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2023-05-31-accounts

The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441

REFERENCE AND ADMINISTRATIVE INFORMATION

Charity Name: The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441 Address: Leeds City Council Civic Hall Leeds LS1 1JF Trustees: Ex-officio The Lord Mayor of Leeds, Councillor Robert Gettings Mr Tom Riordan Chief Executive Leeds City Council Nominated Councillor Jane Dowson Councillor Dan Cohen Councillor Stewart Golton Secretary: Mr Tom Riordan Treasurer of the Fund: Mrs Victoria Bradshaw Independent Examiner: Leeds City Council Corporate Financial Management Civic Hall Leeds LS1 1JF Bankers: Leeds Building Society 105 Albion Street Leeds LS1 5AS

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The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MAY 2023

The trustees present the Annual Report and independently examined accounts for the Lord Mayor of Leeds Appeal Fund for the year ended 31 May 2023.

Structure, governance and management

By Trust Deed dated 28 January 1982:

1. “The Trustees of the fund shall be:

2. “Any person ceasing to hold office as Mayor or Chief Officer or to be a member of the Council as the case may be shall thereupon cease to be a trustee of the Fund.”

The nominated trustees, who are also elected Members of Leeds City Council, were able to meet many times during the mayoral year in question with the Chief Executive continually informed. The trustee authorisation of payments from the Lord Mayor of Leeds Appeal Fund is therefore the signature of the Secretary of the Lord Mayor of Leeds Appeal Fund on the cheques drawn on the bank account of that name. The bank mandate for this account requires two signatures on any withdrawals and it is felt that the presence of the second signature of a senior officer of Leeds City Council represents a valid control of payments from the bank account of the Lord Mayor of Leeds Appeal Fund.

History, objectives, activities and public benefit of the Charity

The Lord Mayor of Leeds Appeal Fund was established by a Trust Deed date 28 January 1982 and consists of an annual appeal in conjunction with each Mayoral year at Leeds City Council. The appeal raises funds for a cause or causes selected by the Lord Mayor of Leeds, which are deemed to be of benefit, either directly or indirectly to the people or communities of the Metropolitan District of Leeds.

Achievements and performance

For the Mayoral year 2018/19 the nominated charity was St Gemma Hospice. There remains a balance of £81 which will be paid over in due course.

For the Mayoral year 2019/20 the appeal by the Lord Mayor Councillor Eileen Taylor raised a gross income from donations and other sources of £28,311 for the nominated charity Support After Rape and Sexual Violence, there remains a balance of £911 which will be paid over in due course.

Lord Mayor Councillor Eileen Taylor continued in office for 2020/21 due the covid pandemic. For the Mayoral year 2020/21 the appeal by the Lord Mayor Councillor Eileen Taylor raised a gross income from donations and other sources of £14,788 for the nominated charity Support

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The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441

After Rape and Sexual Violence, there remains a balance of £897 which will be paid over in due course.

During the Mayoral year 2021/22 Lord Mayor Councillor Asghar Khan raised £24,957 for the Leeds Hospitals Charity, there remains a balance of £854 which will be paid over in due course.

During the Mayoral year 2022/23 Councillor Robert Gettings raised £32,392 for their chosen charities, which will be paid over in due course.

There was also £254 received for the incoming Lord Mayor Councillor Al Garthwaite in 23/24, this will be paid over to the chosen charities in due course.

Financial Review

Results

The Lord Mayor of Leeds Appeal Fund’s Net Movement of Funds for the year was a net inflow of funds of £11,385 (2022 result – net inflow of funds £8,267). The fund balance at 31 May 2023 was £35,389 (31 May 2022 – £24,004).

Reserves policy

The reserves of the charity derive from an annual appeal by the Lord Mayor of Leeds. Each appeal is disclosed as a restricted fund in the statutory accounts of the Lord Mayor of Leeds Appeal Fund.

The trustees consider that the levels of reserves are sufficient to meet the objectives of the Lord Mayor of Leeds Appeal fund over the next twelve months.

Investment powers

The trustees have the power to make investments in accordance with charity law.

Events since the end of the year

There have been no events since the end of the year which would have a material effect on the financial statements, and the trustees plan to continue the existing operations of the Lord Mayor of Leeds Appeal Fund.

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The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441 TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MAY 2023

Trustees’ Responsibility in Relation to Financial Statements

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Lord Mayor of Leeds Appeal Fund at the end of the financial year and of its surplus or deficit for the financial year. In doing so the trustees are required to:

  1. select suitable accounting policies and apply them consistently;

  2. make judgements and estimates that are reasonable and prudent;

  3. follow applicable accounting standards: and

  4. prepare the financial statements on the Going Concern basis.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Lord Mayor of Leeds Appeal Fund and enable them to ensure that the financial statements comply with section 132 (1) the Charities Act 2011. The trustees are also responsible for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Independent Examiner

Leeds City Council has expressed their willingness to continue in office as Independent Examiner and a resolution for their appointment will be proposed at the Annual General Meeting.

Signed on behalf of the trustees

Signature:

Name: Mrs Victoria Bradshaw

Position: Chief Officer Financial Services Date: 17[th] March 2024

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The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE LORD MAYOR OF LEEDS APPEAL FUND

I report on the accounts of the Trust for the year ended 31 May 2023, which are set out on pages 6 to 11.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Rosie Boyles CPFA Corporate Financial Management, Leeds City Council, 3rd Floor West, Civic Hall, Leeds

Date: 15/03/24

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The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MAY 2023

Notes
INCOME
Income and endowments from:
Donations and legacies:
5
Charitable activities
5
Investments
7
Total
EXPENDITURE
Expenditure on:
Raising funds
6
Charitable activities
6
Other
6
Total
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
11
Total funds carried forward
11		 Restricted
Unrestricted
Total
Total
Funds
Funds
2023
2022
£
£
£
£
31,142
0
31,142
24,549
4,331
0
4,331
0
15
0
15
9
35,488
0
35,488
24,558
0
0
0
0
(24,103)
0
(24,103)
(16,291)
0
0
0
0
(24,103)
0
(24,103)
(16,291)
11,385
0
11,385
8,267
24,004
0
24,004
15,737
35,389
0
35,389
**24,004 **

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The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441

BALANCE SHEET AT 31 MAY 2023

Notes
Description
Fixed assets
Investments
Total fixed assets
Current assets
Debtors
8
Cash at the bank and in hand
9
Total current assets
Current Liabilities
Creditors: Amounts Falling Due Within One
Year
10
Total liabilities
Net current assets
Total net assets
The funds of the charity:
Restricted Funds
11
Total charity funds
11		 2023
2022
£
£
0
0
3,463
2,597
31,926
21,407
35,389
24,004
0
0
0
0
35,389
24,004
35,389
24,004
35,389
24,004
35,389
24,004

Signed on behalf of the trustees

Signature:

Name: Mrs Victoria Bradshaw

Position: Chief Officer Financial Services

Date: 17[th] March 2024

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The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2023

1. ACCOUNTING POLICIES

Basis of Accounting

The financial statements have been prepared under the historical cost convention and in accordance with applicable accounting standards, Part VI of the Charities Act 1993 and Regulations and the “Accounting and Reporting by Charities” Statement of Recommended Practice 2015.

The financial accounting policies which the trustees have adopted are within the conventions set out below.

2. Employees

Leeds City Council recognises the amenity of the Lord Mayor of Leeds Appeal fund as a benefit for the City and accordingly employs its own staff to administer the Fund.

3. Trustees

No emoluments were paid to trustees during the year from the Lord Mayor of Leeds Appeal Fund.

4. Investments

No Investments are currently held

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The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2023

5. Income and endowments from

5. Income and endowments from
Donations
and
legacies		 Fundraising
Activities		 Investments
(Bank Interest)		 2023
Total		 2022
Total
£ £ £ £ £
Support After Rape and Sexual Violence 19/20 33
28
3,063		 0 0 33 0
0 0 28 2,675
Support After Rape and Sexual Violence 20/21
0 0 3,063 21,601
Leeds Hospitals Charity 21/22
27,764 4,331 15 32,110 282
22/23 LM Charities
254 0 0 254 0
23/24 LM Charities
31,142 4,331 15 35,488 24,558
TOTALS
6. Expenditure on
Raising
Charitable
Other
2023		 2022
Funds
Activities
Total		 Total
£
£
£
£		 £
Restricted Funds (Mayoral Appeals)
St Gemma's Hospice 0
0
0
0		 0
Support After Rape and Sexual Violence 19/20 0
0
0
0		 (2,400)
Support After Rape and Sexual Violence 20/21 0
0
0
0
(13,891)
Leeds Hospitals Charity 21/22 0
(24,103)
0
(24,103)
0
22/23 LM Charities 0
0
0
0
0
23/24 LM Charities 0
0
0
0
0
TOTALS 0
(24,103)
0
(24,103)
(16,291)
Unrestricted Funds (Mayoral Appeals)
0
0
0
0
0
0
(24,103)
0
(24,103)
(16,291)
TOTALS

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The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2023

7. Investments

8. Debtors
Restricted Funds (Mayoral Appeals)
St Gemma's Hospice
Support After Rape and Sexual Violence 19/20
Support After Rape and Sexual Violence 20/21
Leeds Hospitals Charity 21/22
22/23 LM Charities
23/24 LM Charities
Total
Bank Interest Received:
Restricted Funds (Mayoral Appeals)
Support After Rape and Sexual Violence 20/21
Leeds Hospitals Charity 21/22
22/23 LM Charities
Total		 2023
£
74
911
897
852
729
0
2023
£
0
0
15
15		 2022
£
74
878
869
776
0
0
2022
£
0
9
0
9
3,463 2,597

9. Cash at the bank and in hand

Restricted Funds (Mayoral Appeals)
St Gemma's Hospice
Support After Rape and Sexual Violence 19/20
Support After Rape and Sexual Violence 20/21
Leeds Hospitals Charity 21/22
22/23 LM Charities
23/24 LM Charities
Total		 2023
£
7
0
0
2
31,663
254
31,926		 2022
£
7
0
0
21,118
282
0
21,407

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The Lord Mayor of Leeds Appeal Fund Charity Registration No: 512441

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2023

11. The funds of the charity
Restricted Funds (Mayoral Appeals)
St Gemma's Hospice
Support After Rape and Sexual Violence 19/20
Support After Rape and Sexual Violence 20/21
Leeds Hospitals Charity 21/22
22/23 LM Charities
23/24 LM Charities
Total
Total		 At
Net Movement in Funds
At
01-Jun-22
Inflow
Outflow
31-May-23
£
£
£
£
81
0
0
81
878
33
0
911
869
28
0
897
21,894
3,063
(24,103)
854
282
32,110
0
32,392
0
254
0
254
24,004
35,488
(24,103)
35,389
24,004
35,488
(24,103)
35,389

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