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2023-12-31-accounts

Charity registration number: 513210

Shree Birmingham Pragati Mandal

Annual Report and Financial Statements for the Year Ended 31 December 2023

ONYX ACCOUNTANTS Onyx House,12 Phoenix Business Park Avenue Close Birmingham, B7 4NU

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Shree Birmingham Pragati Mandal Contents

PAGE
REPORT OF THE TRUSTEES 2 - 5
INDEPENDENT EXAMINER'S REPORT 6
STATEMENT OF FINANCIAL ACTIVITIES 7
BALANCE SHEET 8
NOTES TO THE FINANCIAL STATEMENTS 9 - 15

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Shree Birmingham Pragati Mandal

Report of the trustees to the members of Shree Birmingham Pragati Mandal for the Year Ended 31 December 2023

The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in January 2015.

REFERENCE AND ADMINISTRATIVE DETAILS

Status and Registered Charity Number

Shree Birmingham Pragati Mandal herein known as “the Mandal” has been constituted as a charity since 1982, and has been registered with the Charity Commission in England and Wales under Charity number 513210. The Charity Commissioners have now authorised the trustees to adopt the new constitution as from September 2017. The members were consulted on the draft prior to approval of this revised constitution.

Council of Trustees & Executive Committee

At our Annual Review meeting in October 2023, a new CEO was appointed to lead and guide the Exec team to consistently service the Charity in the same operational capacity.

The members of the Council of Trustees and the Executive Committee during the year ended 31 December 2023 were:

Trustees

Vinaybhai D. Parmar, (Chair) Anushkaben A. Parmar, (Vice Chair) Rashmiben M. Parmar (Trustee Secretary) Nishaben M. Parmar Dineshbhai J. Parmar Ashok U. Bodhani

Executive Team

Ashwinbhai G. Parmar (CEO) (Appointed October 2023) Ramanbhai V. Bulsara (CEO to October 2023 then Deputy CEO/ Advisor to CEO) Kishorbhai D. Parmar (Deputy CEO – resigned from post October 23 but continuing to support transition) Kantibhai R. Chauhan (Deputy CEO) Jayantibhai A. Surti (Advisor to Executive Team) Sarikaben P. Rama (General Secretary)

Charity Registration Number 513210

Principal Office

10 Sampson Road Sparkbrook Birmingham West Midlands B11 1JL

Professional Advisors

Independent Examiner: Solicitors: Bankers: Bankers: Paresh Bodhani, ACMA Veale Wasbrough Vizards LLP Barclays Bank Plc HSBC Plc Onyx Accountants Ltd Second Floor Shirley Branch New Street Branch Onyx House 3 Brindley Place 201 Stratford Road 130 New Street 12 Phoenix Business Park BIRMINGHAM Shirley, Solihull BIRMINGHAM Avenue Close B1 2JB B90 3AT B2 4JU BIRMINGHAM, B7 4NU

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Shree Birmingham Pragati Mandal Report of the trustees to the members of Shree Birmingham Pragati Mandal for the Year Ended 31 December 2023

The trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2023.

Objectives and activities

Objects and aims

Shree Birmingham Pragati Mandal is both a registered charity and registered place of worship. Our objectives are set out in the charities trust deed and are summarised as follows:

Our objectives are set out to reflect our Hindu faith and community aims. Our trustees review these as an ongoing exercise to ensure our objectives and activities continue to reflect our aims. In carrying out this review, the trustees have considered the charity commission's general guidance on public benefit, and particularly its supplementary public guidance on the advancement of religion for the public benefit.

Our aims remain to provide a facility where our members can worship and to provide a community facility for all members in the area of benefit. Our long-term ambition is to continue to build and provide first class facilities for all our members.

Public benefit

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Achievements and performance

The Board of Trustees congratulates the Executive Committee, the Management Committee, and Sub-Committees on another outstanding year of service to our community. We recognise the unwavering commitment, dedication, and sacrifice of our team of volunteers.

We would like to pay special tributes to Mr Ramanbhai V Bulsara and Mr Kishorbhai D Parmar for their service as CEO and Deputy CEO respectively. Under their leadership, BPM has continued to thrive and improve our offering to our community. Both individuals have been stellar leaders and have upheld the values of BPM along with Hindu dharma in their actions. We hope that they will continue to provide support to BPM in the years to come.

Below are just some of the highlights in 2023;

We have been proactive in building relationships with other faith groups in the surrounding area, for example we offered support during Ramadan and Eid by allowing access to our carpark to reduce congestions in the local area. We have been active members of a multi-faith leaders group organised by our local police force where we work together to tackle issues such as reducing tensions after the troubles in Leicester between Hindu and Muslim groups.

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Shree Birmingham Pragati Mandal Report of the trustees to the members of Shree Birmingham Pragati Mandal for the Year Ended 31 December 2023

FINANCIAL REVIEW

BPM income was up to £194,659 (2023) from £157,537 (2022) with an increase of donations and charitable activities. The surplus for 2023 was £74,833 (2023) versus £71,450 (2022). BPM’s current bank balance is at a healthy £302,758 (2023) compared to last years of £267,296 (2022).

BPM Reserve policy and funds includes allocations for Charitable donations and for machinery.

Policy on reserves

The BPM reserves policy remains unchanged ensuring enough funds to meet operating costs for a period of six months which we believe amounts to £50,000. This is currently held in a high interest bank account. The charity has no long-term investments. Money in accounts is held in either current or deposit accounts. The interest earned is retained.

Structure, governance and management

Nature of governing document

Shree Birmingham Pragati Mandal (BPM) is constituted as a charitable trust registered with the Charity Commission in 1982 under charity number 513210 . It is governed by a deed of trust last updated in September 2017 .

Recruitment and appointment of trustees

The existing trustees are responsible for the recruitment of new trustees but in so doing the trustees seek views and recommendations of the executive team. Trustees believe this approach ensures that new trustees are respected in the samaj and have the required competence, aptitude, management skills and knowledge of governance to carry out the role.

In selecting new trustees, we seek to identify people who attend events and functions organised by the charity and are willing to volunteer to help in broader community work organised by the charity. Potential trustees are invited to attend an interview and to attend trustee meetings as observers and will be given more details of the charities aims and activities and, if all trustees agree, they are then proposed as new trustees at the subsequent trustees meeting. This process allows due consideration of the persons eligibility, personal competence, specialist knowledge and skills.

Induction and training of trustees

Following appointment, new trustees are introduced to the new role and directed to the trust deed and policies and procedures adopted by the charity. Direction is given to several publications from the charity commission are also provided including the guidance of charities on the advancement of religion and public benefit and the welcome pack for Trustees. This ensures that new trustees are aware of the scope of their responsibilities under the Charities Act.

Organisational structure

The charity trustees are responsible for the general control and management of the charity. Trustees give their time freely and receive no remuneration or other financial benefits except for reasonable expenses.

The trustees meet as a body regularly and are ultimately responsible for all decisions taken in relation to running of the organisation and the activities provided by the charity. To assist in the smooth running of the charity, the trustees have set up a management committee consisting of the executive team, management committee and sub committees. The executive team and the management committee are delegated with the responsibility for the day-to-day management of the building, its facilities and events and to report back with recommendations to the trustees at predetermined joint consultation meetings.

Risk Management

Trustees assess the risks of the charity regularly at meetings and identify any major risks of concern and these are addressed appropriately. Trustees are satisfied that systems are in place to manage the risks that are identified. In particular, insurance cover is in place for buildings and contents as well as trustee liability insurance and these are kept under review annually. Enhanced DBS checks, supported by regularly reviewed policies are made for all those who work at BPM including those who work with children or other vulnerable groups within the organisation.

Vote of Thanks

The Board of Trustees greatly recognise the support of all its volunteers and teams who have contributed to BPM. These individuals give up their precious time and energy to ensure that our samaj operates smoothly for us all.

A special and heartfelt thanks goes to the Executive Team, Treasury Team, Technical IT Team, Rasoi Team, Garba and Cultural Team, BPM Women’s Network Team, Maintenance and Projects Team, and all the other committee members and co-opt members.

We would also like to thank all of you, our valued community members for your ongoing support of BPM and for all your kind donations and involvement, which enable us to keep our samaj running well.

BPM will always be indebted to you for all your support, passion and dedication towards our community.

Future Improvement Proposals - Year 2023/2024:

Vinaybhai D. Parmar Trust Board Chair

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Shree Birmingham Pragati Mandal

Report of the trustees to the members of Shree Birmingham Pragati Mandal for the Year Ended 31 December 2023

The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Ki ngdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a tr ue and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the fin ancial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the cha ritable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approved by the trustees of the charity on 15th September 2024 and signed on its behalf by:

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......................................... A
v.PT
Vinaybhai D. Parmar
Trust Board Chair
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Shree Birmingham Pragati Mandal Independent Examiner's Report to the trustees of Shree Birmingham Pragati Mandal For the Year Ended 31 December 2023

I report to the trustees on my examination of the accounts of Shree Birmingham Pragati Mandal for the year ended 31 December 2023.

Responsibilities and basis of report

As the charity trustees of Shree Birmingham Pragati Mandal you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Shree Birmingham Pragati Mandal's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Shree Birmingham Pragati Mandal as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Al.

......................................

Paresh Bodhani, ACMA

16th September 2024

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Shree Birmingham Pragati Mandal Statements of Financial Activities for the Year Ended 31 December 2023

Unrestricted Unrestricted Restricted Total Funds
Total Funds		 Total Funds
Total Funds
Notes Funds Funds 31.12.23 31.12.22
INCOMING RESOURCES £ £ £ £
Incoming Resources from Generated Funds
Voluntary income 2 43,927 1,140 45,067 60,309
Investment income 3 824 0 824 0
Incoming Resources from Charitable Activities
Community and Religious Activities 4 129,704 19,064 148,768 92,800
Other Incoming Resources 5 0 0 0 4,428
TOTALINCOMING RESOURCES
RESOURCES EXPENDED		 174,454
20,204
194,659
157,537
~~a~~
~~		 ~~
~~a~~
Costs of Generating Funds:
Costs of generating voluntary income 6 17,948 0 17,948 15,765
Charitable activities 7 85,159 10,305 95,463 64,459
Governance costs 9 6,415 0 6,415 5,862
TOTAL RESOURCES EXPENDED
NET INCOMING RESOURCES FOR THE YEAR		 109,522
10,305
119,826
86,086
64,932
9,900
74,833
71,451
~~a~~
~~		 ~~
~~L~~
RECONCILIATION OF FUNDS
TOTAL FUNDS BROUGHT FORWARD 881,253 34,277 915,530 844,080
TRANSFER BETWEEN FUNDS 0 0 0 0
TOTAL FUNDS CARRIED FORWARD £946,185 £44,177 £990,363 £915,530

The notes set out on pages 9 to 15 form part of these accounts

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Shree Birmingham Pragati Mandal Balance Sheet as at 31 December 2023

NOTES 31.12.23 31.12.22
£ £ £ £
FIXED ASSETS
Tangible Assets 14 687,769 647,131
CURRENT ASSETS
Stock of Plates 1,000 1000
Debtors and Prepaid Expenses 15 2,244 2,112
Balances at Bank 16 302,758 267,296
Cash in Hand 1,220 20
307,222 270,428
LESS: CURRENT LIABILITIES
Creditors - amounts due within one year 18 4,630 2,030
4,630 2,030
NET CURRENT ASSETS 302,593 268,398
NET ASSETS £990,362 £915,530
REPRESENTED BY:
FUNDS
UNRESTRICTED INCOME FUNDS
General Purpose Income Funds (Page 7) 11 881,185 767,753
Designated Income Funds 10/11 65,000 113,500
946,185 881,253
RESTRICTED FUNDS
Restricted Income Funds (Page 7) 11/13 44,177 34,277
TOTAL FUNDS £990,362 £915,530

Approved by the Executive Committee after presenting in the ARM on 15th September 2024 and signed on its behalf by: ………………………………......………. …………………………………………………..v.PT Ashwinbhai G. Parmar - CEO Nnsore’S Vinaybhai D. Parmar - Chairman of Trustees Sa

The notes set out on pages 9 to 15 form part of these accounts

;

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Shree Birmingham Pragati Mandal Notes to the financial statements for the Year Ended 31 December 2023

1 Accounting policies

Statement of compliance The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Shree Birmingham Pragati Mandal meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured. Expenditure All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs. Raising funds These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds. Charitable activities Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Support costs Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Governance costs These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets Individual fixed assets costing £0.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

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||| |---|---| |Asset Class|Depreciation method and rate| |Freehold Buildings|Over 50 Years| |Utensils|10% Reducing Balance Method| |Furniture & Fixtures|10% Reducing Balance Method| |Furniture, Fixtures and Equipment|25% Reducing Balance Method| |Stock| |Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is| |determined using the first-in, first-out (FIFO).|

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Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value

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Shree Birmingham Pragati Mandal

Notes to the financial statements for the Year Ended 31 December 2023

Trade creditors

are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accou nts payable are classified as current liabilities if the does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporti ng date, they are presented as noncurrent liabilities.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objec tives of the charity. Designated funds are unrestricted funds set aside for specific purposes at the discretion of the trustees. Restricted income funds are t hose donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

VOLUNTARY INCOME
Unrestricted Restricted Total Funds Total Funds
Funds Funds 31.12.23 31.12.22
£ £ £ £
Temple Donations and Collections 30,387 0 30,387 29,858
Restricted Donations & Sponsors 0 1,140 1,140 5,340
Grants 0 0 0 12,340
Gift Aid Income Tax Reclaim Provision 13,540 0 13,540 12,772
43,927 1,140 45,067 60,309

Temple donations and collections are received from the devotees where donations are pledged in the Mandir Area. Restricted donations & sponsors of £1,140 was for sports and KMK donations.

The £30,387 was made up of general donations during the year from events and social gatherings held and the gift aid of £13,540 was accounted for and received in the year in full.

The detail for the restricted donations and sponsors is detailed in Restricted Funds income section in note 13.

3 INVESTMENT INCOME Unrestricted Restricted Total Funds Total Funds
Funds Funds 31.12.23 31.12.22
£ £ £ £
Bank Deposits Interest 824 0 824 0
824 0 824 0

Interest receivable from bank deposit accounts in the year for both funds are not subject to corporation tax owing to the Charitable Status of the Mandal

4 INCOMING RESOURCES FROM CHARITABLE ACTIVITIES

COMMUNITY AND RELIGIOUS ACTIVITIES Unrestricted Restricted Total Funds Total Funds
NOTES Funds Funds 31.12.23 31.12.22
£ £ £ £
Social Activities 7.1 72,164 0 72,164 48,771
Cultural / Educational Activities 7.2 22,074 0 22,074 1,300
Religious Activities 7.3 23,510 0 23,510 5,609
Sports Activities 7.4 0 14,845 14,845 7,788
Womens Network Activities 7.5 0 4,219 4,219 0
Other Activities 7.6 11,955 0 11,955 29,332
129,704 19,064 148,768 92,799
5 OTHER INCOMING RESOURCES Unrestricted Restricted Total Funds Total Funds
Funds Funds 31.12.23 31.12.22
£ £ £ £
Registry Wedding Service Income 0 0 0 0
Insurance Income 0 0 0 4,428
0 0 0 4,428

*Insurance claim for car park in 2022.

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Shree Birmingham Pragati Mandal Notes to the financial statements for the Year Ended 31 December 2023

6 COST OF GENERATING VOLUNTARY INCOME
Unrestricted Restricted Total Funds Total Funds
Funds Funds 31.12.23 31.12.22
£ £ £ £
Maintenance of the Hall 17,948 0 17,948 15,765
17,948 0 17,948 15,765

The above includes repairs and maintenance, cleaning and general premises expenses costs such as fire extinguishers and pest control.

7 CHARITABLE ACTIVITIES Unrestricted Restricted Total Funds Total Funds
EXPENDITURE NOTES Funds Funds 31.12.23 31.12.22
£ £ £ £
Social Activities 7.1 32,910 0 32,910 10,233
Cultural/Educational Activities 7.2 1,913 0 1,913 550
Religious Activities 7.3 2,870 0 2,870 1,825
Sports Activities 7.4 0 6,815 6,815 4,043
Womens Network Activities 7.5 0 3,489 3,489 0
Other Activities 7.6 6,746 0 6,746 10,534
Support Costs 8 40,719 0 40,719 37,274
85,159 10,305 95,463 64,459

For the 2023 account, there has been a re-categorisation of NOTE 4 and 7 away from detailing individual events and activities to broader categories that are aligned to the BPM objectives and the core basis of activities undertaken by BPM. Due to events changing and annual regular events no longer being held annually the year on year reporting became inconsistent.

Further details on the categories are detailed below.

7.1 SOCIAL ACTIVITIES NOTES 31.12.23 31.12.22
£ £
Social Donations 2 970 3,063
Social Charitable Activites 4 72,164 48,771
73,134 51,834
Social Costs (32,910) (10,233)
SURPLUS/(DEFICIT) 40,224 41,600

This includes income and expenditure related to the use of the hall for Social Events such as weddings, KMK gatherings, Mahasabha and other events and will include events like the BBQ and fun day event going forwards.

7.2 CULTURAL/EDUCATIONAL ACTIVITIES 31.12.23 31.12.22
£ £
Cultural Donations 2 3,081 0
Cultural Charitable Activites 4 22,074 1,300
25,155 1,300
Cultural Costs (1,913) (550)
SURPLUS/(DEFICIT) 23,242 750

This includes income and expenditure related to Cultural Activities such as Diwali festivities, Norinam and Shradh.

7.3 RELIGIOUS ACTIVITIES 31.12.23 31.12.22
£ £
Religious Donations 2 605 0
Religious Charitable Activites 4 23,510 5,609
24,115 5,609
Religious Costs (2,870) (1,825)
SURPLUS/(DEFICIT) 21,245 3,784

This includes income and expenditure for Religious Activities largely related to Navratri, Janmastmi, Hanuman Chalisa and Shiv Pooja.

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Shree Birmingham Pragati Mandal Notes to the financial statements for the Year Ended 31 December 2023

7.4 SPORTS ACTIVITIES NOTES 31.12.23 31.12.22
£ £
Sports Donations 2 190 2,277
Sports Charitable Activites 4 14,845 7,788
15,035 10,065
Sports Costs (6,815) (4,043)
SURPLUS/(DEFICIT) 8,220 6,022

This includes income and expenditure for Sports Activities largely largely for the Football club that is run by the BPM Sports team along with competition sports such as Cricket and Golf.

7.5 WOMENS NETWORK ACTIVITIES 31.12.23 31.12.22
£ £
Womens Network Donations 2 0 0
Womens Network Activites 4 4,219 0
4,219 0
Women's Network Costs (3,489) 0
SURPLUS/(DEFICIT) 730 0

This includes income and expenditure for Activities specifically held for women and familes of all ages, such as bowling and cinema and Karaoke nights, Spa days held for the elderly members of our community and Navratri and Christmas party events for the children in our community.

7.6 OTHER ACTIVITIES 31.12.23 31.12.22
£ £
Other Donations 2 40,221 54,969
Other Activites 4 11,955 29,332
52,177 84,302
Other Costs (6,746) (10,534)
SURPLUS/(DEFICIT) 45,431 73,767

This includes income from general donations and pledges made at the hall and donations generated in the Mandir. It includes Gift Aid and other general donation income. The expenditure relates to general activity costs that do not fall into the above such as cleaning costs after hall use.

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Shree Birmingham Pragati Mandal Notes to the financial statements for the Year Ended 31 December 2023

8 SUPPORT COSTS

Activity Management

Basis of allocation

Support costs consisting of office costs of the Mandal including depreciation have been split between charitable and governance activities on the basis of estimated time spent, floor area and its usages as shown in the table below.

Total Total
Governance Charitable Activities Activities
Activities Activities 31.12.23 31.12.22
£ £ £ £
Water Rates 83 743 826 760
Insurance 162 1,454 1,615 1,446
Electricity 175 1,574 1,749 1,349
Gas 348 3,133 3,481 3,085
Postage, Telephone and IT Costs 361 3,252 3,613 782
Printing Stationery Publicity and Advertising 33 297 330 176
Security Costs - Alarm 81 728 809 830
Management Meetings & AGM Expenses 0 0 0 0
Depreciation - Freehold Building 1,784 16,056 17,840 16,512
Depreciation - Fixtures and Fittings 1,478 13,299 14,777 16,184
Depreciation - Utensils 20 183 203 226
£4,524 £40,719 £45,243 £41,350
GOVERNANCE COSTS 31.12.23 31.12.22
£ £
Accountancy and Independent Examiners Fees 1,750 1,750
Professional & Legal Costs - Kitchen Extension 35 -145
Bank Charges 106 102
Bad Debts Written Off 0 20
Support Costs (See Note 8) 4,524 4,135
£6,415 £5,862

9 GOVERNANCE COSTS

10 DESIGNATED INCOME FUNDS

This represents the committed expenditure (as per accounting policy note 1f) as agreed and approved by the trustees and management committee, as under:

31.12.23 31.12.22
£ £
Charitable Causes 10,000 10,000
Other Building Improvement and Maintenance Fund 30,000 80,000
Upgrade of Social Media Channels 5,000 4,500
Electronic Donation Payments 1,500
Accessibility Project 3,000
Upgrade of Hall Furniture and Security 7,500
Stage Lighting Upgrade / Carbon Footpint Reduction 2,500 4,000
Expansion of Sports Activities 1,500 5,000
IT (Website and Audio/Visual Displays) 7,000 7,000
£65,000 £113,500
11 MOVEMENTS IN FUNDS NET
AT MOVEMENT AT
NOTE 01.01.23 IN FUNDS 31.12.23
UNRESTRICTED FUNDS £ £ £ £
General Purpose Income Funds (See Page 6) 881,253 64,932 946,185
Transfer From Restricted Funds 0 0 0
Transfer To Designated Funds 10 (113,500) 48,500 (65,000)
767,753 113,432 881,185
UNRESTRICTED DESIGNATED INCOME FUNDS
Designated Income Funds 0 0 0
Transfer From General Purpose Funds 10 113,500 (48,500) 65,000
113,500 (48,500) 65,000
RESTRICTED FUNDS
Restricted Income Funds 13 34,277 9,900 44,177
Transfer From/To General Purpose Funds 0 0 0
34,277 9,900 44,177
TOTAL FUNDS £915,530 £74,832 £990,362

14

Shree Birmingham Pragati Mandal Notes to the financial statements for the Year Ended 31 December 2023

12 CAPITAL COMMITMENTS

At 31 December 2023, there were no material capital commitments for which provision has not been made in the accounts.

13 RESTRICTED FUNDS' INCOME AND EXPENDITURE

(d)
(a) (b) (c) Restricted
KMK BPM BPM Woman's Donation 31.12.23 31.12.22
Sports Network Fund TOTAL TOTAL
INCOME £ £ £ £ £ £
Donations & Sponsors 950 190 0 0 1,140 5,190
Mandir Safe Donations 0 0 0 0 0 0
Events & Activity Income 0 12,997 0 0 12,997 7,788
Functions, Events & Stalls Sales 0 0 4,219 0 4,219 0
New Years Party Collection 0 1,848 0 0 1,848 0
Woman's Network Income 0 0 0 0 0 0
Krish Milan Kendra Collections 0 0 0 0 0 3,693
Bank Interest Received 0 0 0 0 0 0
Transfer of Bank Interest 0 0 0 0 0 0
from Revaben Education Trust* 0 0 0 0 0 0
950 15,035 4,219 0 20,204 16,671
LESS: EXPENSES
Sports Activities, Hall Hire 0 0 0 0 0 0
Trophies & Refreshments 0 0 0 0 0 0
Football, Cricket & Other Sports 0 4,488 0 0 4,488 2,730
Catering Costs & Refreshments 0 0 0 0 0 0
Krish Milan Kendra Expenses 0 0 0 0 0 4,200
Religious Functions 0 0 0 0 0 0
Teachers & Examination Fees 0 0 0 0 0 0
Coach Hire & Transport Costs 0 0 0 0 0 0
Functions, Events & Stalls Expenses 0 0 3,489 0 3,489 0
New Years Party Expenses 0 1,848 0 0 1,848 0
Printing, Stationery & Postage 0 420 0 0 420 1,313
Capital Expenditure & Maint'ce 0 0 0 0 0 0
Sundry & Cleaning Expenses 0 0 0 0 0 0
Bank Charges 0 60 0 0 60 60
Tfr of Surplus Restricted Funds 0 0 0 0 0 0
0 6,815 3,489 0 10,305 8,303
RESTRICTED FUNDS'
SURPLUS/(DEFICIT) IN YEAR 950 8,220 730 0 9,899 8,368
BALANCES B/F
AS AT 31 DECEMBER 2021 5,673 6,060 2,856 11,319 25,908 25,908
BALANCES C/F
AS AT 31 DECEMBER 2022 £6,623 £14,280 £3,586 £11,319 £35,807 £34,276

Restricted Donation Funds include Temple Safe donations which must be used to either give to Charity or specific spends on the mandal where specific donations have been made for such a purpose.

15

Shree Birmingham Pragati Mandal

Notes to the financial statements for the Year Ended 31 December 2023

14 TANGIBLE FIXED ASSETS Furniture
Land and Fixtures &
Buildings Equipment Utensils TOTAL
COST £ £ £ £
At 1 January 2022 825,599 316,965 6,911 1,149,475
Additions in Year* 66,417 7,041 0 73,459
Disposals in Year 0 0 0 0
892,016 324,006 6,911 1,222,934
DEPRECIATION
At 31 December 2021 278,334 219,132 4,877 502,344
Charge for the Year 17,840 14,777 203 32,820
Written off on Disposals 0 0 0 0
296,175 233,909 5,080 535,165
NET BOOK VALUE
AT 31 DECEMBER 2023 £595,842 £ 90,097 £ 1,831 £687,769
AT 31 December 2022 £547,265 £97,833 £2,033 £647,131
15 DEBTORS AND PREPAYMENTS 31.12.23 31.12.22
£ £
Insurance Prepaid 1,283 1,232
Gift Aid Rebate - Provision 0 0
Sponsors & Donations Outstanding 960 880
£2,244 £2,112
16 BALANCES AT BANK
£ £
Barclays Bank - BPM Main Current Account 203,209 175,775
- BPM Main High Interest Account 54,974 54,403
- Donations Scheme Account 15,669 15,111
HSBC Bank - BPM Sports Current Account 28,905 22,007
£302,758 £267,296
17 CASH IN HAND
£ £
Cash In Hand - BPM Account 1,200 0
Cash In Hand - BPM Sports* 20 20
£1,220 £20
*banked in 2024
18 CREDITORS
-amounts due within one year
£ £
Hall Hire Deposits and Payments in Advance 0 0
Hall Hire Refundable Deposits 0 0
Creditors - Monies outstanding to suppliers and expenses* 1,130 280
Accruals - provisions for costs incurred and invoiced later** 3,500 1,750
£4,630 £2,030

*creditors outstanding as at the year end paid in 2024

**includes provision for accountancy fees for year ended 2023 and late expense claims