## **Independent Examiner's Report to the Trustees of 24[th] Burton upon Trent/1[st] Rolleston Scout Group** I report to the charity trustees on my examination of the accounts of the charity for the year ended 31[st] March 2021 which are set out on pages 1 to 3 ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Meadows FCA 6 Lichfield Street Burton upon Trent Staffs DE14 3RD 31st January 2022 **24th Burton upon Trent/1st Rolleston Scout Group (Charity Number 513164) Trustees Annual report for the period 1 April 2020 to 31 March 2021** ## **Address** Rolleston Scout HQ Station Road Rolleston on Dove DE13 9AB ## **Trustees who have served during the year** Graham Jacks (Group Scout Leader) Helen Barnett Jason Wyatt (Chair) Louise Fowkes Michael Wells (Treasurer) Deborah Hathaway Charlotte Ellis (Secretary) Rachel Watson Philip Venables Michelle Holmes Martin O'Farrell Joanne Fleeman ## **Governing Document** The charity's governing document is a Royal Charter dated 4 January 1912 ## **Notes** The 2020-21 accounting period saw Rolleston Scout Group begin construction work on the extension to the Scout HQ Building, following more than a decade of large-scale fundraising activities including Rollestonbury, Proms and Fireworks night. These popular and well attended events collectively raised between £25,000 - £30,000 annually which helped to make Scouting and the activities that are central to a Scouting experience financially accessible the whole community. These events have supported the achievement of the Scouting vision to ‘give every child the adventure they deserve’ and have helped build a capital reserve intended to extend the Scout HQ to increase our capacity to meet growing demand created by offering an outstanding experience in Scouting. The investment in the Scout HQ extension is a sustainable project that will provide for growing membership for generations to come. It will generate a stable income by offering the community a fully accessible meeting place for hire for the many regular clubs and societies when the building is not in use for Scouting activities. The Executive Committee unanimously voted to begin the build in the Autumn of 2020 with the vision of making the extension watertight and useable for Scouting activities in September 2021. This goal was achieved on time, and with good project management (including volunteer labouring) and financial prudence on budget despite increasing raw material costs. The funding for the HQ Extension can be summarised as follows Existing capital from fundraising: £ 12,083 Grants: £ 13,100 VIP Donations: £ 8,100 Buy a Brick £ 5,672 Loan from District Scouts: £ 50,000 VIP Loans: £ 1,000 Due to the Covid pandemic Rolleston Scouts Group were unable to run the regular funding events which reduced income by circa £25,000 in the year, and circa £5,000 from lost room rental. The Group ran several well supported online fundraisers during Covid including 2 online DJ events and a quiz night. We were also able to offset some of the lost uncome against Covid grants from local government. Aside of a 2 month subs holiday for our members the group maintained subs income from its members and marginally grew membership during Covid through a strong online Scouting offering. This is in contrast to other groups who lost members and some were even forced to wind down as a result of the pandemic. With confirmed bookings for community groups to use the HQ when not used for Scouting and event income the Executive Committee is confident of the financial stability and sustainability of the group despite the loans which will be repaid over the coming 10 to 15 years. The Executive Committee has committed to retaining a financial balance, which for prudence, will cover all costs of the running the Scout Group including the HQ building for 12 months without any income. The future for Rolleston Scout Group is very bright, with new leaders are being recruited to increase the number of groups we run using our extended HQ we will shortly welcome our wait list of circa 60 young people to enjoy the adventure they deserve. The investment in the HQ Extension will generate a sustainable and reliable income to service our loan debt. Our Executive Committee includes volunteers with invaluable professional skills including project management, accounting, event logistics, marketing, engineering which makes the bold initiatives become a reality and with financial prudence. The accounts consisting of the income and expenditure account and statement of assets and liabilities were approved by the Trustees and signed on their behalf by: Approved by the Trustees and signed on their behalf: Signature ………………………………………………………………………………. Michael Wells Name …………………………………………………………………………………… Tresurer Position …………………………………………………………………………………… 30/01/2022 Date …………………………………………………………………………………….. Signature … ~~…~~ …………………………………………………………………………. Name ……………………………………………………………………………………Jason Wyatt Chairman Position …………………………………………………………………………………… 30/01/2022 Date …………………………………………………………………………………….. Signature ………………………………………………………………………………. Graham Jacks Name …………………………………………………………………………………… Position ……………………………………………………………………………………Group Scout Leader 30/01/2022 Date …………………………………………………………………………………….. ## **24th Burton upon Trent/1st Rolleston Scout Group (Charity Number 513164)** ## **Trustees Annual report for the period 1 April 2020 to 31 March 2021** |**STATEMENT OF INCOME AND EXPENSES**
**Income**
Carnival
Rollestonbury
Bonfire
Proms
Movie Night
Hire & Lettings:
Graham Jacks (Group Scout Leader)
Other
VIP
Caravans
Donations & Grants
Subscriptions
Bank Interest less Charges
**Total Income**
**Expenditure**
HQ Costs
Repairs & Maintenance
Grounds Maintenance
Insurance
Cleaning
Electricity/Gas
Water
Waste Disposal
Capitation to District
Donations
Sundry Expenses
Trips & Transport
Administration
Capital items
1.
**Total Expenditure**
**Excess Income over Expenditure**|**31 March 2021**|**31 March 2020**| |---|---|---| ||0
0
0
0
0
1,413
5,673
10,000
8,100
285
33,340
12,044
-36
**70,819**
12,429
1,570
808
4,454
1,440
2,830
756
571
7,293
-3,199
571
7,724
89,955
**114,773**
**-43,954**|3,191
17,394
3,503
1,042
2,093
6,588
252
913
579
18,552
43
**54,149**
17,107
2,225
2,451
4,224
1,791
3,868
860
1,687
7,084
0
3,194
1,134
13,151
6,910
**48,580**
**5,570**| ## **24th Burton upon Trent/1st Rolleston Scout Group (Charity Number 513164)** ## **Trustees Annual report for the period 1 April 2020 to 31 March 2021** |**BALANCE SHEET**
Current Account Lloyds TSB
Deposit Account
Card Account
Paypal
Held by Sections
Bar Stock
LIABILITIES
Loans
**Net Assets**
Retained Earnings bfwd
Current Year earnings
**Total Earnings**
**CAPITAL ITEMS**
Extension|**31 March 2021**
**31 March 2020**|**31 March 2021**
**31 March 2020**|**31 March 2021**
**31 March 2020**| |---|---|---|---| |||35,620
65,763
652
465
11,092
1,778
**115,370**
-51,000
**64,370**
108,324
-43,954
**64,370**
89,955
**89,955**|2,175
95,763
548
167
7,893
1,778
**108,324**
0
**108,324**
102,754
5,570
**108,324**
6,910
**6,910**| ## **24th Burton upon Trent/1st Rolleston Scout Group (Charity Number 513164)** ## **Trustees Annual report for the period 1 April 2020to 31 March 2021** |Beavers
Cubs
Scouts
Gr Wednesday
Friday
Camp A/C
Reflected in Balance Sheet|**Opening**
**Closing**
**Cash**
**Bank**
**Cash**
**Bank**
**Movement**
26.74
1,420.82
21.75
1,861.93
436.12
11.42
1,330.29
242.49
3,261.16
2,161.94
28.90
2,067.95
18.90
2,767.13
689.18
703.27
943.71
600.21
958.16
88.61
-
-
1,360.30
-
1,360.30
-
**770.33**
**7,123.07**
**883.35**
**10,208.68**
**3,198.63**
**7,893.40**
**11,092.03**| |---|---|