Charity Registration No. 512630 Company Registration No. 01621813 (England and Wales} YORKSHIRE ADOPTION AGENCY (A Company limited by guarantee) ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
YORKSHIRE ADOPTION AGENCY LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mr M Keegan DrJ S Grimwood Mr R L Powell Mr S Bramall Ms A Scott Mrs M Askey Mr R Giddens Mr P Misty Ms V C Rolfe {Appointed 30 November 2023) {Appointed 30 November 2023) (Appointed 30 November 2023} (Appointed 30 November 2023} Secretary Mfs S May Charity number 512630 Company number 01621813 Registered Qfflce Loversall Court Clayfields Tickhill Road, Balby Doncaster South Yorkshire DN4 8QG Auditor Holeys Limited Stuart House 15117 North Park Road Harro9ate North Yorkshlre HG15PD 8ankÉrs HSBC 1 High Street Doncaster South Yorkshire DN11EE
YORKSHIRE ADOPTION AGENCY CONTENTS Page Ttuslees. report Statement of trustees, responsibilities Independent auditorfs report 8-10 Statement of financial actsvities 11 Balancè sheet 12 Statement of cash flows 13 Notes to the financial statements 14-22
YORKSHIRE ADOPTION AGENCY TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The trustees present their annual report and finanaal statements for the year ended 31 MarGh 2024. The financial statements have been prepared in accordance with the accounting polioes set out in note 1 to the financial ststements and comply wth the Charity's memorandum and articles of assoctation. the Companies Act 2006 and "Accounting and Reportin9 by Charities.. Ststement of Recommended Practice applicable to charities preparing their accounts in accordance WI the Finanaal Reporting Standard applicable in the UK arml Republi¢ of Ireland (FRS 1021 {effective 1 January 2019)". Objectives and activities The charty's purposes are set out in the objects contsined in the Compan$ Memorandum of Association. The objects for which the Agency is established are to meet the needs of ch.;Idren who are unable to remain in the care of their immediate or extended birth family and for whom there is a plan for p@mnenCe through the provision of permanenusubstitute famiiies able to meet their needs. The wodd of adoption in the UK and internationally continues to change. requiiing the AgenGy to provide an incr8asingly flexible response in order to continue to transf¢)rm children's lives for the better. We continue to provide setvices that support and empower adoptive families, and campaign for changes in government policy on access to adoption support services. The Agency helps some of the most vulnèrable children lo achieve pemanence within stable. secure, and loving families. The work benefits society as well as the families themselves. In doing so, Yorkshire Adoption Ager meets the public benefit requirement of section 4 of the Charities Act 2011. The Agentys principal purpose is to r6cTult. train and approve prosp8ctN& adopters who can mèet the nèèds of children in need of adoption. Prospective adopters originate from diverse backgrounds and have positively chosen adoption to provide a lomng home for a child in need. The trustees have paid due regard to guidance Issued by the Charity Commission in deciding what activities the Charity should undertake. Throughout a year that has continued lo present professional and organisatnal c*allenges. the Agency has remained mindful of its primary responsibilty for the recruitment, training and approval of suitabw skilled prospective adoptive families. The Tnjstees meet on a regular basis to ensure that these Charitable aims are met. The Agency continued to support our families throughout 202312024 and has maintained regular contact with prospective and approved adopters, children. and their families. via visits IvirtU81 and far2 to fa1. social media. the Agency newsletter, Irdining (virtual and face to face) and family events, Ihroughout the year. Feedback from service users to these initiatives has been universalty positive. Our Training and Adoption Support offer has continued to develop. The Agency offers a full programme for adoptive parents and a ran9e of individual theopeutic packages induding, where required, direct work with children and their families. These interventions have made a real difference in helping our children lo grow and thrive, and in supporting parents in meeting their day to day physical, emotional, and edLScational needs. A comprehensive programme of staff training undery>ins the support we offer to our families and our 81aff have continuèd to embrace every opportunty lo develop their professional skills allowing us to confidenljy deliver therapeutic support to our families. The Agency's commitment lo continuous Servi improvement is refiecled in the on-going wort( wrf(h the management and stsff tearn to embed our core principles and ensure the highest standard of professional practice ?OSS the organisation. Yorkshire Adoption Agency is tfOre 8 Charity making a significant contribution for the benefit of children who need new pemanent families through adoption and adoptive parents who wish to have a family through adoption.
YORKSHIRE ADOPTION AGENCY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Th8 agency benefrts from volunteer support in promsion of tts services, primarily the Trustees and members of the Adopter Approval Panel. The role of the Trustees is explained later in this rep¢)rt. Yorkshire Adoption Agency values the contrsbution of Adopts'on Approval Panels in decision-makÈng and quality assurance processes, prowding objectivty and ensuring that key issues, are fvlly Èxplored to make a robust recommendation to the agency decision-maker, as set out in regulations and national minimum st2ndards. The Agency has continued to offer virtual panels each month. These are chaired by social worf( qualified independ8nt chairs and include members with a range of professional and lived experiencé. Adoption le9islalion and guidan is dear about the requirement for prospective adopters to be gven the opportunity to attend and be heard at all panel meetings al which their approval, review of their approval or temiir)ation of approval is being discussed. Yorkshire Adoption Agency remains committed to ensuring that all applicants have the opportunity to contribute to and attend the Mrtual panel and are given the appropriate support to do so. Throughout 202312024 all Agency prospécbve adopters have attended their Panel. The national adoption campaign 202312024 had a specffi¢ focus on modem adoption, maintaining connections with birth family and celebrating each child's unique identty. Regional Adoption and VoluntsryAdoption Agencies agreed a primary objective of increasing the number of approvals of adopters from black Afn"can and Afro- Caribbean heritage as black children may wait the longest and some may never achieve a permanent adoptive family. As an Agenw we continue to focus on recruiting and supporbng prospective adopters who will consider children in sibling groups, from black communities and LGBTQ+ communities. In order to improve our aCh into these c£)mmunities a marketing group vras established in March 2023. In January 2024, this group was placed under the leadership of the Trustees, who were able to provide speaalist advice and support. Strateg1¢ report The description under the headings "Achievements and perf0Mnce. and "Financial revie meet the company law requirements for the trustees to present a strategic port.
YORKSHIRE ADOPTION AGENCY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORTI (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Achievements and perfonnance Each year the Agency sets targets about the number of adopters we al to approve and the number of children we hope to place our families. In 202312024 the number of adopters approved declined as did the number of children plac8d. The primary income for the agency is from fees paid by a Local Authority for pl8ment of children with an agency approved adopter. this therefore resulted in a small budget deficit This dectine mirrors nats'onal trends in both numbers of people enquiring about adoption and in children waiting for adoption. The national picture remains complex= a greater emphasis on family care has resulted in a decrease in court orders allowing a child to be adopted- the development of Regional Adoption Agencies has increased efficiency in the Loc81 Authority services and numbers of applications from prospective adopters have decreased in line with the economic tumdown. A number of small adoption agencies have either closed or merged as a resuft. The Agency is Ofsted rated as good and has strong local and national patherships. Yorkshire Adoption Agency has healthy reserves and will be able to continue to operate with con.Iden¢e on a reduced income for several years. In order to ensure the Agency continues to be finanaally viable we have rtrbranded our service and updated our marketing campaign, largeling individuals and communities who are able to meet the needs of children who wail the longest for adoption. We plan to undertake community iTrreaeh within local Afro-caribbean and African communities and to engage in ongoing conversation with our LGBTQ+ communtties. We also plan to nsider diversrfication of our cffer. The progress of our aims is mon[tod by the Board of TTUStees who oversee the strategic plan. Finance and Performance reports are presented to bi-monthly meetings. A finance worknng group, chaired by the Treasurer provide5 advic8 to the Agency on financial matters. A communications working group supports marketing and communications functions. The Director ensures the Agency meets all regulatory requirements through performance management, Manager and team meetings and stsff supeNision. Quality assurance is also overseen through the independendy Chaired Panel who make recommendations as to adopter approval to the Director as well as commenting on ts'meliness and quality of the assessment of suitability. The number of children available for adoption in any given year is beyond the control of the Agency. Currently information about all adopters approved by the Agency is shared with recognised organisations who 'match' children 'Looked After, by Local Aulhorities, e.g. Link Maker. In addition. the Agency forwards the profiles of our Approved Adopters to over 70+ Lo¢al Authorities every month. The Agen¢y also sends these to the Local Regional Adoption Agencies. It is the individual Local Authority with responsibility for the child{renl lo select adopters for children who are 'Looked After, by them. The Agency cannot influence the Local Authorities decisions. Where a local authority chooses not to place a child with one of our adopters, the Agency requests feedback which is helpful in enablin9 Yorkshire Adoption Agency to plan future recruitment inibalives. cUentlY all adoptive families with a good and reasonably wide offer have Confirmed matches within 3 months. Some adopters with highly Specific offers may watt longer, but tris is discussed in assessment. International adopters may wait much longer, a wait of three years is common in In(iia. This is fijlly discussed on application. Inancial review The Charity has £1,590.443 in reseNes at the year*nd 31 Marth 2024. This level of reserves ensures financial stability for the organisation for 12 months. Rese]ves held are necessary for Yotkshire Adoption Agency, as Ofsted (the organisation's Regulatory Body) requires a Voluntary Adoption Agency to remain finanaally viable. If the organisation experiences any unexpected arcumstances which would pose a risk to busine continuty. This level of resenres is necessary, as il is anticipated that it would take 12 months to wind up or transfer Ihe business to another organisation. As a non-for-profil charity, it is rec¥)gnised that our reserves wll also be used to ensure the Agency fulfils its objectives in relation to helping improve the lives of more thildren by further developing our adoption 2nd post- adoption support services d,. ring 2024125.
YORKSHIRE ADOPTION AGENCY TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT AND STRATEGIC REPORT) {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Our Board of Trustees have developed a clear and coherent financ4al strategy whith WTII allow us to increase our capacity to develop the service in an uncertain sociooconomic climate whilst remaining committed to ensuring that the values and ethos of Yorkshire Adoption Agenw continues to benefit the children and families with whom we work. In setting plans and priorities for areas of work. our Trustees have followed guidance from the Charity Commission on tre provision of public benefit, in accordance with Section 17 of the Charities Act 2011. In partiwlar, the Trustees consider how activitses wll contribute to meet the objectives they have sel and focus on the services that will deliver the greatest impact for our children and families. In delivering these services. we dearly identify the benefits to SeN1 users. Wè have continually reflected on how the Agency delivers its prtncipal charitable objectives and remain confident of the Agency's capacity to meet the objectives out]ined wthin this report whilst remaining financially viable. Progress against these objectives is monitored through¢JJt the year and reflecled in reports provided lo quarterty meetings of the Board of Trustees,. throughout 202312024. the Board of Trustees or its Executive group has met monthly to ensure consistent oversight, challenge, and govemance. Going forward our key priorities remain and develop.. To continue to develop Consistent, highqualty services, with specift programmes of activity 10 9row and improvg the quality of our work in adoption to recruit and support prospeclive adoptive families for sibling groups, BAME identities and early permanence placements. To continue to work c105ely wth our colleagues in Ihe regional adoption agencaes lo help meet Ihe needs sibling groups, children from BAME idents'ties or wth a plan of earfy perrnanence in need of adopb've famili¢s from within our local communities. Continuing to develop our adoption support offer so we work as efficiently and effectively in identfying and responding lo need at Ihe earliest point of intèrvention, building resilience and supporting familqs strengths. Continue lo develop and increase our volunteer capacity and ensure their contribution is velued and respected. To develop a 'whole family, approach lo adoption s¢Jpport based on improving and sustaining adopter resilience and knowledge enhanced by the skills of their family, social and community support netsvorks. .A proportion of the reseNes wll be used to improve the Agency's offer in 202412025, thi5 will include improvernents to the fabric of the builcling in ¢uslomer facing areas and investments in service devebpmenl activities aimed at ensuring long-temi viabilty for the Agency. Going forward our key challenges include= A redu¢tion in the number of children with adoption as their pemianency plan. Whilst this has been a trend for the last four yeats. concem is increasing given a change in attitude from both courts and social workers to adoption. The impact of inffeasing financial pressures on IAS and RAAS. While this has been ongoing for many years, the cost-of-living crisis has exacerbated the pressures on budgets for children's seroices (and partIlarty adoplionl- The Agency remains financially viable and continues providing services lo the public in Sine with its aims and objectives, and the trustees are satisfied this will be the case for the next iwelve monlhs and beyond. The Agency has procedures to ensure Complian with Health and Safety of Staff. Voluntews, Serwce Users, and visitors to Ihe organisation. The Agency also has a robusl safeguarding produre and a Business Continuty Plan to ensu that it can continue operations in the event of unforeseen arcumslances. All procedures 2nd the Business Continuty Plan are vieWed annualty to ensure they continue to meet th6 needs of thè Agency. The Charity sets pay for key staff dependent on their roles and responsibilities. irrespective of their gender. Salaries paid to employees are comparable to those in sirr,ilar organisalions
YORKSHIRE ADOPTION AGENCY TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Structure, governance and management The Charity is a company limited by guarantee. incorporated on 15 March 1982 and registered as a tharity on 18 May 1982 (No. 512630). The company was established under a Memorandam ofAsso&ation which established the objects and powers of the chaTilable wmpany and is govemed under its Articles ofAssouation. The Memorandum and Artides ofAssociation were revised in 2008 and updated in 2021. The company's registered office is Loversall Court, Clayfields, Tickhill Road. Balby, Doncaster. South Yorkshire, DN4 8QG. The Trustees who served during the year were: Mr M E Cridge Mr M Keegan DrJ S Grimwood Mr R L Powell Mr S Bramall Ms A Scott Ms H Weinhold Mrs M Askey Mr R Giddens Mr P Mistry MsVCRoNe (Resigned 11 February 20241 {Resigned 19 September 2023} (Appointed 30 November 2023) {Appointed 30 November 2023) (Appointed 30 November 2023) (Appointed 30 November 2023) None of the trustees have any beneficial interest in the company. All of Ihe trustees are members of the company and guarantee lo contribute £1 in the event of a winding up. Trustees are recruited from members of the publi¢ who have an interest in adoption and the work of the organisation as a Charity- The need for Trustees is also highlighted in the AgenGy's Newsletter to current and past adopters. Prospecttve Trustees offer their Serv',ces for dlruistic reasons. The organisation's Articles and Memorandum ofAssociation specifies that up to ten Trustees may be appointed. The pro¢e$5 for their appoin'.menl is to have an initial disajssion wth the Company Secretary and Chair of the Board of Trustee5. Followng this, they will be referred to the Counc41 of Management who vote on their acceptance as Trustees. No one wll be appointed as a Trustee until Mo personal references have been receivèd and verified by the Agency and a satisfactory enhanced Disdosure and Barring Certificate has been seen. New Trustees details are lorwarded to Cornpanies House. All Trustees arè required by the organisats'on to sign a confidentialty agreement and adhere to the TNslees written Protocol. New Trustees will be provided with an induction by the Agency and they, like existing Trustees, are required to attend regular training sessions. Disdosure and Barring Cethficates are renewed every 3 years. At present the Agency does not have a written rotstion policy, however, the key positions of Chairperson. Vice Chairperson and Honorary Treasurer are appointed following a vote at the Council of Management meeting. These appointments are annually reviewed at a Council of Management meetsng. The Agency has a Resignation Policy whereby a Trustee may resign having given a month's notice in writing. Notifications of Resignations are forwarded to Companie5 House. The full Board of TnJstees meets bi-monthly and is responsible for the strategic direction and policy of the Charity. At present the Council has nine members. The secretsry Mrs S May, who has been (Jelegated day to day management, attends meetings but has no voting rights. There were no transactions with related parties, who comprise of Ihe trustees and the company secretary othèr than as disclosed in the notes lo the accounts and the commercial salary paid lo the company secretary for her mle as managing director of the agency.
YORKSHIRE ADOPTION AGENCY TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Auditor In alxordance with the company's articles, a resolution proposing that Holeys Limited be reappointed as audilor of the company will be put at an annual meeting. DisclosurÈ of information to auditor Each of the truslees has confirmed that Ihere is information of which they are aware which is relevant to the audit, bLft of which the auditor is unaware. They have fiJrther confirned that they have tsken appropriate steps to identify such relevant information and to establish that the auditor is aware of such informats'on. AJI Trustees have completed an annual declaration form confirming that no related paty transactions have taken place other than the pawrents cleady ouuined in the annual accthjnts. The trustees, report, including the strategic roport. was approved by the Board of Trustees. Mr R L Powell Trustee Dated: 4 July 2024
YORKSHIRE ADOPTION AGENCY STATEMENT OF TRUSTEES. RESPONSIBILMES FOR THE YEAR ENDED 31 MARCH 2024 The trustees, who are also the diredors of Yorkshire Adoption Agency for the purpose of company law. are responsible for preparing the Trustees, Report and the financial statements in accordan 8pplicable law and United Kingdom Accounting Standards (United 'ngdoM Generally Accepted Accounting Practice). Company Law requires the trustees to prepare financial statements for each financial year which give a twe and fair view of the slate of affairs of the Charity and of the incoming resources and application of resour5, including the income and expenditure, of the charitable company for that year. In pparing these financial statements, the trustees are required to.. - select suitable accounting policies and then apply them o)nsist8ntty: - obseNe the methods and princiFdes in the Charities SORP: - make judgements and estimates that are 8$onable and prudent. state whether applicable UK Accounting Standards have been followed, subject to any mal6rial departures disclosed and explained in the financial stslements; and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation. The trustees are responsible for keeping adequate accounting records that disdose vlryth reasonable accuracy al any time the financial position of the Charity and enable them to ensure that the ffinancl statemerts Comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other iffegularities. The trustees art responsible for the maintenance and integrity ol the charity and financial infomiation induded on the Charity's website. Legislation in the United Kingdom goveming the preparation and disseminalion of financial ststements may differ from legislation in other jurisdictions.
YORKSHIRE ADOPTION AGENCY INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF YORKSHIRE ADOPTION AGENCY Opinion We have audited the financial statements of Yorkshire Adoption Agency (the 'Charity') for the year ended 31 Marcl) 2024 which comprise the statement of financial acbvities, the balance sheet, the statement of cash flows and the notes to the financi81 ststerr.ents, including a summary of signrficant accounting polioes. The flnanclal reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic ol Ireland (United Kingdom Generally Accepted AOUnting Pracbce). In our opinion, the financial ststements-. give a true and fair view of the state of the charitable rnpanYs affairs as at 31 March 2024 and of its incoming resources and application of resources, induding its income and expenditure, for the year then ended-, have been properly prepared in aC0)rdan wilh United lQngdom Generally Accepted Accounting Pr8Ctits" and have been prepared in accordance wilh the requirements of the Companies Act 2006. Basis for opinion We conducted our audit in accordance wilh Intemational Standards on Auditing (UK) {ISAs (UKII and applicable law. Our responsibilities under Ihose standards are further described in the Auditorfs responsibilities for the audit ol the financial st8ten7ents section of our report. We a independent of the Charity in accordantt with the ethical requirements that are relevant to ¢xJr audit of the financial statements Ihe UK, induding the FRC'S Ethical Standard. and we have fulfilled our other ethical responsibilities in accordance these requirements. We believ8 that the audit evidence we have obtained is sufficger.t and appropriate to provide a basis for our opinion. Conclusions relating to going concern In auditing the financial statements, we have concluded that the trustees. use of the going concem basis of accounting in the preparation of the financial statements is appropriate. Based on the work we ,ave performed. we Mave not idenltfied any material uncertainties relaung to evenls or conditions that, individually or collecttvely, may cast significant doubt on Ihe Charity's abilty to continue as a going concem for a period of at least te1Ve months from when the financial ststements are a{hori$ed for issue. Our responsibilities and the responsibilities of the trustees with respect to 99 concern are descrtbed in the relevant sections of this report. other information The other infomiation comprises the information included in the annual report olher than the finarla1 statements and our auditoffs report thereon. The trustees are responsible for the other infomiation contained within Ihe annual report. Our opinion on the financial stalernents does not cover the other information and, except to the extent othermse explicitly stated in ¢)ur report, we do not express any form of assurance conciusion Ihereon. Our responsibility is to read the other information and. in doing so. consider whether the other infomalion is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or othernvise 2ppears to be materially misstated. If we identify such material inconsistencies or apparent malerial misstateménts, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we a required to report that fact. We have nothing to report in this regard. Opinions on other matters prescribed by the Companies Act 2006 In our opinion, based on the work undertaken in tr.e course of our audit: the inforniation gtven in the trustees. report for the financial year for which Ihe financial statements are prepared, which includes the directors. report and the strategic report prepared for the purposes of company law. is consistent Mqth thÉ financial statements: and the strategic report and the directors. report included within the trusle&g' report have been prepared in accordance with applicable legal requirements.
YORKSHIRE ADOPTION AGENCY INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE MEMBERS OF YORKSHIRE ADOPTION AGENCY Matters on whlch we are required to report by exception In the light of the knowledge and understsnding of the Charity and its environment obtsined in the course of the audrfc. we have not Idented material misstatements in the stralegic report or the directors, report included within the trustees, report. We have nothing lo report in respect of the following matters in relan to which the Companies Act 2006 requires us lo port to you rf, in o¢Jr opinion: adequate accounting records have not been kept, or retums adequate for our audit have not been ceiVed from branches nol visited by us- or the financial statements are not in agreement the accounting reo)rds and retums. or certain disclosures of truslees, remuneration specified by law a not made- or we have not reiVed all the infomation and explanations we require for our audit. Responsibilities of trustees As explained more fvlly in the statement of trustees, responsibiltbes, the trustees. who are also the directors of the Charity for the purpos8 of company law, are responsible for the preparabon of the financial statements and for being satisfied that they give a true and fair view, and for such inlemal control as the Iruslees determine is necessary to enable the preparation of financial statements that are free from material misslalement, whether due to fraud or effor. In preparing the financial statements, the truslees are responsible for assessing the Charity's ability to ontinue as a going concem, disclosing, as applicable, matters related to going cOnM and using the going concem basis of accounting unless the trustees either intend to liquidate the Charitable company or to cea$8 opérations, or have no realistic alternative but to do so. Auditorfs responsibilities for the audit of the financial statements Our objectives are to obtain reasonable assurance about whether tre financial ststements as a whole are free from material rnisstatement, whether due to fraud or error, ar)d to issue an 8udilorfs report that includes our opinion. ' Reasonable assurance is a high level of assurants but is not a guarantee that an audit conducted in aw)rdance with ISAS IUKI will always delect a material misstatement en il exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate. they could reas¢Jnably be expecled to influence the economic decisions of users tsken on the basis of these finanaal statements. The Éxtent to which our procedures are capable of detecting irregularilies, including frdud. is detailed below. The en9agement partner ensured that the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non-complian with applicable laws and regulations., We identified the laws and regulation5 applicable to the company through disaJs5ions with direcloB and other management, and from our commerci31 knowledge and experien of the adoption agency sector., We focused on specific laws and regulations which we considered may have a direct material effect on the financial st8tements or the operations of the company, including the Companies Act 2006, FRS 102, Charities SORP, dats protection. anti-bribery. employment 8nd National Minimum Slandards and Regulations which are detailed al https-1lwww.minimumstandard5.orglregu12tions.html-, We assessed the extent of Complian with the laws and regulations identified above through making enquiries of management and inspecting legal correspondence.. and these were communicated within the audit team regularly and the team remained alert lo inStsn8 of non-compliance throughout the audit.
YORKSHIRE ADOPTION AGENCY INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE MEMBERS OF YORKSHIRE ADOPTION AGENCY We assessed the sustptibI1ty of the companls financial statements to material mi55tatement, induding obtaining an understanding of how fraud might occur, by.. Making enquiries of management as to where they considered there was susceptibility to fraud. their knowledge of actual, suspected and alleged fraud. Considering the internal ntrOl$ in place to mitigate risks of fraud and non-compliance with laws and regulations. Auditing the risk of management override of uJntrols, induding through testing joumal entries and other adjustments for appropriateness, and evaluating the business rationale of signfficant transactions outside Ihe nomial course of business. We assessed whether judgements and assumptions made in detemiinin9 the accounting estimates were indicative of potential bias and investigated the rationale behind signtfi¢ant or unusual transactions. In response to the risk of irregularities arKI non-C£*mpl1an with laws and regulations, we designed prOdureS which induded, but We not limited to.. Agreeing financial statement disclosures to underlying supporting d0mentation,. Reading the minutes of meetings of those charged with goveman&,' Enquiring of management and those charged wth govemance as to actual and potential litigation and daims. Because of the inherent limitations of an audit, there 15 a risk that we wll not detect all irregularities, including those leading to a material misstatement in the financial ststements or noTrcompliance wtth regulation. This risk increases the more that compliance with a law or regulation is rÈmoved from the evenls and transactions reflected in the financial stalerrEnts, as we will be less likely to become aware of instances ot noTrcompliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation. We communicate wtth those charged wrth govemance regarding, among other matters. the planned scope and liming of the èudit and significant audit findings, induding any significant deficiencies in intemal control that we identify during our audit. A further description of our responsibilrtres is available on the Financial Reporting Council's website at- httys-ll www.frc.org.uklauditorsresponsibilities. This description foms part of our auditorfs report. Use of our report This report is made solely to the tharitable company's members. as a body, in aC0)rdan with Chapter 3 of Part 16 ofthe Companies Act 2006. Our audit work has been undertaken so thal we might state to the tharitalae 0)mpanS member5 those matters we are required to state to them in an auditors report and for no other purpose. To the Ilest extent pemiitted by law, we do not accept or assume responsibility to anyone other than the charitable C£Jmpany and the tharitable ¢ompany's members as a body, for our audit work, for th report. or forthe opinions we have formed. Paul Stephenson (Senior Ststutory Auditor for and on behalf of Holeys Limited 4 July 2024 Chartered Accountants statutory Auditor Sluart House 15117 North Park Road Harrogate North Yorkshire HG1 5PD 1Q-
YORKSHIRE ADOPTION AGENCY STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrèstrietèd funds 2024 Unrestricted funds 2023 Noles Income and endowments from: Donations and legaaes Charitable activities Investments Other income 3.498 854,288 23.612 5,000 3,406 960.885 5,196 5.000 Total income 886,398 974.487 Expgnditure on: ritsble activi Adoption cos Support costs Administration costs Goverance costs 55,949 92.955 120,192 55,733 653,108 88,g57 119.050 66,329 Totsl charitable expenditure 924,829 927.444 Other expenditure 4,274 Total expenditurè 924.829 931,718 Net in¢omellexpenditure) and movément in funds 138.431 > 42,769 Reconciliation of funds: Fund balances at 1 April 2023 1,628,874 1,588.105 Fund balances at 31 March 2024 1.590.443 1.628,874 The statement of financial activities includes all gains and losses recognised in the year. Atl income and expenditure derive from continuing activities. 11
YORKSHIRE ADOPTION AGENCY BALANCE SHEET ASAT 31 MARCH 2024 2024 2023 Note5 Fixed assets Tangible assets 10 198,912 207.292 Current assets Debtors Cash at bank and in hand 11 174,624 1,364.170 148,785 1,397,081 1.538.794 1,545.866 Creditors: amounts falling du8 within one year 13 (147,263) {124.2841 Net current assets 1.391.531 1.421,582 Total assets less Current liabilities 1.590.443 1.628,874 Net assets 1,590,443 1.628,874 The funds of the Charty Unre$trtcled fijnds 1,590,443 1.628.874 1,590,443 1,628.874 The financial statements We approved by Ihe trustees on 4 Juty 2024 Mr R L Powell Trustee Mr R Giddens Trustee Company registration number 01621813 {England and Wales) 12-
YORKSHIRE ADOPTION AGENCY STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 NotÈs Cash flows from operating activities Cash (absorbed byygenerated from operations 18 (43,647} 34,003 Investing activities Purchase of tangible fixed assets Investrnent income receNed (1.573) 23.612 (2.1591 5.196 N8t cash generated from investing activitl•S 22,039 3,037 Financing activities Repayment of bank loans {11.3031 (14,500) Net cash ug•d in financing actlvitles {11.303) 114,500} Net Idecreasellincrease in cash and cash equivalents {32,9111 22,540 Cash and cash equ(valents at beginning of year 1,397,081 1,374,911 Cash and cash equivalents at end of year 1.364.170 1,397,081 13-
YORKSHIRE ADOPTION AGENCY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies Charity infomiation Yorkshire Adoption Agency is a private company limited by guarantee incorporated in England and Wales. The registered office is Loversall Cotsrt, Clayfields. TickhiS1 Road, Balby. Doncaster, South Yorkshire. DN4 8QG. 1.1 Accountlng convention The financial slalemenls have been prepared in accordance with the Charivs memorandum and artides of association, the Companies Act 2006 and -Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 102) leffective 1 January 20191" The Charity is a Public Bénefft Enlty as defined by FRS 102. The financial ststements are prepared in slerting, thich is the functional curr8nGy of the Charity. Monetary amounts in these financial statements are rounded to the nearest £. Yorkshire Adoption Agency Limited meets the definition of a public benefit entity under FRS102. The financial statements havè been prepared under the historical Cost nventiOn. The principal accounting policies adopted are set out below. 1.2 Going ¢on¢Èrn At th8 time of approving the financial stat&m8nts, the trustees have a reasonable expectstion that the Ch8rity has adequate resources to continue in operats'onal existence for the foreseeable fvture. Thus the trustees continue to adopt the going concem basis of accounling in preparing the finanoal statements. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Restricted funds are subject to specrfic conditions by donors or grantors as to how they may b8 used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. 1.4 Incoming resources Income is recognised when the Charity is le9ally entitled to it after any perfomance conditions have been met, the amounts can be measured reliably. and it is probable that income wll be received. Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notif ed of the donation, unless perfomiance con(Jibons require deferral of the amount. Inc4)me lax recoverable in relation to donations received under Gift or deeds of covenant is recognised at the time of the donation. Income from govemment and other grants. whether 'capital' grants or 'revenue' grants. is recognised when the charity has entidemenl to the funds, any performance conditions attached to the grants have been met, it is probable Ihat the income wll be received and the amount can be measured liablY and is not deferrèd. 14-
YORKSHIRE ADOPTION AGENCY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) 1.5 Resources Èxpended Expenditure (s recognised once there is a legal or conslruclwe obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in setttement. and the amount of the obligation can be measured reliably. Expenditure (s ClaSfied by activity. The o)sts of each actwity are made up ofthe totsl of direct costs and shared costs, induding support costs involved in undertaking each acb'vity. Direct costs attributable to a single activity are allocated direcdy to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned beeen those activities on a basis consistent wlh the use of resources. Central stsff ¢osts are allocated on the basis of time spenl. and depreciation Charges are allocated on the portion of the asset's use. All expendilur& is recognised on the accrLals basis and resources expended are allocated to a particular aclivity where the costs relate direcdy to that aeLivity- Where costs cannot be directly allocated to particular headings they have been allocated on a basis consistent with the use of the resources. 1.6 Tangible fixed assets Tangible fixed assets are inf(ially measured at Cost and subsequently measured at cnst or valuation. net of depreaalion and any impairment losses. Depreciation is r8CO9nised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases.. Freehold land and buildings Fixtures, fittJ"ngs and equipment 20/0 Slpight Line 15 10 & 250/ty Reduong Balance The gain or loss arising on the disposal of an asset is determined as the difference beleen the sale proceeds and the carying value of the asset. and is recognised in the statement of financial activities. Financial assels a derecognised only when the contractual rights to the cash flows from the asset expire or are settled, or when I.e Charity transfers the financial asset and substantially all the risks and rewards of ownership to another entity, or rf some signrficani risks and rewards of ownership are retsined but control of the asset has transferred lo another party thal is able to sell Ihe asset in i(s entirety to an unrelated third party. 1.7 Impaimient of fixed assets At each reporting end d2te, the Charity reviews the carying amounts of Its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indallOn eSts, the recoverable amount of the asset is estimated in crder to determine the extent of the irnpairment loss Irf any).
YORKSHIRE ADOPTION AGENCY NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policles (Continued) Recoverable amount is the higher of fair value less costs lo sell and value in use. In assessing value in use. the estimated future cash flows are discounted to their presont value usin9 a pre-tax discount rate that reflects current market assessments of the time value of money and the risks 5pecffic to the a&gel for which the estimates of futu sh flows have not been adjusted. If the recoverable amount of an asset is estimated to be less than its carrwng amount, the carrying amount of the asset is reduced to its recoverable amount. An impaifment loss is recognised immediately in incomel {expendilure for the year, unless the relevant asset is c£ied al a revalued amount, in which case the impairnent loss is treated as a tsvaluation decrease. Recognised impaim)ent losses are reversed if. and only rf. the reasons for the impairment loss have ceased to apply. Where an impairment loss subsequenuy reverses, the carying amount of the asset is increased to the revised estimate of its retxsverable amount bul so that the increased cang amount does not &Kceed the caryng amount that would have been determined had no impa.'mienl loss been recognised for the asset in prior years. A reversal of an impairnient loss is recognised immediately. unless the relevant asset is carried in at a revalued amount. in which Case the reversa] of ihe impairnient loss is Ireated as a rev8luat£sn increase. 1.8 Cash and eash equivalents Cash and cash equivaleils include cash in hand. deposits held at call with banks, other short-tem liquid inveslments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.9 Financial instruments The Charity has elected to apply the provisions of Sectbon 11 'Basic Financ4al InstnJments' and Section 12 'Olher Financial Instruments Issues, of FRS 102 to all of its ffinancial instruments. Financial instruments are recognised In the Charitys balan sheet when the Charity becomes party lo the conlractU81 provisions of the instrumenL Financial assets and liabilities are offset. wth the nel amounts p.'esented in the financial statements, when there is a le981ty enIorab]e right to set off the recognised amounts and there is an intention lo settle on a et basis or to realise the asset and settle the liability simultaneously. Basic financffal assets 8asic financial assets, which include debtors and cash and bank baknces. are initially méasured at transaction price including transaction costs and are subsequentiy carried at arnortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured al the present value of the future receipts discounted at a market rate of interest Finanaal assets classrfied as receivable within one year a not arnortised. BasiG finoncial liabilities 8asi¢ financial liabilities, including creditors and bank loans are initially reco9nised at tnsactiOn pri unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the ftrture payments discounted al a markel rate of interest. Financial liabilities classffied as payable within one year are not amortised. Debt instrument$ a subsequentty carried at amortised cost. using Ihe effective Inte$t rate method. TraLle creditors are obligations to pay for goods or sen18 that have been acquired in the ordinwy course of operations from suppliers_ Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised inib'ally at transaction price and sJbsequendy measured at am0[Sed cost Using the effective interest method.
YORKSHIRE ADOPTION AGENCY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accountin9 policies (Continued) Derecognition of financial liabilities Financial liabilities are derecognised when the CharWs c£Jntractual obligations expire or are discharged or Cancelled. 1.10 Employee benefits The cost of any unused holiday entiUemenl is recognised in the period in which the employee's serwces are received. Temination benefits are retsjgnised immediately as an expense when the Charity is demonstrably commttted to terminate the employment of an employee or to prowde termination benefits. 1.11 Retirement benefits The Charity operates a defined contributions pension scheme. Contributions are charged in the aCCOLnts as they become payable in accordance with the rules of the scheme. Income from donatlons and legacies Unrestrieted funds 2024 Unrestricted funds 2023 Donations and gits 3.498 3,406 In¢ome from charitable activities Unrestricted funds 2024 Unrestricted funds 2023 Inter agency fees Inter country fees Other fees 797,133 43,535 13,620 894,002 58.572 8,311 854,288 960.885 Income from investments Unrestricted Unrestricted funds funds 2024 2023 Interest r8cewable 23.612 5,196 17-
YORKSHIRE ADOPTION AGENCY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Other income 2024 2023 Employment allowance 5,000 5,000 Charitable activities Adoption Costs SupportAdmin costs Governance osts costs Total 2023 Staff cosls Depreciation and impaiment Other charitable expenditure 623.115 116,857 739,972 734,552 9.953 9,953 10,890 32,834 83.002 3,335 55,733 174,904 182,002 655,949 92,955 120.192 55,733 924,829 927,444 655,949 92.955 120,192 55,733 924.829 927,444 Analysis by fund Unrestricted fvnds 655,949 92.955 120,192 55,733 924.829 927,444 Governanc£ costs includes payments to the auditors of £7,5001202> £7,500) for audit fees and £12,716 (2023- £15,720) for other seNi¢es. Supports costs includes interest payable on a bank loan of £379 (2023- £9791 Net movement in funds 2024 2023 The net movement in funds is stated after charging/(crediting}= Depreciation of owned tsngible fixed assets Loss on disposal of tangible fixed assets 9,953 10,890 4,274 Employees The average monthly number of employees during the year was: 2024 Number 2023 Number Staff in direct support of charitsble activities Administrative staff 17 17 Totsl 21 21 18-
YORKSHIRE ADOPTION AGENCY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Ernployees (Continued) Employment costs 2024 2023 Wages 8nd salaries Social securtty costs Other pension ¢osls 641,366 60.340 38,266 638,169 63,962 32.421 739.972 734,552 The number of employees whose annual muneration was £60,000 or more were.. 2024 Number 2023 Number £60,001- £70,000 T¥xation The company is exempl from taxation on its charitable activities. 10 Tangible fixed a$$gts Freehold land and buildln95 Fixttrres, fittings and egUIPMent Totsl Cost At 1 April 2023 Additions 222,576 92,526 1.573 315,102 1,573 At 31 March 2024 222,576 94.099 316,675 Depreciation and impairnient At 1 Apr,'12023 Depreciation charged irt the year 42.067 4,452 65.743 5,501 107,810 9,953 At 31 March 2024 46.519 71,244 117,783 Carying amount At 31 March 2024 176.057 22.855 198,912 At 31 March 2023 180.509 26.783 207,292
YORKSHIRE ADOPTION AGENCY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 11 Debtors 2024 2023 Amounts falling due wtthin one year. Trade debtors Prepayments and acLruèd income 161.283 13.341 138,110 10.675 174,624 148,785 12 Loans and overdrafts 2024 2023 Bank loans 11,303 Payable within one year 11,303 13 Creditors: amounts falling due within one year 2024 2023 Notes Bank loans Other taxation and social security Deferred income Trade creditors Other credffcors Accruals 12 11,303 16,109 77,528 14,224 101,389 8.531 714 22.405 15 98 19.246 147,263 124,284 14 Retirement benefit schemes 2024 2023 Defined contribution schemes Charge to profit or1055 in respect of defined contribution schemes 38,266 32.421 The Charity operates 8 defined contribution pension scheme for all qualifwng employees. The assets of the scheme are held separately from those of the Charity in an independently administered fund. -20-
YORKSHIRE ADOPTION AGENCY NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 15 Oeferred income 2024 2023 Other deferred income 111,295 77,528 111.295 77,528 2024 2023 Movement in the year 33.767 {29,544) 33,767 {29,544> 16 Unrestricted fund$ The unrestricted fvnds ol the charity comprise the unexpended balanc8s of donations and grants which are not subject to speafic conditions by donors and grantors as tr) how they may be used. These include designated funds which have been set aside out of unrestricted fijnds by the trustees for specific purposes. At 1 April 2023 Incoming resourees Resour¢es At 31 March expended 2024 General funds 1.628,874 886.398 1924,829) 1,590,443 Previous year: At 1 April 2022 Incoming resource5 Resources At 31 March expended 2023 General funds 1.586,105 974.487 (931,718) 1,628,874 17 Related paTty transacuons During the year Dr. Grimwood, a Trustee, was paid fees of £10,500 {2023: £5,500} for medical adwsory seNices lo the Charity and travel expenses of £796 were reimbvrsed to three other Trustees. 21
YORKSHIRE ADOPTION AGENCY NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 18 Cash generated from operations 2024 2023 {Deficitllsurpus for the year {38,4311 42,769 Adjustm8nts for. Investment incoms recognised in slalement of financial activities {Gainllloss on disposal of tsngible fixed assets Depreciation and impainnenl of tangible fixed assets (23.6121 (5,1961 4.274 10,890 9,953 Movements in working capital- Ilncrease)Idecrease in debtors Increasel(decrease) in creditors Increasel(decr8ase) in deferred Income (25.839) 10,421 23.861 15,139 (4,3291 129,5441 Cash (absorbèd by)Igenerated from operations {43,6471 34,003 19 Analysis of changes in net funds At 1 April 2023 C85h flowsAt 31 March 2024 Cash al bank and in hand 1,397,081 132,9111 1,364,170 Loans falling due wthin one year {11,303) 11,303 1,385,778 {21.6081 1,364,170