Sandbach Animal Rescue Society
Avalon, Zan Drive, Sandbach, Cheshire, CW11 4QQ
www.sandbachanimalrescue.co.uk
Trustee’s Annual Report 2021
Introduction
Sandbach Animal Rescue Society, hereafter referred to as SARS, was founded in 1981, and registered with the Charities Commission No. 512966) the following year. From a small beginning, in temporary accommodation, SARS now operates from its own recently expanded and upgraded property in Sandbach.
The society is run entirely by volunteers and relies purely on fundraising and donations to cover its costs which include day to day running expenses of the cattery, fostering, veterinary fees, advertising and printing.
Since the recent refurbishment, the cattery has 6 modern, secure and easy to maintain pens, as well as an isolation room, and fantastic enrichment area. This allows it to accommodate around 20 cats at any one time, although this depends on the family mix of the cats and kittens. During the year ending 31 December 2021, SARS rescued and rehomed 152 cats and kittens. We also treated an additional 4 cats in need and returned them. SARS is unable to provide facilities for dogs at its current location due to environmental legislation but works in collaboration with neighbouring dog rescue centres.
Objectives
SARS aims to reduce the number of stray and unwanted animals within Sandbach and its surrounding area through rescue and rehoming initiatives. At the same time, SARS strives to support members of the local community in need of assistance with animals, for example, those going into long term care and more recently affected by Covid-19.
Trustees and Officers
Current trustees are Justin Burndred, Eddie Dautry - Turner and Stuart Mitton. For 2021, positions of responsibility within the committee were held as follows:
| Chairman: | Mel Wilson |
|---|---|
| Treasurer: | Vacant post until EGM Sept 2021 - Julie Slater |
| Secretary: | Alison Bailey |
| Cat Co-ordinator: | Linda Gibbs |
Fundraising Manager – Karen Guy Shirt Coordinator – Laurence Dautry Turner
Each of the officer appointments is filled via election at the AGM. SARS has approximately 60 volunteers involved in animal care and fundraising.
Governance
SARS holds a number of formal meetings: an AGM open to the public, monthly committee meetings and Extraordinary Meetings called as required to discuss issues of concern.
Officer positions on the Committee are guided by job descriptions, in particular – Chairman, Treasurer, Secretary, Co-ordinator, Publicist and Fundraiser. In addition, a suite of policy documents has been developed that is complemented by Standard Operating procedures.
Financial Performance
Profit & Loss
Receipts for the year ending 31 December 2021 was, £54,415.01 this was up by 14% from £47,721.09 in 2019. In a year, again effected by COVID restrictions,
Expenditure for the year: these figures are exclusive of VAT and do not include any expenditure for the new extension or refurbishment, those are not accounted for under our operating costs, they appear separately, on the balance sheet and our assets register.
Payments amounted to £46,541.61 which is an increase of 22.5% from £37,978.47 in 2019. This reflects the increase in number of cats rescued, also additional costs due to boarding at A1, stocking of the new rescue, and some routine premises costs.
The result for the year was an operating profit of £7,596.65 against last year’s £9,742.62, understandably a bit down, but still a good profit and this is the second year in a row we have reversed the negative trend of the previous year’s losses.
Balance sheet
The balance sheet remains solid and solvent but does not yet reflect the true year end position, this will be adjusted by our accountants prior to our year ends being submitted to HMRC & the Charities Commission.
The rescue remains on our asset register at £122,000, but we are in the process of getting this revalued, which will reflect the increase due to property inflation, the extension and upgrade. We have been unable to do this so far due to COVID lockdown. I anticipate the value of the property will exceed £200K. Naturally, this has reduced our bank deposits significantly, from £106,693.58, at the end of 2019 to £31,950.61 at the end of 2020. When the property re-evaluation is included, I expect the bottom-line figure on the balance sheet to be broadly similar, if not higher than last year, at around a quarter of a million pounds sterling.
Trustees Report
2021 has once again been a year impacted by the Covid 19 restrictions, albeit, not as heavily affected as the previous year 2020.
SARS fundraising activity during the last 12 months has been incredibly successful despite the challenges faced, the efforts from our volunteer fundraisers have been outstanding, without such dedicated effort, the charity would have faced greater challenges. The trustees would like to pay tribute to these incredible efforts and thanks each and everyone for their amazing support and dedication.
During 2021, most of the fundraising was carried out within the local community, activities and events such as coffee mornings (from July) and local fetes, expanding the boundaries outside of our previous borders.
Fundraising monies collected amounted to £9,028.13 from events, £3,098.63 in grants from Tesco and The Local Council and a passive income of approximately £1,000.00.
Income for 2021 £82, 668.38 and expenditure was £82, 299.41. The Expenditure figure includes the final refurbishment costs and therefore will not be a repeatable expenditure.
SARS is also well supported by the local veterinary practice and local supermarkets and pet stores that allow donation bins. Local pet stores donate unwanted food which is used within the cattery or distributed to other local charities.
2021 also saw the rescue operating from its newly renovated, state-of-the-art facility. We were also, able to welcome visitors to the rescue in between lockdowns and restrictions. The visitors responded favourably to the renovation and feedback was deeply pleasing, demonstrating that the investment made by SARS, has not only added value to the asset but provided a safe place for those Cats and Kittens we rescue but secured the long term stability, allowing the Committee and volunteers to focus on the charitable aims, knowing that the rescue is modern, secure, safe and future proofed.
Following an Extraordinary General Meeting held in November 2021, a decision was taken to reduce the number of roles on the committee, allowing us to appoint only those roles we deem essential for the day to day running and governance of the charity. This allows a clear line of sight and enables increased accountability, providing us with more stability.
SARS have also updated the constitution – bringing it more in line with the the modern era, providing a simplified, specific and clear set of objectives and tightening rules around expenditure and key decision making.
Despite the pandemic and the lockdowns, SARS continued to provide a safe home to stray and unwanted cats alongside supporting the local community for pet owners moving into care or accommodation that would not allow pets. The cattery continues to be fully occupied with a waiting list used to prioritise admissions. The charity also supports members who foster cats and /or kittens in their own homes.
We look forward to a return to our normal activities during 2022 as SARS continues to go from strength to strength
Sandbach Animal Rescue Society
Sandbach Animal Rescue Society No (if any) Receipts and payments accounts CC16a For the period 01/01/2021 31/12/2021 To from
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | ||||||
|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 18,008 7,206 671 - 11,199 817 3,099 - - - - 41,000 - - 9,408 9,408 50,408 1,932 3,467 1,344 19,329 - - - - 36,203 781 2,187 2,033 66 - 1,095 - - 822 - 115 - - 600 260 - 70,234 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 18,008 7,206 671 - 11,199 817 3,099 - - - - 41,000 - - 9,408 9,408 50,408 1,932 3,467 1,344 19,329 - - - - 36,203 781 2,187 2,033 66 - 1,095 - - 822 - 115 - - 600 260 - 70,234 - - |
Last year to the nearest £ |
|||
| Donations | 18,008 | 36,712 | ||||||
| Adoptions | 7,206 | 12,718 | ||||||
| Collection Boxes | 671 | 969 | ||||||
| Bequests | - | - | ||||||
| Fund Raising- Events/Sales | 11,199 | 2,510 | ||||||
| Fund Raising- Other | 817 | 23 | ||||||
| Grants | 3,099 | - | ||||||
| Interest Received | - | 129 | ||||||
| VAT on receipts | - | - | ||||||
| Gift Aid | - | 1,042 | ||||||
| Compensation | - | 315 | ||||||
| Sub total(Gross income for AR) |
41,000 | 54,418 | ||||||
| A2 Asset and investment sales, (see table). |
||||||||
| Motor Vehicles | - | |||||||
| Scottish Widows | - | 29,224 | ||||||
| VAT refunds received re: PY | 9,408 | 16,228 | ||||||
| Sub total | 9,408 | 45,452 | ||||||
| Total receipts A3 Payments |
||||||||
| 99,870 | ||||||||
| Merchandise | 1,932 | 278 | ||||||
| Cat Food | 3,467 | 4,264 | ||||||
| Cat Litter & Essentials | 1,344 | 2,008 | ||||||
| Vet Fees | 19,329 | 20,128 | ||||||
| Cat Boarding | - | 4,877 | ||||||
| FosteringExpenses | - | 15 | ||||||
| CatteryExpenses | - | 1,258 | ||||||
| Waste Costs | - | 1,633 | ||||||
| Property Costs - Repairs & Maintenance | 36,203 | 876 | ||||||
| Equipment Purchases | 781 | 603 | ||||||
| UtilityCosts | 2,187 | 1,954 | ||||||
| Insurance/Membership | 2,033 | 995 | ||||||
| Postage | 66 | 102 | ||||||
| Hall Hire etc. | - | 237 | ||||||
| Mobile Phone & Broadband | 1,095 | 996 | ||||||
| Motor Expenses | - | - | ||||||
| Stationery | - | 156 | ||||||
| FundraisingExpenses | 822 | - | ||||||
| Advertising | - | 175 | ||||||
| Sundries | 115 | 580 | ||||||
| Legal Fees | - | - | ||||||
| Deed Events Cost | - | 487 | ||||||
| Accountant Fees | 600 | 6,200 | ||||||
| Supplier Invoices notpaidyet | 260 | 1,963 | ||||||
| VAT onpayments | - | - | ||||||
| **Sub total ** | 70,234 | 49,785 | ||||||
| A4 Asset and investment purchases, (see table) |
- | - - |
- - |
|||||
| Fixed Asset Purchases | - | - | - | 95,946 | ||||
| - | - | - | - | |||||
| Sub total | - | **# ** | - | 95,946 |
CCXX R1 accounts (SS)
21/10/2022
1
| Total payments | 70,234 | - | - | 70,234 | 145,731 | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Net of receipts/(payments) | - 19,826 | - | - | - 19,826 | - 45,861 | ||||||
| A5 | Transfers between funds | - | - | - | - | - | |||||
| A6 | Cash funds last year end | 34,756 | - | - | 34,756 | 77,470 | |||||
| Cash funds this year end | 14,930 | - | - | 14,930 | 31,609 |
CCXX R2 accounts (SS)
21/10/2022
2
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Details Total cash funds (agree balances with receipts and payments account(s)) VAT refund Gift Aid Details 202409 10787728 - Current Ac 202409 90664391 - Savings Ac Cash in Hand Details Signature 202409 73934829 - Bonus Ac |
Unrestricted funds Restricted funds to nearest £ to nearest £ 4,372 - 10,508 - - - 50 - 14,930 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 2,000 - 2,000 - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
CCXX R3 accounts (SS)
21/10/2022
3
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Sandbach Animal Rescue Society On accounts for the year 2021 Charity no 512966 ended (if any) Set out on pages
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2021.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 17/10/2022 Signed: Name: Anita Marie Maddock Relevant professional Accountant (MIAB) qualification(s) or body Institute of Accountants and Bookkeepers (if any): Top Cat Accountancy Ltd Address: Winnington Hall, Winnington Lane, Winnington, Northwich, Cheshire, England, CW8 4DU.
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER