THE MILL HOUSE ANIMAL SANCTUARY
ACCOUNTS FOR THE YEAR ENDED
30 JUNE 2023
CHARITY REGISTRATION NO. 512905
THE MILL HOUSE ANIMAL SANCTUARY YEAR ENDED 30 JUNE 2023
| Contents | Page |
|---|---|
| Administrative Details | 1 |
| Trustees’ Report | 2-3 |
| Independent Examiner’s Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7-10 |
THE MILL HOUSE ANIMAL SANCTUARY
Administrative details:
Registered Charity Number: 512905 Charity Correspondent: Mrs P M Hartley Thorne Royd Hornthwaite Hill Road Thurlstone Sheffield S36 9QL Trustees: Mrs P M Hartley Miss J A Wright Miss B Howard Mrs S Hedges Mr F Cutler Mr P Howard Mr C Hart Bankers: Virgin Money 66 Fargate Sheffield S1 2HB Co-operative Bank 84/86 West Street Sheffield S1 3SX Independent Examiner: Accounts For All Limited Chartered Accountants Back Lane Farm, Back Lane Butterton, Near Leek Staffordshire ST13 7SZ
1
THE MILL HOUSE ANIMAL SANCTUARY TRUSTEES REPORT FOR THE YEAR ENDED 30 JUNE 2023
The trustees present their report and accounts for the year ended 30 June 2023. The accounts comply with current statutory requirements and the Statement of Recommended Practice “Accounting and Reporting by Charities” issued in March 2005.
Structure, Governance and Management
The Trust is constituted by a Declaration of Charitable Trust dated 22 June 1982.
The Mill House Animal Sanctuary is a charity registered with the Charity Commission. The constitution was formally adopted on the 22 June 1982 and no changes have since been made to the constitution.
The trustees who have served during the year and since the year end are shown on page 1.
The Executive Committee controls and provides for the administration of the affairs of the Society and in particular:-
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a) Formulate to give effect to the general policy of the Society.
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b) Give general guidance to the sub-committees and receive and consider reports from them.
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c) Accept or reject applications for the membership of the Society.
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d) Submit an annual report, statement of accounts and balance sheet to the Annual General Meeting of the Society
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e) Generally act in the name of the Society
The management and day to day running of the charity is operated by the Executive Committee. During the year the Chairman of the Executive Committee was Patricia Hartley, with the Vice Chairman being Paul Howard. The secretary was Samantha Hartley and the Honorary Treasurer was Robert Hartley.
Objectives and Activities
The principal activity of the society is the care and protection of animals and in particular horses who are in need of care and attention by reason of old age, sickness, maltreatment, neglect, poor circumstances, or other similar causes;
In furtherance of the above object but no further or otherwise the Society has the following powers:-
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a) to buy horses from markets and farms and thereby save them from slaughter. b) to place animals in “approved homes” where they will be looked after by people interested in their welfare and periodically visited to ensure the animals are receiving the necessary care.
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c) to do all such other things as are necessary for the attainment of the foregoing object.
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THE MILL HOUSE ANIMAL SANCTUARY TRUSTEES REPORT FOR THE YEAR ENDED 30 JUNE 2023
Achievements and Performance
During the year ending 30 June 2023, total incoming resources from donations, legacies, gifts and other receivables were in the total sum of £143,411, a decrease of £73,945on the previous year’s total sum.
Outgoings in the charities expenditure were decreased in the year in comparison with the previous year’s results in the sum of £2,974 and the charities net resources were reported as outgoing in the total sum of £28,235
Financial Review
The income and expenditure for the year is detailed in the Statement of Financial Activities on page 5 and the related notes.
All funds of the Society shall, except for petty cash not exceeding One Hundred Pounds (£100.00), immediately on receipt be paid into a bank account to be opened and maintained in the name of the Society. Such account shall be under the control of the Executive Committee, which shall from time to time provide for its method of operation but so that the signature of at least two members of the Executive Committee, one of whom shall be either the Honorary Treasurer or the Chairman, shall at all times be required.
Investment Policy
The investment powers are vested with the Executive Committee. The constitution does not contain any restrictions on investments.
Approval
This report was approved by the trustees on 10[th] April 2023 and signed on their behalf by:
Mrs P M Hartley – Trustee
Miss J A Wright – Trustee
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THE MILL HOUSE ANIMAL SANCTUARY INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2023
Report to the trustees of The Mill House Animal Sanctuary on the accounts for the year ended 30[th] June 2023, Charity number 512905, which are set out on pages 5 to 10.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ( the Charities Act ) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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follow the procedures laid down in the general Directions given by the Charity Commission ( under section 145(5)(b) of the Charities Act ), and
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to state whether particular matters have come to my attention.
Basis of independent examiners’ report
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
Independent examiners’ statement
In connection with my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act;
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Accounts For All Limited Chartered Accountants
Back Lane Farm, Back Lane Butterton, Near Leek Staffordshire ST13 7SZ
Dated 10/04/2023
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THE MILL HOUSE ANIMAL SANCTUARY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2023
| Notes Incoming resources Donations 2 ( a ) Legacies 2 ( b ) Gifts Profit/(Loss) on sale of assets 2 ( c ) Bank interest receivable Total incoming resources Resources expended Cost of generating funds: Fundraising and Publicity 3 Charitable expenditure: Costs in furtherance of charitable objects 4 Management and Administration 5 Total resources expended 6 Net incoming/(outgoing) resources for the year Reconciliation of funds Total funds brought forward at 1 July Total funds carried forward at 30 June |
2023 2022 £ £ 73,417 57,794 60,543 152,513 9,978 (553) 7,796 19,235 26 18 143,411 217,356 - - 83,703 88,777 87,943 85,843 171,646 174,620 (28,235) 42,736 158,090 115,354 129,855 158,090 |
|---|---|
5
THE MILL HOUSE ANIMAL SANCTUARY BALANCE SHEET FOR THE YEAR ENDED 30 JUNE 2023
| THE MILL HOUSE ANIMAL SANCTUARY BALANCE SHEET FOR THE YEAR ENDED 30 JUNE 2023 |
|||
|---|---|---|---|
| **Notes ** | **2023 ** |
2022 | |
| **£ ** | £ | ||
| Fixed assets | |||
| Tangible assets | 7 | 181,858 | 207,260 |
| 181,858 | 207,260 | ||
| Current assets | |||
| Debtors | 8 | 11,741 | 13,072 |
| Cash in hand | 9 | 72,124 | 77,841 |
| 83,865 | 90,913 | ||
| Current liabilities - amounts falling due within | 10 | (135,868) | (140,083) |
| one year | |||
| Net current assets/(liabilities) | (52,003) | (49,170) | |
| Total assets less current liabilities | 129,855 | 158,090 | |
| Represented by: | |||
| Unrestricted fund | 129,855 | 158,090 | |
| Approved by the Trustees on 10th April 2023 | and signed on their | behalf by: |
MRS P M HARTLEY Trustee MISS J A WRIGHT Trustee
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THE MILL HOUSE ANIMAL SANCTUARY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023
1. Accounting policies
Basis of accounting
The financial statements have been prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities published in March 2005.
Depreciation
Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
| Outside Buildings | -25% reducing balance |
|---|---|
| Sundry Equipment | -25% reducing balance |
| Land & Buildings | -over 50 years |
| Motor Vehicles | -25% reducing balance |
| Cat Chalet and Hut | -25% reducing balance |
| Horse Trailer | -25% reducing balance |
Donations and gift aid
Donations and gift aid are accounted for when received. Any tax recoverable arising on the receipts is accounted for on an accruals basis.
Investment and other income
Investment and other income have been accounted for on an accruals basis.
2. Incoming resources
| a) Donations Donations and fund raising activities b) Legacies Legacies c) Gifts Covenanted income Gift aid credits |
2023 2022 £ £ 73,417 37,794 |
|---|---|
| 60,543 152,513 |
|
| 8,315 6,497 1,663 1,299 |
|
| 9,978 7,796 |
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| THE MILL HOUSE ANIMAL SANCTUARY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023 3. Fundraising and Publicity Advertising costs Other fundraising costs 4. Costs in furtherance of Charitable Objects Provision of charitable services: Purchase and Upkeep of Animals 5. Management and Administration Salaries Office costs Audit & accountancy fees Legal and professional Interest payable Other 6. Total Resources Expended Staff Costs Depreciation Other costs £ £ £ Direct charitable - - 83,703 expenditure Fundraising and - - - publicity Management and 44,741 24,525 18,677 administration 44,741 24,525 102,380 |
THE MILL HOUSE ANIMAL SANCTUARY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023 3. Fundraising and Publicity Advertising costs Other fundraising costs 4. Costs in furtherance of Charitable Objects Provision of charitable services: Purchase and Upkeep of Animals 5. Management and Administration Salaries Office costs Audit & accountancy fees Legal and professional Interest payable Other 6. Total Resources Expended Staff Costs Depreciation Other costs £ £ £ Direct charitable - - 83,703 expenditure Fundraising and - - - publicity Management and 44,741 24,525 18,677 administration 44,741 24,525 102,380 |
2023 2022 £ £ - - - - |
|---|---|---|
| - - |
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| 2023 2022 £ £ 83,703 88,777 |
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| 2023 2022 £ £ 44,741 50,430 41,396 34,605 987 675 95 99 - - 724 34 |
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| 87,943 85,843 |
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| Total Funds Total Funds 2023 2022 £ £ 83,703 88,777 - - 87,943 85,843 |
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| 44,741 24,525 102,380 |
171,646 174,620 |
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THE MILL HOUSE ANIMAL SANCTUARY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023
7. Tangible Fixed Assets
| Cost At 1 Jul 2022 Additions Disposals At 30 Jun 2023 Depreciation At 1 Jul 2022 Charge for the year On Disposals At 30 Jun 2023 Net Book Value At 30 Jun 2023 At 30 Jun2022 |
Outside buildings Cat chalet & hut Sundry equipment Land and buildings Other assets Total £ £ £ £ £ £ 52,090 728 131,554 200,500 85,179 470,051 - - - - - - - - 156 (2,450) 156 (2,450) |
|---|---|
| 52,090 728 131,554 200,500 82,885 467,757 49,016 544 75,082 76,190 61,959 262,791 768 - 46 - 14,118 - 4,010 - 5,583 (1417) 24,525 (1,417) |
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| 49,784 590 89,200 80,200 66,125 285,899 2,306 138 42,354 120,300 16,760 181,858 |
|
| 3,074 184 56,472 124,310 23,220 207,260 |
8. Debtors
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Income tax recoverable | 5,733 | 4,070 |
| Prepayments | 1,250 | 1,980 |
| V.A.T. recoverable | 4,758 | 7,022 |
| 11,741 | 13,072 | |
| nk and in hand | ||
| 2023 | 2022 | |
| £ | £ | |
| Current account | 70366 | 77813 |
| Cash in hand | 1758 | 28 |
| 72124 | 77841 |
9. Cash at bank and in hand
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THE MILL HOUSE ANIMAL SANCTUARY NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2023
10. Liabilities - amounts falling due within one year
| - amounts falling due within one year | |
|---|---|
| Trade creditors Bank loan Other creditors Bank current a/c Accruals |
2023 2022 £ £ 2,270 6,595 - - 132,923 132,813 - - 675 675 |
| 135,868 140,083 |
Other creditors relates to money outstanding to Mrs P Hartley, a trustee of the charity. The balance at 30th June 2023 was £132,923 (2022 - £132,813).
11. Trustees Remuneration and Expenses
No Remuneration was paid to the trustees during the year.
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