Charity registration number 512422
PHYS-CAP FOR CHILDREN
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 1 MARCH 2023
PHYS-CAP FOR CHILDREN
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Mr D Gray |
|---|---|
| E Landy | |
| Mr S Reynolds | |
| Charity number | 512422 |
| Registered office | Unit 7 |
| Gemini Business Park | |
| Sheepscar Way | |
| Leeds | |
| West Yorkshire | |
| United Kingdom | |
| LS7 3JB | |
| Independent examiner | Sedulo London Limited |
| Office 605 Albert House | |
| 256 - 260 Old Street | |
| London | |
| United Kingdom | |
| EC1V 9DD |
PHYS-CAP FOR CHILDREN
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 10 |
PHYS-CAP FOR CHILDREN
TRUSTEES' REPORT
FOR THE YEAR ENDED 1 MARCH 2023
The Trustees present their annual report and financial statements for the year ended 1 March 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)".
Objectives and activities
The object of the charity is to improve the quality of life for children with severe physical and mental disabilities in the Yorkshire area, particularity but not exclusively through the purchase of specialist or therapeutic equipment to help make their lives easier and facilitate greater participation in everyday activities.
Phys-Cap for Children is often the last resort for families with limited funds who, with their healthcare advisors, have identified equipment of this nature. To date the charity has supported children with a wide variety of disabilities and debilitating medical conditions including Cerebral Palsy, Cats Eye Syndrome, Angevin's Syndrome and Muscular Dystrophy to name but a few. Requests for assistance are considered on the basis of need regardless of considerations of race, colour, religion or lifestyle.
The charity works closely with therapists, hospitals and local specialist schools in the Yorkshire area and receives many referrals from these sources.
Public benefit
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake.
Volunteers
The charity has no employees and all who work towards the charity achieving its objectives, including the trustees, are volunteers. During the last year the charity utilised the services of approximately 20 volunteers who under normal circumstances would have arranged fundraising events held during the year but sadly during Covid times this hasn't been possible. The volunteers collectively look after the management of the charity and delivery of its objectives.
Achievements and performance
Significant activities and achievements against objectives
Over the past 45 / 50 years, the charity has provided countless families with aids and equipment ranging from touch-screen computer systems and adapted treadmills to electric buggies and specially adapted trikes. Other significant achievements include:
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Being the driving force and majority fundraisers for the construction of an inclusive playground in 2011 at Temple Newsam Park in Leeds specifically designed to cater for disabled children as well as able-bodied youngsters.
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Opening "Jenny's Playground" at John Jamieson School, a Specialist Inclusive learning Centre (SILC) in Leeds.
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Supporting other SILC schools across the Yorkshire area, including Penny Field School, Green Meadows School and Ravenshall School.
The trustees believe that the charity's activities have ensured that it has met its objectives and aims as detailed above, albeit at a level much reduced from the level of previous years, and the Charity Commission’s guidance on public benefit.
Financial review
The total income for the year was £105,768 (2022: £18,873) and after expenditure of resources there was net incoming resources for the financial year of £73,973 (2022: net outgoing £51,835).
Principal funding sources
The principal funding sources continue to be the special fundraising events put on during the year, the appeal directly to potential donors across the Yorkshire region and encouraging donations through its website at: https://www.physcap.org/ donate/.
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PHYS-CAP FOR CHILDREN
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 1 MARCH 2023
Going concern
At the time of signing these accounts in the opinion of the trustees there are no material uncertainties about the charity's ability to continue as a going concern.
Reserves policy
The charity's unrestricted funds at 1 March 2023 amounted to £113,874 (2022: £39,901). While the charity has no quantified reserves policy in place the Board considers that the level of reserves of the charity at the period end to be satisfactory.
The level of reserves is regularly reviewed by the trustees in the light of the governance and charitable commitments of the charity.
Plans for future periods
The trustees are concentrating on widening the awareness of the charity's existence and activities in the Yorkshire Region with a view to increasing both the level of income and the level of support it can offer to disabled and less-able children.
Structure, governance and management
Governing document
PhysCap is an unincorporated charity which operates under a written constitution dated and adopted on 2 February 1982 as amended on 3 November 1987 and 13 March 2009.
The Trustees who served during the year and up to the date of signature of the financial statements were: Mr D Gray
E Landy Mr S Reynolds
Recruitment and appointment of trustees
Trustees are appointed by the incumbent trustees and in accordance with the constitution of the charity. When appointing new trustees the incumbent trustees take into account that it is practicable to do so and that the new trustees will contribute to the skills and balance of the Board as a whole.
Organisational structure
Day to day management of the charity is undertaken by the Trustees who delegate to and monitor the performance of the volunteers as required in order to meet the charity's objectives.
Other matters
Induction and training of new trustees
New trustees are briefed by the incumbent trustees on their obligations under charity law and the constitution. The charity has not adopted specific policies for the induction and training of trustees but the incumbent trustees are mindful of the need to keep abreast of developments in charity law and best practice.
Risk management
The trustees are mindful of their duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud, error and data leakage.
The trustees are mindful that in order for the charitable objectives to be achieved the charity must have sufficient funding to enable it to meet its ongoing running costs and other financial commitments.
Throughout the year the Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties.
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PHYS-CAP FOR CHILDREN
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 1 MARCH 2023
The Trustees' report was approved by the Board of Trustees.
.............................. Mr D Gray Date: .............................................
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PHYS-CAP FOR CHILDREN
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF PHYS-CAP FOR CHILDREN
I report to the Trustees on my examination of the financial statements of Phys-Cap for Children (the Charity) for the year ended 1 March 2023.
Responsibilities and basis of report
As the Trustees of the Phys-Cap for Children you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Emma Houghton ACCA Sedulo London Limited
Office 605 Albert House 256 - 260 Old Street London EC1V 9DD United Kingdom
Dated: .........................
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PHYS-CAP FOR CHILDREN
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 1 MARCH 2023
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2023 | 2022 | ||
| Notes | £ | £ | |
| Income and endowments from: | |||
| Donations and legacies | 2 | 79,992 | 13,274 |
| Other income | 3 | 25,776 | 5,599 |
| Total income | 105,768 | 18,873 | |
| Expenditure on: | |||
| Raising funds | 4 | 1,763 | 3,848 |
| Charitable activities | |||
| Charitable activity costs | 5 | 30,032 | 66,860 |
| Total expenditure | 31,795 | 70,708 | |
| Net income/(expenditure) and movement in funds | 73,973 | (51,835) | |
| Reconciliation of funds: | |||
| Fund balances at 2 March 2022 | 39,901 | 91,736 | |
| Fund balances at 1 March 2023 | 113,874 | 39,901 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
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PHYS-CAP FOR CHILDREN
BALANCE SHEET
AS AT 1 MARCH 2023
| Notes Current assets Cash at bank and in hand Creditors: amounts falling due within one year 7 Net current assets The funds of the Charity Unrestricted funds The financial statements were approved by the Trustees on ............ .............................. Mr D Gray Trustee |
2023 £ 114,984 1,110 ............. |
£ 113,874 113,874 113,874 |
2022 £ 41,011 1,110 |
£ 39,901 |
|---|---|---|---|---|
| 39,901 | ||||
| 39,901 | ||||
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PHYS-CAP FOR CHILDREN
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 1 MARCH 2023
1 Accounting policies
1.1 Accounting convention
The financial statements have been prepared in accordance with the Charity's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
1.4 Income
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
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PHYS-CAP FOR CHILDREN
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 1 MARCH 2023
| 2 | Income from donations and legacies | ||
|---|---|---|---|
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Donations and gifts | 79,992 | 13,274 | |
| 3 | Other income | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Refund of expenses overpaid | - | 1,544 | |
| Income from fundraising events | 25,776 | 4,055 | |
| 25,776 | 5,599 | ||
| 4 | Expenditure on raising funds | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Fundraising and publicity | |||
| Support costs | 1,763 | 3,848 |
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PHYS-CAP FOR CHILDREN
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 1 MARCH 2023
5 Expenditure on charitable activities
| Charitable | Charitable | |
|---|---|---|
| activity costs | activity costs | |
| 2023 | 2022 | |
| £ | £ | |
| Direct costs | ||
| Direct charitable expenditure | 26,646 | 65,308 |
| Insurance | 1,155 | 348 |
| Administration expenses | 104 | 94 |
| Accountancy charges | 1,140 | 1,110 |
| Computer costs | 347 | - |
| Marketing | 556 | - |
| Bank charges | 84 | - |
| 30,032 | 66,860 | |
| Analysis by fund | ||
| Unrestricted funds | 30,032 | 66,860 |
6 Trustees
Trustees' remuneration or other benefit
There were no trustees' remuneration or other benefit for the Charity during the year ended 1 March 2023 (2022: Nil).
Trustee's expenses
No expenses incurred wholly and exclusively on behalf of the charity were reimbursed to the trustees during the year (2022: Nil)
7 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Accruals and deferred income | 1,110 | 1,110 |
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PHYS-CAP FOR CHILDREN
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 1 MARCH 2023
8 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
| At 2 March 2022 | Incoming | Resources | At 1 March 2023 |
At 1 March 2023 |
|
|---|---|---|---|---|---|
| resources | expended | ||||
| £ | £ | £ | £ | ||
| General funds | 39,901 | 105,768 | (31,795) | 113,874 | |
| Previous year: | At 2 March 2021 | Incoming | Resources | At 1 March 2022 |
|
| resources | expended | ||||
| £ | £ | £ | £ | ||
| General funds | 91,736 | 18,873 | (70,708) | 39,901 |
9 Related party transactions
There were no related party transactions during the year ended 1 March 2023 (2022 - none).
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