CHARITY COMMISSION FOR ENGLANO ANO WALES Trustees, Annual Report for the period From Pariod start data To Pèriod end data Charlty name: Charity registratlon number: Objectives and Activities SORP relefence Pafa1.17 Summary of the purposes of the charity as set oul in its overnin document Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or S8r4ices identified in the accounts. Statement confinning whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit k L￿ik-) c)%P[1 ￿L. P8ra 1.17 and 1.19 ULL5 Para 1.18 Addltlonal Inforniatlon (optlonal) You ma choose to include further statements where relevant about: SORP relerenL Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment ParA 1.38 Contribution made by volunteers Other Achievements and Performance SORP reference Summary of the main achievements of the charity, identifying the difference Ihe charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Addltlonal Inforn)atlon (optlonal) You ma choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objeclives set Para 1.41 Inve8trnent performance against objective8 Para 1.41 Other Financial Review Review of the charity's financial position at the end of the eriod Statement explaining the policy for holding reserves stalin are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1.21 Para 1.22 Para 1.22 Para 1.22 Para 1.24 Paro 1.23 Additlonal inforniation loptional) You ma choose to include further statement8 where relevant about.. The charity's principal sources of funds (including any fundraising) Par8 1.47 Investment policy and objectives including any social inveslment policy adopted Pa(8 1.46 A description of the principal risks facing the charity Pgra 1.46 other Structure, Governance and Management Description of charity's trusts= Type of governing documenl Para 1.25 How is the charity constituted? l¥.y Ullll IbUlF)ui ated 2o¢nri9tinn r.lni Para 1.25 Tc2KJ ST fJEo S . Trustee selection rnethods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or rnore trustees Pafa 1.25 Addltlonal Inforniatlon (optlonal) You ma choose to include further statements where relevant about: Policies and procedure8 adopted for Ihe induction and training of trustee8 Para 1.51 The charity's organisalional Structure and any wider ll￿￿0rk with which the charity works Para 1.51 Relationship with any related parti88 Para 1.51 Other Reference and Adminlstrative details Charit name Other name the charit uses Re istered charit number Charity's principal address iJ{ (41(IV/)S (? ( 'fiii /.LIlN4)('J-i. ..k vl c,V c "rl g,4)u od Names of the charity trustees who manage the charity Date8 actsd if not for whole ear Trustee nama Offlco (If any) Name of pornon (or body) ontitled toa oint tru$tso ifan 10 12 13 14 15 16 17 18 19 20 Cor rate trustee8 - names of the directors at the date the re Dlre¢tor name ortwasa roved Name of trustees holding title to property belonging to the charity Trustee name Dato8 octed If not for whole ear Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Delails of arrangements for safe custody and segregation of such assets from th8 charity's own assets Addltional Inforniatlon (optlonal) Name8 and addres8e8 of advl8ers {Optlonal Infomiatlon) Type of Name Address advlser Name of chlof executlvè or nameB of senlor staff members (Optlonal Infonnatlon) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details Other o tional information Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity'8 stees Signaturels) Full name{8) Posltlon (eg Secretary, Chalr, etc) 4oi l-K(ALY LA[_. -J/j£ilF/ C"'e c,O(- I,vrf f<.frfc- & Date OBJECT AND RULES OF THE LEAGUE OF FRIENDS OF THE LLANDOVERY HOSPITAL Revised JO Mar 23 NAME The naine of the Association is "The League of Friends of The Llandovery Hospital" PRELIMNARY Iii tliese Rules: (a) the expression 'the Lcague, means the Association constituted by these Riiles. (b) the expi'ession 'the Cominittee, mcans the Cominittce for the time being of tlie League as hereinafter constitutcd; (c) the expression 'the Secrctiiry, means the Scci'etary foi" the time being of the League being iii force. (d) the expression 'the Rules, includes any amendment or alteration thereof for the time being in force. 2. OBJECT The Object of the Leagyue shall be to relieve patients of the Llandovery Hospital who are sick, coiivalescent, disabled, handicappcd, infirin or in necd of assistance and genei'ally to support the charitable work of the said Hospital. 3. POWERS For the puiposc of carryiiig out the above Object, but not otherwise, the League shall have the following powers: 3.1 . To educate the public in the needs of the paticnts of the Llandovcry Hospital and to mobilise, encourage, fostei" and maintain the interest and support of the public in tlie said Hospital. 3.2. To supplement the service provided by the Llandovery Hospital foi. the health, welfare and comfort of the paticnts therein, by the provision of facilities, buildings and equipment which may be required for the treatment of such patients, oi., for the efficient running of the Hospital. 3.3. To provide, oi. assist in the pi"ovision of, amenities in the Llandovery Hospital for patients and staff. 3.4. To raisc ftinds, but not by ineans of taxablc ti'ading. To borrow moncy, invite or receive contributions or grants, enter into contracts, seek subscriptions and give security for loans (but only in accordance with the restrictions imposed by the Charities Act). 3.6. To acquire, buy, take on lease, sell, share oi. hire property of any kind whethei. subject to any special trust oi" not, foi. the Objcct of the Lcaguc. 3.7. To deposit or invest in funds in any mannei. (but to invest only after obtainin& such advice froin a financial cxpci't as the Trustecs consider necessary and having I'egyard to the suitability of invcstmcnts and the need for diversification). 3.8. To delegatc the managenient of investmcnts to a financial expert, but only on terins that: ( l ) the investiiient policy is recoi'ded in writiiig foi. the financial expei"t by tlie Trustees. (2) every traiisaction is reported proinptly to the Trustees; (3) thc performance of the investments is reviewed regulai'ly with the Trustees. (4) the Trustees are entitled to cancel the delegation arrangement at any (5) the investnient policy and the delegation arraiigement al'e reviewed at least once il year. (6) all payments due to the financial expert are on a scale or at a level which is agsreed in advance and al'e repoited proinptly to the Ti"ustces on receipt. (7) the financial expert must not do anything OLltside the powers of the Trustees. 3.9. To insure the property of the League against any foreseeable i'isk and take out other insurance policies to protect the League when required. 3.1 O. To pay for indemnity insui.ance for the Trustees. 3.1 l . Siibject to siib-claiise 9.3, to einploy paid or iinpaid agents, staff and professional or other advisers. 3.12. To enter into contracts to provide services to or on behalf of other bodies. 3.13. To pay the costs of forming the League. 3.14. To accept any propcrty upon or on any special trusts. 3.15. To foster co-operation and intci'coinmunication between otlier chai'itable institutions, Local Authorities, Healthcare centre Authorities and Natioiial Health Sei'vice Authorities. 3.16. To const1￿Ct, altci., provide, nianage, maintain, fui.nish and fit with all the necessai'y furnitiire and other equipinent any biiildings and any other premises or structures or land. 3.17. To make or receive grants or loans of money and to give any guarantee or indeinnity in respect of the League's liabilities. 3.18. To set aside fiinds for spccial pui'poscs or as rcscrves agaiiist future expenditui'e. 3.19. To recruit, and to assist in tlie recruitment of, voluntary workcrs in and for tlie Llandovei'y Hospital. 3.20. To provide or procure Ihe provision of services, education, training, consultancy, advice, support, counscllingy, gyuidancc, grants, scholarships, awai.ds or Iiiaterials in kind. 3.21. To co-opcratc and enter into any arrangemcnts with other bodies, governinents, aiitliorities or aiiy person, coinpany or association. 3.22. To grive and exchange inforination and advice and to promote education Én all Inatters rclatiiig to hospitals and hospital manageincnt, to promote research and to disseininate the i'esults. 3.23. To publish, or contribute to the publication of, any papers, books, periodicals, reports or other docuinents in any media. 3.24. To promote or undertake study or research and disseminate the results of such research. 3.25. To hold conferences, meetings, lectures, exhibitions and discussions. 3.26. To relieve distressed and needy patients. 3.27. To iindertakc and execute any Charitable Trust. 3.28. To do anythingT else within the law which promotes or helps to promote the Object. MEMBERSHIP 4.1. Mcmbership is open to any individual or oi'ganisation intercsted in promoting the Objcct. 4.2. The Triistees inust keep a register of members. 4.3. A mcinbcr may resigii by written notice to the League. 4.4. The Trustees inay, by resolutioii, tenninate the ineiiibcrship of any Ineinber on the ground that, in their reasoiiablc opinion, the membei s coiitiiiued membership would bc harmful to the League. The Trustees may only pass such a resolution after notifying the meinber in writing aiid consideriiig tlie mattel. in the light of any written representations which the meinber puts forward within 14 clcai. days after I'eceiving notice. 4.5. Mcinbcrship of the Leagyue is not transfei'able. 5. GENERAL MEITING 5.1. Members are entitled to atteiid genei'al nieetiiigs of the Lc2< gue eithei. in pei'son or, in the case of a meinbcr organi,satioii, through an authorised representative. Gcneral incetings al'e called on at least 21 clear days, written notice to thc Iiiciiibers specifying tlie busiiicss to bc traiisactcd. 5.2. There is a quorum at a genei.al mecting if the number of Incnibcrs or authorised representatives personally present is at least six, or l O % of the inembers if grcatcr. 5.3. The Chairman or, if the Chairman is unable to do so, the Vice Chaii'man or some other member elected by those present presides at a general meeting. 5.4. Except where otherwise provided by this Constitution, every issue at & general meeting is determined by il simple inajority of votes cast by the members present in person or, in the case of a member organisation, through an authorised representative. 5.5. Except for the chairman of the meeting, who has a second or casting vote, every member present in person or, in the case of a member organisation, thi'ough an authorised representative, is entitled to one vote on every issue. 5.6. An Annual General Meeting (AGM) must be held in every year. 5.7. At an AGM the membei's.. ( l ) receive the accounts of the League for the previous financial year. (2) receive the report of thc Trustces on the League's activities since the previous AGM. (3) acccpt the retircinent of those elected Trustees who wish to retire or are i'etii'iiig by I'otation. (4) elect elected Ti'ustees to fill the vacaiicies arising. (5) elect from amongy the Inembers a Chaii'man to hold office from the end of tlie AGM for a period of two years thereafter until the end of the second AGM after his or hei. appointinent. (6) appoint an audAtor or independent examiner for the League where reqiiii'ed; (7) may confer oli any individual (with liis or lier conseiit) the honorary titlc of Patron, Prcsident or Vicc-Prcsidcnt of the LetigFiie' and (8) discuss and detei'mine any issues of policy or deal with any othei. biisiness put before them by the Ti'ustees. 5.8. Any gcncral Ineeting which is not an ACJM i,s an Extraordinary General Meeting (EGM). 5.9. An EGM inay be Lalled at any time by the Trustees and inust be called within 14 clear days after a written request to the Trustees from at least six meinbers. 6. THE TRUSTEES 6.1. The Trustees as charity trustees have control of the League and its property and funds. 6.2. The full number of Tnistees, when complete, consists of at least three and not morc than seven individuals, all of whom must be members, or aiithorised representatives. 6.3. The Trustees consist of: (l ) The Chairman. (2) six elected Trustees each to serve for a pcriod of three years. One third (that is two) of the elected Trustees must retire at the end of the AGM on the third anniversaiy of their appointment, those longest in office i'etii'ing first and the choice between any of equal service being made by drawing lots. 6.4 A retii'ing Trustee who remains qualified may be re-appointed for a maximum of four consecutive terms of office, that is twelve years. 6.5 Every Trustee after appointmcnt or rcappointment miist sigii a declaration of willingiicss to act as a charity trustee of the League before he or she may vote at any Ineeting of the Trustees. 6.6 A Trustce's terni of office autoinatically tcrminatcs if he or she: ( l ) is disqualified under the Charities Act from acting as a charity tnistee. (2) is incdpablc, whether mentally or physically, of managTing his or hei. own affairs; (3) is absent without notice or pennission from three consecutive Incctingjs of the Ti'u.stees and is asked by a majority of the other Trustees to resign. (4) ccases to be a incinbcr of thc Lcagyuc (but such a person may be reiiistated by resolution of all the otlicr incinbcrs of the Trustces on rcsuining membership of the League before the next AGM); (5) resigns by written notice to the Trustees (but only if at least two Triistees will reinain in office). or (7) is removed by a resolulion passed by all the other Trustees after they have invited the views of the Trustcc concei'ned and considci'cd thc mattel. in the light of any such views. 6.7 A rLtiring Trustee is cntitled, on written request, to an indemnity from the coiitinuing Trustees at the expense of the League in respect of any liabilities properly incurred while he or she held office. 6.8 A technical defect in the appointment of a Trustee of which the Trustees are unaware at the time does not invalidate decision.s taken at a meeting. 7. TRUSTEES, PROCEEDtNGS 7.1. The Trustees must hold at least two meetings each year. 7.2. A quorum at a meeting of the Trustees is four Trustees. 7.3. A Ineeting of the Trustees may be held eithei. in person or by siiitable electronic means agi'eed by the Trustees in which all participants may communicate with all other participants. 7.4. The Chairn]an or, if the Chainnan is unable or unwilling to do so, some other mcmbcr of the Trustees chosen by the Trustees pi"esent presides at each meeting of thc Trustees. 7.5. Every issue may be determined by a simple majority of the votes cast at a Iiieeting of the Trustccs but a resolution which is in writing and signed by all tlie Ti"Iistees is as valid as a resolution passed at a ineeting and foi" this purpose tlie resolution may be contained in illorc than one doLumLnt and will b¢ treatcd as passed oil the datc of the last signature. 7.6. Except for tlic chairman of the meeting, who has a second or casting vote, every Trustee has one vote on eacli issue. 7.7. A procedural defect of which the Trustees arc unaware at the tinie does not invalidat¢ decisions taken at a meeting of the Trustees. 8. TRUSTEE DECISION MAKING ThL Trustces have the following powers in the administration of thc Lcagiie: 8.1. To Donations in Memory
General donations and legacies
Interest
**Total receipts**
**Payments**
Management Administration
Charitable Payments
**Total payments**
**Net of receipts**
**Cash funds brought forward**
**Cash funds carried forward**|10,027.04
10,049.53
16,294.56|**30/09/2024**
36,371.13
**36,371.13**
1,885.22
**1,885.22**
**34,485.91**
**400,345.47**
**434,831.38**|40,092.63
15,692.18
2,578.27|**30/09/2023**
58,363.08| |---|---|---|---|---| ||845.00
1,040.22||747.50
11,175.42|| |||||**58,363.08**| |||||11,922.92| |||||**11,922.92**| |||||| |||||**46,440.16**| |||||**353,905.31**
**400,345.47**| ## **STATEMENT OF ASSETS AND LIABILITIES AS AT 30 September 2024** |**Cash Funds**
**Bank Account**
Main account
Business reserve
Business reserve
Treasury reserve deposit|90,670.72
104.20
2,803.97
341,252.49|434,831.38
**434,831.38**|72,479.37
104.20
2,761.90
325,000.00|400,345.47| |---|---|---|---|---| |||||| |||||**400,345.47**| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** The League of Friends of the Llandovery Hospital **On accounts for the year ended Set out on pages** 30 September 2024 **Charity no** 512714 **(if any)** 1 1(remember to include the page numbers of additional sheets) ~~Pe~~ I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2024. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 04/03/2025 **Signed: Name:** Miss C H Llwyd **Relevant professional** ICAEW / ACCA **qualification(s) or body** FCA / FCCA **(if any): Address:** 9 Broad Street Llandovery SA20 0AR **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**