ADLINGTON & DISTRICT COMMUNITY ASSOCIATION Registered Charity no. 512625
TRUSTEES REPORT TO THE ANNUAL GENERAL MEETING held on Monday 11 March 2024
Over the year members have continued to improve the centre by having further roof repairs, hot water fed into the toilets, the floor in the main hall sanded and sealed, the beams repaired and strengthened, and many other small jobs done. The lounge has also been redecorated and blinds added to replace the curtains.
Sadly, the Community Nursery had to close at the end of March as it had become too difficult to recruit sufficient staff to run it. The nursery had been an integral part of the building for over 30 years & the staff assisted with many housekeeping functions on behalf of the association.
To celebrate the coronation of King Charles III, a large screen was erected in the hall and members of the public were invited to bring, or buy, a picnic lunch, and watch the coronation. The event was well supported and enjoyed by all. All those attending were given a commemorative pen provided by Adlington Carnival committee.
Committee members were asked for permission to sign up to receive correspondence from the association by email, to comply with GDPR legislation. All members have complied with this request.
It was necessary to raise the hire charges again in June, in line other organisations, because of the cost of living.
It was agreed that funds should be transferred from the Virgin bank account and invested in bonds to get a better return.
A request was received from the Adlington Youth Group for financial assistance to keep the group going. Since its inception, the Youth Group has helped to reduce the amount of anti-social behaviour in the village. It was agreed to donate £2000 towards the running costs.
The centre continues to host many diverse groups including ballroom dancing, jive & salsa dances, baby yoga, sign language for children, fashion shows, plus entertainment evenings. The two local amateur dramatic societies continue to use the centre for rehearsals and as a venue for their shows. Local dance schools also hire the hall for their shows. The centre is available for private hire, birthday parties and wedding receptions and is fully booked all year round.
Thanks to all the hardworking volunteers who dedicate a lot of time to keeping the centre running smoothly and to Anna, our cleaner who keeps the building spotless.
Jeanette Lowe
Trustee/Secretary
March 2024
ADLINGTON AND DISTRICT COMMUNITY ASSOCIATION
Income Statement for the year ended 31 December 2023
| 2022 2023 Notes £ £ |
2022 2023 Notes £ £ |
|---|---|
| OPERATING INCOME Room Hire 26,835 33,268 Bar Proft 1 26,167 26,669 Total Operating Income 53,002 59,937 |
|
| 53,002 59,937 |
|
| OPERATING COSTS Gas Electricity Total Energy Costs |
|
| 2,852 2,225 2,925 3,540 |
|
| 5,777 5,765 |
|
| Cleaning labour 4,724 5,647 Cleaning Materials 1,536 696 Donations/Events 351 2,075 Licences & Fees 471 622 Water 1,895 1,204 Business rates 302 - Insurance 2,490 3,141 Annual Contracts 1,648 2,103 Telephone 1,552 (200) Depreciation 4 14,336 14,224 Repairs & Maintenance 7,737 16,991 Loss on disposal of fxed assets 780 3,081 Total Operating Costs 43,599 55,349 |
|
| 43,599 55,349 |
|
| OPERATING PROFIT/(LOSS) | 9,403 4,588 |
| ADMINISTRATION COSTS 2 523 784 |
|
| OTHER INCOME 3 13,765 9,517 |
|
| PROFIT FOR THE YEAR | 22,645 13,321 |
ADLINGTON AND DISTRICT COMMUNITY ASSOCIATION
| Statement of Financial Position at 31 December 2023 | Statement of Financial Position at 31 December 2023 |
|---|---|
| 2022 2023 Notes £ £ |
|
| ASSETS FIXED ASSETS Freehold Land & Buildings 122,375 122,375 Furniture 7,146 4,515 Equipment & Garages 55,423 58,039 Total Fixed Assets 4 184,944 184,929 CURRENT ASSETS Bar stock at cost 1 2,801 2,507 Debtors 5 1,525 3,711 Bank 6 160,186 168,466 Cash 914 1,578 Jubilee coins at nominal value 8 8 Total Current Assets 165,434 176,270 |
|
| 122,375 122,375 7,146 4,515 55,423 58,039 |
|
| 165,434 176,270 |
|
| TOTAL ASSETS | 350,378 361,199 |
| CURRENT LIABILITIES 7 4,985 2,681 |
|
| NET ASSETS | 345,393 358,518 |
| ACCUMULATED FUND At the start of the year Proft for the year |
|
| 322,552 345,197 22,645 13,321 |
|
| 345,197 358,518 |
|
ADLINGTON AND DISTRICT COMMUNITY ASSOCIATION
| Notes to the Accounts for the year ended 31 December 2023 | Notes to the Accounts for the year ended 31 December 2023 | Notes to the Accounts for the year ended 31 December 2023 |
|---|---|---|
| 2022 2023 £ £ |
||
| 1. BAR TRADING AND PROFIT & LOSS ACCOUNT Opening Stock Purchases Closing stock Cost of Sales |
||
| 3,086 2,801 26,129 27,870 (2,801) (2,507) |
||
| 26,414 28,164 |
||
| Sales | 59,924 | 62,717 |
| Gross proft Gross proft % |
33,510 34,553 55.9% 55.1% |
|
| Expenses Repairs & Maintenance Out of pocket expenses Sundries Total Expenses |
||
| 3,898 4,158 3,400 3,420 45 306 |
||
| 7,343 7,884 |
||
| Net Proft Net Proft % |
26,167 26,669 |
|
| 43.7% 42.5% |
||
| 2. ADMINISTRATION COSTS Misc expenses Computer systems Total Administration Costs |
||
| 223 429 300 355 |
||
| 523 784 |
||
| 3. OTHER INCOME Grants and Donations John Slater Foundation Chorley Borough Council Total Donations |
||
| 6,000 3,000 2,667 - |
||
| 8,667 3,000 |
||
ADLINGTON AND DISTRICT COMMUNITY ASSOCIATION
| 2022 2023 £ £ 362 1,388 4,456 5,129 280 - |
2022 2023 £ £ 362 1,388 4,456 5,129 280 - |
|||
|---|---|---|---|---|
| 3. OTHER INCOME (continued) Interest Electricity Feed In Tarif Misc Total Other Income |
||||
| 13,765 9,517 |
||||
| 4. FIXED ASSETS Land and buildings are not depreciated and are held at cost. The solar panels are included in Equipment and are depreciated at 4% of cost per annum which is equivalent to the 25 year life of the feed in tarif. Computers and certain items of short life furniture are depreciated at 25% of cost per annum intending to write of each asset over 4 years. Other assets are depreciated at a rate of 10% of cost per annum intending to write each asset of over 10 years. |
||||
| Land & Buildings Furniture Equipment & Garages Total |
||||
| Original cost At 1 January 2023 Disposals in the year Additions this year At 31 December 2023 |
||||
| 122,375 33,965 162,100 318,440 (1,551) (21,172) (22,723) 848 18,329 19,177 |
||||
| 122,375 33,262 159,257 314,894 |
||||
| Depreciation At 1 January 2023 Disposals in the year Charged for the current year At 31 December 2023 |
||||
| 26,819 106,677 133,496 (925) (16,830) (17,755) 2,853 11,371 14,224 |
||||
| 28,747 101,218 129,965 |
||||
| Net book value At 1 January 2023 122,375 7,146 55,423 184,944 Disposals in the year (626) (4,342) (4,968) Additions this year 848 18,329 19,177 Depreciation charged this year (2,853) (11,371) (14,224) At 31 December 2023 122,375 4,515 58,039 184,929 |
||||
| 122,375 | 4,515 | 58,039 | 184,929 | |
ADLINGTON AND DISTRICT COMMUNITY ASSOCIATION
| 2022 | 2023 | |
|---|---|---|
| 5. DEBTORS | £ | £ |
| Room Hire | 1,525 | 3,711 |
| Prepayments | - | - |
| Total debtors | 1,525 | 3,711 |
| 6. BANK | ||
| R.B.S. Current account | 526 | 918 |
| R.B.S. High interest account | 75,377 | 82,789 |
| Virgin charity deposit account | 84,283 | 84,759 |
| Total bank | 160,186 | 168,466 |
| 7. CURRENT LIABILITIES | ||
| Deposits for hall hire | 780 | 250 |
| Gas | 419 | 60 |
| Water | 30 | 94 |
| Electricity | 2500 | 458 |
| Other | 1256 | 1819 |
| 4,985 | 2,681 |
Independent Auditor’s Report
I have audited the financial statements of Adlington and District Community Association for the year ended 31 December 2023 which comprise the Trustees’ Report, the Income Statement, the Statement of Financial Position and the related notes.
In my opinion the Trustees' Report and Financial Statements give a true and fair view of the association’s affairs at 31 December 2023 and the profit for the year.
D Worsley. 18 April 2024
ADLINGTON AND DISTRICT COMMUNITY ASSOCIATION
Income Statement for the year ended 31 December 2023
| 2022 2023 Notes £ £ |
2022 2023 Notes £ £ |
|---|---|
| OPERATING INCOME Room Hire 26,835 33,268 Bar Proft 1 26,167 26,669 Total Operating Income 53,002 59,937 |
|
| 53,002 59,937 |
|
| OPERATING COSTS Gas Electricity Total Energy Costs |
|
| 2,852 2,225 2,925 3,540 |
|
| 5,777 5,765 |
|
| Cleaning labour 4,724 5,647 Cleaning Materials 1,536 696 Donations/Events 351 2,075 Licences & Fees 471 622 Water 1,895 1,204 Business rates 302 - Insurance 2,490 3,141 Annual Contracts 1,648 2,103 Telephone 1,552 (200) Depreciation 4 14,336 14,224 Repairs & Maintenance 7,737 16,991 Loss on disposal of fxed assets 780 3,081 Total Operating Costs 43,599 55,349 |
|
| 43,599 55,349 |
|
| OPERATING PROFIT/(LOSS) | 9,403 4,588 |
| ADMINISTRATION COSTS 2 523 784 |
|
| OTHER INCOME 3 13,765 9,517 |
|
| PROFIT FOR THE YEAR | 22,645 13,321 |
ADLINGTON AND DISTRICT COMMUNITY ASSOCIATION
| Statement of Financial Position at 31 December 2023 | Statement of Financial Position at 31 December 2023 |
|---|---|
| 2022 2023 Notes £ £ |
|
| ASSETS FIXED ASSETS Freehold Land & Buildings 122,375 122,375 Furniture 7,146 4,515 Equipment & Garages 55,423 58,039 Total Fixed Assets 4 184,944 184,929 CURRENT ASSETS Bar stock at cost 1 2,801 2,507 Debtors 5 1,525 3,711 Bank 6 160,186 168,466 Cash 914 1,578 Jubilee coins at nominal value 8 8 Total Current Assets 165,434 176,270 |
|
| 122,375 122,375 7,146 4,515 55,423 58,039 |
|
| 165,434 176,270 |
|
| TOTAL ASSETS | 350,378 361,199 |
| CURRENT LIABILITIES 7 4,985 2,681 |
|
| NET ASSETS | 345,393 358,518 |
| ACCUMULATED FUND At the start of the year Proft for the year |
|
| 322,552 345,197 22,645 13,321 |
|
| 345,197 358,518 |
|
ADLINGTON AND DISTRICT COMMUNITY ASSOCIATION
| Notes to the Accounts for the year ended 31 December 2023 | Notes to the Accounts for the year ended 31 December 2023 | Notes to the Accounts for the year ended 31 December 2023 |
|---|---|---|
| 2022 2023 £ £ |
||
| 1. BAR TRADING AND PROFIT & LOSS ACCOUNT Opening Stock Purchases Closing stock Cost of Sales |
||
| 3,086 2,801 26,129 27,870 (2,801) (2,507) |
||
| 26,414 28,164 |
||
| Sales | 59,924 | 62,717 |
| Gross proft Gross proft % |
33,510 34,553 55.9% 55.1% |
|
| Expenses Repairs & Maintenance Out of pocket expenses Sundries Total Expenses |
||
| 3,898 4,158 3,400 3,420 45 306 |
||
| 7,343 7,884 |
||
| Net Proft Net Proft % |
26,167 26,669 |
|
| 43.7% 42.5% |
||
| 2. ADMINISTRATION COSTS Misc expenses Computer systems Total Administration Costs |
||
| 223 429 300 355 |
||
| 523 784 |
||
| 3. OTHER INCOME Grants and Donations John Slater Foundation Chorley Borough Council Total Donations |
||
| 6,000 3,000 2,667 - |
||
| 8,667 3,000 |
||
ADLINGTON AND DISTRICT COMMUNITY ASSOCIATION
| 2022 2023 £ £ 362 1,388 4,456 5,129 280 - |
2022 2023 £ £ 362 1,388 4,456 5,129 280 - |
|||
|---|---|---|---|---|
| 3. OTHER INCOME (continued) Interest Electricity Feed In Tarif Misc Total Other Income |
||||
| 13,765 9,517 |
||||
| 4. FIXED ASSETS Land and buildings are not depreciated and are held at cost. The solar panels are included in Equipment and are depreciated at 4% of cost per annum which is equivalent to the 25 year life of the feed in tarif. Computers and certain items of short life furniture are depreciated at 25% of cost per annum intending to write of each asset over 4 years. Other assets are depreciated at a rate of 10% of cost per annum intending to write each asset of over 10 years. |
||||
| Land & Buildings Furniture Equipment & Garages Total |
||||
| Original cost At 1 January 2023 Disposals in the year Additions this year At 31 December 2023 |
||||
| 122,375 33,965 162,100 318,440 (1,551) (21,172) (22,723) 848 18,329 19,177 |
||||
| 122,375 33,262 159,257 314,894 |
||||
| Depreciation At 1 January 2023 Disposals in the year Charged for the current year At 31 December 2023 |
||||
| 26,819 106,677 133,496 (925) (16,830) (17,755) 2,853 11,371 14,224 |
||||
| 28,747 101,218 129,965 |
||||
| Net book value At 1 January 2023 122,375 7,146 55,423 184,944 Disposals in the year (626) (4,342) (4,968) Additions this year 848 18,329 19,177 Depreciation charged this year (2,853) (11,371) (14,224) At 31 December 2023 122,375 4,515 58,039 184,929 |
||||
| 122,375 | 4,515 | 58,039 | 184,929 | |
ADLINGTON AND DISTRICT COMMUNITY ASSOCIATION
| 2022 | 2023 | |
|---|---|---|
| 5. DEBTORS | £ | £ |
| Room Hire | 1,525 | 3,711 |
| Prepayments | - | - |
| Total debtors | 1,525 | 3,711 |
| 6. BANK | ||
| R.B.S. Current account | 526 | 918 |
| R.B.S. High interest account | 75,377 | 82,789 |
| Virgin charity deposit account | 84,283 | 84,759 |
| Total bank | 160,186 | 168,466 |
| 7. CURRENT LIABILITIES | ||
| Deposits for hall hire | 780 | 250 |
| Gas | 419 | 60 |
| Water | 30 | 94 |
| Electricity | 2500 | 458 |
| Other | 1256 | 1819 |
| 4,985 | 2,681 |
Independent Auditor’s Report
I have audited the financial statements of Adlington and District Community Association for the year ended 31 December 2023 which comprise the Trustees’ Report, the Income Statement, the Statement of Financial Position and the related notes.
In my opinion the Trustees' Report and Financial Statements give a true and fair view of the association’s affairs at 31 December 2023 and the profit for the year.
D Worsley. 18 April 2024