## **Trustees’ Annual Report for the period**
**From April 2020 To March 2021 Charity name: Rudston Playing Field Charity registration number:513159**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 A recreation ground for the benefit
of the charity as set out of the inhabitants of the parish of
in its governing Rudston in the county of
document Humberside in such manner as the
committee of management from
time to time shall think fit.
Summary of the main Para 1.17 and Due to the Covid 19 situation and
1.19
activities in relation to the restrictions this imposed on
those purposes for the organised sport the committee
public benefit, in worked to improve the facilities,
particular, the activities, including fundraising for and
projects or services installing a new carpet tennis
identified in the court and improvements to the
accounts. bowling green, repairs to the
pavilion and consulting with the
parish on how to increase the
informal use of the playing field
by all ages
Statement confirming Para 1.18 In planning our activities for the
whether the trustees year we kept in mind the Charity
have had regard to the Commission’s guidance on public
guidance issued by the benefit in our decision making
Charity Commission on
public benefit
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## **Achievements and Performance**
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SORP reference
A new carpet tennis court was laid
to replace the existing grass court
the surface of which had become
Summary of the main more uneven over the years and
Para 1.20
achievements of the volunteers were finding the work
charity, identifying the needed to maintain it to a
difference the charity’s satisfactory standard increasingly
work has made to the burdensome. A carpet surface was
circumstances of its chosen because it gives the
beneficiaries and any benefit of playing on grass ie it is
wider benefits to society kind to the body and enables older
as a whole. people or people carrying injuries
to carry on playing, as well as
enabling year round play and play
even when it has been raining,
with less maintenance
requirements. Fundraising which
had been started the previous
year was successful and a number
of grants secured for which the
charity was very grateful.
The bowling green surface was
improved
making it more enjoyable for both
home and away teams to play on
and a fence erected to prevent
stray balls going onto the green
and people with the wrong kind of
shoes coming onto the green to
retrieve them and potentially
damaging the green.
A programme of repair,
maintenance and improvement of
the pavilion was drawn up to
ensure the pavilion continues to
serve the users of the field and
repair works were initiated.
Ideas for improving the playing
field for informal play through
community consultation were
considered and plans made to take
some of these forward.
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## **Financial Review**
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Review of the charity’s Para 1.21 The bank balance at 31/03/21 was
financial position at the £13,864.98 in unrestricted funds
end of the period and £6.17 cash in hand
Statement explaining the Para 1.22 As stated above we have a
policy for holding programme of repairs,
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reserves stating why they maintenance and improvement to
are held the pavilion underway and plans to
improve facilities for informal play.
The main financial risk to the
charity is unexpected costs due to
unforeseen circumstances such as
vandalism and loss of income due
to clubs folding and therefore club
fees /subscriptions not being paid.
We therefore aim to have £4k-£5k
in reserves to cover these
eventualities
Amount of reserves held Para 1.22 £4-5K
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal charter)
How is the charity Para 1.25 Unincorporated Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The trustees are elected annually
methods including details at the AGM from the
of any constitutional representatives of the clubs and
provisions e.g. election to parish council, the parish
post or name of any representatives and co-opted
person or body entitled members.
to appoint one or more
trustees
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## **Reference and Administrative details**
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Charity name Rudston Playing Field
Registered charity 513159
number
Charity’s principal Burton Fleming Road
address Rudston
Driffield
YO25 4UG
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**Names of the charity trustees who manage the charity**
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Dates acted if not for
Trustee name Office (if any)
whole year
1 Peter Crossley Secretary
2 Stuart Harrison Chairman
3 Nick Tompkin Treasurer
4 Brian Corner
5 Jane Crossley
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## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Peter Crossley
**Position (eg Secretary, Chair, etc)** Secretary
**Date** 01/18/21
## **RUDSTON PLAYING FIELD INCOME AND EXPENDITURE FOR THE YEAR ENDING 31st MARCH 2021**
## **Balance at 1[st] April 2020**
Bank Current Account £27,192.42
Cash in Hand £ 6.17
**Total £27,198.59**
**INCOME EXPENDITURE**
Club fees and subscriptions £ 0 Bank fees/charges £ 105.60 Grants (for new tennis court) £ 13,176.00* Pavillion repairs £ 440.00 ERYC grants (Covid related) £ 19,431.00 Water £ 230.47 Bingo £ 0 Electricity £ 100.00
Refund (electricity overpayment) £ 276.63 Parish Council £32,160.00
(for new tennis court works)
**Total £ 32,883.63 Total £33,036.07**
*Restricted Funds
**OPENING BALANCE £27,198.59**
I **NCOME £32,883.63**
**EXPENDITURE £33,036.07**
**CLOSING BALANCE £ 27,046.15 Bank Balance £27,039.98 cash in hand £6.17**
I have audited the books of Rudston Playing Field Committee and to the best
of my knowledge and belief found them to be correct.
Auditor T.P. Turner
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees/ members of**
Charity Name Rudston Playing Field
**On accounts for the year ended**
2021 **Charity** 513159 **no (if any)**
**Set out on pages**
1-2(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021
**Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention in connection with the **statement** examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Name:** Mr Tim.Turner
**Date:** 01/22/22
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## **Relevant professional qualification(s) or body (if any):**
**Address:** Eastgate Lodge Thorpe Hall
Rudston Driffield YO25 4JE
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
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