## **Trustees’ Annual Report for the period**
**Period** 01/04/2024 **To** 31/03/2025
**Charity name:** Kineton Village Hall Association
**Charity registration number:** 513107
## **Objectives and Activities**
|**SORP reference**|**SORP reference**|**SORP reference**|
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
Manage and maintain the village hall and
grounds.|||
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.
Para 1.17 and 1.19
There were several projects done in the
last year by the committee:
-
re-laid uneven paving around building,
-
fitted additional access ramp,
-
bought and had fitted solar panels,
-
bought and had fitted solar batteries,
-
replaced hall curtains,
-
bought and fitted a new projector for
the hall
All above paid for by grants. In addition,
the following improvements were done by
the committee and other volunteers:
-
Perimeter fencing repaired and
straighten.
-
Overhanging trees trimmed.
-
Complete redecoration of hall rooms.
-
Moved to new online booking system.
-
New WiFi mesh installed throughout
hall.
-
New smoke alarm system installed.|||
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit|Para 1.18|The Trustees were aware of their
responsibilities, and appreciated the
guidance paperwork supplied by the
Charity Commission.|
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
||||
|---|---|---|
||**SORP reference**||
|Policy on grant making|Para 1.38|We do not have sufficient funds to provide
any grants.|
|Policy on social investment
including program related
investment|Para 1.38|The trustees do not do any social
investment as such (repayable funds, for
example), but it does maintain the hire
costs for the village hall to a low level,
thereby allowing various user groups to
use it who might otherwise not be able to.|
|Contribution made by
volunteers|Para 1.38|The hall is run by volunteers (KVHA
committee), without which it would not
function. So, 100% contribution.|
|Other|||
## **Achievements and Performance**
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SORP reference
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|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The improvements to the hall benefit all the
users - 27 regular groups as well as ad-hoc
bookings. It is a community facility and
actively used by so many groups in and
around the village.
Particularly welcome by the users was the
WiFi mesh system and the new projector.
The former enabling credit card payment
machines to work when exhibitions are on.
The latter meant the end of user groups
hunting around to borrow a projector and
cabling.
The committee welcomed the solar panels
and batteries, which help with the very high
electricity bills (hall is heated solely by
electricity).
The trustees are happy that the committee
are doing an excellent job.|
|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
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||**SORP reference**||
|---|---|---|
||||
|Achievements against
objectives set|Para 1.41|At the start of the hall year (March 2024) our
objective was to get solar panels and
improve the cost of the heating by changing
to air-to-air heat pumps.
We actively chased and secured several
grants from several sources - £43k in total.
Most of this has been spent on improvement
projects, leaving a £10k amount ring-fenced|
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for improvements to the insulation in the hall
– a project in progress (expected to
complete before end 2025).
Performance of fundraising Para 1.41 Well exceeded.
activities against objectives Fundraising by the hall comprised seeking
set grants.
We started the hall year with 2 grant
applications in progress each over £20k,
neither of which were successful.
We switched to seeking smaller grants and
we were successful in obtaining £43k in the
financial year.
Investment performance Para 1.41 Whilst we do not invest in anything as such,
against objectives we have invested time and (grant) money in
improving the hall facilities and state of
repair, allowing it to continue to be used by
all.
Other
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## **Financial Review**
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SORP reference
Review of the charity’s Para 1.21 The Charity is in a healthy state financially:
financial position at the end
of the period Income from hall usage (hall hire fees) was
up from the previous year (almost £16k this
year compared to £10k the previous year).
Grant money has allowed several projects to
be undertaken, without any significant spend
from our own funds.
No outstanding debts or creditors.
Statement explaining the Para 1.22 We have a policy of having a reserve of
policy for holding reserves £20k. This would allow the hall to function
stating why they are held for 1-2 years without income – lessons
learnt from COVID days.
Amount of reserves held Para 1.22 £20k
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 None
deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a going
concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
||||
|---|---|---|
||**SORP reference**||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity gets its funds from two sources:
a) Hall hire
b) Rental of a room to the Parish
Council for the sole use as the village
community library.
Other than the above, the only other source
of funding is from any grants we manage to
get. This last financial year has been very
successful in that area.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We hold a minimum reserve of £20k, in case
there are times when income stops (COVID,
for example) but we still have to maintain the
building. To get the best return on this £20k
we invest it in a 95-day higher interest rate
bank account. It can be drawn out without
notice.
We monitor the interest rates on a (typically)
quarterly basis, and move to alternative
savings schemes if a better interest rate is
found.
Any other funds above the £20k may also be
put into the higher interest account until such
time that we need to spend them.
Regarding social investment, we operate on
a ‘not-for-profit’ basis, and keep the charges
for hiring the hall to a level that is attractive
to user groups while covering the costs of
running the building. These low hire
charges mean the hall gets well used.|
|A description of the principal
risks facing the charity|Para 1.46|Funding : The hall is in a healthy state
regarding funds (bookings).
People : The committee comprises
volunteers so providing they continue
everything is fine.
Safety : We have had the hall electrics
checked and improved the smoke detector
coverage.
Building maintenance : A lot of work has
been done this last financial year in tackling
maintenance areas – walls have been
patched and painted. The roof has had
leaks in the past but this has been repaired
and we continue to monitor/inspect it.
Vandalism : We do not appear to have any
vandalism or bad behaviour.
Fire : We have a detailed Fire Risk
Assessment document which is checked|
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|||each year. We check the fire and smoke
alarms monthly to ensure they operate
correctly. We check the fire exits signs also,
in case of loss of power.
So, no risks to speak about.|
|---|---|---|
|Other||The committee regularly is in contact with
the various user groups which use the hall,
so ‘have a finger on the pulse’, as it where.
This means the hall provides the facilities
that the user groups want/need.|
## **Structure, Governance and Management**
Description of charity’s trusts:
||**SORP reference**||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Declaration of Trust deed created in 1982,
when the charity was registered.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The charity is run by trustees appointed as
a body.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|
Para 1.25|A minimum of 3 trustees are required.
Trustees are sought from the committee,
who themselves are volunteers. If that is
not possible (as was the case last year)
then advertising is done in the village for
volunteers for the committee and trustees.
We currently have 3 trustees from the
committee – the chair, the vice-chair, and
the treasurer.
New Trustees are appointed by the
existing Trustees.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
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||||
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The Charity Commission provide a guidance
document for Trustees (CC3a), as well as a
welcome pack (Charity trustee welcome
pack).
Each Trustee is provided with these
documents. Each Trustee also is guided by
previous trustees during the first few
months.|
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The charity’s organisational Para 1.51 The charity comprises (currently) 3 trustees,
structure and any wider each equal.
network with which the
In addition the Trustees are also on the
charity works
committee that run and maintain the hall.
The committee meets quarterly (normally)
and make the decisions relating to the hall.
The Trustees can override the committee if
they feel the terms of the Charity are being
affected.
Relationship with any related Para 1.51 Kineton Parish Council are Custodian
parties Trustees of the land and building. At the
time of acquiring the hall from the previous
owners (W.I.) the committee (KVHA),
although being a Charity, was not a legal
entity so could not hold any assets, and the
legal advice at the time was that the land
and building should be owned by the Parish
Council, and KVHA should maintain it. This
arrangement has not caused any problems,
and Kineton Parish Council are not involved
with the running of the hall.
Other
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## **Reference and Administrative details**
|Charity name|Kineton Village Hall Association|
|---|---|
|Other name the charity uses|KVHA|
|Registered charity number|513107|
|Charity’s principal address|Kineton Village Hall
Mill Street
Kineton
CV35 0LB|
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Names of the charity trustees who manage the charity
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|
|Charles
Hilditch|Chair, KVHA|Appointed 21 Feb 2024|Existing Trustees
(in this case Bruce Carroll and
Rob Bradman)|
|David Smith|Vice-chair,
KVHA|Appointed 27 Jan 2022|Existing Trustees
(in this case Bruce Carroll and
Rob Bradman)|
|Dr. Friso
Jansen|Treasurer,
KVHA|Appointed 21 Feb 2024|Existing Trustees
(in this case Bruce Carroll and
Rob Bradman)|
Corporate trustees – names of the directors at the date the report was approved
**Director name** None (we have no directors)
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|None|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets held None in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
|None|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
Other optional information
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**Declarations**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Charles Hilditch Position (eg Secretary, Chair Chair, etc) ~~|~~ Date 29 November 2025 ~~Po~~
Page **9** of **9**
## **Kineton Village Hall Association**
## **– Final Accounts 2024 / 2025**
## **Period 1[st] April 2024 to 31[st] March 2025**
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Income 2024 / 2025 (£) 2023 / 2024 (£) Expenditure 2024 / 2025 (£) 2023 / 2024 (£)
Hire of Hall [1] 15,871 10,196 Business Rates [2] 245 240
Community Library [3] 6,306 2,058 Water [4] 1,357 960
Donations / Refunds [5] 793 765 Electricity [6] 4,813 5,371
Interest – CAF Gold A/C [7] 259 442 Maintenance / repairs [8] 3,760 1,117
Interest – CAF Cash A/C 14 9 Hall improvements [9] 34,275 4,929
Grants [10] 42,851 0 Cleaning services [11] 4,164 3,792
Other [12] 61 0 Insurance [13] 1,196 1,728
Bank charges 60 60
Licences / Refunds [14] 748 441
Mobile phone costs [15] 28 0
TOTALS 66,154 13,433 TOTALS 50,647 18,637
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Excess Income over Expenditure = **£15.507.59** for the period 1[st] April 2024 to 31[st] March 2025 inclusive
- 1 This year we saw a sustained growth in use of the hall resulting in an increase of revenue of 56%. This was partly (+- 12%) due to an increase in hiring charges but the bulk was a wider number of groups and more ad-hoc users using the hall.
- 2
- 3
- 4
- 5
- 6
- Business rate expenditure remained level.
- The income for the library was increased in line with CPI. Also the figure for 2024/5 is inflated as 2023/4 second payment was received in 2024/5 financial year.
- Better rates were secured on a 3-year water contract but given the increase of use of the hall more has been spent on charges.
- A significant amount of this was a contribution to the fire door by the History group. Some smaller donations from the Treasurer, WI, KADS and Bridge club were also received.
- This year saw an encouraging drop in outlay on electricity. The full benefit of solar panels and batteries will become apparent in the coming financial year as the summer starts.
- 7 The interest received this financial year is lower as £20k was moved to two savings accounts that pay an average of 4% interest annually, the (expected) £800 interest will be received in November.
- 8 A large increase of expenditure on lots of necessary maintenance (outlined in the chairman’s report). It is likely that expenditure in the coming financial year will be around £1500.
- 9 The grants secured have been used for paving, an access ramp, solar panels, solar batteries, new curtains, and a new projector for the hall.
- 10 This was an exceptional year for grant capture, with an excellent number of grants received and spent on hall improvement. Note that £10,350 of grant money is ring-fenced for projects in progress and has not been spent yet.
- 11
- Payments have increased with the living wage.
- 12 This includes £50 for the sale of a ladder and £11.05 in meter money collected.
- 13 A significantly cheaper and more appropriate policy was secured after a market comparison which explains the lower expenditure.
- 14 One refund has been issued. More was spent on licenses because of the decision to secure a premises alcohol license.
- 15 A mobile phone was obtained for hall use to avoid using personal one.
## **Kineton Village Hall Association**
## **Final Accounts ( 2024 / 2025 )**
## **Balance Sheet**
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Item 2024 / 2025 (£) 2023 / 2024 (£)
Cash 0 2.16
CAF Cash Account 18,131 2,484
CAF Gold Account 0 20,141
Redwood Bank 10,001
HTB Bank 10,000
Gross Assets 38,132 22,627
Liabilities 0 0
Net Assets 38,132 22,627
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Net Asset increase £38,132.29 – £22,626.86 = Excess Income over Expenditure 15,505.43 (difference is the £2.16 which was written off)
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