**Charity Registration Number: 512712**
**Gateshead Youth Council Annual Report and Financial Statements For the endi year ng**
**31 March 2023**
## **Gateshead Youth Council**
## **Financial Statements**
## **Year ended 31 March 2023**
|Page No|Page No|
|---|---|
|**Trustees’ annual report**
|**1 - 6**|
|Independent examiner’s report to the trustees|7|
|Statement of financial activities (including income and expenditure account)|8|
|Statement of financial position|9|
|Notes to the financial statements
|10 - 11|
**Gateshead Youth Council**
## **Trustees’ Financial Report**
## **Year ended 31 March 2023**
The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2023.
## **Our aims and objectives**
The overall aim of the Gateshead Youth Council as set out in its Constitution is to target young people aged 11-25. It develops projects and services and involves itself in areas concerning youth issues. Its aim is to continue to be a channel for organisations to express views and opinions collectively to LAs or government on issues concerning them. GYC responds directly to the issues of organisations and young people in order to fulfil their needs.
The Gateshead Youth Council delivers this mission though its strategic objectives which include:
## **Identity and Distinctiveness**
To be at the forefront of engaging with the young people to advance their education and social transformation by providing engagement opportunities through group work that are relevant to their needs.
To ensure that young people are given correct information, guidance and support, this in turn enables them to make informed choices for themselves.
To raise aspiration and achievement and to enable young people to challenge, question and evaluate, encouraging them to play a full part in a changing society.
To work with young people and their families and give guidance and support with regards to education, health, emotional wellbeing, safeguarding, and any other issues that are relevant to the welfare of young people.
To deliver a person centred way meaning that the young person is at the core of the support offered.
To work with young p e o p l e t o support and encourage them to develop resilience, problem solving and skills to help them physically and emotionally.
To offer a service focused on engagement in decision making to improve outcomes for young people. The aim is to address problems at the earliest opportunity before they are able to escalate and by helping to break the longer term intergenerational cycle of poor outcomes. We do this by supporting, enabling and supporting young people to develop their world views in safe spaces and to practice making decisions in a supportive environment.
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**Gateshead Youth Council**
## **Trustees' Annual Report**
## **Year ended 31 March 2023**
## **Partnerships**
To develop and sustain productive multiagency relationships which support the development and enhance the life of young people. We actively seek out positive partnerships and welcome other providers who can enhance the outcomes of young p e o p l e .
## **Innovation**
To be imaginative, creative and enterprising: open and responsive to new areas and ways of working to further the mission of the Gateshead Youth Council.
To advocate on behalf of young people.
To work in innovative ways which celebrate and draw upon the experience and knowledge of staff, young people, their communities and relevant professionals sharing expertise and learning from each other.
To be guided and develop good practice by listening to the needs and issues that face young people, and alongside them develop good practice.
Through these activities the Gateshead Youth Council meets its charitable objective of targeting young people aged 11-25, developing projects and services and involving itself in areas concerning youth issues. The aim is to continue to be a channel for organisations and individuals to express views and opinions collectively to LAs or government on issues concerning them. GYC responds directly to the issues of organisations and young people in order to fulfil their needs.
## **Our Beneficiaries**
The Gateshead Youth Council is dedicated to:
- Young people who either live, work or are educated in Gateshead.
- The families of these Young People, where their involvement
- facilitates better involvement of the Young Person.
## **The Public Benefit we provide:**
The Gateshead Youth Council is committed to ensure that it is:
- Helping to break the longer-term intergenerational cycle of poor outcomes for
- young people.
- Improves the qualifications, skills, and employability of the individuals it engages.
- Benefits in other areas of/contributes to public policy, for example in
- enhancing health and wellbeing, reducing dependency on public services, supporting families and up skilling volunteers.
- Transforms the lives of individuals which in turn contribute to the development
- of cohesive and resilient communities.
- Supports the regions' need to up skill young people and address issues of
- social deprivation, poverty and economic inactivity.
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**Gateshead Youth Council**
## **Trustees' Annual Report**
## **Year ended 31 March 2023**
## **How we measure the Benefit we provide**
The Gateshead Youth Council measures the impact of its work in several ways, primarily using data which is measured against internal performance indicators and where possible against external benchmarks.
## **Achievements and performance**
GYC deliver weekly sessions with groups of young people to support them in developing and delivering their own social action projects and personal development programmes such as the IMPACT course.
GYC offer at least three separate sessions weekly for young people to attend and work on their social action, volunteering and personal development programmes.
## **Financial review**
The Charity received a gross income during the year of £29,252
Principal funding sources in 2022/23 came from Gateshead Council and Arnold Clarke Trust and Groundworks. The Charity has a fundraising strategy in place and will never apply for funding that does not meet the direct needs of the Young People in Gateshead.
## **Reserves Policy**
The Board of Trustees have not had an established a policy whereby the unrestricted funds not committed are held by the Charity but g o i n g f o r w a r d h a v e a g r e e d t h a t i n t h e f i n a n c i a l p e r i o d 2 0 2 3 – 2 0 2 5 w e w i l l a i m t o b u i l d a r e s e r v e e q u a l t o 6 – 1 2 m o n t h s o f r u n n i n g c o s t s . At the current level, the board feel that they would be able to continue the current activities of the Charity for 6 months in the event of a significant drop in funding. The figure calculated for this is £8,000. At present the free reserves amount to almost £2,500. This is the same as last year as we have not been in a position to accrue more.
## **Risk Review**
The Board of Trustees have examined the major risks the organisation face and confirm that systems have been established to enable regular reports to be produced so that the necessary steps would be taken to minimise any significant risk.
## **Plans for future periods.**
Gateshead Youth Council will continue to offer learning opportunities and support services to young people, the work being informed by on-going evaluation of the services offered, involving both participants and workers, and in consultation with the Board of Trustees.
To evolve and develop the Project with the changing needs and issues that face young people, to be responsive to those needs and develop new areas for working. To continue to work with and train young volunteers, to enhance - - volunteers self confidence and self belief.
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**Gateshead Youth Council**
## **Trustees' Annual Report**
## **Year ended 31 March 2023**
We will continue to apply for Charity and Statutory Funding as it becomes available. To continually search for new funding opportunities. To develop further training opportunities for young people. That would also bring into the Project some core funding.
We are moving forward and are very positive and excited about the future of Gateshead Youth Council.
## **Structure, governance and management**
## **Governing Document**
Gateshead Youth Council (512712) was originally established as a registered Charity 1979. In 2014 Gateshead Council withdrew its financial support for the Project as part of the government cuts to services. GYC retained the day-today support of one Youth & Community worker who while employed and paid by Gateshead Council worked with GYC to deliver our programmes for young people in collaboration.
## **Organisational Structure**
Gateshead Youth Council is a registered charity with a Board of Trustees which consists of individuals and includes young p e o p l e . The Chief Executive has overall responsibility for the day-to-day management of the organisation,
## **Public Benefit**
As a registered charity the Gateshead Youth Council is committed to demonstrating the benefits that it's work provides for individuals, communities and the wider public. This statement sets out the aims, mission and strategic objectives of GYC, outlines the beneficiaries it serves and the impact and benefits of the personal and social development learning opportunities it provides for young people in Gateshead.
## **Recruitment, Induction and Training of Management Committee**
- Recruitment and Appointment of the Board of Trustees Each year at the Annual General Meeting all members of the Committee stand down and a new Committee is elected. The organisation has a core group of individuals who have a range of valuable skills and experience to bring to the organisation. Each year young - pe o pl e (under 3 0 years) who have first hand knowledge and experience of the Project are also voted on to the Committee. Two members of our groups are also invited to the Board and their involvement is flexible according to their needs.
- Induction and Training of the Board of trustees Each Board meeting forms part of the on-going 'training' of the members, and runs in a way that empowers and informs new members. Young People are given training after being elected, as they are regarded as the 'Experts by experience' and represent all young people who use the project.
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**Gateshead Youth Council**
**Trustees' Annual Report**
**Year ended 31 March 2023**
## **Reference and administrative details**
**Registered charity name Charity registration** 512712 **number Principal office and** 12 Gladstone **registered office** Terrace Gateshead NE8 4DY
Gateshead Youth Council
The trustees:
Chair: Sue Adams Vice Chair: Lucy Adams Treasurer: Matthew Spry Ordinary Representatives: Mike Laugharne Richard Adams Mahnoor Mansoor Andrew Adams Josh Smith Etta Beckreck Benjamin Johnson Sophie Adams GYA places on BoT: Faith Henderson Edda Stenbom-Moss Independent Examiner:
Lilian Hetherington FCA Connected Voice One Strawberry Lane Newcastle upon Tyne NE1 4BX
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**Gateshead Youth Council**
**Trustees' Annual Report**
## **Year ended 31 March 2023**
## **Statement of Trustees’ Responsibilities**
The trustees are responsible for preparing the Trustees’ Annual Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Charity SORP requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of incoming resources and application of resources, including the receipts and payments of the charity for that year. In preparing those financial statements, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- • prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on and signed on their behalf by: 17/05/2024
Sue Adams Sue Adams (May 17, 2024 13:00 GMT+1) Mrs S D Adams Trustee
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**Independent examiner’s report to the trustees of Gateshead Youth Council**
I report to the trustees on my examination of the accounts of Gateshead Youth Council for the year ended 31 March 2023 as set out on pages 8 to 11.
## RESPONSIBILITIES AND BASIS OF REPORT
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act).
## INDEPENDENT EXAMINER’S STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Lilian Hetherington (May 17, 2024 13:03 GMT+1)
Lilian Hetherington FCA Fellow of the Institute of Chartered Accountants in England & Wales Connected Voice One Strawberry Lane Newcastle upon Tyne NE1 4BX
## 17/05/2024
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## **Gateshead Youth Council**
## **Receipts and payments account for the year ended 31 March 2023**
|INCOME FROM:
Grants
Other income
TOTAL
EXPENDITURE ON:
CHARITABLE ACTIVITIES
Activities and events
Other expenses
TOTAL
NET INCOME/(EXPENDITURE)
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD|Notes
2
3
4||Unrestricted
Funds
2023
£
20,806
8,446
29,252
19,594
9,291
28,885
367
367
27,985
28,352|Unrestricted
Funds
2022
£
3,000
20,363|
|---|---|---|---|---|
|||||23,363|
|||||5,283
19,819|
|||||25,102|
|||||(1,739)|
|||||(1,739)
29,724|
|||||27,985|
The notes on pages 10 & 11 form part of these financial statements.
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## **Gateshead Youth Council**
## **Balance sheet at 31 March 2023**
|**alance sheet at 31 March 2023**|||
|---|---|---|
|CURRENT ASSETS
Cash at bank and in hand
TOTAL NET ASSETS
LIABILITIES Independent examination of accounts
FUNDS
Unrestricted funds
Approved by the Board of Trustees on
behalf by
Mrs S D Adams
Trustee
Sue Adams (May 17, 2024 13:00 GMT+1)
Sue Adams
17/05/2024|Charity registration number 512712
Notes
2023
2022
£
£
28,352
27,985
28,352
27,985
240
-
28,352
27,985
and signed on its||
|||27,985|
|||-|
|||27,985|
||||
The notes on pages 10 & 11 form part of these financial statements.
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**Gateshead Youth Council**
## **Notes to the Financial Statements**
## **Year ended 31 March 2023**
## **General information**
The charity is a registered charity in England and Wales number 512712. The address of the registered office is 12 Gladstone Terrace, Gateshead, NE8 4DY.
## **Going concern**
There are no material uncertainties about the charity’s ability to continue.
Principal accounting policies
Accounting Convention
Being a small charity with total income of less than £250,000 the accruals method of accounting is not adopted.
On this basis only a receipts and payments account is produced together with a balance sheet.
These accounts are prepared on the historical cost convention.
Income
Income is recognised in the period in which it arises.
Expenditure
All expenditure is accounted for when paid. Costs to manage and administer the fund represent costs incurred attributable to the management of the fund’s assets, organisation, administration and compliance with the constitutional and statutory requirements.
## Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for future projects or commitments.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, almost all GYC income is in the form of restricted funds.
In 2022 we entered into an agreement with Gateshead Council to design and deliver a bespoke Holiday Activity with Food scheme (HAF) whereby our young volunteers helped deliver a holiday playscheme for children in the care of the local authority, and our young people piloted Gateshead Councils bespoke for teenagers HAF+ in return. This accounts for the bulk of our funding and all of our holiday activities in the 2022/23 period.
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**Gateshead Youth Council**
## **Notes to the Financial Statements**
## **Year ended 31 March 2023**
|||2023|2022|
|---|---|---|---|
|||£|£|
|2|OTHER INCOME|||
||Gateshead Council grant for booking system|-|17,160|
||Donations|7,086|2,353|
||The Key|250|750|
||Other|1,110|100|
|||8,446|20,363|
|3|CHARITABLE ACTIVITIES|||
||The charity meets its charitable purposes by providing personal and social learning|||
||opportunities for young people in Gateshead, in accordance with the charitable|||
||objectives of the trust.|||
|||2023|2022|
|||£|£|
|4|OTHER EXPENDITURE|||
||HAF 21 booking system|-|17,160|
||HAF 21 expenses|4,076|-|
||Rent|2,500|-|
||Services|1,418|810|
||One Voice|456|-|
||Bank charges|88|72|
||Miscellaneous|753|1,777|
|||9,291|19,819|
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