Annual Report for 4[th] Boston (Kirton) Scout Group – AGM2023
Charity Number 512391
| Trustees, including those added in 2022-23 |
Carl Sharp – Group Chairman Pippa Elderfield – Group Treasurer Maria Elderfield – Group Scout Leader Faith Rann – Group Secretary |
|---|---|
| Charities Principal Address(s) |
Rose Cottage, 49 Horseshoe Lane, Kirton, Boston, Lincolnshire. PE20 1LJ (Group Chair) Also; 7 Thorne Way,Kirton,Boston,Lincs. PE201JP(GroupScout Leader) |
| Trustees removed during 2022-23 |
Claire Sharp – Resigned as Treasurer 01.01.2023, left 03.04.2023. |
| Report created by | Carl Sharp – Chairman |
| Accounts audited by | Candour Accounts – Spalding Business Centre |
Governance / Structure and Management
4[th] Boston (Kirton) Scout Group is managed through a committee which comprises of Chair, Treasurer, Secretary and Group Scout Leader as official officers with leader representation from the sections (Beaver, Cub & Scouts). Parents are welcome to attend any committee meeting if they wish to do so.
The committee is underpinned by a term of reference / constitution and further governed by the Scout Association rules, under the auspices of the Boston district and country organisations.
A treasurer’s report is given at each committee meeting, and a full statement of accounts together with annual income and expenditure is circulated at the Annual General Meeting where approval is sought and accepted.
During 2022-23 Claire Sharp resigned as the Group Treasurer and from the committee as a trustee.
Charity Objectives
To support the Scouting activities of young people. The group is a member of the Scout Association, offering boys and girls from 6-16 years of age unique and/or life affirming experiences, the chance to help others, develop personal skills and provide a positive effect in their community.
Chairmans welcome – AGM 2023
Welcome everyone to our AGM, an opportunity to see what the whole group has been up to over the past year, and to hopefully inspire some of you to perhaps think about volunteering, there are roles for everyone!
Do you fancy a ‘front line’ position like a leader, assistant leader, or occasional helper; or is something more behind the scenes like being on the committee, do you have an hour a week to spare moving bags from the shop to the container? You could even be Chair of the group.
Volunteering gets you meeting people and opens new opportunities, that you may never have thought of before.
This will be my last meeting as Chair of the group, as I take on some of those new opportunities as an Explorer leader (Adult Volunteer 14-21) with the Explorer Scout Sections primarily at Glen Explorers (Swineshead) and occasionally at Witham Explorers in Boston.
Scouting has been a big part of my life, from being a cub, scout, venture scout and assistant leader, with 4[th] , then a 20-year break due to work and family, starting to attend the committee meetings in 2016 as a parent, and becoming Chair of the group around 2019-20, and finally an assistant section leader with Explorers this year; Scouting in all its guises has given me experiences and opportunities that I would otherwise not have had.
Volunteering…. give it a go..
Activity undertaken during 2022-23 which delivers charity objectives.
Beaver Scouts Report – AGM 2022 to AGM2023
The Beaver section have had another great year.
We attended Kirton Remembrance Parade, District Santa Sleepover, the District Carol Service, Roller Disco, Easter Fund Day, St. George’s Day and District Summer Camp.
Badges which the Beavers had done during the year included the Disability Awareness, Hobbies, Book Roader, Digital Maker and Musician Badge as well as completing many sections of the Challenge Awards.
We visited Asda where we had a “behind the scenes” tour and Beavers were able to scan 5 items and print a receipt, Kirton /church and we also did a litter pick in the locality.
We proudly awarded six Chief Scout Bronze badges.
Our numbers have remained steady and at present we have 18 Beavers. 4 Beavers swam up into the Cub Section at the end of the summer and there are 4 more due to swim up in 3 weeks’ time.
We have two Young Leaders working with us. They are a great help and we are lucky to have them. Thank you Bear and Owl. We do need more adult help as, due to our early start, Tracy often struggles to get here and Polly has changed jobs which takes up more and more of her time. If anyone is interested in helping out occasionally or on a weekly basis please see one of the leaders afterwards.
Awards
Ruth Smart Award – Tom Gardner
Tom has been with us now for quite a while and despite his disabilities continues o come and joins in all we do.
Beaver of the Year – Alex Beck
This young person has been with us for some time. He has attended all activities, outings and camps. He is very quiet but liked by all. Attendance has been excellent and he has had to overcome one or two problems but this has not stopped him coming here.
Attendance Award – Alice Perrett
Alice has attended all but one meeting throughout the year. She is a delight to have, is kind and helpful and a cfredit to our group and her family.
Medal - Rosalina Fofonova
Rosalina is another Beaver who attends most Beaver meetings. She is a very quiet young lady, looks after other Beavers who come into the group and again joins in all that we do both in the group and in the District. It is great to have Rosaline in our group and will sadly be missed when she goes up to Cubs in a couple of weeks’ time.
Medal – Macaulay Reilly
Macaulay has settled down in the Colony a lot since September. He is a great help in the group, in particular looking after Tom. Macaulay is another Beaver who is of tremendous help in the Colony He always a smile on his face.
Polly Tamberlin - Beaver leader.
Cub Scouts Report – AGM 2022 to AGM 2023
At present we have 35 cubs on the register
During the past year we have been very busy doing;
Teamwork (human noughts and crosses and a bean bag game), a film night, badge work, where cubs brought in their collections and sports gear so they could talk about it.
We have also covered healthy eating and a trip to the police station.
On the 13[th] of November we took part in the annual Remembrance parade in Kirton and the District Cubs Christmas camp at Austerfield Doncaster. We took part in a wide game within the reserve, crafts, singing carols, a Christmas dinner and a movie evening.
The cubs took part in the District Carol service at The Stump, Boston. The cubs have also attended Blackfriars Theatre to see the Pantomime, Jack and the Bean Stalk. We made a sparkly Christmas with a tea light to light it. We had our usual Christmas party with food, drink and games to end 2022.
We did several badges, Science badge, Road Safety badge, Artist badge, Chefs badge, Gardening badge and the Animal carers badge. The gifts that the cubs made helped them to get some of those badges.
And even with all that we still managed to go to a District sleepover at the Stump, Cubjam, LinCub, Easter egg hunt and the annual litter pick around the village
Roy Chapman (Akela) – Scout Leader
Scouts Report – AGM 2022 to AGM 2023
Wow. What a year it has been! Over the last year scouts have focused on their challenge badges and have I’m glad to say that over 30 different challenge badges have been awarded with a few more that can be awarded following the camp at the end of term.
We began last summer completing the Teamwork Challenge by creating an obstacle course for pairs to guide one another with various ailments like being blind deaf or mute, transporting m&ms from one side of the hall to the other with straws and building towers from spaghetti just to name a few. Scouts then moved onto their Creative Challenge by creating stop motion movies with Lego they brought in from home and the end results were fantastic. We have also covered parts of the World Challenge, Skills Challenge and Adventure Challenge.
We have been to Kirton Fire Station, roller-skating at the Glider drome and have had several visits to Westgate Woods as well as attending St. Georges Parade and Remembrance Parade in the village. We also went to the annual Fireworks display at Springfields and of course not forgetting the favourite Annual District Scout Camp at Woodhall Spa.
2023 began with 1 Scout Leader and 13 Scouts and I don’t think I realised the task I had taken on but I must give credit to the scouts that have been part of this group for making such a daunting task one of the most rewarding things I have ever done. I’d like to also thank Keith, Roy, Mavis and Maria for being there each week to ensure the scouts get the best programme possible and lastly I would like to say a big welcome to Bradan our new scout leader. I look forward to working together to give the scouts the best programme possible.
Scout Awards
This award goes to a scout who is one of the quieter scouts who I have watched flourish and take everything in their stride from Cubs through to Scouts. They always have a smile on their face and go out of their way to make sure others also have a smile on their face. They put 100% into each task they take on and I have no doubt that they will succeed in whatever they choose to do later on in life. This first award goes to Ellie Richardson.
This award goes to a scout who is also quiet but only when they want to be. They have proven to be one of the most caring people within the group by supporting their peers through difficult times. They attend every meeting as well as camps and outings and they are always helpful by offering help to us leaders. Their bubbly personality is infectious and they never fail to make me smile. This award goes to Amelia Hunt
The Scout of the year award goes to a Scout who is one of the more passionate scouts. They aren’t afraid to get their hands dirty and they get stuck in no matter what the task is. Their personality is one of a kind and they give everything their all and they take pride in being part of this group. It really is wonderful to see someone get on with absolutely everyone they come across whilst embracing the scouting life and I truly hope they continue their scouting journey as they grow as they have some
great leadership qualities and I know they would make a fantastic leader. The Scout of the Year award goes to Thomas Inwood.
Zoe Elderfield – Scout leader
Group Leader Report – AGM 2022 to AGM 2023
As GSL it is my job to oversee all sections in the day to day running of our group. Currently we have 67 young people. All 3 section have a fantastic number of young people. The cubs have managed to clear their waiting list. We have 10 leaders throughout the 3 sections. We sadly lost Paul and Jackie at Christmas but Jackie has stayed on as a committee and helps out in cubs and scouts when needed. We have 3 young leaders that help the beaver and cub section most weeks. Zoe has been running the scout section since Christmas and is doing a fantastic job. We are very pleased to welcome Braddon back to our group, he has been helping Zoe in the scout section. Braddon was a cub and a scout here at Kirton and we were so pleased that he has return to us as a leader. We are always looking for new leader or helpers particularly in the beaver and scout section. If anyone here or knows of anyone that would like to get involved, please come, and have a chat with me later this evening. It’s just a couple of hours a week!!!!!!!!!! Well, that’s what I was told when I started. Alternatively, you could join our committee so you can have your input into the group. We meet every 6-8 weeks for around 2 hours.
All 3 section have had a fantastic program with the young people earning lots of badges. The Beavers have their district camp and a few outings. The cubs attended Cubjam this is a weeklong camp they have also attended Lincub this is a camp organised by the county, and they have another 1 night sleep over here at the youth centre. The scouts have attended their district camp and they have another camp booked next months. The leaders do a fantastic job in organising all these events and giving your children a fantastic scouting experience. We are hoping to open the new section that has been introduced into scouting. Squirrels this is open to boys and girls aged 4 to 6. As they are so young there are stricter ratio rules we needed more leaders lots of new leaders. Thank you Karen for taking the time to come to our AGM and explaining what squirrels is all about.
For those of you that don’t know we have our own charity shop in the village. This shop is run by our fantastic team of volunteer’s. They all work so hard to keep raising money for our group. Every trip we do camp and outing is always subsidised to make scouting even more affordable to you and to give the young people in our group fantastic opportunities and a low cost. We continue to run 2 minibuses to transport the young people around. We wouldn’t be able to this without the shop. We would like to thank all our volunteers that run the shop to help give your children a more affordable scouting experience.
We have finally got both minibuses sign written this has been a very long project so I hope you are all as pleased as me that is has finally got done and I hope you all agree they look fantastic. I am in the process of getting the 2 trailers done as well.
I would like to say a huge thank you to all the leaders for all their hard work that they put in and making our group as popular and successful as it has always been and big thanks to our committee members. Also, a thank you to you the parents, for bringing your children each week come rain or shine.
Maria Elderfield – Group Scout Leader
Treasurers Report
Financial year 22/23 The accounts for the last financial year demonstrate that the group has gone from a loss of £5151 in the year 21/22 to a profit of £5840 in the year 22/23. This is mainly due to the budgeting and the increase of takings in the shop using music magpie to get rid of surplus stock.
Where subs are being paid by BACs this is extremely useful. Some groups are now putting in the option for parents to set up standing orders to pay subs and if this is something you would find useful then please approach your leader and if there is enough interest we can set this up.
Where subs are being paid in cash, please continue to clearly label the envelope with your child’s name, the section they are in. The group continues to invest in the members who attend by providing many enriching experiences.
The shops' takings are an important part of this and the ongoing maintenance of the minibuses including the recent sign writing to continue to promote the group. 22/23 accounts are attached
| 3 | Income and spending | Income £52’616.00 Expenditure £46’776.00 |
|---|---|---|
| 4 | For the period of this return, were there any serious incidents that the charity failed to report to the commission? |
No serious incidents reported. |
| 5 | Does your charity raise funds from the public? |
Charity funds raised from the public are in the form of – 1. Shop in Kirton, where members of the public donate clothing, books, toys and various goods for resale. The shop is staffed by volunteers and is open Monday to Saturday afternoon. 2. Subscriptions 3. Annual jumble sale 4. donations |
| 6 | Does your charity work with a professional fundraiser? |
No |
| 7 | Does your charity have written agreements with all of its professional fundraisers? |
N/A |
| 8 | Does your charity work with a commercial participator? |
No |
| 9 | Does your charity have written agreements with all of its commercial participators? |
N/A |
| 10 | Is grant making the main way your charity carries out its purposes? |
No – however we do operate a hardship fund which will fully cover camps or trips for beavers, cubs and scouts where necessary. Camps and trips are also heavily subsidised so that all members canparticipate. |
|---|---|---|
| 11 | During the financial period for this return, did your charity receive income from contracts (other than grant agreements) from central government or a local authority? |
No |
| 12 | How many contracts (other than grant agreements) did your charity have from central government or a local authority? |
N/A |
| 13 | What was the total value of the contracts held from central government or a local authority? |
N/A |
| 14 | During the financial period for this return, did your charity receive any grant funding from central government or a local authority? |
No |
| 15 | How many grants did your charity receive from central government or a local authority? |
N/A |
| 16 | What was the total value of the grants held from central government or a local authority? |
N/A |
| 17 | During the financial period for this annual return, did the charity receive income from outside of the UK? |
No |
| 18 | Select countries the charity received income from, or select 'Unknown/don't know if applicable'. |
N/A |
| 19 | What is the value of income bycountry? For each country |
N/A |
| specify the source and amount of income from the options: a) Overseas Governments or quasi government bodies; (including EU) b) Overseas Charities, NGO's or NPO's c) Individual donors resident overseas d) Overseas institutional donors/institutions (for example private company donations) e) Unknown/don't know |
||
|---|---|---|
| 20 | During the financial period for this annual return, did your charity operate outside England and Wales? |
No |
| 21 | Select Countries the charity operated in during the financial period covered by this annual return |
N/A |
| 22 | Record the total expenditure by Country |
N/A |
| 23 | When spending money outside England and Wales, did your charity transfer money other than using the regulated banking system? |
N/A |
| 24 | What methods to transfer money did the charity use and what was the value? A) Cash courier b) Other charities or NGO's/NPO'S c) Money Service Business (MSB) d) Informal Money Transfer Systems e) Online payment methods (e.g. Paypal) f) Other |
N/A |
| 25 | Does the charity have monitoringcontrols inplace to |
N/A |
| monitor overseas expenditure? |
||
|---|---|---|
| 26 | Are the trustees satisfied that the charity’s risk management policy and procedures adequately address the risks to the charity arising from its activities and/or where it operates? |
Yes |
| 27 | Does the charity have any trading subsidiaries? |
No |
| 28 | How many trustees are also Directors of the trading subsidiaries? |
N/A |
| 29 | During the financial period for this annual return, did any of the trustees receive remuneration or benefits other than expenses incurred? |
N/A |
| 30 | For what services were any of the trustees paid? a) paid for being a trustee b) paid for providing professional advice or services to the charity c) any other benefit from the charity (for example accommodation, car, holiday). Also include any payments and benefits given to trustees who are paid members of staff |
N/A |
| 31 | During the period covered by this annual return, did any of the trustees resign and take up employment with the charity? |
No |
| 32 | Did any of your charity's staff receive total employee benefits of £60,000 or more? |
No |
| 33 | Enter the number of staff for each of the following salary bands: |
N/A |
| £60,000 - £150,000 (increments of £10,000) £150,001 - £500,000 (increments of £50,000) Over £500,000 |
||
|---|---|---|
| 34 | For your highest paid member of staff only, what was the total value of their employee benefits? |
N/A |
| 35 | How many UK volunteers, excluding trustees, did your charity have during the financial period? |
21 x Shop Volunteers 14 x Leaders / Young leaders & 2 occasional helpers. |
| 36 | During the financial period for this annual return, did your charity review its financial controls? |
Yes. |
| 37 | Has the charity obtained a standard, enhanced or enhanced with barred lists DBS check on all trustees, employees and volunteers who are in roles that are eligible for these checks? |
Yes |
4th Boston (Kirton) Scout Group 31st March 2023
| Income Shop takings Donations Subs Camps & Outings Grant Uniform Sales Miscellaneous Meeting Contributions NS&I Interest Lloyds Interest Expenditure Equipment Training Motor expenses Capitation Camps and trips Expenses Shop expenses Leaders' expenses Insurance Meeting expenses Donations Hardship fund Accountancy Misc Depreciation Net Profit for year |
2022 35,590 750 6,139 11,846 1,000 1,186 1,088 5 1 57,606 569 120 4,291 7,700 17,779 16,744 198 313 7,443 100 225 300 1,704 5,271 62,757 5,151 |
2023 36,780 526 6,028 8,181 1,004 97 |
||
|---|---|---|---|---|
| 52,616 | ||||
| 3,361 3,276 8,669 18,159 317 8,553 50 109 330 3,953 |
||||
| 46,776 | ||||
| - | 5,840 |
4th Boston (Kirton) Scout Group 31st March 2023
| Opening Balance Tangible Assets Ford Transit Minibus AU67 XCK 15,811 Lloyds 25,894 Lloyds Savings 51,001 Cash in hand 51 plus receipts less payments Closing Balance Tangible Assets Ford Transit Minibus AU67 XCK 11,858 Lloyds - Treasurers Account 35,590 Lloyds Savings 51,098 Cash 51 |
2023 92,757 52,616 145,373 46,776 98,597 98,597 - |
|
|---|---|---|
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of 4 Boston {Kirtonl Scout Group On accounts for the year ended 31 March 2023 Charlty no lif any) 512391 Set out on pages I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended Responsibilities and As the d)arity trustees of the Trust, you are responsible for the preparation - basis of report of the accounts in accordance with the requirements of the Charilies Act 2011 {Yhe Act"). l port in respect of my examinalion of the Trust's a¢nts ¢affled out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5){b) of the Ad. I have completed my examination. I confimi that no material matters have- come to my allenlion (other than that disclosed below ') in conn8Ctl9QWIth, the examination which gives me cause to believe that in, any matsriaii respect.. accounting records were not kept in accordance with sectson 14Q.,g1. the A¢t or ia-111) Act the acrx>unts do not accord wth Ihe accounting records Independent examinerfs statement I have no concems and have come across no other matters in conno¢ion with the examination lo which attention should be drawn in order to ènqble proper understanding of the accounts to be aChed. se elete the words in e bcketS if they do not apply. Signed: Date: Name: John Chappelle Relevant professional qualificationls) or body Ilf any): ICAEW Address: Candour Accounts, Endeavour House, 7 Enlerprise Way, Pinchbeck, Spalding, Lincolnshire, PE113YR '.d ?le a IER October 2018
Ctlon B Dlsclosure Only complete ifthe examinerneeds to highlight matters ofconcem (see CC32. Independent examination of ch8rity accounts.. directions and guidance for examiners). Glve here brief detaSls of any items that the examiner wishes to disclose. '.{(Ibkn'r 2lJq o CL3:1 IER October 2018