2023-12-31-accounts - The Darlington Railway Preservation Society

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Darlington Railway Preservation Society

Accounts for the year to 31 December 2023

Trustees’ annual report

Charity Number: 512842

Principal address: 1861 Shed 129 Whessoe Road DARLINGTON DL3 0QT

Trustees: Brian Kelsely Malcom Simpson John Barrie Lamb Paul Bailey Richard Snowdon

Independent Examiner:

P G Pearson Taxation Advisory Services 181 Coniscliffe Road DARLINGTON DL3 8DE

Darlington Railway Preservation Society Trustees’ annual report (continued)

Structure, Governance and Management

The Society is a registered charity established as per the declaration of trust 27[th] April 1982 Management of the trusts work is carried out by the societies committee, elected at the AGM each year, as per the society’s constitution. Overseen by the Trustees.

Objects & activities of the charity

TO PRESERVE FOR THE PUBLIC BENEFIT OF STEAM AND OTHER RAILWAY LOCOMOTIVES AND ROLLING STOCK MACHINERY AND EQUIPMENT FOR EDUCATIONAL AND HISTORICAL INTEREST.

To acquire, purchase, restore, and preserve artifacts of Darlington’s famous railway heritage, for the benefit of future generations.

The society has several locomotives that were built or operated in Darlington and other railway artifacts which are on public display in the societies building, other museums and operating heritage railways. Several of these locomotives and other railway vehicles have been restored to working order or cosmetically for display. The society continues work to restore more of its collection and maintain in working order as much of the historic rolling stock as it can.

The society has regular public open days when visitors can view the collection,

On open days the society operates and give rides on their narrow-gauge railway, a miniature railway and a Wickham trolly.

Evening visits are arranged by request, popular with local scout groups.

The societies members range from teenage to retired.

In 2023 the society went into a period of semi dormancy due to relocating the collection and workshop facilities into new premises as part of development of the “Hopetown” a railway quarter lead by Darlington Borough Council. The society has successfully completed the relocation and by the year end is well on the way to resuming normal operations and restoration works.

The society committee has focused much effort into planning for establishing the DRPS as key component of preserving Darlington’s Historic Railway heritage into the future. Restoration work is carried out on site by members.

As always, the society recognises the importance of its members who are all volunteers and is hugely grateful to their contribution.

The total volunteer hours across the year are equivalent to 3 to 4 full time staff in terms of hours. One major achievement has been the restoration from nearly scrap condition to full running order of a famous steam engine built in Darlington during 1953, number 78018 named Borough of Darlington, featured in the BFI film “Snowdrift at Bleath Gill”. This engine is now hired to other heritage railways across the country, demonstrating Darlington’s famous engine building skills.

Financial review

Engines require a full overhaul every ten years; for which reserves are required for when this work is needed.

The funds for the restoration, preservation, and maintenance of 78018 BR Standard 2MT stands at £70,587.61, to be used to ensure the future preservation and running of the locomotive. During the year the charity received income of £25,904.88 and made payments of £3,487.54. There was therefore an excess of receipts over payments for the year of £22,417.34. When added to funds brought forward of £106,875.33 gives total funds of £129,292.67.

Darlington Railway Preservation Society Trustees’ annual report (continued)

Declarations

Signed on behalf of the trustees.

………………………………….

John Barrie Lamb Chair 30/5/2024

swAYPRESbp gies: 2 fai i ee	2		Charity No Period start date 01/01/2023 To Period end date Darlington Railway Preservation Society Annual accounts for the period	Charity No Period start date 01/01/2023 To Period end date Darlington Railway Preservation Society Annual accounts for the period	Charity No Period start date 01/01/2023 To Period end date Darlington Railway Preservation Society Annual accounts for the period	Charity No Period start date 01/01/2023 To Period end date Darlington Railway Preservation Society Annual accounts for the period	Charity No Period start date 01/01/2023 To Period end date Darlington Railway Preservation Society Annual accounts for the period	Charity No Period start date 01/01/2023 To Period end date Darlington Railway Preservation Society Annual accounts for the period	Charity No Period start date 01/01/2023 To Period end date Darlington Railway Preservation Society Annual accounts for the period	Charity No Period start date 01/01/2023 To Period end date Darlington Railway Preservation Society Annual accounts for the period	512842 31/12/2023
Section A Statement of financial activities	Section A Statement of financial activities	Section A Statement of financial activities	Section A Statement of financial activities	Section A Statement of financial activities	Section A Statement of financial activities				Section A Statement of financial activities
Recommended categories by				Unrestricted	Restricted income			Endowment				Prior year
activity				funds		funds			funds		Total funds	funds
Incoming resources (Note 3)	Incoming resources (Note 3)			£ F01		£ F02			£ F03		£ F04	£ F05
Income and endowments from:
Donations and legacies				3,803.01			-			-	3,803.01	18,002.77
Charitable activities				180.00			-			-	180.00	158.33
Other trading activities				-			-			-	-	377.83
Investments				71.87			-			-	71.87	50.03
Separate material item of income				21,850.00			-			-	21,850.00	15,975.00
Other				-			-			-	-	-
*Total*				25,904.88			-			-	25,904.88	34,563.96
Resources expended (Note 5)
Expenditure on:
Raising funds				2.04			-			-	2.04	389.60
Charitable activities				3,426.30			-			-	3,426.30	3,752.28
Separate material item of expense				-			-			-	-	-
Other				59.20			-			-	59.20	146.93
*Total*				3,487.54			-			-	3,487.54	4,288.81

Net income/(expenditure) before investment		Net income/(expenditure) before investment	Net income/(expenditure) before investment
gains/(losses)				22,417.34			-			-	22,417.34	30,275.15
Net gains/(losses) on investments				-			-			-	-	-
Net income/(expenditure)				22,417.34			-			-	22,417.34	30,275.15
Extraordinary items				-			-			-	-	-
Transfers between funds				-			-			-	-	-
Other recognised gains/(losses):
Gains and losses on revaluation of fixed assets for the charity’s own use			Gains and losses on revaluation of fixed assets for the charity’s own use	-			-			-	-	-
Other gains/(losses)				-			-			-	-	-
*Net movement in funds*				22,417.34			-			-	22,417.34	30,275.15
*Reconciliation of funds:*
Total funds brought forward				106,875.33			-			-	106,875.33	76,600.18
*Total funds carried forward*				129,292.67			-			-	129,292.67	106,875.33

DRPS Accounts 2023

Page 1

Section B Balance sheet

Unrestricted funds £ F01 - 217.78 11,215.00 -	Restricted income funds £ F02 - - - -	Endowment funds Total this year £ £ F03 F04 - - - 217.78 - 11,215.00 - -	Total last year £ F05
			- 241.98 11,215.00 -
11,432.78	-	- 11,432.78	11,456.98
1,800.00 - 117,930.09 -	- - - -	- 1,800.00 - - - 117,930.09 - -
			- - 96,639.51 -
119,730.09	-	- 119,730.09	96,639.51
			1,221.16
1,870.20	-	- 1,870.20

117,859.89	-	- 117,859.89	95,418.35

129,292.67	-	- 129,292.67	106,875.33
			- -
- -	- -	- - - -

129,292.67	-	- 129,292.67	106,875.33
129,292.67	-	- - - 129,292.67 -
			- - 106,875.33
129,292.67	-	- 129,292.67	106,875.33
Signature		Print Name	Date of approval dd/mm/yyyy

DRPS Accounts 2023

Page 2

Section B Balance sheet R•Jtrlct•d Unr••trlel•d In¢om• End0%•nI Totsl th1• fund• fund• fund• yo•r Total la•t ymr Flxed assets IntJnglbl• a38•1• Tanglble assets H•rft•g• ass•ts Inv•6tm•nt• F01 F(Y2 F03 F04 FiJ5 INot• 71 INot• 8) 217.78 11,215.(Ki 217,78 11.215.00 241.98 11,215.th) Current a8S•ts Debtoré Investmonts (Noto 101 Cash at bank and In hand (Not• 12) Stock Inote 91 Totsl ¢urrent ass•ts Total nx•d assets 11,456.98 1,800.00 1,8CK).CK) 117,930.09 117,930.09 53.639.51 ,639.51 Credltor8: afflounts falllng due wlthln one yèar {Not• 11) 1.870.20 1.870.20 1.221.16 14•t cumt ass•{lIabIlluSj Tolal 4ss•ts hss curnt Ilabllltles 95,418.35 106,875.33 Creditorn: amounts falllng due after on• year INote 11) Prgvlllons for Ilabllltla• Total net ass•ts orll•blllttos Funds of the Charity Endowment lurbd8 (Note 15) R06trfctod Income funds IN(• 15 Unrtsirkt•d funds Rev•lu•tlon r•sorv• 129,292.67 129292.67 108.875.33 129,292.67 129.292.67 1C6.875.33 Total lunds 1,875.33 Siwd truit•88 of di Siyno Print Nam• So

Section C Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:

• The Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014

and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

1.2 Going concern

There are no material uncertainties about the charity's ability to continue.

1.3 Accounting policy

The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2 .

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).

1.5 Material prior year errors

No material prior year errors have been identified in the reporting period (3.47 FRS 102 SORP).

DRPS Accounts 2023

Page 3

Section C Notes to the accounts (cont)

Note 2 Accounting policies

2.1 INCOME

2.1 INCOME Note 2 Accounting	policies
Recognition of income	These are included in the Statement of Financial Activities (SoFA) when:
	• the charity becomes entitled to the resources;
	• it is more likely than not that the trustees will receive the resources; and
	• the monetary value can be measured with sufficient reliability.
Offsetting	There has been no offsetting of assets and liabilities, or income and expenses, unless
	required or permitted by the FRS 102 SORP or FRS 102.
Grants and donations	Grants and donations are only included in the SoFA when the general income recognition
	criteria are met (5.10 to 5.12 FRS102 SORP).
Tax reclaims on	Gift Aid receivable is included in income when there is a valid declaration from the donor. Any
donations and gifts	Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as
	an addition to the same fund as the initial donation unless the donor or the terms of the
	appeal have specified otherwise.
Contractual income and	This is only included in the SoFA once the charity has provided the related goods or services
performance related	or met the performance related conditions.
grants
Donated goods	Donated goods are measured at fair value (the amount for which the asset could be
	exchanged) unless impractical to do so.
	The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the
	fair value of those gifts at the time of their receipt and they are recognised on receipt. In the
	reporting period in which the stocks are distributed, they are recognised as an expense at the
	carrying amount of the stocks at distribution.
	Donated goods for resale are measured at fair value on initial recognition, which is the
	expected proceeds from sale less the expected costs of sale, and recognised in 'Income from
	other trading activities' with the corresponding stock recognised in the balance sheet. On its
	sale the value of stock is charged against 'Income from other trading activities' and the
	proceeds from sale are also recognised as 'Income from other trading activities'.
	Goods donated for on-going use by the charity are recognised as tangible fixed assets and
	included in the SoFA as incoming resources when receivable.
	Gifts in kind for use by the charity are included in the SoFA as income from donations when
	receivable.
Donated goods, services	The value of donated goods, services and facilities are not included in income or expenditure.
and facilities	Such items are currently incidental to the operation of the Trust and the Trustees do not
	believe that the work needed to record them will be justified by the benefit provided to a user
	of the accounts.
Support costs	The charity has incurred expenditure on support costs.
Volunteer help	The value of any voluntary help received is not included in the accounts but is described in
	the trustees’ annual report.
Income from interest,	This is included in the accounts when receipt is probable and the amount receivable can be
royalties and dividends	measured reliably.
Income from membership	Membership subscriptions which gives a member the right to buy services or other benefits
subscriptions	are recognised as income earned from the provision of goods and services as income from
	charitable activities.
Settlement of insurance	Insurance claims are only included in the SoFA when the general income recognition criteria
claims	are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income in the
	SoFA.

DRPS Accounts 2023

Page 4

Section C Notes to the accounts (cont)

Note 2 Accounting policies (cont)

2.2 EXPENDITURE AND LIABILITIES

2.2 EXPENDITURE Note 2 Accounting	AND LIABILITIES policies (cont)
Liability recognition	Liabilities are recognised where it is more likely than not that there is a legal or constructive
	obligation committing the charity to pay out resources and the amount of the obligation can be
	measured with reasonable certainty.
Governance and support	Support costs have been allocated between governance costs and other support.
costs	Governance costs comprise all costs involving public accountability of the charity and its
	compliance with regulation and good practice.
Redundancy cost	The charity made no redundancy payments during the reporting period.
Deferred income	No material item of deferred income has been included in the accounts.
Creditors	The charity has creditors which are measured at settlement amounts less any trade discounts
Provisions for liabilities	A liability is measured on recognition at its historical cost and then subsequently measured at
	the best estimate of the amount required to settle the obligation at the reporting date
Basic financial	The charity accounts for basic financial instruments on initial recognition as per paragraph
instruments	11.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19,
	FRS102 SORP.
2.3 ASSETS
Tangible fixed assets for	These are capitalised if they can be used for more than one year, and cost at least £100
use by charity	They are valued at cost.
	The depreciation rates and methods used are disclosed later in the notes.
Heritage assets	The charity has heritage assets, that is, non-monetary assets with historic, artistic, scientific,
	technological, geophysical or environmental qualities that are held and maintained principally
	for their contribution to knowledge and culture.
	The Trust's collection of locomotives, carriages, railway artefacts and archive material has not
	been capitalized on the balance sheet. Donations to it are not valued and where material is
	purchased, it is written off in the year of purchase. The collection has been put together over
	many years and is considered to be irreplaceable and inalienable. The cost of obtaining a
	valuation, the reliability of which would be questionable, is likely to be out of proportion to the
	benefit provided to a user of the accounts.
Stocks and work in	Goods or services provided as part of a charitable activity are measured at net realisable
progress	value based on the service potential provided by items of stock.
Debtors	Debtors (including trade debtors and loans receivable) are measured on initial recognition at
	settlement amount after any trade discounts or amount advanced by the charity.
	Subsequently, they are measured at the cash or other consideration expected to be received.

DRPS Accounts 2023

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Section C Notes to the accounts (cont)

Note 3 Analysis of income

----- Start of picture text -----
Restricted
Unrestricted income Endowment
funds funds funds Total funds Prior year
Analysis £ £
Donations Donations and gifts 3,803.01 - - 3,803.01 465.77
and legacies: Gift Aid - - - - -
Legacies - - - - -
General grants provided by government/other
charities - - - - 17,537.00
Membership subscriptions and sponsorships
which are in substance donations
- - - - -
Donated goods, facilities and services - - - - -
Other - - - - -
Total 3,803.01 - - 3,803.01 18,002.77
Charitable Membership subscriptions 180.00 - - 180.00 158.33
activities: - - - - -
- - - - -
Other - - - - -
Total 180.00 - - 180.00 158.33
Other trading Fundraising Income - - - - 377.83
activities: Sales - - - - -
- - - - -
Other - - - - -
Total - - - - 377.83
Income from Interest income 71.87 - - 71.87 50.03
investments: Dividend income - - - - -
Rental and leasing income - - - - -
Other - - - - -
Total 71.87 - - 71.87 50.03
Separate 78018 Locomotive Hire 15,750.00 - - 15,750.00 15,975.00
material item Sale of rolling stock 6,100.00 - - 6,100.00 -
of income: - - - - -
- - - - -
Total 21,850.00 - - 21,850.00 15,975.00
Other: Conversion of endowment funds into income
- - - - -
Gain on disposal of a tangible fixed asset held
for charity's own use - - - - -
Gain on disposal of a programme related
investment - - - - -
Royalties from the exploitation of intellectual
property rights - - - - -
Other - - - - -
Total - - - - -
TOTAL INCOME 25,904.88 - - 25,904.88 34,563.96
----- End of picture text -----

DRPS Accounts 2023

Page 6

Section C Notes to the accounts (cont)

Note 4 Donated goods, facilities and services

Seconded staff Use of property Other

----- Start of picture text -----
This year Last year
£ £
- -
- -
- -
- -
----- End of picture text -----

Details of the accounting policy for the recognition and valuation of donated goods, facilities and services.

The value of donated goods, services and facilities are not included in income or expenditure. Such items are currently incidental to the operation of the Trust and the Trustees do not believe that the work needed to record them will be justified by the benefit provided to a user of the accounts.

Details of other forms of other donated goods and services not recognised in the accounts, eg contribution of unpaid volunteers.

The DRPS is hugely gratefully to the valuable contribution of its Members and Volunteers. The value of such is difficult to estimate. It is recognused that many of our members put in substantial hours on and off site.

DRPS Accounts 2023

Page 7

Section C Notes to the accounts (cont)

Note 5 Analysis of expenditure

----- Start of picture text -----
Restricted
Unrestricted income Endowment
funds funds funds Total funds Prior year
Analysis £ £
Expenditure on Incurred seeking donations - - - - -
raising funds: Incurred seeking legacies - - - - -
Incurred seeking grants - - - - -
Operating membership schemes and
social lotteries - - - - -
Staging fundraising events - - - - -
Fudraising agents - - - - -
Operating charity shops - - - - -
Operating a trading company
undertaking non-charitable trading
activity - - - - -
Advertising, marketing, direct mail and
publicity - - - - 11.98
Start up costs incurred in generating
new source of future income - - - - -
Database development costs - - - - -
Other trading activities -
Investment management costs: - - - -
Portfolio management costs - - - - -
Cost of obtaining investment advice - - - - -
Investment administration costs - - - - -
Intellectual property licencing costs - - - - -
Rent collection, property repairs and
maintenance charges - - - - -
Bank Charges and Interest 2.04 - - 2.04 377.62
Total expenditure on raising funds 2.04 - - 2.04 389.60
Expenditure on Rates & Other Tax 1,003.80 - - 1,003.80 -
charitable Rent - - - 330.00
activities Subscriptions 40.00 - - 40.00 275.00
Locomotive Restoration 1,119.00 - - 1,119.00 542.92
Scammell & other Restoration - - - -
Maintenance & Repairs - - - 16.64
Water & Electricity 508.78 - - 508.78 939.45
Accountancy Fees 213.00 - - 213.00 200.00
Insurance 541.72 - - 541.72 1,448.27
Total expenditure on charitable
activities 3,426.30 - - 3,426.30 3,752.28
Separate material Transport & Haulage - - - - -
item of expense - - - - -
- - - - -
- - - - -
Total - - - - -
Other Post & Stationery - - - 85.10
Sundries 35.00 - - 35.00 34.94
Health & Safty inc. PPE - - - - -
Residual VAT - - - - -
Depreciation 24.20 - - 24.20 26.89
Total other expenditure 59.20 - - 59.20 146.93
TOTAL EXPENDITURE 3,487.54 - - 3,487.54 4,288.81
----- End of picture text -----

DRPS Accounts 2023

Page 8

Section C Notes to the accounts (cont)

Note 6 Details of certain items of expenditure

Fees for examination of the accounts

Details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).

Other fees (for example: financial advice, consultancy, accountancy services) paid to the independent examiner Independent examiner’s fees Assurance services other than audit or independent examination Tax advisory fees	This year Last year £ £ 200 200 0 0 0 0 0 0

DRPS Accounts 2023

Page 9

Section C Notes to the accounts (cont)

Note 7 Tangible fixed assets

7.1 Cost or valuation

At the beginning of the year Additions Revaluations Disposals Transfers At end of the year Basis Straight Line or Reducing Balance Rate At beginning of the year Disposals Depreciation Impairment Transfers At end of the year Net book value at the beginning of the year Net book value at the end of the year 7.3 Net book value 7.2 Depreciation and	Freehold land & buildings Other land & Buildings Plant, machinery and motor vehicles Track/Rail Total £ £ £ £ £ - - 5,030.03 4,469.48 9,499.51 - - - - - - - - - - - - - - - - - - - -
	- - 5,030.03 4,469.48 9,499.51
	Reducing Balance Fully Depreciated pre 2009 10% - - - 4,788.05 4,469.48 9,257.53 - - - - - - - 24.20 - 24.20 - - - - - - - - - - impairments
	- - 4,812.25 4,469.48 9,281.73

	- - 241.98 - 241.98 - - 217.78 - 217.78

The "transfers" row is for movements between fixed asset categories.

DRPS Accounts 2023

Page 10

Section C Notes to the accounts (cont)

Note 8 Heritage assets

8.1 General disclosures for all charities holding heritage assets

(i) Explanation of the nature and scale of heritage assets held.

(ii) Explanation of the policy for the acquisition, preservation, management and disposal of heritage assets.

The DRPS owns a substantial collection of heritage railway artifacts relating to the Local Darlington area, north eastern region and general historic railway significance. The collection includes industrial and unique items. The collection has been built and added to through donations and limited purchases of significance since 1981.

The DRPS considers the significance and cultural value of preserving items before committing to any acquisition. Items in the collection are to be preserved for the community with restoration prioritised to those artifacts where it benefits the goals of the society the most. Any disposal is made with great consideration to the significance of the item and the suitability of the purchaser.

8.2 Cost or valuation

At beginning of the year Additions Disposals Revaluations Transfers * At end of the year	Locos, rolling stock Heritage asset 2 Heritage asset 3 Heritage asset 4 Total £ £ £ £ £ 11,215.00 - - - 11,215.00 - - - - - - - - - - - - - - - - - - - -
	11,215.00 - - - 11,215.00

8.3 Depreciation and impairments

Basis Straight Line or Reducing Balance Rate At beginning of the year Disposals Depreciation Impairment Transfers* At end of year	None - - - - - - - - - - - - - - - - - - - - - - - - - -
	- - - - -

DRPS Accounts 2023

Page 11

Section C Notes to the accounts (cont)

Note 8 Heritage assets (cont)	Note 8 Heritage assets (cont)
	Locos, rolling stock Heritage asset 2 Heritage asset 3 Heritage asset 4 Total £ £ £ £ £
8.4 Net book value
Nat book value at the beginning of the	11,215.00 - - - 11,215.00
year
Net book value at the end of the year	11,215.00 - - - 11,215.00
8.5 Analysis of heritage assets by class or group distinguishing those at cost and those at valuation
	At valuation At cost Group Total
	Group A B
	£ £ £
Carrying amount at the beginning of the	- 11,215 11,215
period
Additions	- - -
Disposals	- - -
Depreciation/impairment	- - -
Revaluation	- - -
Carrying amount at the end of period	- 11,215 11,215
8.6 Heritage assets (where heritage assets are not recognised on the balance sheet)
(i) Explain the reason why heritage assets have not been recognised on the balance sheet.	The heratige assets owned by the DRPS have been collected over many years, many by donation, where the societys resources cound not justify the expence of valuation of donations at that time.
(ii) Describe the significance and nature of heritage assets.	The DRPS owns a substantial collection of heritage railway artifacts relating to the Local Darlington area, north eastern region and general historic railway significance. The collection includes industrial and unique items.
(iii) Explain the reason why it is not practicable to obtain a valuation of heritage assets.	The society does not currently have the man power or resources to catalogue and revalue the large collection whilst continuing with the society's objectives. Concideration will be made to catalogue and recorde future acquisitions however.

DRPS Accounts 2023

Page 12

Section C Notes to the accounts (cont)

Note 9 Stock

9.1 Carrying amount of stock and work in progress analysed between activities.

For distribution For resale For distribution For resale £ £ £ £ £ Charitable activities: *Opening* - - - - - *Added in period* - - - - - *Expensed in period* - - - - - *Impaired* - - - - - *Closing* - - - - - Other trading activities: *Opening* - - - - - *Added in period* - - - - - *Expensed in period* - - - - - *Impaired* - - - - - *Closing* - - - - - Other: *Opening* - - - - - *Added in period* - - - - - *Expensed in period* - - - - - *Impaired* - - - - - *Closing* - - - - - Total this year - - - - - *Total previous year* - - - - - 9.2 Carrying amount of any stocks pledged as security for liabilities - Stock Donated goods Work in progress	For distribution For resale For distribution For resale £ £ £ £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Stock Donated goods Work in progress	For distribution For resale For distribution For resale £ £ £ £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Stock Donated goods Work in progress
	-	- - - -
		- - - - -

DRPS Accounts 2023

Page 13

Section C Notes to the accounts (cont)

Note 10 Debtors and prepayments

Note 10 Debtors and prepayments
10.1 Analysis of debtors Trade debtors Payments in Advance Other debtors VAT Debtor Total	This year Last year £ £ 1,800.00 - - - - - - -
	1,800.00 -

10.2 Analysis of debtors recoverable in more than 1 year (included in debtors above)

Trade debtors Prepayments and accrued income Other debtors

Total	This year Last year £ £ - - - - - -
	- -

Note 11 Creditors and accruals

Analysis of creditors Accruals for grants payable Bank loans and overdrafts Trade creditors Payments received on account for contracts or performance-related grants Accruals and deferred income VAT Creditor Other creditors Total	This year Last year This year Last year £ £ £ £ - - - - - - - - 100.00 353.00 - - - - - - - - - - 1,770.20 868.16 - - - - - - Amounts falling due within one year Amounts falling due after more than one year
	1,870.20 1,221.16 - -

DRPS Accounts 2023

Page 14

Section C Notes to the accounts (cont)

Note 12 Cash at bank and in hand

Cash in Hand Till Bank Deposit Account (78018) Bank Current account Bank Premium Account PayPal Account Total

	This year	Last year
	£	£
	536.35	646.35
	40.00	40.00
	12,782.36	12,710.49
	103,934.36	82,282.96
	3.13	3.13
	633.89	956.58
	117,930.09	96,639.51

Note 13 Fair value of assets and liabilities

Details of the charity's exposure to credit risk (the risk of incurring a loss due to a debtor not paying what is owed) , liquidity risk (the risk of not being able to meet short term financial demands) and market risk (the risk that the value of an investment will fall due to changes in the market) arising from financial instruments to which the charity is exposed at the end of the reporting period and explain how the charity manages those risks.

The DRPS has suitable funds to sustain normal day to day activity in the short term however these funds are unlikely to be enough to cover costs associated with upcoming overhaul of locomotive 78018 due in 2 years. If the required funds are not found by the time locomotive 78018 is due its overhaul the DRPS risks loosing a significant portion of its income and may rely on funds needed for the overhaul to pay basic running costs. To 31/12/2023 the society has managed to reserve £70,587.61 for locomotive 78018 witch depending on the future condition of the locomotive and estimates at the time of the future overhaul may be 30%-50% of the funds required. The society must raise a minimum of 50% in order to negotiate a deal similar to that under which locomotive 78018 was previously completed and operates currently. The DRPS has no risky investments and has minimal credit risk.

Note 14 Events after the end of the reporting period

This note details events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.

Details of the nature of the event

The society is settling in well to the new location, 1861 Shed, 129 Whessoe Road, DL3 0QT, and is in the process of resuming normal activities.

Estimate of the financial effect of the event or a statement that such an estimate cannot be made.

Continued work on the site limits fundraising activities and ability to fully open to public. It is currenty not possible calculate the impact intill the Hopetown project is completed when the society will move into a new era of copperation with our neighbours.

DRPS Accounts 2023

Page 15

Section C Notes to the accounts (cont)

Note 15 Charity funds

15.1 Details of material funds held and movements during the CURRENT reporting period

* Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

78018 BR Standard 2MT Locomotive (78018) Fund U For the restoration, preservation and maintanance of B.R. Standard 2-6-0 class 2MT locomotive 78018 Northern Gas Board No.1 (NGB1) Peckett Locomotive Fund U For the restoration, preservation and maintanance of Peckett locomotive Northern Gas Board No.1 *Other funds* N/a N/a Total Funds Fund names Type PE, EE R or U Purpose and Restrictions*	Fund balances brought forward Income Expenditure Transfers Gains and losses Fund balances carried forward £ £ £ £ £ £ 63,336.61 7,875.00 - 624.00 - - 70,587.61 - - - - - - 43,538.72 18,029.88 - 2,863.54 - - 58,705.06
	106,875.33 25,904.88 - 3,487.54 - - 129,292.67

78018 BR Standard 2MT
Locomotive (78018) Fund
U
For the restoration, preservation and
maintanance of B.R. Standard 2-6-0 class
2MT locomotive 78018
Northern Gas Board No.1
(NGB1) Peckett Locomotive
Fund
U
For the restoration, preservation and
maintanance of Peckett locomotive
Northern Gas Board No.1
Other funds
N/a
N/a
Total Funds
Fund names
Type PE, EE
R or U
Purpose and Restrictions*

Fund
balances
brought
forward
Income
Expenditure
Transfers
Gains and
losses
Fund
balances
carried
forward
£
£
£
£
£
£
63,336.61 7,875.00 - 624.00 - - 70,587.61
- - - - - -
43,538.72 18,029.88 - 2,863.54 - - 58,705.06

106,875.33 25,904.88 - 3,487.54 - - 129,292.67

15.2 Details of material funds held and movements during the PREVIOUS reporting period

* Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

----- Start of picture text -----
Fund Fund
balances balances
Type PE, EE
Purpose and Restrictions brought Gains and carried
R or U
forward Income Expenditure Transfers losses forward
Fund names £ £ £ £ £ £
For the restoration, preservation and
78018 BR Standard 2MT
U maintanance of B.R. Standard 2-6-0 class 55,349.11 7,987.50 - - - 63,336.61
Locomotive (78018) Fund
2MT locomotive 78018
Northern Gas Board No.1 For the restoration, preservation and
(NGB1) Peckett Locomotive U maintanance of Peckett locomotive - - - - - -
Fund Northern Gas Board No.1
Other funds N/a N/a 21,251.07 26,576.46 - 4,288.81 - - 43,538.72
Total Funds 76,600.18 34,563.96 - 4,288.81 - - 106,875.33
----- End of picture text -----*

DRPS Accounts 2023

Page 16

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Roport to th• trust••• Oarlington RaIaY Pfe8•rv8lion Soclety On accounts for th• y•ar •nd•d 31° December Charlty no (11 any) 512842 S•t out on pag•s 1to16 I report to the trusttss on my examination of the accounts ol the atM)ve charily ('the Trust.) for the year ended 31112r2023 Responsibilitle8 and bas1• of r•port As the charrty's twstees. you are fesponsible for the preparation of th8 accounts in accordance with the requirements of the Chaiits Act 2011 {-the Act-). I report in respect of my examination of lh8 Trust's accounts carried out under section 145 of the 201 l Act and in carrying out my examination, I have folk)wed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no malerial matters have come to my attention in connection with the examination which gives me cause to believe thal in, any material respect: I have no concerns and have come across no other rnatters in connection with the eXaminatn to which attention should be drawn in this report in order to enable proper understanding of the accounts to be reached. Signed: Dt•: Name: Company Taxation Advisory SeNr Addre8•: 181 Coniscliffe Road Darlington DL3 8DE Only complete if the examiner need s to highlight material matters of concern (see CC32. 1 ndependenl examinatn ol chanty accounts: directions and guKlance foi examiners). IER Oct 2018

Glve here brlol detalls ol *ny It•m8 th•t th• •x•mln•r wl•h•• to dl•clo••. Non• Fl IER O¢t 2018