## **Independent Examiner's Report to the Trustees of 24[th] Burton upon Trent/1[st] Rolleston Scout Group** I report to the charity trustees on my examination of the accounts of the charity for the year ended 31[st] March 2023 which are set out on pages 1 to 3 ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Meadows FCA 6 Lichfield Street Burton upon Trent Staffs DE14 3RD - 30 January 2024 ## **24th Burton upon Trent/1st Rolleston Scout Group (Charity Number 513164)** ## **Trustees Annual report for the period 1 April 2022 to 31 March 2023** ## **Address** Rolleston Scout HQ Station Road Rolleston on Dove DE13 9AB ## **Trustees who have served during the year** Graham Jacks (Group Scout Leader) Helen Barnett Jason Wyatt (Chair) Louise Fowkes Michael Wells (Treasurer) Deborah Hathaway Charlotte Ellis (Secretary) Rachel Watson Philip Venables Michelle Holmes Martin O'Farrell ## **Governing Document** The charity's governing document is a Royal Charter dated 4 January 1912 ## **Notes** During the period from March 2022 to March 2023, Rolleston Scout Group completed the extension of the HQ building, funded through a combination of reserves from historical fundraising, the VIP programme, and a loan from the District. The vision is to repay the loan through a mix of future fundraising events and activities. This approach will ensure a sustainable income stream, enabling Scouting to serve the community by providing groups and organizations with a meeting space in a semi-rural setting where such facilities are scarce. Our membership remains strong and is growing, with 178 young people now participating in Beavers, Cubs, and Scouts, and an additional 40 adults involved in roles including leadership and the Executive Committee. With a healthy waiting list, our growth strategy includes expanding sections and recruiting leaders. We plan to open additional meeting nights to accommodate the increased demand for places in the newly extended HQ building. With the easing of Covid restrictions, we resumed our usual fundraising events by the end of the 2022/23 year, maintaining success with £25-£35k raised annually, akin to pre-pandemic levels. These efforts, combined with meeting room and caravan club rentals, have kept the Rolleston Scout Group accessible to all, continuing to offer every child the adventure that Scouting promises. Rolleston Scouts will uphold financial prudence by maintaining a minimum reserve of £50k, enough to cover a full year's operating costs. This will safeguard the group against any constraints in fundraising event operations, thereby ensuring that Scouting activities can proceed without disruption. The accounts, comprising the income and expenditure statement and the statement of assets and liabilities, were ratified by the Trustees and signed on their behalf by: Approved by the Trustees and signed on their behalf: Signature ………………………………………………………………………………. Name ……Jason Wyatt……………………………………………………………………………… Position …………Chairman………………………………………………………………………… Date ………29th January 2024…………………………………………………………………………….. Signature ………………………………………………………………………………. Name ……………Michael Wells……………………………………………………………………… Position …………Treasurer………………………………………………………………………… Date …………29th January 2024………………………………………………………………………….. Signature ………………………………………………………………………………. Name …………………Graham Jacks………………………………………………………………… Position ………Group Scout Leader…………………………………………………………………………… Date …………29th January 2024………………………………………………………………………….. **----- Start of picture text -----**
24th Burton upon Trent/1st Rolleston Scout Group (Charity Number 513164)
Trustees Annual report for the period 1 April 2022 to 31 March 2023
31 March 2023 31 March 2022
STATEMENT OF INCOME AND EXPENSES
Income
Carnival 8,406 0
Rollestonbury 29,065 4,472
Bonfire 15,812 7,952
Hire & Lettings: 15,434 13,022
Buyabrick 564 2,350
Movie Night 612
Other 1,321 330
Let Loose 0 5,301
Caravans 4,627 1,966
Donations & Grants 9,653 55,093
Subscriptions 29,178 19,341
Bank Interest less Charges 43 5
Total Income 114,715 109,832
Expenditure
HQ Costs 20,729 17,075
Repairs & Maintenance 4,309 4,071
Grounds Maintenance 2,250 922
Insurance 4,707 4,562
Cleaning 1,530 1,656
Electricity/Gas 5,529 3,813
Water 722 527
Waste Disposal 1,681 1,524
Capitation to District 9,055 8,037
Donations
Sundry Expenses 11,677 7,202
Trips & Transport 1,202 1,278
Capital items 1. 69,773 141,909
Total Expenditure 112,435 175,501
Excess Income over Expenditure 2,280 -65,669
**----- End of picture text -----**
**----- Start of picture text -----**
24th Burton upon Trent/1st Rolleston Scout Group (Charity Number 513164)
Trustees Annual report for the period 1 April 2022 to 31 March 2023
31 March 2023 31 March 2022
BALANCE SHEET
Current Account Lloyds TSB 23,839 13,164
Deposit Account 9,708 27,771
Card Account 927 1,156
Paypal 4,581 2,169
Held by Sections 7,847 4,862
Bar Stock 1,078 578
47,981 49,701
LIABILITIES
Loans -47,000 -51,000
Net Assets 981 -1,299
Retained Earnings bfwd -1,299 64,370
Current Year earnings 2,280 -65,669
Total Earnings 981 -1,299
CAPITAL ITEMS
Extension 69,773 141,909
69,773 141,909
**----- End of picture text -----**
## **24th Burton upon Trent/1st Rolleston Scout Group (Charity Number 513164)** ## **Trustees Annual report for the period 1 April 2022 to 31 March 2023** |Beavers
Cubs
Scouts
Gr Wednesday
Friday
Camp A/C
Reflected in Balance Sheet|**Opening**
**Closing**
**Cash**
**Bank**
**Cash**
**Bank**
**Movement**
21.75
194.95
124.48
441.39
349.17
-
-
-
1,136.57
1,136.57
59.23
2,109.85
29.67
3,047.19
907.78
91.60
1,039.41
1.63
3,065.87
1,936.49
-
1,345.30
-
-
1,345.30
-
**172.58**
**4,689.51**
**155.78**
**7,691.02**
**2,984.71**
**4,862.09**
**7,846.80**| |---|---| ## **Independent Examiner's Report to the Trustees of 24[th] Burton upon Trent/1[st] Rolleston Scout Group** I report to the charity trustees on my examination of the accounts of the charity for the year ended 31[st] March 2023 which are set out on pages 1 to 3 ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Meadows FCA 6 Lichfield Street Burton upon Trent Staffs DE14 3RD - 30 January 2024 ## **24th Burton upon Trent/1st Rolleston Scout Group (Charity Number 513164)** ## **Trustees Annual report for the period 1 April 2022 to 31 March 2023** ## **Address** Rolleston Scout HQ Station Road Rolleston on Dove DE13 9AB ## **Trustees who have served during the year** Graham Jacks (Group Scout Leader) Helen Barnett Jason Wyatt (Chair) Louise Fowkes Michael Wells (Treasurer) Deborah Hathaway Charlotte Ellis (Secretary) Rachel Watson Philip Venables Michelle Holmes Martin O'Farrell ## **Governing Document** The charity's governing document is a Royal Charter dated 4 January 1912 ## **Notes** During the period from March 2022 to March 2023, Rolleston Scout Group completed the extension of the HQ building, funded through a combination of reserves from historical fundraising, the VIP programme, and a loan from the District. The vision is to repay the loan through a mix of future fundraising events and activities. This approach will ensure a sustainable income stream, enabling Scouting to serve the community by providing groups and organizations with a meeting space in a semi-rural setting where such facilities are scarce. Our membership remains strong and is growing, with 178 young people now participating in Beavers, Cubs, and Scouts, and an additional 40 adults involved in roles including leadership and the Executive Committee. With a healthy waiting list, our growth strategy includes expanding sections and recruiting leaders. We plan to open additional meeting nights to accommodate the increased demand for places in the newly extended HQ building. With the easing of Covid restrictions, we resumed our usual fundraising events by the end of the 2022/23 year, maintaining success with £25-£35k raised annually, akin to pre-pandemic levels. These efforts, combined with meeting room and caravan club rentals, have kept the Rolleston Scout Group accessible to all, continuing to offer every child the adventure that Scouting promises. Rolleston Scouts will uphold financial prudence by maintaining a minimum reserve of £50k, enough to cover a full year's operating costs. This will safeguard the group against any constraints in fundraising event operations, thereby ensuring that Scouting activities can proceed without disruption. The accounts, comprising the income and expenditure statement and the statement of assets and liabilities, were ratified by the Trustees and signed on their behalf by: Approved by the Trustees and signed on their behalf: Signature ………………………………………………………………………………. Name ……Jason Wyatt……………………………………………………………………………… Position …………Chairman………………………………………………………………………… Date ………29th January 2024…………………………………………………………………………….. Signature ………………………………………………………………………………. Name ……………Michael Wells……………………………………………………………………… Position …………Treasurer………………………………………………………………………… Date …………29th January 2024………………………………………………………………………….. Signature ………………………………………………………………………………. Name …………………Graham Jacks………………………………………………………………… Position ………Group Scout Leader…………………………………………………………………………… Date …………29th January 2024………………………………………………………………………….. **----- Start of picture text -----**
24th Burton upon Trent/1st Rolleston Scout Group (Charity Number 513164)
Trustees Annual report for the period 1 April 2022 to 31 March 2023
31 March 2023 31 March 2022
STATEMENT OF INCOME AND EXPENSES
Income
Carnival 8,406 0
Rollestonbury 29,065 4,472
Bonfire 15,812 7,952
Hire & Lettings: 15,434 13,022
Buyabrick 564 2,350
Movie Night 612
Other 1,321 330
Let Loose 0 5,301
Caravans 4,627 1,966
Donations & Grants 9,653 55,093
Subscriptions 29,178 19,341
Bank Interest less Charges 43 5
Total Income 114,715 109,832
Expenditure
HQ Costs 20,729 17,075
Repairs & Maintenance 4,309 4,071
Grounds Maintenance 2,250 922
Insurance 4,707 4,562
Cleaning 1,530 1,656
Electricity/Gas 5,529 3,813
Water 722 527
Waste Disposal 1,681 1,524
Capitation to District 9,055 8,037
Donations
Sundry Expenses 11,677 7,202
Trips & Transport 1,202 1,278
Capital items 1. 69,773 141,909
Total Expenditure 112,435 175,501
Excess Income over Expenditure 2,280 -65,669
**----- End of picture text -----**
**----- Start of picture text -----**
24th Burton upon Trent/1st Rolleston Scout Group (Charity Number 513164)
Trustees Annual report for the period 1 April 2022 to 31 March 2023
31 March 2023 31 March 2022
BALANCE SHEET
Current Account Lloyds TSB 23,839 13,164
Deposit Account 9,708 27,771
Card Account 927 1,156
Paypal 4,581 2,169
Held by Sections 7,847 4,862
Bar Stock 1,078 578
47,981 49,701
LIABILITIES
Loans -47,000 -51,000
Net Assets 981 -1,299
Retained Earnings bfwd -1,299 64,370
Current Year earnings 2,280 -65,669
Total Earnings 981 -1,299
CAPITAL ITEMS
Extension 69,773 141,909
69,773 141,909
**----- End of picture text -----**
## **24th Burton upon Trent/1st Rolleston Scout Group (Charity Number 513164)** ## **Trustees Annual report for the period 1 April 2022 to 31 March 2023** |Beavers
Cubs
Scouts
Gr Wednesday
Friday
Camp A/C
Reflected in Balance Sheet|**Opening**
**Closing**
**Cash**
**Bank**
**Cash**
**Bank**
**Movement**
21.75
194.95
124.48
441.39
349.17
-
-
-
1,136.57
1,136.57
59.23
2,109.85
29.67
3,047.19
907.78
91.60
1,039.41
1.63
3,065.87
1,936.49
-
1,345.30
-
-
1,345.30
-
**172.58**
**4,689.51**
**155.78**
**7,691.02**
**2,984.71**
**4,862.09**
**7,846.80**| |---|---|