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2025-12-31-accounts

REGISTERED CHARITY NUMBER: 512915

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2025

FOR

GIRL GUIDING WARWICKSHIRE

HB&O Ltd Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT

GIRL GUIDING WARWICKSHIRE

CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 December 2025

Page
Report of the Trustees 1 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 to 14
Detailed Statement of Financial Activities 15 to 16

GIRL GUIDING WARWICKSHIRE

REPORT OF THE TRUSTEES for the year ended 31 December 2025

The trustees present their report with the financial statements of the charity for the year ended 31 December 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Page 1

GIRL GUIDING WARWICKSHIRE

REPORT OF THE TRUSTEES for the year ended 31 December 2025

ACHIEVEMENTS AND PERFORMANCE

Organisation and purpose

Warwickshire Guide Association (known as Girlguiding Warwickshire) is part of Girlguiding, the leading charity for girls and young women in the UK. It administers guiding in the County of Warwickshire, City of Coventry and Borough of Solihull. It is governed by a County Executive Committee, all of whom are volunteers, with one Trustee from each of the Divisions. A full list of Trustees is in this report. Trustee Indemnity Insurance was put in place during 2024.

In 2025 Brenda Ames (Vice President) and Anne Fox (Vice President) sadly passed away. County Archivist Pat Jenks also passed away.

The County Commissioner is appointed by the Midlands Region Chief Commissioner for a term of 5 years, the term ended in October 2025, when a new County commissioner took over the role. There are two Assistant County Commissioners. At Coventry Headquarters three part time members of staff provide 40 hours of invaluable financial and administrative support to the county commissioner team and up to 40 Division and District Commissioners, as well as responding to queries from the membership and the public.

The county has two campsites that are both offer great facilities for members.

Plans are now underway for an ambitious fundraising and building project at Hardiman Fields, the county campsite in Shipton on Stour, for some overnight accommodation with disabled and kitchen facilities to make the camping experience more accessible and more attractive to inexperienced campers.

Volunteer run resource and uniform shops are run in Coventry, Solihull and Kenilworth.

Members attended the annual property Conference in March.

Through fun, friendship, challenge and adventure Girlguiding empowers girls to find their voice, inspiring them to discover the best in themselves and to make a positive difference in their community. Whoever they are and wherever they are from, all girls are welcome. The Charity's aims and objectives reflect those of The Guide Association which are described in the Royal Charter.

The activity and planning of Girlguiding Warwickshire complies with the Charity Commission's general guidance on public benefit.

Leaders run Rainbows (4-7 years), Brownies (7-10 years), Guides (10-14 years) and Rangers (14-18 years) and there is a community called Inspire for members aged 18-30.

Girlguiding Warwickshire has a close relationship with guiding sisters in Warwickshire Trefoil Guild whose support is greatly appreciated.

The Trustees record their appreciation of the investment of the time and talent that Girlguiding Warwickshire volunteers have made during 2025. Once again thousands of girls have thrived in guiding's safe space and had wonderful, confidence-boosting adventures.

Creating exceptional experiences for girls

Girlguiding Warwickshire aims to offer fun, accessible and empowering experiences that inspire more girls, young women and volunteers to join than ever before. The programme is varied as were the county lead events for girls.

"Leading Together" was held in February, a meeting where Advisors, Trainers & members of the Exec came together to plan for the next 12 months of Girlguiding in Warwickshire

In February world thinking day was celebrated across the county at Local events including some 'Bedtime Bear' themed sleepovers.

Brownies had a National Space Centre Leicester takeover in February.

Page 2

GIRL GUIDING WARWICKSHIRE

REPORT OF THE TRUSTEES for the year ended 31 December 2025

We had two Gang shows in the county. The Warwickshire & Nuneaton Gang shows events are a credit to the young members and adult supporters from scouting & guiding who put in a lot of time into rehearse and put on amazing shows, a great public profile.

A county camp was held in May at Hardiman field county campsite with many divisions and district also holding camps and sleepovers.

Warwickshire Wildlife trust takeover was a celebration of nature attended by all section members in June as part of the National Big Wild weekend.

July saw Warwickshire have one of the largest contingencies of girls at Magical midlands, a region event catering for over 9000 girls, the girls enjoyed all sorts of adventure, including STEM, creative & fairground activities. The finale being a concert with cover acts performing the girl's favourite songs.

A second 'Covopoly' was held in October. Covopoly is a hunt in Coventry for landmarks with additional challenges for all sections, adult leaders and Trefoil Guild. Great fun was had by the youngest to the members of the adult teams and showcased guiding organisation and adventure at its best.

A Celebration Day was held in October, this event was a fun day where volunteers were invited to attend and enjoy various activities & most importantly network with likeminded people, it was also an afternoon for awards and recognition.

Internationals In 2025 girls from the county created memories by taking part in the region Denmark Dash and an international trip to Hungary.

Twenty-two adult members also made memories whilst visiting the Our Cabana in Mexico, one of the five world association of Girl guides and Girl scout world centres.

Two teams of girls have been selected and are being prepared for county international trips - 'Rome to Home' - a race across the world' type challenge in 2026.

Developing a rewarding volunteer experience

There are ongoing training opportunities throughout the year both online and face to face. A county training day was held in March in Coventry, a central accessible location. The county's trainers attend support groups throughout the year and accepted an invitation to attend the Midland Region Trainers' Weekend in November.

In September, a variety of evening trainings were held around the county to suit the needs of the volunteers locally.

All commissioners had the opportunity to attend the region Commissioners' Conference in October as well as new commissioners' events in May & September. A trustees training was held by region in May.

The county newsletter to all members, issued on the first of each month, informs members of county opportunities for themselves and the young members. Many adult members make effective use of the county's Facebook groups for all volunteers, and volunteers by section. The county signposts and promotes a growing number of great opportunities offered by Girlguiding Midlands.

The county consistently fills the county's quota of 9 to receive the Region's Chief Commissioner Award for outstanding service at unit level. Years of service were recognised with Long Service Awards presented at the Celebration Day in October; this event was also a celebration of Nicola Lomas' role as County Commissioners over the last 5 years. A handful of volunteers received the red-carpet treatment at 'Girlguiding Celebrates' at the Odeon, Manchester. All volunteers were thanked with a region Thank you badge during volunteer's week in June.

Making a bigger impact & Growing Girlguiding in Warwickshire

Membership at year end 2024 was 4,747 girls in 368 units supported by 1,459 volunteers. Sadly, at the end of 2025 these figures had declined to 4,677 girls in 345 units supported by 1371 volunteers. Girlguiding Warwickshire reflects the national trend for young member numbers.

Page 3

GIRL GUIDING WARWICKSHIRE

REPORT OF THE TRUSTEES for the year ended 31 December 2025

There is work to do on strengthening the transition of enthusiastic Girls on their guiding journey through the sections with particular importance to the journey from Guides at 14 into early leadership. In 2025 the county appointed a young leader advisor to hopefully encourage and facilitate this important part of the guiding journey.

There is a still a good demand for Duke of Edinburgh volunteer 'placements' from girls aged 13 and older. This provides the opportunity to hook them into long term Young Leader roles once their months of service are completed and they have seen the blossoming of their leadership skills.

There is still a need to change public perception that there are 'no places available' in older sections when they have experienced Rainbow waiting lists. We will continue to promote new-to-guiding for members at 7 and 10 years in 2026. The ever shout out for volunteers will also continue and feature in the County strategic plan to be finalised in 2026.

The changes to the Girl guiding policy in November 2025 has caused the county to follow region and with current promotion of Girlguiding in social media, the county have followed national guidelines for supporting individuals affected by the policy change.

Reserve policy

Girlguiding Warwickshire retains adequate Reserves as working capital to meet its day-to-day needs and safeguard against unexpected deficits of income against expenditure. The minimum Reserves figure required is an amount equal to the organisation's annual expenditure and is reviewed annually in the light of changes to expenditure levels. Any Reserves held above this figure are invested and are at the disposal of the trustees to meet any long-term objectives.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 512915

Principal address

64 Grosvenor Road Coventry West Midlands CV1 3FZ

Trustees

Mrs N Lomas Trustee (resigned 31.10.2025) Mrs A Brough Trustee (resigned 31.10.2025) Mrs N Tucker Trustee Mrs F Bubb Trustee Mrs C Stothard Trustee (resigned 31.10.2025) Mrs J Thompson Trustee Mrs G Green Trustee Mrs J Vance Trustee Mrs J L Hull Trustee (appointed 1.1.2025) Mrs S Blackett Trustee (appointed 1.2.2025) Mrs V James Trustee (resigned 31.12.2025) Mrs V Nicholls Trustee Mrs S Mason (appointed 1.1.2026) Mrs J Howle Trustee (appointed 5.12.2025) Mrs A Harrold Trustee (appointed 1.9.2025) Mrs K Hutchinson Trustee (appointed 7.8.2025) Mrs M Hulme Trustee (appointed 19.6.2025) Mrs T Middlicott Trustee (appointed 7.5.2025) Mrs J Tuck Trustee (appointed 7.8.2025)

Page 4

GIRL GUIDING WARWICKSHIRE

REPORT OF THE TRUSTEES for the year ended 31 December 2025

REFERENCE AND ADMINISTRATIVE DETAILS

Independent Examiner

HB&O Ltd Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT

Bankers

Lloyds TSB Old Market Square Nottingham NG1 6FD

Approved by order of the board of trustees on 2 March 2026 and signed on its behalf by:

----- Start of picture text -----
oy F4460000-0BA9-269C-91D4-08DE7B6FBE29 e”
Mrs G Green - Trustee
----- End of picture text -----

Page 5

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GIRL GUIDING WARWICKSHIRE

Independent examiner's report to the trustees of Girl Guiding Warwickshire

I report to the charity trustees on my examination of the accounts of Girl Guiding Warwickshire (the Trust) for the year ended 31 December 2025.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mark Ashfield

HB&O Ltd Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT

2 March 2026

Page 6

GIRL GUIDING WARWICKSHIRE

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2025

Unrestricted
fund
Notes
£
INCOMING RESOURCES FROM
Donations and legacies
3,420
Charitable activities
2
180,231
Other income
5,889
Total
189,540
EXPENDITURE ON
Raising funds
2,878
Charitable activities
Governance costs
189,282
Total
192,160
Net gains on investments
-
NET INCOME/(EXPENDITURE)
(2,620)
RECONCILIATION OF FUNDS
Total funds brought forward
205,208
TOTAL FUNDS CARRIED FORWARD
202,588
Restricted
fund
£
-
-
-
-
-
-
-
-
-
230,000
230,000
2025
Total
funds
£
3,420
180,231
5,889
189,540
2,878
189,282
192,160
-
(2,620)
435,208
432,588
2024
Total
funds
£
1,526
152,675
3,325
157,526
2,419
143,177
145,596
150,000
161,930
273,278
435,208

The notes form part of these financial statements

Page 7

GIRL GUIDING WARWICKSHIRE

BALANCE SHEET 31 December 2025

2025 2024
Unrestricted Restricted Total Total
fund fund funds funds
Notes £ £ £ £
FIXED ASSETS
Tangible assets 6 1,105 230,000 231,105 230,000
CURRENT ASSETS
Stocks 7 7,120 - 7,120 6,835
Debtors 8 1,264 - 1,264 4,638
Cash in hand 195,700 - 195,700 196,235
CREDITORS 204,084 - 204,084 207,708
Amounts falling due within one year 9 (2,601) - (2,601) (2,500)
NET CURRENT ASSETS 201,483 - 201,483 205,208
TOTAL ASSETS LESS CURRENT
LIABILITIES 202,588 230,000 432,588 435,208
NET ASSETS 202,588 230,000 432,588 435,208
FUNDS 10
Unrestricted funds 202,588 205,208
Restricted funds 230,000 230,000
TOTAL FUNDS 432,588 435,208

The financial statements were approved by the Board of Trustees and authorised for issue on 2 March 2026 and were signed on its behalf by:

----- Start of picture text -----
o F4460000-0BA9-269C-91E2-08DE7B6FBE29 a
----- End of picture text -----

G Green - Trustee

The notes form part of these financial statements

Page 8

GIRL GUIDING WARWICKSHIRE

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 December 2025

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Hardiman fields campsite - land - not depreciated Computer equipment - 33% on cost

Stocks

Stock is the total amount of badge stocks held at the year end. It is valued on the lower of cost and net realisable value.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 9

GIRL GUIDING WARWICKSHIRE

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2025

2. CHARITABLE ACTIVITIES

2025
£
Events and activities
167,072
Hardiman income
11,548
Equipment
97
Badge sales
529
Shared cost income
985
180,231
SUPPORT COSTS
Governance
Finance
costs
£
£
Governance costs
252
3,040
2024
£
143,176
8,299
106
1,094
-
152,675
Totals
£
3,292

3. SUPPORT COSTS

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2025 nor for the year ended 31 December 2024.

5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
fund
£
INCOMING RESOURCES FROM
Donations and legacies
1,526
Charitable activities
152,675
Other income
3,325
Total
157,526
EXPENDITURE ON
Raising funds
2,419
Charitable activities
Governance costs
143,177
Total
145,596
Net gains on investments
-
NET INCOME
11,930
RECONCILIATION OF FUNDS
Total funds brought forward
193,278
TOTAL FUNDS CARRIED FORWARD
205,208
Restricted
fund
£
-
-
-
-
-
-
-
150,000
150,000
80,000
230,000
Total
funds
£
1,526
152,675
3,325
157,526
2,419
143,177
145,596
150,000
161,930
273,278
435,208

continued...

Page 10

GIRL GUIDING WARWICKSHIRE

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2025

6. TANGIBLE FIXED ASSETS

----- Start of picture text -----
||||| |---|---|---|---| |Hardiman| |fields|Computer| |campsite|equipment|Totals| |£|£|£| |COST OR VALUATION| |At 1 January 2025|230,000|12,248|242,248| |Additions|-|1,357|1,357| |At 31 December 2025|230,000|13,605|243,605| |DEPRECIATION| |-| |At 1 January 2025|12,248|12,248| |Charge for year|-|252|252| |At 31 December 2025|-|12,500|12,500| |NET BOOK VALUE| |At 31 December 2025|230,000|1,105|231,105| |At 31 December 2024|230,000|-|230,000|

----- End of picture text -----

Included in cost or valuation of land and buildings is freehold land of £230,000 (2024 - £230,000) which is not depreciated.

Cost or valuation at 31 December 2025 is represented by:

----- Start of picture text -----
||||| |---|---|---|---| |Hardiman| |fields|Computer| |campsite|equipment|Totals| |£|£|£| |Valuation in 2025|150,000|-|150,000| |Cost|80,000|13,605|93,605| |230,000|13,605|243,605|

----- End of picture text -----

Hardiman fields campsite was independently valued on an open market basis on 18 February 2025 by Sheldon Bosley Knight, Chartered Surveyors. The trustees are not aware of any material changes since the last valuation.

7. STOCKS

Stocks

----- Start of picture text -----
||| |---|---| |2025|2024| |£|£| |7,120|6,835|

----- End of picture text -----

continued...

Page 11

GIRL GUIDING WARWICKSHIRE

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2025

8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Other debtors
Prepayments
9.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Accruals and deferred income
10.
MOVEMENT IN FUNDS
At 1.1.25
£
Unrestricted funds
General fund
205,208
Restricted funds
Hardiman fields campsite
230,000
TOTAL FUNDS
435,208
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
189,540
TOTAL FUNDS
189,540
Comparatives for movement in funds
At 1.1.24
£
Unrestricted funds
General fund
193,278
Restricted funds
Hardiman fields campsite
80,000
TOTAL FUNDS
273,278
2025
2024
£
£
99
-
1,165
4,638
1,264
4,638
2025
2024
£
£
2,601
2,500
Net
movement
At
in funds
31.12.25
£
£
(2,620)
202,588
-
230,000
(2,620)
432,588
Resources
Movement
expended
in funds
£
£
(192,160)
(2,620)
(192,160)
(2,620)
Net
movement
At
in funds
31.12.24
£
£
11,930
205,208
150,000
230,000
161,930
435,208

continued...

Page 12

GIRL GUIDING WARWICKSHIRE

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2025

10. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Hardiman fields campsite
TOTAL FUNDS
Incoming
resources
£
157,526
-
157,526
Resources
expended
£
(145,596)
-
(145,596)
Gains and
Movement
losses
in funds
£
£
-
11,930
150,000
150,000
150,000
161,930

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Hardiman fields campsite
TOTAL FUNDS
At 1.1.24
£
193,278
80,000
273,278
Net
movement
in funds
£
9,310
150,000
159,310
At
31.12.25
£
202,588
230,000
432,588

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Hardiman fields campsite
TOTAL FUNDS
Incoming
resources
£
347,066
-
347,066
Resources
expended
£
(337,756)
-
(337,756)
Gains and
Movement
losses
in funds
£
£
-
9,310
150,000
150,000
150,000
159,310

continued...

Page 13

GIRL GUIDING WARWICKSHIRE

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2025

11. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2025.

Page 14

GIRL GUIDING WARWICKSHIRE

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2025

INCOMING RESOURCES
Donations and legacies
Donations
Charitable activities
Events and activities
Hardiman income
Equipment
Badge sales
Shared cost income
Other income
Other incoming resources
Total incoming resources
EXPENDITURE
Other trading activities
Opening stock
Purchases
Closing stock
Charitable activities
Salaries, volunteer and county staff expenses
Pensions
Other grants
Events and activities
Hardiman Expenditure
Office and other support costs
Other costs
Support costs
Finance
Computer equipment
Governance costs
Accountancy and legal fees
Total resources expended
Net (expenditure)/income before gains and
losses
2025
£
3,420
167,072
11,548
97
529
985
180,231
5,889
189,540
6,835
3,163
(7,120)
2,878
30,765
237
1,440
122,492
10,800
20,113
143
185,990
252
3,040
192,160
(2,620)
2024
£
1,526
143,176
8,299
106
1,094
-
152,675
3,325
157,526
6,763
2,491
(6,835)
2,419
20,847
-
500
82,078
9,061
27,721
150
140,357
-
2,820
145,596
11,930

This page does not form part of the statutory financial statements

Page 15

GIRL GUIDING WARWICKSHIRE

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2025

Realised recognised gains and losses
Realised gains/(losses) on investment property
Net (expenditure)/income
2025
£
-
(2,620)
2024
£
150,000
161,930

This page does not form part of the statutory financial statements

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