**The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441** ## **REFERENCE AND ADMINISTRATIVE INFORMATION** Charity Name: The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441 Address: Leeds City Council Civic Hall Leeds LS1 1JF Trustees: Ex-officio The Lord Mayor of Leeds, Councillor Al Garthwaite Mr Tom Riordan (Ed Whitting from 02/01/2025) Chief Executive Leeds City Council Nominated Councillor Jane Dowson Councillor Dan Cohen Councillor Stewart Golton Secretary: Mr Tom Riordan (Ed Whitting from 02/01/2025) Treasurer of the Fund: Mrs Victoria Bradshaw Independent Examiner: Leeds City Council Corporate Financial Management Civic Hall Leeds LS1 1JF Bankers: Leeds Building Society 105 Albion Street Leeds LS1 5AS 1 **The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MAY 2024** The trustees present the Annual Report and independently examined accounts for the Lord Mayor of Leeds Appeal Fund for the year ended 31 May 2024. ## **Structure, governance and management** By Trust Deed dated 28 January 1982: _1. “The Trustees of the fund shall be:_ - _(a) two ex-officio trustees namely the Lord Mayor and the Chief Officer; and_ - _(b) three nominative trustees, namely three persons being members of the Council appointed each by the Council for a term of one year.”_ _2. “Any person ceasing to hold office as Mayor or Chief Officer or to be a member of the Council as the case may be shall thereupon cease to be a trustee of the Fund.”_ The nominated trustees, who are also elected Members of Leeds City Council, were able to meet many times during the mayoral year in question with the Chief Executive continually informed. The trustee authorisation of payments from the Lord Mayor of Leeds Appeal Fund is therefore the signature of the Secretary of the Lord Mayor of Leeds Appeal Fund on the cheques drawn on the bank account of that name. The bank mandate for this account requires two signatures on any withdrawals and it is felt that the presence of the second signature of a senior officer of Leeds City Council represents a valid control of payments from the bank account of the Lord Mayor of Leeds Appeal Fund. ## **History, objectives, activities and public benefit of the Charity** The Lord Mayor of Leeds Appeal Fund was established by a Trust Deed date 28 January 1982 and consists of an annual appeal in conjunction with each Mayoral year at Leeds City Council. The appeal raises funds for a cause or causes selected by the Lord Mayor of Leeds, which are deemed to be of benefit, either directly or indirectly to the people or communities of the Metropolitan District of Leeds. ## **Achievements and performance** For the Mayoral year 2018/19 the nominated charity was St Gemma Hospice. There remains a balance of £77 which will be paid over in due course. During the Mayoral year 2022/23 Councillor Robert Gettings raised £34,039 for their chosen charities, Martin House, St George’s Crypt, Simon on the Streets and St Annes’s Community services. There remains a balance of £787 which will be paid over in due course. During the Mayoral year 2023/24 Councillor Al Garthwaite raised £39,354 for the charity Women’s Counselling and Therapy Service, There remains a balance of £37,214 which will be paid over in due course. There was also £269 received for the 2024/25 incoming Lord Mayor Councillor Abigail Marshall Katung, this will be paid over to their chosen charities in due course. 2 **The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MAY 2024** ## **Financial Review** ## _**Results**_ The Lord Mayor of Leeds Appeal Fund’s Net Movement of Funds for the year was a net inflow of funds of £2,958 (2023 result – net inflow of funds £11,385). The fund balance at 31 May 2024 was £38,347 (31 May 2023 – £35,389). ## _**Reserves policy**_ The reserves of the charity derive from an annual appeal by the Lord Mayor of Leeds. Each appeal is disclosed as a restricted fund in the statutory accounts of the Lord Mayor of Leeds Appeal Fund. The trustees consider that the levels of reserves are sufficient to meet the objectives of the Lord Mayor of Leeds Appeal fund over the next twelve months. ## _**Investment powers**_ The trustees have the power to make investments in accordance with charity law. ## _**Events since the end of the year**_ There have been no events since the end of the year which would have a material effect on the financial statements, and the trustees plan to continue the existing operations of the Lord Mayor of Leeds Appeal Fund. 3 **The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441** ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MAY 2024** ## **Trustees’ Responsibility in Relation to Financial Statements** Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Lord Mayor of Leeds Appeal Fund at the end of the financial year and of its surplus or deficit for the financial year. In doing so the trustees are required to: 1. select suitable accounting policies and apply them consistently; 2. make judgements and estimates that are reasonable and prudent; 3. follow applicable accounting standards: and 4. prepare the financial statements on the Going Concern basis. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Lord Mayor of Leeds Appeal Fund and enable them to ensure that the financial statements comply with section 132 (1) the Charities Act 2011. The trustees are also responsible for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Independent Examiner** Leeds City Council has expressed their willingness to continue in office as Independent Examiner and a resolution for their appointment will be proposed at the Annual General Meeting. **Signed on behalf of the trustees** **Signature:** **Name: Mrs Victoria Bradshaw** **Position:** Chief Officer Financial Services **Date: 21[st] March 2025** 4 **The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE LORD MAYOR OF LEEDS APPEAL FUND** I report on the accounts of the Trust for the year ended 31 May 2024, which are set out on pages 6 to 11. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Suleman Asghar - CPFA CIPFA - Charted Institute of Public Finance and Accountancy** **Financial Services, Leeds City Council, 3rd Floor West,** 5 **Date: 20/03/2025** ## **The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441** ## **Civic Hall, Leeds** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MAY 2024** |**Notes**
**INCOME**
**Income and endowments from:**
**Donations and legacies:**
5
**Charitable activities**
5
**Investments**
7
**_Total_**
**EXPENDITURE**
**Expenditure on:**
**Raising funds**
6
**Charitable activities**
6
**Other**
6
**_Total_**
**_Net movement in funds_**
**RECONCILIATION OF FUNDS**
Total funds brought forward
11
**_Total funds carried forward_**
**11**|**Restricted**
**Unrestricted**
**Total**
**Total**
**Funds**
**Funds**
**2024**
**2023**
**£**
**£**
**£**
**£**
40,542
0
40,542
31,142
0
0
0
4,331
474
0
474
15| |---|---| ||**41,016**
**0**
**41,016**
**35,488**| ||(2,140)
0
(2,140)
0
(35,918)
0
(35,918) (24,103)
0
0
0
0| ||**(38,058)**
**0**
**(38,058) (24,103)**
2,958
0
2,958
11,385
35,389
0
35,389
24,004| ||**38,347**
**0**
**38,347**
**35,389**| **==> picture [97 x 135] intentionally omitted <==** 6 **The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441** ## **BALANCE SHEET AT 31 MAY 2024** ||**Notes**|**2024**|**2023**| |---|---|---|---| |||**£**|**£**| |**Description**|||| |**Fixed assets**|||| |Investments||0|0| |**_Total fixed assets_**|||| |**Current assets**|||| |Debtors|**8**|1,216|3,463| |Cash at bank and in hand|**9**|37,131|31,926| |**_Total current assets_**||**38,347**|**35,389**| |**Liabilities**|||| |Creditors: Amounts Falling Due|||| |Within One Year|**10**|0|0| |**_Total liabilities_**||**0**|**0**| |**Net current assets**||**38,347**|**35,389**| ||||| |**Total net assets**||**38,347**|**35,389**| |**The funds of the charity**|||| |Restricted Funds|**11**|**38,347**|**35,389**| |**Total charity funds**|**11**|**38,347**|**35,389**| > **Signature:** V2. Braddios **Name: Mrs Victoria Bradshaw** **Position:** Chief Officer Financial Services **Date: 21[st] March 2025** 7 **The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2024** ## **1. ACCOUNTING POLICIES** ## **Basis of Accounting** The financial statements have been prepared under the historical cost convention and in accordance with applicable accounting standards, Part VI of the Charities Act 1993 and Regulations and the “Accounting and Reporting by Charities” Statement of Recommended Practice 2015. The financial accounting policies which the trustees have adopted are within the conventions set out below. - (a) The accounting period is the twelve months ended 31 May 2024. - (b) Interest from bank and building society accounts is treated on an accruals basis. - (c) Leeds City Council provides administrative, secretarial and accountancy services to the charity and the charity’s administrative and accounting policies and procedures are - (d) so closely linked to those of the City Council that the City Council has decided to make no charge for certain administrative expenses incurred by the Council during the year - (e) ended 31 May 2024. The decision follows upon that of the Council to maintain the charity for the benefit of the City of Leeds. ## **2. Employees** Leeds City Council recognises the amenity of the Lord Mayor of Leeds Appeal fund as a benefit for the City and accordingly employs its own staff to administer the Fund. ## **3. Trustees** No emoluments were paid to trustees during the year from the Lord Mayor of Leeds Appeal Fund. ## **4. Investments** No Investments are currently held 8 **The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2024** ## **5. Income and endowments from** ||||**Donations**
**and**
**legacies**||**Fundraising**
**Activities**||**Investments**
**(Bank**
**Interest)**||**2024**
**Total**||**2023**
**Total**| |---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||| ||||||||||||| ||||**£**||**£**||**£**||**£**||**£**| ||||||||||||| ||||||||||||| ||St Gemma's Hospice 18/19||0
0
0
0
1,647
38,626||0||0||0||0| ||Support After Rape and Sexual Violence 19/20||||0||0||0||33| ||||||0||0||0||28| ||Support After Rape and Sexual Violence 20/21||||||||||| ||||||0||0||0||3,063| ||Leeds Hospitals Charity 21/22||||||||||| ||Martin House, St George’s Crypt, Simon on||||0||0||1,647||32,110| ||the Streets an d St Annes’s Community||||||||||| ||
services 22/23||||||||||| ||Women’s Counselling and Therapy||||0||474||39,100||254| ||
Service23/24||||||||||| ||||269||0||0||269||0| ||24/25 LM Charities||||||||||| ||||40,542||0||474||41,016||35,488| ||**TOTALS**||||||||||| ||||**Raising**
**Funds**
**£**
0
0
0
0
0
(2,140)
0||||||||| ||**6. Expenditure on**||||||||||| ||||||||||||| ||||||**Charitable**|**Other**
**2024**|||||| ||||||**Activities**|**Total**|||||| ||||||||||||| ||||||||||||| ||||||**£**|**£**
**£**|||||| ||Restricted Funds (Mayoral Appeals)||||||||||| ||||||||||||| ||||||||||||| ||St Gemma's Hospice 18/19||||0|0|||||| ||Support After Rape and Sexual Violence 19/20||||(911)||||||| ||Support After Rape and Sexual Violence 20/21||||(899)||||||| ||Leeds Hospitals Charity 21/22||||(856)||||||| ||Martin House, St George’s Crypt, Simon on||||(33,252)||||||| ||the Streets and St Annes’s Community||||||||||| ||
services 22/23||||||||||| ||Women’s Counselling and Therapy Service||||0||||||| ||
23/24||||||||||| ||24/25 LM Charities||||0||||||| ||**TOTALS**||(2,140)||(35,918)||||||| ||||0||||||||| ||||||||||||| ||Unrestricted Funds (Mayoral Appeals)||||||||||| ||||||0||||||| ||**TOTALS**||(2,140)||(35,918)||||||| 9 **The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2024** |**7. Investments**
Bank Interest Received:
Restricted Funds (Mayoral Appeals)
Support After Rape and Sexual Violence 20/21
Leeds Hospitals Charity 21/22
Martin House, St George’s Crypt, Simon on the Streets and St
Annes’s Community services 22/23
Women’s Counselling and Therapy Service 23/24
**Total**
**8. Debtors**
Restricted Funds (Mayoral Appeals)
St Gemma's Hospice 18/19
Support After Rape and Sexual Violence 19/20
Support After Rape and Sexual Violence 20/21
Leeds Hospitals Charity 21/22
Martin House, St George’s Crypt, Simon on the Streets and St Annes’s
Community services 22/23
Women’s Counselling and Therapy Service 23/24
24/25 LM Charities
**Total**
**9. Cash at the bank and in hand**
**2024**
**£**
Restricted Funds (Mayoral Appeals)
St Gemma's Hospice 18/19
77
Support After Rape and Sexual Violence 19/20
0
Support After Rape and Sexual Violence 20/21
0
Leeds Hospitals Charity 21/22
0
Martin House, St George’s Crypt, Simon on the Streets and St
Annes’s Community services 22/23
723
Women’s Counselling and Therapy Service 23/24
36,062
24/25 LM Charities
269
**Total**
**37,131**||**2024**
**£**
0
0
0
474
**474**
**2024**
**£**
0
0
0
0
64
1,152
0|**2023**
**£**
0
0
15
0
**15**
**2023**
**£**

74

911

897

852

729

0

0| |---|---|---|---| ||||| ||||| |||1,216|
3,463| |||**2023**
**£**
7
0
0
2
31,663
254
0|| |||**31,926**|| 10 **The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2024** ## **11. The funds of the charity** |Restricted Funds (Mayoral Appeals)
St Gemma's Hospice 18/19
Support After Rape and Sexual Violence 19/20
Support After Rape and Sexual Violence 20/21
Leeds Hospitals Charity 21/22
Martin House, St George’s Crypt, Simon on
the Streets and St Annes’s Community
services 22/23
Women’s Counselling and Therapy Service
23/24
24/25 LM Charities
**Total**
Unrestricted Funds
**Total**|**At**
**Net Movement in Funds**
**At**
**01-Jun-23**
**Inflow**
**Outflow**
**31-May-24**
**£**
**£**
**£**
**£**
77
0
**0**
77
911
0
**(911)**
0
899
0
**(899)**
0
856
0
**(856)**
0
32,392
1,647
**(33,252)**
787
254
39,100
**(2,140)**
37,214
0
269
**0**
269| |---|---| ||**35,389**
**41,016**
**(38,058)**
**38,347**| ||**0**
0
0
**0**| ||**35,389**
**41,016**
**(38,058)**
**38,347**| 11