Theatre Trustees Report For the year ended 31 May 2024 The net assets of the theatre at 31 May 2024 were £117,396 (£120,119 at 31 May 20231 calculated as follows: 2024 2023 Flxed assets Current assets Cash and bank balances Other current assets 22,097 23,314 90,759 92,297 5.900 97,099 98,197 Current Ilabllltles (1,8001 11,4821 Net Assets 117,396 120,029 More detalled Informatlon Is avallable Sn the statutory flnanclal ststements. seni The surplus cash of the theatre is held on short-term or Immedlate access bank5n8 accounts provldlng wme Interest on the funds deposlted. The theatre wlll use Its resenies to ¢ontSnue to achleve Its maln oblethes and carry on Its maln theatrl¢al actlvltles. The trustees have complled wlth thelr duty to have d¢Je regard to the guldante on publlc beneflt publlshed by the Charlties CommlssSon In exerclsing thelr powers and dutles. I nsfor The executlve commlttee wlll contSnue to provlde the theat￿ facllltles to enable the Retford Llttle Theatre to continue to produce plays and other theatrical performances durlng the forthcomin8 year. It will contlnue to run The Screen clnema and support a Youth Theatre group. The theatre ha5 a 21 year lease of Its premlses to ensure contlnulty of perf0M￿nCeS from the theatre. The lease expires in 2027. Retford Little Theatre Trustees Report For the year ended 31 May 2024 Trustees Res onsibili The trustees and executive committee are required to prepare financial statements for each financial period which give a true and fair view of the State of affairs of the theatre and of the excess of income over expenditure. or otherwise, of the theatre for that period. In preparing these financial statements. the trustees are required to= select suitable accounting policies and then apply them consistently,. obseNe the methods and principles in the Charities SORP.. make judgements and estimate5 that are reasonable and prudent- State whether applicable UK Accounting Standards hove been followed. subject to any material departures disc105ed and explained in the financial Statements, and prepare the financial statements on the going concern basis unless it is inappropriate to presume that The Charitable Trust will continue in business. The trustees and executive committee are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the theatre and to enable them to ensure that the financial statements comply with the Charities Act 2011 and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities. Inde endent Examination The theatre does not require an audit of its financial statements and has requested an independent examinerfs report which is included in these financial Statements. The trustees and executive committee have prepared this report in accordance with the provisions of the Charitie5 Act 2011. Approved by the trustee5 and executive committee on 19 July 2024 and signed on their behalf by: MrDCox Mrs J Young Trustee Trustee Indepenknt Examlner's Re￿ to the trustees of Retford Little Theatre For the year ended 31 May 2024 I report to the trustees on my examination of the accounts of Retford Uttle Theatre for the year ended 31st May 2024, whlth are set out on pages 6 to 13. Respon51bi1Stles and basls of report As the charlty trustees of the Trust you are resF>onsible for the preparation of the accounts In accordance wlth the requlrements of the Charltles Art 20111.the Acr). I report In respect of my examinatSon of the Truste¥s accounts carrled ¢)ut under sectlon 145 of the 2011 Act and In carryin8 Out my examination I have followed all the applicable Dlrertlons 8lven by the Charlty Commlsslon under sertlon 14S(5)Ib) of the 2011 ACL Independent examlnerfs statement I have completed my examlnatlon. I confirm that no materlal matters have come to my attentlon In connectlon wlth the examlnation 8ivln8 rne cause to believe that In any materlal respec¢: (l) ac¢rJuntlng records were not kept In respect of the Trnst as required by sertlon 130 of the Act; or (2) the accounts do not accord with those records; or 13) the accounts do not comply wlth the appllcable requlrements concernln8 the form and content of accounts set out in the Charities {Accounts and Rep￿ts> Regulations 2(108 other than any requlrement that the a¢¢ounts 8lve a 'true and falr VI￿ whlth Is not a matter consldered as part of an Independent examlnatlon. I have no concerns and have come across no other matters In connectlon wlth the examlnatlon to whlch attentbon Should be drawn In thls report In order to enable a proper understandlng of the accounts to be reached. A Kettlewell FCCA Kettlewell&Co knmited Chartered Certified Accountants Retford Enterprise Centre Randall Way Retford Nottlnghamshire DN22 7GR 19 July 2024 Retford Llttle Theatre Statement of Flnanclal Actlvltles ft>r the year ended 31 May 2024 2024 Total Funds 2023 Total Funds Note Incomlng resouros Incomlng resources from generated funds: Donatlons and Grants 129 402 Income from prlnclple actlvltles 64,242 54,137 Investment Income 1,506 Total Incomlng resources 65,877 55,221 Resources expended Charltable expendlture Costs of prlnciple actlvltles 21.825 14.637 Management and adminlstratlon costs 46,685 43.220 Total resources expended 68,510 57,857 Net Income/(expendlture) 12,633) (2,636) Net movement In funds 12,633) (2,636) Total funds brought forward 120,029 122,665 Total funds carrled forward 117,396 120,029 All the above fJEures relate to unrestricted funds. Retford Little Theatre Balance Sheet as at 31 May 2024 2023 Note Fixed assets Tangible assets 22.097 23,314 22,097 23,314 Current asset5 Stocks Debtors Investments Cash at bank and in hand 902 5,438 31,131 59.628 639 5,261 29.630 62,667 97,099 98,197 Creditors Amounts falling due within one year 1.800 1,482 Net current assets 95,299 96,715 Total assets less current liabilitles 117,396 120,029 Net assets 117,396 120,029 Capital funds Unrestricted funds 117,396 120,029 Total funds 117,396 120,029 Audit Exemption For the year ended 31 May 2024, the theatre was entitled to exemption from the requirement to have an audit under the provisions of section 144121 of Charities Act 2011. These accounts have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective April 20081 relating to small entities and the Statement of Recommended Practice ISORP 20051 issued by the Charity Commission. Approved by the trustees and executive committee on 19 July 2024 and signed on its behalf by: MrDCox Mrs J Young Trustee Trustee Retford Little Theatre Notes to the financlal statements for the year ended 31 May 2024 Accountlng poll¢leg Accountlng conventlon The flnanclal statements have been prepared In accordance wlth Accountlng and Reportlng by Charlties: Statement of Recommended practi￿ appllcable to charltles preparlng thelr accounts In accordance wlth the Flnanclal Reporting Stsndard appllcable In the UK and RepublSc of Ireland IFRS 102) (effectlve l January 20151 Icharltles SORP IFRS 102)), the Flnanclal ReportlnB Standard applScable In the UK and Republlc of Ireland (FRS 1021 and the Charltles Act 2011. Assets and Ilabilltles are inftlally recognlsed at hlstorlcal cost or transactlon value unless otherwlse stated In the relevant accountlng pollcy note. Goln8 Concern The Trustees conslder that there are no materlal uncertalntles about the Charity's ablllty to contlnue as a goln8 concem nor any slgnlflcant areas of uncertalnty that affect the carrylng value of assets held by the Charfty. Accumulated Funds All funds are unrestrltted and can be used in accordance wlth the charltable objertlves at the dSscretlon of the trustees. Flxed Assets Flxed assets are capltallsed If they can be used for more than one year, and cost at least £500. They are Inltlally measured at cost and subsequently measured at cost or valuatlon, net of depreciation and any Impalrment10sse5. Depreclatlon Depreclatlon Is recognlsed so as to wrlte off the cost or valuation of assets less thelr resldual values over thelr useful economlc Ilves. Stocks and Work In Progress These are valued at the lower of cost or market value. Retford Little Theatre Notes to the financial statements for the year ended 31 May 2024 Incoming Resources Investment income is accounted for as follows: Listed - amounts receivable during the year. Short Temi Deposlts - amounts recelvable during the year. Rents - amounts re￿Ivable during the year. Expendlture All expenditure is recognised once there is a legal or constructive obligations to that expenditure. It is probable settlement is required and the amount can be measured rellably. Donations and Grants Grants and donatFons are only included In the SOFA when the charity has unconditional entitlement to the resources. 1.10. Volunteer Help The value of any voluntary help recelved Is not induded In the accounts but ts acknowledged in 1.11. Value Added Tax The Charlty Is reglstered for Value Added Tax and is therefore able to reclaim Value Added Tax on its expenses. Expenditure in these financlal statements is therefore shown exclusive of Value Added Tax. -1 Retford Llttle Theatre Notes to the finandal statements for the year ended 31 May 2024 2. Incomlng Resources Total 2024 Total 2023 notions ond Gron Grant ald from Bassetlaw Dlstrlct Council Other Donatlons 129 129 402 402 ncome Theatre Productlons Other artlvltles wlthln the Theatre 53,117 11,125 64,242 46,927 7,210 54,137 nv tment Incom Bank Interest Interest on deposlt wlth COIF 1,506 1.506 682 682 Total Incomlng Resources 65,877 55,221 3. Resources Expended Total 2024 Total 2023 Local Charltles ostso Ivitie Theatre Productions Other actfvltles wlthln the Theatre 17,541 4,284 21.825 13,267 1,370 14,637 em nt and sts Establlshment costs General admlnistration costs Independent examiners fees Depreclatlon tharges 34,160 5,428 900 2,732 43,220 4,714 2,427 46.685 Total Resources Expended 68,510 57,857 -li- Note5 to the finandal statements for the year ended 31 May 2024 4. Tan8lble fixed assets 8uildin8 Refurb Furnishings & Equipment Ll8htlng & Screen Equipment Total Cost At l June 2023 19.656 123,879 15,230 158,765 Addltlons during the perlod 1.210 1,210 At 31 May 2024 19.656 125.089 15.230 159,975 re At l June 2023 Charge 16,049 361 104,811 1.907 14,591 159 135,451 2,427 At 31 May 2024 16,410 106,718 14,750 137,878 et book value At l June 2023 3,607 19,068 639 23,314 At 31 May 2024 3,246 18,371 480 22,097 S. Stock 2024 2023 Stock 902 639 902 639 6. Debtors and prepayments Amounts falllng due wlthin one year: 2024 2023 VAT refund due Prepayments 233 5,205 261 5,000 5.438 5,261 Notes to the financlal statements for the year ended 31 May 2024 7. Investments Current Asset Investments 2024 2023 COIF - Charities deposlt fund 31,131 29,630 31.131 29,630 & Cash at bank and in hand 2024 2023 VSrgln Money current account Cash in hand 59.124 504 62,108 559 59,628 62,667 9. Credltors 2024 2023 Amounts falling due wlthin one year: Accruals 1,800 1.482 1.800 1,482 Notes to the financial ststements for the yw ended 31 May 2024 io. Movement In funds Asat OV06123 Incomlng resoUr￿S Outgolng resources Transfers Asat 3V05124 General Fund 120.029 65,877 68.510 117.396 Total Funds 120,029 65,877 68,510 117,396 11. Capltal Commltments No capltal expendlture was commltted at the year end. 12. Other Flnanclal Comfflltments As at 31 May 2024 the theatre was commltted to rnaklng a payment of £15.500 under a non- cancellable operatlng lease during the year to 31 May 20251£15,500 In 2023) 13. Contln8ent Uabllltles There were no known contlngent Ilabllitles a5 at 31 May 2024 14. Trustees Fees and Expenses One Member was pald a total of £1.5￿) to cover out of pocket expenses and honorarlum for the year l£l.S00 In 2023). 15, Employees The charlty has pald £1,914 In wages to part-time employees (£1,290 in 2023). All other work is carried out by volunteer workers. 16. Fees for Examlnatlon of the Accounts The amount Included In the accounts thls year was £900 (£91KJ in 2023) CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110612023 To 3110512024 Charity name: Rettord Llttle Theatre Charity registration number: 513391 Objectives and Activities SORP reference Para 1.17 Summary ofthe purposes of the charity as set out in its ovemin document Summary of the rnain activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit To foster all forms of dramatlc art especially live perfonnance Para 1.17 and 1.19 To produce suitable original theatre work for Ilve perfomiances and to carry on and promote such other objectives as may be deemed by law to be charitable or educational and wlthin the regulatlons of the theatre Para 1.18 The trustees have complied with their duty to have due regard to the guidance on public benefrt publoshed by the Charities Commisslon in exercising thelr power8 and duties. Addltlonal Inforniation (optional) You ma choose to include further statemenls where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment The executive committee are grateful to all the volunteers who contribute to the success of the theatres, activlties and to the theatre members and general publlc who support it at all perforniances. Contribution made by volunteers Pafa 1.36 Other Achievements and Perforniance The theatre has undertaken a number of productlons this year, all of which were success with the attendlng publl Summary of the main achievements of the charity, identifying the difference the charity's work ha8 made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Additional Inforniatlon (optional You ma choose to indude further statements where relevant about: Achievements against objectives set Parn 1.41 Perfonnance of fundraising activities against objectives set Parn 1.41 Investment perfomiance against objectives Porn 1.41 Other Financial Review Review of the charity's financial position at the end of the period Para 1.21 The net assets of the theatre at 31 May 2024 were £117.396 (£120,029 at 31 May 2023), please see the attached accounts for full detalls. The surplus cash of the theatre Is held In short temi or immediate access bank accounts providing some interest on the funds deposlted. The theatre will use its reserves to continue to achieve Its main objectives and carry on its main theatrical activities. It is the policy of the trustees to retsin sufficient reserves to provide activities for at least the future ear. £117396 statement explaining the policy for holding reserves stating why they are held Para 1.22 Amount of reserves held Reasons for holding zero reserves Details of fvnd materially in deficit Explanalion of any uncertainties about the charity continuing as a going concern Para 1.22 Para 1.22 Para 1.24 Na Para 1.23 Additional Infonnation (optional) You ma choose to include further statements where relevant about: The charity's principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other Structure, Governance and Management Description of charity's trusts.. Type of goveming document How is the chanty constituted? Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Trust Deed Parn 1.25 Trust Para 1.25 Trusteeg appolnted by membern Addltlonal Inforniatlon loptlonal) You ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of truslees P•ra 1.51 The charity's organisational Structure and any wider network with which the charty works Parn 1.51 Relationship with any related parties Parn 1.51 Other Reference and Admlnistrative details Charit name Other name the cha ' uses Re istered chari number Charity's principal address Retford Little Theatre 513391 Wharf Road Refford Nottinghamshire DN22 6EN Names of tho charlty trustses who manage the charity DatO8 acted If not for whole gtee name Offlce (If any) Name of person (or body) entitled toa oint trustee Ifan J Young Dcox V Evans 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - name8 of the directors at the date the re Dlrector namo ortwasa roved Name of trustees holding title to property belonging to the charity Trustee name Dats8 acted If not for whole ear Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's obj'ects Details of arrangements for safe custody and segregats'on of such assets from the charity's own assets Additional infonnation (optional) Names and addresses of advisers Ioptional infomiation) Type of Name Address adviser Bankers Virgin Money Jones & Co 26 Westgate, Mansfield, NG18 1HS 5 Churthgate, Reford. DN22 6PB Retford Enterprise Centre. Retford, DN22 7GR Solicltors Accountants Kettlewell & Co Name of chief executive or names of senior staff members (Optional Inforniation) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details Other o tional inforniation Declarations ., trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s Full name(s) Position (eg Secretary, Chair, etc) I f ic i e& Date