THE OAKLANDS Trustees. Report and Flnanclal Statements For the year ended 31st March 2024 Registered Charity number 512326 THE OAKLANDS CONTENTS Pa9¢ Charity Infomiatlon Trustees, Report Auditor's Report 11 Statement of F￿ancial ￿tivItIeS 12 Balance Sheet 13 Ststen￿nt of Cash Flows 14 ACCOUn￿ng Policies 1>17 Notes to tle Financlal Slatements 18-25 THE OAKLANDS CHARITY INFORMATION Charty Number: 512326 Charlty Address: Oaklands, Oakfield Lane. Warsop. Mansfield. Nottinghamshire. NG20 OJE SolicltOTS: Bryan and Armstrong, The Ngw Meeting H¢￿e. statlon Str¥el. Mansfiekl. Nottinghamshirg. NG18 1EF Ac¢ountantS Adkin Slnclair LLP. Sterling House, 32 St John Street. Man5ffeld, NotitnghamshTr. NG18 1QJ Audittsrs.. Stopfcrds {Mansfield) Lld, Chartered Accountants Synergy House, 7 Acom Busines8 Park, Mansfleld, Nottinghamshire, NG18 1EX Bankers: Lloyds TS8 Bank PLC, 2 StockA¥ell Gale, Mansfield. Nottinghamshire. NG18 1JZ THE OAKLANDS TRUSTEES, REPORT For the year ended 31sl March 2024 The Trustees present their ￿p¢rft and th8 financial slatemenls of the charity for the year ended 3151 March 2024. The Twstees have adopted Ihe provisions of the Statement of Recommended Practlce {SORP) 'AG¢ounting and Reporting by Charilles. in preparing the annual report and financial statements of the charity. Refèr¢n¢a and Admlnistration Dotails Our charity is known as The Oaklands, Regsstered Charity Numbw 512326. based exGlusively at Oakfield Lane. Warsop, Mansfield, Nottinghamshire NG20 OJE. Trustees Charity Trustees are people ar8 legally ￿SponsIble for Ihe overall management Énd decision makin9 in a charity. Thls at The Oaklands, is the Ex8CUtive Commitlee comprising.. Chair-slephen Lunn. Vice Chair Elaine Hopklrks- unfortunately Elalne resigned from this F4)sition on 14th March 2024, (her own well-being takes priority and we will sorely miss her knowledge, expertise and commitsnent). Treasurer- Brenda Stockdal8, Elizabeth Nuttall, Margaret Shooter. Geoff Milnes. and Dr Peter 8irchenall . We were delighted Ihat Claire Poole joined thè Executive at Ihe 201h April 2023 meeting and Ihat both Llz Cannings and Carole Graham joined at our 23rd Octobèr 2023 Meetin9. Sandra Cooperfs resignation was aceepted at the 201h July 2023 meeting. Some truslees, known as "officers- have speclal responsibilities. These include the Chair and Treasurer and Ihese 2 officers have wider responslb15ities than other irustees. For instance, the treasurer ensure proper accounts are kepl and set financial policies. The Chair, as well as helping lo plan and chair trustee meetings, may also be the link between Ihe trustees and the employees and ￿Present the charity at appropriate event5. The Vice Chair to acl on the Chairman's behalf rf requlred. The Irustees are acllvely Involyed in every aspect of the Oaklands operdtion. They scrutinise and monitor elemenls according to their skills and interests ￿adIng to a very effectiv6 body of people, totally Involved and engaged with the staff team. ObJe<(ive$ and ActlvEties The Charity's objectives.. To maximize the lifestyle of residents through daily living activilies incorporating work, education and leisure. To develop the physical, rnental and spiritual capacities of residents. To create o homely envlronment within which residents a￿ enabled lo grow to full matufity, wlthin their capabilitl85. To promote a living environment wlthin which residents are encouraged lo feel themselves to be valued members of society. To provide and extend links behveen the Oaklands and Ihe community within which it is a part. To fosler the excellenl relationships enjoyed by the Oaklands and relgvanl professional organisations. To encourage outreach to people and organi3ations involved in the support and development of peoplo with learning disabilities. To enable the stsff team to a¢hieva high slandards of resident caTe through programs of compelency-based training, THE OAKLANDS TRUSTEES, REPORT (continued) Forthe year ended 31st Marth 2024 Objg¢tives and Activities {contlnued) The objecbves are achieved by providing a loving, caring environment foT our residents, slaff and other usors of the charity's facilities, and providing a financially stable and secur9 environm6nl. Maintalning Ihe ex￿lIent relationship The Oaklands enjoys wrth all agencies that are involved with us. To provide tha highest stand8rds of care for our residents, the tfustees consider staff training. linked with competence. to be of paramount ifflportance wÉth all mernbers of slaff unde51aking exiensive training. 11 is important that our residents feel themselves lo be valued members of society and they undertake all normal actlvities lo the maximum of Iheir capabilities. The Oaklands provides a home in every sense of Ihe word for our residents. On behaff of the Trustees, l express our Immense admiration of the staff team. The exceptional care. d81ivered to the very highest of standards, wa5 recognised and rewarded Ihis year by re￿1vIng awards in all four categories for care homes 5n the East Midlands Care Awards at the HeaFlh Innovation East Midlands Conference held on 6 March 2024. Thè Oaklands won the coveled Care Home of the Year Award. was Joint winner of Care Home Carer of the Year, and was runner up in both the CaFe Hom6 Managar of the Year and Care Support Team of the Y&ar Awards. It glves great pride that olher agencies engaged in the quest of excellence, in all aspecls of care, honoured our team wilh these awards. To circulate in the company of others providing such excellent service 1$ in ilself a privilege. Everything undertaken al the Oaklands is for residents. benefit. The range of acllvlties, thanks to our activities team, is massive, so diverse there is something for everyone lo enjoy and feel fullllled. It is arnazing how all Ihe re5idenls' rnnfidence, particlpation and enthusiasm is growing. Th8 tV￿ce-year1Y shows and panlomlmes attract growing audiences from the Community as the excellence of the productton spreads, and is becoming a brllllant staff bonding exercise. Monthly themed discos are very popular. The Any Vr)ice Will Do Choir now receives requests tts perfomi with other community choirs and play an Integral part and enhances the spirilual celebration of the church services when they are involved. The activilies team continue to be very creative in providing a joyful, secure and loving environment lor our residents. The award-winning Memory Café conlinues to attract more members and Little Acoms: where our residents interact with youngsters spending qualily time with them. continues to grow. Residents, holidays are now fully reinstated. The training coordinator continues lo provide a very high leval of training, which is demanding and challenging but entered into with enlhusi8sm by all the staff. Individual 61att development is at a high level with member5 of our learn expressing areas Ihey would like to develop. The Iraining and subsequenl competency is demonslrated in Ihe care the residents are able to enjoy. Every opportunity is taken for our staff to be involved in various webinars and meetings wilh outside agencies, when appropriate, to give greater experionce and involvoment. AJongsid8 the training More areas of r8sponsibility and ownership are allocated to staff member5. One member of st81f has completed a Traln th8 Trainer course and Is now able to deliver mandatory training lo her colleagues. This has not only contributed to her personal development but enable5 bespoke training lo be delivered, tailored to the Oaklands. The apprenticeship scheme Conlinues lo flourish with complirnenlary feedback from exlernal assessors. The Senior Management Team have received training on supervision and appraisal to help them In their supervisory roles. Trustees have been encouraged lo partlGipate in any appropiiate training e.g. the Oliver McGowan online trainlng. The financial performance for 202312024 continues lo be a challenge. The ￿serVeS. being placed in fixed terni accounts are attracting a higher level of interest. Several projecis have b8en actloned. some essential, some highly desirable. {noted later in this report} will impaGt the financial performance overall. We aro very carefijl to ensure that new residents will able to integrate themselves into the family wilhoLrt challenging the behaviouTS that would disrupl the live5 of existing residents and in accordan￿ with our regislration. It can Ihgrefore take lime to find Ihe right person to fill the vaGancies. The prolracted period from expressv)n of inl8resl lo admissron causes a large drop in inc£)me. We have however enjoyed a mo stable occupancy. The shortfall In the hours of respile occupancy is Improving. THE OAKLANDS TRUSTEES, REPORT (continued) For the year ended 315t March 2024 Objectlv•s and Activitles (continued). The wagè cost is significantly higher due to Ihe Increase in the Living Wage. Once again. wo are graleful for th8 inciease to the baslc level of fees by the authorits.es but year on year the amount of operating capital gats lèss and lass. We contlnue to review the charges arSsing fvom 30me of our r95idents having a significant increase in their needs, due to their aga and other factors. The cost of living experienced by all, the energy charges and the cost of lood, travel et¢. the list is endless, whilst belter than 202212023. inevitably put pressure on the finances. The large deflcit from last year has caused us to focus moro on ljolh our income and expendilure. The establishment of a budget forecast means w8 have nol only looked at how we can maximise income bul also, peTliaps wilh more effect. how we can reduce expendilure. A reduction in energy cosls in latter months has helped and w8 are also looking to claw back an over¢harge on VAT. Unlike many organisalions we expérience an exlremely low tumover of staff. An analysis Ihls year showed that 90% of stsff have been in post for more than 12 months and that overall slaff tum¢)ver is 8%, which is below average, Long service awards have bean introduced for staff swvlng over 5 years. We conlinue to review and strengthen tho already robust management systems employed. Suggestions from both resldenls and staff are always considered and responses made. A mental health support 9roup for staff has been established and well received. It is pleasing to see Ihat any matters raised in the ragular Hèalth & Safety and Infection Prevention and Control audiis (conducted by two Trustees) are swlftly addrossed by the Management leam. The Environmenlal Health Food Hygiene Team from Mansfield District Council was happy lo r&award a Food Hygiene Sstar rating. The CQC wrote to us in June 2023 staling that, using Iheir remote monltoring sy5lem, Ihey Continue to ratè the Oaklands 'OUTSTANDING'. This is not laken for granted but we believe our practice is now stronger and provides the very highest level of care. We 2ro never cumplacenl. Scrvice improvements, care planning and safety systems s￿ always being actloned and reviewed in anticipation of any future Inspeciions. Achievements and Perfomiance Residential Unms The residents are loved and cared for in an exemplary mann8r. They enjoy a loving, fulfilling and valued lifestyle to the limit of their capabilities. It became essential to upgrad8 the WIFI Infrastructure lo improve the signal cover over the campus and to Increase securlty along wlth Ihe business licences required. New Medicare syslem screens have been fitted in Ihe Villas. 11 becarne e55entia5 to update some IT hardware and supply new IAptQP5 some slaff to ensure there Bre restrlcted levels of access for infomation. All Yillas have been fitted with secure medication storage cabinetsl cupboards. It became a priority to replacé the rotten wooden garage doors. a new autornatic garage door with remotes was fitted. The pumps to the ￿$S plt, essential becaus& the drainag8 for Aspen Villa is low@r than the main dralnage, failed yet again. St is equipped with Iwo pumps bul bolh had to be replaced. We had Ihe ones removed rewired to hold in reserve so any future replacement can bè (Jone quickly - but il is not a cheap undertaking. THE OAKLANDS TRUSTEES, REPORT (continued) For (he year ended 31st March 2024 Achievements and Perfomiance (contlnued) Aspen Vllla The accommodalior) is exollenl, the residents. rooms a￿ in eXtre￿elY good order the decoralion and fumishing being the personal choice of the rèsident. However, il was necessary to refurbish the lounge. It was decorated and new sofas and soft furnishings were purchased. The kitchen remains the main catering area for the villas. which is invaluable but is heavily used and inevitably Will soon require attention. Rowan Villa A planned relurbishment of the comrnunal areas and the kilchen, as reportéd in the 202212023 report was undertaken but WDrk WFII fall in Ihe n8Xt financi81 year. The work lifts Rowan Villa Into a clean. crisp environment having been replastered, decorated. new carpets and lighting. radiators and joinery work. The res￿ltS have been completely worth th9 Outlay. All the residents, rooms are in very go￿ order again the decoration and fumishing being a personal choice. Chery Willa Chery Villa is in a relatively good ¢ondltion and the residents are happy and comfortable. As in the other villas the decoration and fumishlng are chosen by Ihe resident. Cherry Villa will be subject lo a scheduled refurblshmenl when the finances allow. Bénchmarks These are used lo measure Ihe success of the residential unlts: Occupancy level staff tumover Financial parfonnance The Trustees are satisfied wllh all Sspecls and considar the standard of care to be the highest possible. Complaint5 and grievances All complaints and aclion8 taken are recorded and are totally transparent with the relevant agencies being informcd in the proper manner. Garden A spac8 at the rear of Rowan Villa has been made into a falry 9afden and incorporates omaments painted by Ihe resldents. The Gardening group. compmsing staff and residents, continues lo work hard to develop not only a beautiful environfftent for relaxation and play bul also to provide fruit and vegetables for the kltchen. Solar lightlng has been installed in parts of the garden. The C¥ntre The importance of the Centre lo our operation cannot be Ur￿erstated. It continues to provlde an essential hub for our residents and the wider communily. Our Charity shop, operating at full ¢8pacity, Is vital to the Centre's financial performanGe raising a tremendous amount of money year on year. a reflection of the pressure on personal finances endured by many members of our cornrnunity. It 18 good to see social groups fonnin9 and being enjoyed by the attendees, reinforcing our strong links with the wider community. HigheT value items are sold via Facebook and other social media plattomL%. The 'Friends of the Oaklands. ale 8 phenomenal team who are a very important integral part ot the Oaklands family. Their contribution is immense. The Aciivitle5 group makÈs full of Ihe centre. It is amazing lo watch the interactions, the development of confidence. the increase of abililies by gaining new skills of our residents. THE OAKLANDS TRUSTEES, REPORT (continued) For Ihe year ended 31sl March 2024 Achievements and Perforniance (continued) It is grallfying to see an outshd8 group. CAPS. who are a not for profit making group spe¢ifically for carers and Ihose they care for, continue iheir usa of the Centre for such important work. The Centr8 receives no funding and is dependent upon "The Friends ol The Oaklands" fundraisiry afforts. income from18rtings and donations from charities 2nd benefactors to whorn we will be forever indebted. The foyer now looks amazlng. The ceiling was replastered and new much improved, effici8nt. lighting makes it much more inviling. The bar area was refurbished wilh new woiklops, sinks and larger relrbgeralors. The decoration to the bar and bar area makes il very presentable. A new till mak8$ so much dillerence to the barfs operation. savin9 timè on accounting arKI stwk taking. We had to replac8 a pump lo the boller c05ting approximately £1,000. Refvrbishrnenl work Is slill required to the main hall. The Suspended ceiling tiles requlre replaclng, new insulation needs installing above. new rnor8 effective and 8fficienl li9hting is needed and the hall will require decor8tlng after Ihls work. Flnancial Review R858rves Note 11 to the financial statements shows the analysis of net assets held at 318t March 2024 auributable lo the various funds. The Trustees are of Ihe opinion that the charity's objects are best a¢hieved through a long and stable relationship with all parii8s, which is achleved through providing a financially secure environment for residents and other users of the charity's fadlilie8. The reserves held at 31st March 2024 amounted to £734.203 comprising restricted funds of £689,378 and unre51ricled funds of £44,825. Based on the curyent level of annual expendbtur9 2nd provision for planned future develDpments. the Trustees believè thal this level of reseNes wlll prov8 lo be satisfactory to Secure the future of the charity in the medium term. Free Roservas As shown in nole 10, free reseryes comprise unrestricted ￿ndS nat designated for a specific purpose amounting to £44,825 2024- 2025 Futur8 projects Thé Oaklands Is forward thinking and constantly striving to provide Ihe very best home environment for our residents and workplace for our staff. We have work thal we would like to undertake, some essential. some very desir2bl8 and some which are a wish list. Work is still required to the kitchen area of Rowan Villa to complete its refuibishment. Because of the high level of physical di5abilty of some of our residents, alterations are needed to be Inclusive of their needs. The configuration of the kftchen and alterations to work lops etc are requlred to facilitate this. We are conscious that additional hoisting is required in som8 rooms. The roof of the conservatory needs thanging to allow year-round use. Refurbishmenl to the main hall of the centre as mentioned previously in the report. Ch8ry Villa naeds 2 significant program of relurbishmenl to bring it up to the standar(I we desire. much the same a5 undertaken in Rowan Willa. It has a very compact kitchen which basically need5 lo be extended into an adjoining office space and repequipping. We desperately need addstional storage space. A large site cabin will be purchased and divided to provide much needed storage. Two old wooden sheds are in a sorry state and need replacing. THE OAKLANDS TRUSTEES, REPORT (continued) For the year e￿ed 31st March 2024 Financial Reviow Icontinued) A path lor the residents to allow them walk safely to their transport so they do not have to cr¢)5s a busy car park is neeiled. This will be extended lo Incorporate the site cabin so staff do not have lo walk on grass to galn acGess. The ride-on-mower. being 30 years old, needs replacing., parts are no longer available and Ihe cutting bed is njsled throu9h and the mower conslanlly needs repairong. We would like to provide a cireular, hard surface path to the perlmeter of 8 large lawned arga with sealing in various locations to allow residents and Iheir famllies to have private moments in the garden. 11 would double up as a cycle path for residents. These ar8 an example of som8 of the futu￿ projeGls we would like to undertake. there are many more. Structurg Govemance and Management The Oaklands. a Charitsble trust, is constituled by trust deed. The appointment of Trustees is govemed by the trust deed of the charity. The Execullve Committee shall consist of no less th8n 6 and no more than 12 members meeting no less than 4 times per year. The Commillee Members are elected by rotation at an A.G.M. of the Association. New Members are selecled by invitation. The Pollcies and Procedures covering the induction and training of Trustees are constantly being developed. Under Ihe Trust Deed. the Exer.utive Committee may appoint 1 or more sukommlllees consisting of 3 or more memb8rs of tha Executive Committee for the purpose of making any enquiry or supervlslng or performing any function or duty which in the opinion of the Executive Commitie8 would be more conveniently undertaken or carried out by a 8ub-commitlee. The committee appointed a subgroup to act on behalf cf everyone for legal and financial affairs for all Iransactions. This subgroup can act as the 0￿[claI si9natory, jointly or severally, having prior approval for the proposed action and reporting back lo the main eommittee. The persons acting on behalf of the main committee are the Chairman. Vice Chaiman and Treasurer who form the subgroup, or any other committe8 member elecled for thal role al the discretion of the main committee. (Passed al Executive Meeting 15th January 2018). Investfflent Powers The Trust Deed aulhorises the Trustees lo make and hoky invostmenls usin9 the general funds of the chaiity. no SUGh Inveslments are currently held. Risk Policy The Tru5tee6 are responsibk for the management of risks faced by the charily. Detailed consideration of the risks are Iden￿fied, assessed and controls estsbli5hed throughout the year. Detailed adion plans are promptly drawn and acted upon evidencing all the actions and outcomes. Through the rtsk management process established by the charity the Trustees are satisfied that the tna}or risks identified have been adequately addressed where necessary. Jt is recognised that systems can only provide reasonable, bul not absolule, assurance Ihal major risks hav8 b&8n adequately managed but through scrutiny of the action planning and outcomes we can be as certain as possible that prompt action is taken on idenlified risks. The Tru51ees delegale day to day responsibilities to the Manager and stsff employed by The Oaklands but are actively monitored and scrutinised by the Trustees. THE OAKLANDS TRUSTEES, REPORT (continued) For the y8ar ended 31st March 2024 Public Benefit The TNstees Gonffim that Ihey have had due regard to guidance publlshed by the Charity Commisston on publSG benefiL Related Party Transactions There are no related paty transacbons. Compliance with Statutory requirements The TNstees confitrn Ihat the ffftancial sLqtements comply wilh cu￿nt statutory requirements, the requiremenis ol the charily's goveming document and the requirements of the Charities SORP 2019 {FRS 102). statement of TNstees' Responslbllitl•$ Tho Trustees are responsible for preparing the Trustees. Annual Report and Ihe financial statements in accordance with applicable law and Unlted Kingdom Accounting Slandards (United Kingdom Generally Accepted Accountlng Praclio). The law applicable to charities In Eng18nd & Wale5 requires the trustees lo prepare financial slatemenls for each financial year which give a tnje and fair view of Ihe slate of affairs of the charity and of the incomlng resources and application of resources of the Gharily for that period. In preparing these financial statements, the trustees are requsred to: select suitable a¢￿￿ntIng polScies and then apply them consislenlly; observe the melhods and principles in the Charities SORP 2019 (FRS 102),. make ludgemenls and estimates that are reasonable and prudent- stale whether applicable arxounting standards have been folowed. subject to any malerial departures disclosed and explained In Ihe financial statemenls,. prepare th8 financial slalemenls on the going concern b8sis unless il Is inappropriate to presume that the charily will continu8 In operation, The Irustees are responsible for keeping proper accounting records that disdose vlth Teasonable accuracy al any lirne the financial Position of the charily and enable them to ensure that Ihe financial slatements comply with the Chaiities Acl 2011, the Charity (Accounls and Reports) Regulations 2008 and the provislons of the Irusl deed. They are also responsible for safeguarding the assets of the charity and hence for laking reasonable steps for the prevention 8nd detection of fraud and other Irregularities. AppToval This rop9 rt was approved by the Trustees on 13 December 2024 and signed on their behalf Chalrman THE OAKLANDS For the Year Ended 31 March 2024 Independent Auditorfs Report to the Mernbers of The Oaklands Opinion We have audited the financial statements of The Oaklands {the 'chariV) for Ihe year end￿ 31 March 2023 which comprise of Statement of Finanoal Activilias, Balance Sheeland noles to the financial stst&m8nts, induding slgnificant accounts'ng pollcles. The flnancial reporting framework that has been applied In their preparation 13 applicable law and United Kingdorn Accounling Standards. Including Financial Reporting Standard 102 The Financial Reporting Stsndard applicable in the UK and Ropublic of Ireland {Uniled Kingdom Generally Accepted Accounting Practice). In our opinion the financial stslements- give a trug and fair view of thè state of the charrty's affair5 as at 31 March 2024, and of its incoming resources arKI application of resources, induding its income and oxpenditure, for the year then ended: have been properly prepared in ac¢ordance with UnFted Kingdom Generally Accepteil Accounting Practice- and have been prepared in accordance wlth tho requirements of the Chaitlies Act 2011. Basis for oplnlon We conducted our audit in accordan￿ with Inlernatlonal Standards on Audibng (UK) (ISAS (UK)) and spplicable law. Our responsibilities under those standards are fijrther described in the Auditor's iesponsibililies for the audFt of the financial statements section of our report. We are Independent of the charity In accordance with Ihe elhical requirements thal are relevant Io OUT audit of the financial statemenls In Ihe UK, induding the FRC'S Ethical Standard. and we have fulfilled our other 81hical responsibilities In accordance with Ihgse requirements. We believe that the audil evldence we have obtained 18 sufficienl and appropriate to provide a basis for our opinion. Concluslons relatlng to golng concem In audiling th8 finanrAal statements, we have concluded Ihal the trustees. use of the going concem basis of accounting in the preparallon of the financial statements Is approprfate. Based on the work we have performed, w8 have not identified any material uncertainties relating to evenls or conditions that. individually or collectively, rnay casl significant doubt on the charitable company'5 ability to continue as a going concern for a perlod of at least ￿e1ve months from when the finanGyal stalements are authorised for issue. Our responsibilities and the responsibililles of the Irustees with respecl to going concem are described in the relevant secllons of this report. Other information The olher information comprises tho infomiation inGluded in the truslegs annual report, other than the rinancial statements and our auditor's rgport thereon. Tha truslees are responsible for the olher Information contained wilhin the annual report? Our opinion on the financial slat6ments does not cover Ihe other infowmalion and, except to the extent otherwise expllcilly slated In our report, we do nol express any form of assurance co￿l￿$10n thereon. Our responsibility is lo read the olher information and, In doing so, consider whether the other information is materially inconsistent with the financial Statements or our knowledg8 obtained In the COUTse of the audit or otherwise appears to be materially mi55tated. If wo Id￿ntity such malertal inconsistencies or apparent materlal misstatements, we are reqUI￿d to delermine whether this gives rise to a material misslatemenl in the financial slatements Ihemselves. If. based on Ihe work we have perform@d, we conclude Ihal the￿ is a malerial misststement of ihis other infomiation, we are requlred to report that fact. We have nothing lo report In thls regard. THE OAKLANDS For Ihe year ended 31 March 2024 Independent Audito¢s Report to the Members of The Oaklands Matters on whlch we are required to report by exception We have nolhirwJ to report in respect of the following mattars in relation to which the Chariknes {Accounts and Reports) Regulations 2008 requlras us to report to you If, In our oplnion-, adequate 8Gcounting records have not been kept. or returns adequate for our audit have not been received from branches not visited by us- or the finartial siatements are not in agreement with the accounting records and retums. or certain disclosures of diredors. remuneration specrfied by law are not made: or we have not received all Ihe infomation and explanations wè require for our audit 10 Responsibllities of trustee8 As explained more fulty in the trustees, responsibilibes statement (set out on pag8 71, the trustees are responslble for Ihe prgparaiion of th8 financial slatements and for b8lng salisfied that they give a true and fair view. and for such intemal ¢ontrol as the trustees determine is necessary to enable the preparation of financial statements that are frea from material misstatement, whether due to fraud or error. In preparing the financial statements. th8 trustees are responsible for assessing the charivs abilily to continua as a going concem. disclosing. as appllcable, matters relatod lo going concern ané using the going concern basis of accounting unless the trustees either intend to liquidate the charily or lo cease operations, or havo nc realistic altemative but to do so. Auditorfs rasponsibllltles for the audft of the financial statements We have been appointed as auditor under section 144 of the Charitie5 Act 2011 and report in accordance with regulations made under section 154 of that act. Our objecliyes are to obtain reasonable assurance about whether the financial statements as a whole are free from materlal misstalemenl, whether due to fraud or error, end to Issue an auditor's report that Includes our opinion. Reasonable assuranrk Is a hlgh level of assurance but is not a guaranlee that an audit conducted in ac¢ordance with ISAS {UK> will always detect a mat8rial misstatement when il exists. Misstatements can arise from fraud or error and are ¢onsidered material if, indfvidually or in tha agg￿gate, they could reasonably be expected to influence the economic decisions of users taken cn the basis of these financlal statements. Irr8gularities, including fraud, 8re insianGes ol noTrcompliance with laws and regulations. We design procedures in line with our responsibilities, outlined above. lo detect malerial misstatements in respect of irregularities. Including fraud. The extenl io whi¢h our proceduras are capable of detecling irregulafitbes, inGluding fraud is detailed below: Exlent to which the audlt was considered capable of detecting irregularltles, Including frnud In Identifying and assesslng risks ol material misstatement In respKt of irre9ularilies, including Iraud and noncompliance with laws and regulations, we consldered the following.. We obtained an understanding of laws and regulations that affect the charty, locusing on those thal had a dlrecl effect on the financial statements or that had a fundamental effect on its operalions, Key laws and regulalions that wc identifiad included the Charities Act 2011, Charitie5 {Ac¢ounls and Rep¢)rts> regulations 2008 and occupational heallh and employment teg131alion. We enquired of the Irusl&&s, reviewed correspondencè with HMRC and reviewed Irustees meeting minutes for evidence of non-compliance wilh relevant laws and regulations. We also reviewed controls the trustees have in place lo ensure compliance. THE OAKLANDS For the year ended 31 March 2024 11 Independent Auditor's Report to Ihe Members of The Oaklands We g8lned an underslanding of the controls that the Irustees have In place to prevent and delect fraud. We enquired about any Incidences of fraud that had taken place during the accounting period. The risk of fraud and norr-cornpliancg wilh laws and Fegulalions and fraud was discussed within the audit team and lests were planned and perfomed to address these risks. We identifjad the polenlial for fraud in the following areas: misappropriation of cash and other assets. We reviewed financial stalement disclosurès and tested to supportlng documenlafjon to assess compliance with relevant laws and re9ulations discussed above. We enquired of the Irustees about actual and potsniial Illigallon and clalms. In addressing the risk of fraud due to management override ol intemal controls we tested the appropriateness of joumal entrles and assessed whether the judgemants made in making accounting estlmates were Inditrative of a potenllal blas. We perfomied analytical procedures to identify any unusual or unexpected relallon8hips Ihal mlghl indicale risk of rnatefial misstaternenl due lo fraud. Because cf the inherent limitations of 2n audit, there is a risk that we will not detect all Irregularilles induding those leading lo a material misstatement in the financial statements or non-compliance with regulation. Thls risk increases the more that compliance with a law or fegulalion is removed from the events and transactions reflected in the financial stalemenls, as we will be less likely lo become aware of instances of nonres onsibilities-for- Use of our report Thls report is made solely lo the charity's Iruste85, as a body. In accordance wilh Part 4 of the Charities (AccoLmls and Roports) Regulations 2008. Our audit work has been undertaken so that we might state lo the charity's trustees those matters we are required lo state lo them in an auditor's report and for no other purpose. To the fullest extent pemiitled by law, we clo not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit wofft, for this r8POrt, or lor th6 oplnions we have forrned. Mr Phllllp Nlcholson (Senior Statutory Auditorl For and on behalf of Stopfords (Mansfieldl Ltd Chartered Accountants Statutory Audltor Synergy House 7 Acom Business Park Commercial Gate Mansfiel Nottinghamshire NG18 1EX THE OAKLANDS 13 BALANCE SHE As at 31st March 2024 Note 2024 2023 Fix•d assets Tanglblè assets 103,789 115.462 Current assets Slocks Debtors Cash at bank and in hand 2,182 32,930 588,647 14.866 638,292 655,688 623.759 Credltors: Amounts talling due ￿￿thIn one y8ar 25,274 30,186 Net eurrent a83ets 630,414 593,573 Total assots less eurrent Ilabilltlès 734,203 709.035 Charlty funds Reslricled funds Unreslri¢led fvnds 10 10 689,378 44,825 666,348 42.687 Total eharlty funds 734.203 709,035 The financial staternenis y￿re approved and aulhonsed for Issue by the 8oard on 13 December 2024. Signed on beharfof the board of trustees S Lunn, Chalrman The notes on pages 15 to 25 form part of these financial ststements. raJ¢D O¢£i THE OAKLANDS 44 STATEMENT OF CASH FLOWS For th8 year endcd 31st March 2024 2024 2023 Cash flows from opèrating actlvitleg: Net cash provide(J by operating activities Cash flows from Invesllng aetlvltles: Payments to acquire tangible fixed assets Proceeds from disposal of fixed assets Inleresl re￿Ived 59.705 (58.558) 113.835} (53.5611 14,000 667 3,775 Nel cash fiow from investing activities (10,0601 (38,894) Net increase {dee￿aSe) In (￿sh and cash equivalents Cash and cash equivalents al 1st April 2023 49,645 (97,452) 588,647 686,099 Cash and cash equivalenls at 31st March 2024 638,292 588,647 Recon¢lllalion of n•t Income to net eash flow from oporating actlvities Nel incorne for the year per the Statement of Flnancial Activities Interest recelvable Depreciation of langible fixed assets Profit on sala of fixed assets Ilncrea8e)Idècre8se in stock {Incroascydecrease in debtors Increasel{decrease) in creditors 25,168 (71.3261 {3,775) 25,508 1667) 51.543 (10,186) {731) 117,491) (9.7001 {348) 18,064 (4,912) Net cash flow from operaling activities 59.705 {58,558} Cash and cash equlvalents ¢onslsls of: Cash at bank and in hand Short term deposits 638,292 588,647 Cash and cash equivalents at end dale 638.292 588.647 THE OAKLANDS 15 ACCOUNTING PQLICIES For the year ended 31 st Mareh 2024 Summary of slgnificanl accounting policies The charity consti￿teS a publ￿ benefit entlty as defined by FRS 102. The lin8ncial ststefnents have been prep8red in accordance with Accounting and Reporttng by Charities: Slatement cf Recommended Practice applicable lo charities preparing their accounts in a¢cordance wilh the Financial Reporting Standard applicabla in the UK and Republic of Ireland issued in October 2019, the Financial Raporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 102), Ihe Charlties Act 2011 and UK Generaly Accepted Practicè. The slgnlffwil accounting policies applied in Ihe preparation of Ihase financlal slalements are set oul below. These polictes have been consisten￿Y applied lo all years presente(l unless Qlherwise st21ed. Basls of accountlng The financial statements are preparwj on a going concem ba￿S under thé hlstorlcal cost convention, modified to indude certain items at fair value. The financial statements are prepared in Sterling which is the functional currency of the charity. Income Tecognition Ail incoming resources are included in the slalement of financial activities when the charity is entitled lo the income and thé amount can be quantir￿d with reasonable accuracy. The followin9 8P&Gific policles are applied to particular categories of income: Voluntary income is recelved by way of grants, donations and gffts and is included in the statement of financial actlvilles as amounts aro received and recorded under the control of the Trustees. Grants, where entidément 1$ not conditional on the delivery of a sp8cifK performance by Ihe tharity. are reco9nbsed when Ihe charity becornes unconditionally 8ntitled to the grant. Covenanted and income under glft aid are shown gros5 and indudes the appropriate tax r8ftJnd due on the amount donated during the year. The work of the charity benefi15 from many hours of voluntary work contribuled by its supporters. In addition. organisations have prOv￿e￿ the use of facilitie5 and equlpment wilhout charge. Where actual costs can be plac8d on the value of support given, this has been reflected in the statement of financial aclivilie5. Th8 charity Is most grateful for this help, wilhout thich much of the work could not be achieved. Donaled services and facililtes are incknded at the value to the charlty where Ihi5 Gan bc quanlified. Inveslmpnt inc¢Jme is included when receivable. Incoming resources from grants, where rdated to performanc9 2nd spacffic delfverables. are 8Gcounled for as the tharity eams the right lo consideration by its performance. Activities for generating funds are accounted for as amounts are received and recorded under the control of the Trustee5. Income from room hire is accounted for when receivable. THE OAKLANDS 16 ACCOUNTING POLICIES For the year ended 31st March 2024 Expendlture re¢ognttion Expenditure is recognised on an accruals basis as the liability is incurred. Expendilure includes any VAT, which cannot be fully recovered. and is reportsd as part of the expendilure to which it relates". Costs of geft6rating funds C￿1prise the costs associated with attraGttng voluntary income and activities for generating fU￿lS. Charilable expenditure Gomprises those costs incurred by Ihè charity in the delivèry of ils activities and its services for its beneficiaries. It includes both costs Ihal Can be allocated to such aclivr¢ies and those costs of an indirect nature necessary to support them. Go¥efnanc& costs include costs associated wrth meeling the constitutional and statutory requiremenls of thg charity and include the audil fees and costs linked to the strategic managemenl oflhe charity. All costs are allocated betweèn the expenditure categorres of the statement of financial activllies on a basis designed lo reflect the use of the resource. Costs relats'ng to a particular 8ctivity are allocated directiy., other5 aré appO￿oned on an appropriat8 basis e.g. per capita or estimaled usage as detailed in the notes lo the financlal statements. Fund Accounting Restricted funds". These ara funds which can only be used for particular restricted purposes within the objectives of the charity. Restriclions arlse when specified by the donor or Whe￿ funds are raised for partrcular restricted purposes. Unrestricted general funds: These are funds which are avallable for use at the discr8ti1)n of Ihe Trustees in furtheran￿ of the general objects of the charity. Designated funds-. Designated funds are allocatod out of unrestrtcteAI fijnds by the Trustees for specific future purposes or proj8Cts. The use of such funds is at th8 Trustces, discretion. Further explanation of the nature and purpose of each fund is included in the notes lo the financlal slalements. Support Groups The various support groups are warded as autonomous. The financial statements do not include thè activitles af these groups, but donations from them ar8 included in income as. received. Fixed Assets Land and buildings purchased ty The Oakland5 are staled in the Balance Sheet at cost less accurnulated depreciation. The Oaklands also owns land and buildings which were presenled by The Sir John EaS￿C FoundatKJn. Fumiture and equipment purchased for the Residential Villas is written off in the year of acquisition. This Ireatment has begn adopted because Ihe lifetime of Ihe assets is uncertain alld purchased assets are used alongside donated assets. the values of which are not ieflected in the financial statements. Also the expenditure is oflen covered by grants and donations ￿tarVed during the year. Plant and machinery and fixtures and fittings for the Oaklands Centre are capitalised at cost and depreciated as detailed below. THE OAKLANDS 17 ACCOUNTING POLICIES For th8 year ended 31 sl March 2024 Depreciation Freohold Land and Buildings Depreciation is nol prnvided on Ireehold land. Depre¢iatM)n is provided on the property improvements and the garage to write off the cost of each asset over ils estimated wsefvl life of 15 years on a straight line basis. Depreclatlon is provided on plant and machinery on a reducing balance basis at a rate of 33 113¥o per annum, to wrile off the cost of the assets over their anticipaled u5efvl lives. Depreciation is provided on motor vehicles on a reducing balance basis at a rate of 25% per annum, to write off the cost of Ihe assets over their anlicipaled useful lives. Offl¢e Flxlures and Flttings Office f￿ureS and ffttlngs are d8pre¢iated on a straight line basis over their estimated us8ful lives at a rale of 25/0 per 8nnum. stock Stock is valued al the lower of cost and net ￿alISable value. Financlal Instrument9 Debtors and creditors receivablelpayablg withln one year Debtors and credltors with no stated interest rate and re￿Iv3b18 or payable within one year are recorded al Iransa¢lion price. Any losses arising from impairnient are recc£nised in the woflt and loss account in olher administrative exponses. Loans and borrowlngs Loans and boNowings are inth'ally reGognised at ihe tr8nsa¢tion price induding transaction cost5. Subsequentty, they are measured at amortised cost using the effective interest rate mettr￿d. 1p.ss impaimenl. Taxation The charity is an exempt char]ty within the meanirvJ of schedule 3 of the Charities Ad 2011 arKI is considered to pa55 Ihe tests set out in Paragraph 1 Schedule 6 Flnance Act 2010 and therefor8 It meèts the definition of a charitable company for UK corporation tax puiposes. THE OAKLANDS 18 NOTES TO TrIE FINANCIAL STATEMENTS For the year ended 3151 March 2024 Income fn>m donations and legacies Resldgnlial Villas Oaklands Centre Unrfy$trict8d Restrictad Unrestricted Restrictgd funds ftinds funds funds Total funds Total funds 2024 2023 Grfts Gfft aid income 6,176 300 1,461 7,637 300 19,706 6,476 1.461 7.937 19.706 Income from donations and legacies wa5 £7,93712023 - £19,706) of which £6,476 {2023 - £18,748) was attributable to restricted and £1,461 (2023- £9581 was attributable lo unrestricted fijnds. Incorne from olher tradlng attlvltles Fund ralslng actlvltias- Cherry Willa 2024 2023 R85idents' disco and bingo Fundraising events 5,875 4.332 4,717 3,117 10.207 7,834 Fund raising activltles - Oaklands Centr8 2024 2023 Charity shops Chnstmas fayre Dan¢es Sale of Clolhes Seasonal Fayres Chrislrnas dinner 10,045 1.546 301 1,193 3.777 1.104 7,918 1,511 1,466 1,070 2.220 419 17,966 14,604 Totals 28,173 22.438 Income from olher Irading activilies was £28,17312023 - £22,438), of which £10,207 (2023 - £7,834) Ivas attributable to restricted fvjnds and £17,966 {2023- £14.604) was attributable lo unrestricted funds. THE OAKLANDS 19 NOTES TO THE FINANCIAL STATEMENTS For the year ended 31st Mardi 2024 Income from charitable actfvities Grants- Residentlal Vlllas Residential Oaklands Villas Centre restricted unrestricted funds funds Oaklands Total funds Total funds Centrn 2024 2023 restrlcted funds Joint funding DSS and residenls, conlribulions 7,880 7,880 11.235 1,248.135 1,248.135 1,047,025 1,256,015 1,256,015 1,058,260 Other income Residentlal Oaklands Illas Centr reslricted unrestrlcted funds funds Oaklands Total funds Total funds Centre 2024 2023 rèstricted fund8 Room and bar hiie Bar tskings 13,805 16,923 13,805 16,923 15,922 11,278 30,728 30,728 27,200 Totals 1,256,015 30.728 1,28e,743 1.085,460 IncrJme from charitable activities was £1,286.743 12023 - £1.085,4601 of which £1,256,015 12023 £1.058,2601 was attributable to restricted and £30,728 12023 - £27,200) was attributable lo unrEslri¢ted fijnds. 4. Other in¢ome Residèntlal Oaklands Vlllas Centre rostricted unrestricted funds funds Oaklands Total funds Total funds Centre 2024 2023 restricted funds Government grants Covid infection contrvl funding 500 THE OAKLANDS NOTES TO THE FINANCIAL STATEMENTS For Ihe year ended 31st March 2024 Charitable actlvllles Direct costs Resldentlal Oaklands illas Centre restrfcted unrestrl¢ted funds funds Oaklands Total funds Tot41 funds Centre 2024 2023 restrictod funds Residents. allowances and expenses Acttvily days Social training an(J holldays Food Bar PLFrchases Bar staff costs Bar other expenses Capttal expendttur8 Garden expenditure CQC regislration Staff costs Slaff pension costs TTavelling 8nd motor expènses Light, heal. water and rates Telephone Repairs, r8newals and mainlenance Pholoccpying, stationery advertising and postsge Healthcare Profit on sale of motor vehicle Oepreciatlon 57,317 (1,689) 2,686 25.764 57,317 (1,689) 2.886 25,764 9.983 4,851 411 72,480 3,696 5,283 23.144 6.422 2,549 160 791 12,283 2,388 791,971 21,214 9,983 4.851 411 19,354 2.388 877.858 24,279 19,354 2,388 897,182 24.536 19,324 257 3.687 76.084 2,125 3,687 76,240 2,139 6,713 53,278 1,729 156 14 66,259 12,408 78,6eT 83,397 5,794 5.518 154 5.948 5.518 5.314 3.430 (10,186) 51,543 23,539 1.969 25,508 1,190,963 49.527 1,240,490 1,137,599 Expenditure on charitable activilies direct cosls was £1,240,49Q {2023 - £1.137,5991 of which £1,190.963 (2023 £1,080.244) was attribulable io restricted and £49.527 (2023 - £57,355} was attributable to unreslricled fvsnos. THE OAKLANDS 21 NOTES TO THE FINANCIAL STATEMENTS For year ended 31st March 2024 Charltable acllvities- (contlnued) Support costs Resldéntlal Oaklands Villas Centre Testrfcted unrestrlded fvnd$ funds Qaklands Total funds Total funds Centre 2024 2023 restrtcted funds Professional tharges Bookkeeping and Accountancy 23,200 Insurance 11,869 Telephone 708 Pholocopying. statsonery. advertlsing and postag8 Stsff training IT and website costs Govemance costs Inote 5.c> 3QO 2,563 3,320 14 300 25,763 14.989 722 260 25,173 21,810 595 1,931 1,440 1,471 5,700 6,994 153 2.084 1.440 1,496 5.700 8,478 1,896 605 665 25 1.482 5,394 53,113 7,857 60,970 62.498 Tot81 1.244,076 57,384 1,301.460 1,200.097 Expenditure on charitable activities support costs was £60,970 (2023 - £62,498) of whiGh £53,113 {2023 - £53.8631 was attributable lo restricted. and £7,857 (2023 - £8.635} was attributable to unrestricted fijnds. Cost allocation includes an elemenl of judgemenl and Ihe charty has had to consider Ihe cost benefit of all detailed calculations and record keeping. To ensure full cost recovery tjn projecls the ch8rity adopts a pollcy of allocating cosls to Ihe respective cost headirKJs trrough the year. This allocation includes SUFVOrt costs where they are directly attributable. Other support costs stK)wn are a best e5timatc d Ihe costs that have been so a15ocaled either on a per capita basis or on an estimated usage basis. Relmbursement made to the Trustees for travelling expenses amounted to £Nil {2023: £NII) and the number of trustees reimbursed was none12023.' none}. THE OAKLANDS 22 NOTES TO THE FINANCLqL STATEMENTS For the year ended 31st March 2024 Charitable acllvities- (contlnued) 5.c. Governance Costs Direct eosts: Auditorfs remuneratlon 2024 2023 Audit fee 5,700 6,300 5,700 6,300 Staff ¢osls 2024 2023 Wage5 and salarfes Social secunty costs Staff pension 841.817 737.345 60.216 57.175 24,536 21.214 926.569 815,734 No emEJoyee eamed £60,000 per annum or more. The average number of employees analysed by function was.. 2024 2023 number numb•r Management and administration Residential support care bvorkers 39 38 45 During the year no trustees12023: nil) received remuneration as an employee of £nil12023: £nil} in respect of professional services and in compliance with the charity'5 legal aulhority to do so. THE OAKLANDS 23 NOTES TO THE FINANCIAL sTATEmE￿s For the year ended 31st March 2024 Tanglble flxed assets for the use by the charlty Plant and Flxtures and Property machlnery fittings improvements Motor Vehicles Land Garage Total Cost: At 1st ApTiI 2023 Addimons Disposal 52.457 26.036 13.835 733,407 49,787 14,167 2,367 878.221 13.835 At 31st fvAarch 2024 52,457 39,871 733,407 49,787 14.167 2.367 892,056 Depreclatlon: Al 1st April 2023 Charge for the year Eliminated on disposal 48,326 1,375 21,623 5,546 677.997 9,252 1Z,447 9,335 2.366 762,759 25,508 At 31st March 2024 49,701 27,169 687,249 2.366 788.267 Not book value: At 31sl March 2024 2,758 12,702 46,158 28,005 14.187 1 103,789 At 31 st March 2023 4,131 4.413 55,410 37,340 14,167 1 115,462 All of the fixed asset5 are used for direct charitsble purposes. Capital expendrture authorised for. bul nct provlded in the finandal slatemenls, was £4,500 (2023: £Nill. Debtors 2024 2023 Other debtors and prepaymenls 14,866 32.930 14,866 32,930 THE OAKLANDS 24 NOTES TO THE FINANCIAL STATEMENTS For ihe year ended 3151 March 2024 Sundry credFtors and accrued charge5 2024 2023 NCC credttor Trade creditors Other creditors and accruals 5,446 1.934 22,806 3,021 22.2Sa 25,274 30,186 10. Funds Balance 1.42023 Movemenl in resources Transfer Balance Incomlng Outgoing between 31.3.2024 funds Restrfcted funds Residentral Villas Land reseNe Funeral expenses fund 641.322 833 24,193 1,274,185 (1.227,290) (9,328) 678,889 833 9,656 2,249 (16,7861 666,348 1.276,434 {1,244,078) (g.3281 689.378 Unrestrfcted funds General fijnd 42,687 50.194 (57,384) 9,328 44.825 Total 709,035 1.326,628 (1.301.460) 734,203 Residential Willas This fund is to provide support for costs incurred in respect of oper81ing the residential homes. Cherry Villa. Rowan Villa and Aspen Villa and includes amounts attribulable to indNidual residents. Land reserve This fund represents land purchased for reslricted use by the charity. Funeral ¢xpenses fund This fvnd is to cover Ihe wsts of residents. funerals when the time comes. Residents contribute io this fund. Transfer bet•veen funds The £9.328 12023.. £7,492) Iiansfer of funds betrrtleen Residential Villa5 and General funds represents the transfer of arnwnls in respect ofslaff costs and support of the Centre by ihe Villas. THE OAKLANDS 25 NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 sl March 2024 11. Analysls of net as3et5 between funds Tangible Fixed Assels Net Current Assets Total RÈstri¢ted funds: Resldentsal Willas Land resetve Funeral expenses fund 86,577 592,312 833 9,656 678,889 833 9,656 86.577 602.801 689.378 Unrestrlcled funds: General fund 17,212 27,613 44.825 103.789 630.414 734,203 12. Nonrycash donatlorts NoTrcash donations lo The Oaklands have nol been reflected In the financial statements. The execulive committee would like to lake Ihis opportunty of acknowledging Ihe generosity of donors. 13. Grants and relmbursemenls - Cherry Vllla Initial expenditure incurred by The Oaklands in setttng up Cherry Villa was partially r8imburs8d by granls received from Central Notts. Health Authority. This grant income was recognlsed in accordance wilh Ihe slated accounting policy. THE OAKLANDS Trustees. Report and Flnanclal Statements For the year ended 31st March 2024 Registered Charity number 512326 THE OAKLANDS CONTENTS Pa9¢ Charity Infomiatlon Trustees, Report Auditor's Report 11 Statement of F￿ancial ￿tivItIeS 12 Balance Sheet 13 Ststen￿nt of Cash Flows 14 ACCOUn￿ng Policies 1>17 Notes to tle Financlal Slatements 18-25 THE OAKLANDS CHARITY INFORMATION Charty Number: 512326 Charlty Address: Oaklands, Oakfield Lane. Warsop. Mansfield. Nottinghamshire. NG20 OJE SolicltOTS: Bryan and Armstrong, The Ngw Meeting H¢￿e. statlon Str¥el. Mansfiekl. Nottinghamshirg. NG18 1EF Ac¢ountantS Adkin Slnclair LLP. Sterling House, 32 St John Street. Man5ffeld, NotitnghamshTr. NG18 1QJ Audittsrs.. Stopfcrds {Mansfield) Lld, Chartered Accountants Synergy House, 7 Acom Busines8 Park, Mansfleld, Nottinghamshire, NG18 1EX Bankers: Lloyds TS8 Bank PLC, 2 StockA¥ell Gale, Mansfield. Nottinghamshire. NG18 1JZ THE OAKLANDS TRUSTEES, REPORT For the year ended 31sl March 2024 The Trustees present their ￿p¢rft and th8 financial slatemenls of the charity for the year ended 3151 March 2024. The Twstees have adopted Ihe provisions of the Statement of Recommended Practlce {SORP) 'AG¢ounting and Reporting by Charilles. in preparing the annual report and financial statements of the charity. Refèr¢n¢a and Admlnistration Dotails Our charity is known as The Oaklands, Regsstered Charity Numbw 512326. based exGlusively at Oakfield Lane. Warsop, Mansfield, Nottinghamshire NG20 OJE. Trustees Charity Trustees are people ar8 legally ￿SponsIble for Ihe overall management Énd decision makin9 in a charity. Thls at The Oaklands, is the Ex8CUtive Commitlee comprising.. Chair-slephen Lunn. Vice Chair Elaine Hopklrks- unfortunately Elalne resigned from this F4)sition on 14th March 2024, (her own well-being takes priority and we will sorely miss her knowledge, expertise and commitsnent). Treasurer- Brenda Stockdal8, Elizabeth Nuttall, Margaret Shooter. Geoff Milnes. and Dr Peter 8irchenall . We were delighted Ihat Claire Poole joined thè Executive at Ihe 201h April 2023 meeting and Ihat both Llz Cannings and Carole Graham joined at our 23rd Octobèr 2023 Meetin9. Sandra Cooperfs resignation was aceepted at the 201h July 2023 meeting. Some truslees, known as "officers- have speclal responsibilities. These include the Chair and Treasurer and Ihese 2 officers have wider responslb15ities than other irustees. For instance, the treasurer ensure proper accounts are kepl and set financial policies. The Chair, as well as helping lo plan and chair trustee meetings, may also be the link between Ihe trustees and the employees and ￿Present the charity at appropriate event5. The Vice Chair to acl on the Chairman's behalf rf requlred. The Irustees are acllvely Involyed in every aspect of the Oaklands operdtion. They scrutinise and monitor elemenls according to their skills and interests ￿adIng to a very effectiv6 body of people, totally Involved and engaged with the staff team. ObJe<(ive$ and ActlvEties The Charity's objectives.. To maximize the lifestyle of residents through daily living activilies incorporating work, education and leisure. To develop the physical, rnental and spiritual capacities of residents. To create o homely envlronment within which residents a￿ enabled lo grow to full matufity, wlthin their capabilitl85. To promote a living environment wlthin which residents are encouraged lo feel themselves to be valued members of society. To provide and extend links behveen the Oaklands and Ihe community within which it is a part. To fosler the excellenl relationships enjoyed by the Oaklands and relgvanl professional organisations. To encourage outreach to people and organi3ations involved in the support and development of peoplo with learning disabilities. To enable the stsff team to a¢hieva high slandards of resident caTe through programs of compelency-based training, THE OAKLANDS TRUSTEES, REPORT (continued) Forthe year ended 31st Marth 2024 Objg¢tives and Activities {contlnued) The objecbves are achieved by providing a loving, caring environment foT our residents, slaff and other usors of the charity's facilities, and providing a financially stable and secur9 environm6nl. Maintalning Ihe ex￿lIent relationship The Oaklands enjoys wrth all agencies that are involved with us. To provide tha highest stand8rds of care for our residents, the tfustees consider staff training. linked with competence. to be of paramount ifflportance wÉth all mernbers of slaff unde51aking exiensive training. 11 is important that our residents feel themselves lo be valued members of society and they undertake all normal actlvities lo the maximum of Iheir capabilities. The Oaklands provides a home in every sense of Ihe word for our residents. On behaff of the Trustees, l express our Immense admiration of the staff team. The exceptional care. d81ivered to the very highest of standards, wa5 recognised and rewarded Ihis year by re￿1vIng awards in all four categories for care homes 5n the East Midlands Care Awards at the HeaFlh Innovation East Midlands Conference held on 6 March 2024. Thè Oaklands won the coveled Care Home of the Year Award. was Joint winner of Care Home Carer of the Year, and was runner up in both the CaFe Hom6 Managar of the Year and Care Support Team of the Y&ar Awards. It glves great pride that olher agencies engaged in the quest of excellence, in all aspecls of care, honoured our team wilh these awards. To circulate in the company of others providing such excellent service 1$ in ilself a privilege. Everything undertaken al the Oaklands is for residents. benefit. The range of acllvlties, thanks to our activities team, is massive, so diverse there is something for everyone lo enjoy and feel fullllled. It is arnazing how all Ihe re5idenls' rnnfidence, particlpation and enthusiasm is growing. Th8 tV￿ce-year1Y shows and panlomlmes attract growing audiences from the Community as the excellence of the productton spreads, and is becoming a brllllant staff bonding exercise. Monthly themed discos are very popular. The Any Vr)ice Will Do Choir now receives requests tts perfomi with other community choirs and play an Integral part and enhances the spirilual celebration of the church services when they are involved. The activilies team continue to be very creative in providing a joyful, secure and loving environment lor our residents. The award-winning Memory Café conlinues to attract more members and Little Acoms: where our residents interact with youngsters spending qualily time with them. continues to grow. Residents, holidays are now fully reinstated. The training coordinator continues lo provide a very high leval of training, which is demanding and challenging but entered into with enlhusi8sm by all the staff. Individual 61att development is at a high level with member5 of our learn expressing areas Ihey would like to develop. The Iraining and subsequenl competency is demonslrated in Ihe care the residents are able to enjoy. Every opportunity is taken for our staff to be involved in various webinars and meetings wilh outside agencies, when appropriate, to give greater experionce and involvoment. AJongsid8 the training More areas of r8sponsibility and ownership are allocated to staff member5. One member of st81f has completed a Traln th8 Trainer course and Is now able to deliver mandatory training lo her colleagues. This has not only contributed to her personal development but enable5 bespoke training lo be delivered, tailored to the Oaklands. The apprenticeship scheme Conlinues lo flourish with complirnenlary feedback from exlernal assessors. The Senior Management Team have received training on supervision and appraisal to help them In their supervisory roles. Trustees have been encouraged lo partlGipate in any appropiiate training e.g. the Oliver McGowan online trainlng. The financial performance for 202312024 continues lo be a challenge. The ￿serVeS. being placed in fixed terni accounts are attracting a higher level of interest. Several projecis have b8en actloned. some essential, some highly desirable. {noted later in this report} will impaGt the financial performance overall. We aro very carefijl to ensure that new residents will able to integrate themselves into the family wilhoLrt challenging the behaviouTS that would disrupl the live5 of existing residents and in accordan￿ with our regislration. It can Ihgrefore take lime to find Ihe right person to fill the vaGancies. The prolracted period from expressv)n of inl8resl lo admissron causes a large drop in inc£)me. We have however enjoyed a mo stable occupancy. The shortfall In the hours of respile occupancy is Improving. THE OAKLANDS TRUSTEES, REPORT (continued) For the year ended 315t March 2024 Objectlv•s and Activitles (continued). The wagè cost is significantly higher due to Ihe Increase in the Living Wage. Once again. wo are graleful for th8 inciease to the baslc level of fees by the authorits.es but year on year the amount of operating capital gats lèss and lass. We contlnue to review the charges arSsing fvom 30me of our r95idents having a significant increase in their needs, due to their aga and other factors. The cost of living experienced by all, the energy charges and the cost of lood, travel et¢. the list is endless, whilst belter than 202212023. inevitably put pressure on the finances. The large deflcit from last year has caused us to focus moro on ljolh our income and expendilure. The establishment of a budget forecast means w8 have nol only looked at how we can maximise income bul also, peTliaps wilh more effect. how we can reduce expendilure. A reduction in energy cosls in latter months has helped and w8 are also looking to claw back an over¢harge on VAT. Unlike many organisalions we expérience an exlremely low tumover of staff. An analysis Ihls year showed that 90% of stsff have been in post for more than 12 months and that overall slaff tum¢)ver is 8%, which is below average, Long service awards have bean introduced for staff swvlng over 5 years. We conlinue to review and strengthen tho already robust management systems employed. Suggestions from both resldenls and staff are always considered and responses made. A mental health support 9roup for staff has been established and well received. It is pleasing to see Ihat any matters raised in the ragular Hèalth & Safety and Infection Prevention and Control audiis (conducted by two Trustees) are swlftly addrossed by the Management leam. The Environmenlal Health Food Hygiene Team from Mansfield District Council was happy lo r&award a Food Hygiene Sstar rating. The CQC wrote to us in June 2023 staling that, using Iheir remote monltoring sy5lem, Ihey Continue to ratè the Oaklands 'OUTSTANDING'. This is not laken for granted but we believe our practice is now stronger and provides the very highest level of care. We 2ro never cumplacenl. Scrvice improvements, care planning and safety systems s￿ always being actloned and reviewed in anticipation of any future Inspeciions. Achievements and Perfomiance Residential Unms The residents are loved and cared for in an exemplary mann8r. They enjoy a loving, fulfilling and valued lifestyle to the limit of their capabilities. It became essential to upgrad8 the WIFI Infrastructure lo improve the signal cover over the campus and to Increase securlty along wlth Ihe business licences required. New Medicare syslem screens have been fitted in Ihe Villas. 11 becarne e55entia5 to update some IT hardware and supply new IAptQP5 some slaff to ensure there Bre restrlcted levels of access for infomation. All Yillas have been fitted with secure medication storage cabinetsl cupboards. It became a priority to replacé the rotten wooden garage doors. a new autornatic garage door with remotes was fitted. The pumps to the ￿$S plt, essential becaus& the drainag8 for Aspen Villa is low@r than the main dralnage, failed yet again. St is equipped with Iwo pumps bul bolh had to be replaced. We had Ihe ones removed rewired to hold in reserve so any future replacement can bè (Jone quickly - but il is not a cheap undertaking. THE OAKLANDS TRUSTEES, REPORT (continued) For (he year ended 31st March 2024 Achievements and Perfomiance (contlnued) Aspen Vllla The accommodalior) is exollenl, the residents. rooms a￿ in eXtre￿elY good order the decoralion and fumishing being the personal choice of the rèsident. However, il was necessary to refurbish the lounge. It was decorated and new sofas and soft furnishings were purchased. The kitchen remains the main catering area for the villas. which is invaluable but is heavily used and inevitably Will soon require attention. Rowan Villa A planned relurbishment of the comrnunal areas and the kilchen, as reportéd in the 202212023 report was undertaken but WDrk WFII fall in Ihe n8Xt financi81 year. The work lifts Rowan Villa Into a clean. crisp environment having been replastered, decorated. new carpets and lighting. radiators and joinery work. The res￿ltS have been completely worth th9 Outlay. All the residents, rooms are in very go￿ order again the decoration and fumishing being a personal choice. Chery Willa Chery Villa is in a relatively good ¢ondltion and the residents are happy and comfortable. As in the other villas the decoration and fumishlng are chosen by Ihe resident. Cherry Villa will be subject lo a scheduled refurblshmenl when the finances allow. Bénchmarks These are used lo measure Ihe success of the residential unlts: Occupancy level staff tumover Financial parfonnance The Trustees are satisfied wllh all Sspecls and considar the standard of care to be the highest possible. Complaint5 and grievances All complaints and aclion8 taken are recorded and are totally transparent with the relevant agencies being informcd in the proper manner. Garden A spac8 at the rear of Rowan Villa has been made into a falry 9afden and incorporates omaments painted by Ihe resldents. The Gardening group. compmsing staff and residents, continues lo work hard to develop not only a beautiful environfftent for relaxation and play bul also to provide fruit and vegetables for the kltchen. Solar lightlng has been installed in parts of the garden. The C¥ntre The importance of the Centre lo our operation cannot be Ur￿erstated. It continues to provlde an essential hub for our residents and the wider communily. Our Charity shop, operating at full ¢8pacity, Is vital to the Centre's financial performanGe raising a tremendous amount of money year on year. a reflection of the pressure on personal finances endured by many members of our cornrnunity. It 18 good to see social groups fonnin9 and being enjoyed by the attendees, reinforcing our strong links with the wider community. HigheT value items are sold via Facebook and other social media plattomL%. The 'Friends of the Oaklands. ale 8 phenomenal team who are a very important integral part ot the Oaklands family. Their contribution is immense. The Aciivitle5 group makÈs full of Ihe centre. It is amazing lo watch the interactions, the development of confidence. the increase of abililies by gaining new skills of our residents. THE OAKLANDS TRUSTEES, REPORT (continued) For Ihe year ended 31sl March 2024 Achievements and Perforniance (continued) It is grallfying to see an outshd8 group. CAPS. who are a not for profit making group spe¢ifically for carers and Ihose they care for, continue iheir usa of the Centre for such important work. The Centr8 receives no funding and is dependent upon "The Friends ol The Oaklands" fundraisiry afforts. income from18rtings and donations from charities 2nd benefactors to whorn we will be forever indebted. The foyer now looks amazlng. The ceiling was replastered and new much improved, effici8nt. lighting makes it much more inviling. The bar area was refurbished wilh new woiklops, sinks and larger relrbgeralors. The decoration to the bar and bar area makes il very presentable. A new till mak8$ so much dillerence to the barfs operation. savin9 timè on accounting arKI stwk taking. We had to replac8 a pump lo the boller c05ting approximately £1,000. Refvrbishrnenl work Is slill required to the main hall. The Suspended ceiling tiles requlre replaclng, new insulation needs installing above. new rnor8 effective and 8fficienl li9hting is needed and the hall will require decor8tlng after Ihls work. Flnancial Review R858rves Note 11 to the financial statements shows the analysis of net assets held at 318t March 2024 auributable lo the various funds. The Trustees are of Ihe opinion that the charity's objects are best a¢hieved through a long and stable relationship with all parii8s, which is achleved through providing a financially secure environment for residents and other users of the charity's fadlilie8. The reserves held at 31st March 2024 amounted to £734.203 comprising restricted funds of £689,378 and unre51ricled funds of £44,825. Based on the curyent level of annual expendbtur9 2nd provision for planned future develDpments. the Trustees believè thal this level of reseNes wlll prov8 lo be satisfactory to Secure the future of the charity in the medium term. Free Roservas As shown in nole 10, free reseryes comprise unrestricted ￿ndS nat designated for a specific purpose amounting to £44,825 2024- 2025 Futur8 projects Thé Oaklands Is forward thinking and constantly striving to provide Ihe very best home environment for our residents and workplace for our staff. We have work thal we would like to undertake, some essential. some very desir2bl8 and some which are a wish list. Work is still required to the kitchen area of Rowan Villa to complete its refuibishment. Because of the high level of physical di5abilty of some of our residents, alterations are needed to be Inclusive of their needs. The configuration of the kftchen and alterations to work lops etc are requlred to facilitate this. We are conscious that additional hoisting is required in som8 rooms. The roof of the conservatory needs thanging to allow year-round use. Refurbishmenl to the main hall of the centre as mentioned previously in the report. Ch8ry Villa naeds 2 significant program of relurbishmenl to bring it up to the standar(I we desire. much the same a5 undertaken in Rowan Willa. It has a very compact kitchen which basically need5 lo be extended into an adjoining office space and repequipping. We desperately need addstional storage space. A large site cabin will be purchased and divided to provide much needed storage. Two old wooden sheds are in a sorry state and need replacing. THE OAKLANDS TRUSTEES, REPORT (continued) For the year e￿ed 31st March 2024 Financial Reviow Icontinued) A path lor the residents to allow them walk safely to their transport so they do not have to cr¢)5s a busy car park is neeiled. This will be extended lo Incorporate the site cabin so staff do not have lo walk on grass to galn acGess. The ride-on-mower. being 30 years old, needs replacing., parts are no longer available and Ihe cutting bed is njsled throu9h and the mower conslanlly needs repairong. We would like to provide a cireular, hard surface path to the perlmeter of 8 large lawned arga with sealing in various locations to allow residents and Iheir famllies to have private moments in the garden. 11 would double up as a cycle path for residents. These ar8 an example of som8 of the futu￿ projeGls we would like to undertake. there are many more. Structurg Govemance and Management The Oaklands. a Charitsble trust, is constituled by trust deed. The appointment of Trustees is govemed by the trust deed of the charity. The Execullve Committee shall consist of no less th8n 6 and no more than 12 members meeting no less than 4 times per year. The Commillee Members are elected by rotation at an A.G.M. of the Association. New Members are selecled by invitation. The Pollcies and Procedures covering the induction and training of Trustees are constantly being developed. Under Ihe Trust Deed. the Exer.utive Committee may appoint 1 or more sukommlllees consisting of 3 or more memb8rs of tha Executive Committee for the purpose of making any enquiry or supervlslng or performing any function or duty which in the opinion of the Executive Commitie8 would be more conveniently undertaken or carried out by a 8ub-commitlee. The committee appointed a subgroup to act on behalf cf everyone for legal and financial affairs for all Iransactions. This subgroup can act as the 0￿[claI si9natory, jointly or severally, having prior approval for the proposed action and reporting back lo the main eommittee. The persons acting on behalf of the main committee are the Chairman. Vice Chaiman and Treasurer who form the subgroup, or any other committe8 member elecled for thal role al the discretion of the main committee. (Passed al Executive Meeting 15th January 2018). Investfflent Powers The Trust Deed aulhorises the Trustees lo make and hoky invostmenls usin9 the general funds of the chaiity. no SUGh Inveslments are currently held. Risk Policy The Tru5tee6 are responsibk for the management of risks faced by the charily. Detailed consideration of the risks are Iden￿fied, assessed and controls estsbli5hed throughout the year. Detailed adion plans are promptly drawn and acted upon evidencing all the actions and outcomes. Through the rtsk management process established by the charity the Trustees are satisfied that the tna}or risks identified have been adequately addressed where necessary. Jt is recognised that systems can only provide reasonable, bul not absolule, assurance Ihal major risks hav8 b&8n adequately managed but through scrutiny of the action planning and outcomes we can be as certain as possible that prompt action is taken on idenlified risks. The Tru51ees delegale day to day responsibilities to the Manager and stsff employed by The Oaklands but are actively monitored and scrutinised by the Trustees. THE OAKLANDS TRUSTEES, REPORT (continued) For the y8ar ended 31st March 2024 Public Benefit The TNstees Gonffim that Ihey have had due regard to guidance publlshed by the Charity Commisston on publSG benefiL Related Party Transactions There are no related paty transacbons. Compliance with Statutory requirements The TNstees confitrn Ihat the ffftancial sLqtements comply wilh cu￿nt statutory requirements, the requiremenis ol the charily's goveming document and the requirements of the Charities SORP 2019 {FRS 102). statement of TNstees' Responslbllitl•$ Tho Trustees are responsible for preparing the Trustees. Annual Report and Ihe financial statements in accordance with applicable law and Unlted Kingdom Accounting Slandards (United Kingdom Generally Accepted Accountlng Praclio). The law applicable to charities In Eng18nd & Wale5 requires the trustees lo prepare financial slatemenls for each financial year which give a tnje and fair view of Ihe slate of affairs of the charity and of the incomlng resources and application of resources of the Gharily for that period. In preparing these financial statements, the trustees are requsred to: select suitable a¢￿￿ntIng polScies and then apply them consislenlly; observe the melhods and principles in the Charities SORP 2019 (FRS 102),. make ludgemenls and estimates that are reasonable and prudent- stale whether applicable arxounting standards have been folowed. subject to any malerial departures disclosed and explained In Ihe financial statemenls,. prepare th8 financial slalemenls on the going concern b8sis unless il Is inappropriate to presume that the charily will continu8 In operation, The Irustees are responsible for keeping proper accounting records that disdose vlth Teasonable accuracy al any lirne the financial Position of the charily and enable them to ensure that Ihe financial slatements comply with the Chaiities Acl 2011, the Charity (Accounls and Reports) Regulations 2008 and the provislons of the Irusl deed. They are also responsible for safeguarding the assets of the charity and hence for laking reasonable steps for the prevention 8nd detection of fraud and other Irregularities. AppToval This rop9 rt was approved by the Trustees on 13 December 2024 and signed on their behalf Chalrman THE OAKLANDS For the Year Ended 31 March 2024 Independent Auditorfs Report to the Mernbers of The Oaklands Opinion We have audited the financial statements of The Oaklands {the 'chariV) for Ihe year end￿ 31 March 2023 which comprise of Statement of Finanoal Activilias, Balance Sheeland noles to the financial stst&m8nts, induding slgnificant accounts'ng pollcles. The flnancial reporting framework that has been applied In their preparation 13 applicable law and United Kingdorn Accounling Standards. Including Financial Reporting Standard 102 The Financial Reporting Stsndard applicable in the UK and Ropublic of Ireland {Uniled Kingdom Generally Accepted Accounting Practice). In our opinion the financial stslements- give a trug and fair view of thè state of the charrty's affair5 as at 31 March 2024, and of its incoming resources arKI application of resources, induding its income and oxpenditure, for the year then ended: have been properly prepared in ac¢ordance with UnFted Kingdom Generally Accepteil Accounting Practice- and have been prepared in accordance wlth tho requirements of the Chaitlies Act 2011. Basis for oplnlon We conducted our audit in accordan￿ with Inlernatlonal Standards on Audibng (UK) (ISAS (UK)) and spplicable law. Our responsibilities under those standards are fijrther described in the Auditor's iesponsibililies for the audFt of the financial statements section of our report. We are Independent of the charity In accordance with Ihe elhical requirements thal are relevant Io OUT audit of the financial statemenls In Ihe UK, induding the FRC'S Ethical Standard. and we have fulfilled our other 81hical responsibilities In accordance with Ihgse requirements. We believe that the audil evldence we have obtained 18 sufficienl and appropriate to provide a basis for our opinion. Concluslons relatlng to golng concem In audiling th8 finanrAal statements, we have concluded Ihal the trustees. use of the going concem basis of accounting in the preparallon of the financial statements Is approprfate. Based on the work we have performed, w8 have not identified any material uncertainties relating to evenls or conditions that. individually or collectively, rnay casl significant doubt on the charitable company'5 ability to continue as a going concern for a perlod of at least ￿e1ve months from when the finanGyal stalements are authorised for issue. Our responsibilities and the responsibililles of the Irustees with respecl to going concem are described in the relevant secllons of this report. Other information The olher information comprises tho infomiation inGluded in the truslegs annual report, other than the rinancial statements and our auditor's rgport thereon. Tha truslees are responsible for the olher Information contained wilhin the annual report? Our opinion on the financial slat6ments does not cover Ihe other infowmalion and, except to the extent otherwise expllcilly slated In our report, we do nol express any form of assurance co￿l￿$10n thereon. Our responsibility is lo read the olher information and, In doing so, consider whether the other information is materially inconsistent with the financial Statements or our knowledg8 obtained In the COUTse of the audit or otherwise appears to be materially mi55tated. If wo Id￿ntity such malertal inconsistencies or apparent materlal misstatements, we are reqUI￿d to delermine whether this gives rise to a material misslatemenl in the financial slatements Ihemselves. If. based on Ihe work we have perform@d, we conclude Ihal the￿ is a malerial misststement of ihis other infomiation, we are requlred to report that fact. We have nothing lo report In thls regard. THE OAKLANDS For Ihe year ended 31 March 2024 Independent Audito¢s Report to the Members of The Oaklands Matters on whlch we are required to report by exception We have nolhirwJ to report in respect of the following mattars in relation to which the Chariknes {Accounts and Reports) Regulations 2008 requlras us to report to you If, In our oplnion-, adequate 8Gcounting records have not been kept. or returns adequate for our audit have not been received from branches not visited by us- or the finartial siatements are not in agreement with the accounting records and retums. or certain disclosures of diredors. remuneration specrfied by law are not made: or we have not received all Ihe infomation and explanations wè require for our audit 10 Responsibllities of trustee8 As explained more fulty in the trustees, responsibilibes statement (set out on pag8 71, the trustees are responslble for Ihe prgparaiion of th8 financial slatements and for b8lng salisfied that they give a true and fair view. and for such intemal ¢ontrol as the trustees determine is necessary to enable the preparation of financial statements that are frea from material misstatement, whether due to fraud or error. In preparing the financial statements. th8 trustees are responsible for assessing the charivs abilily to continua as a going concem. disclosing. as appllcable, matters relatod lo going concern ané using the going concern basis of accounting unless the trustees either intend to liquidate the charily or lo cease operations, or havo nc realistic altemative but to do so. Auditorfs rasponsibllltles for the audft of the financial statements We have been appointed as auditor under section 144 of the Charitie5 Act 2011 and report in accordance with regulations made under section 154 of that act. Our objecliyes are to obtain reasonable assurance about whether the financial statements as a whole are free from materlal misstalemenl, whether due to fraud or error, end to Issue an auditor's report that Includes our opinion. Reasonable assuranrk Is a hlgh level of assurance but is not a guaranlee that an audit conducted in ac¢ordance with ISAS {UK> will always detect a mat8rial misstatement when il exists. Misstatements can arise from fraud or error and are ¢onsidered material if, indfvidually or in tha agg￿gate, they could reasonably be expected to influence the economic decisions of users taken cn the basis of these financlal statements. Irr8gularities, including fraud, 8re insianGes ol noTrcompliance with laws and regulations. We design procedures in line with our responsibilities, outlined above. lo detect malerial misstatements in respect of irregularities. Including fraud. The extenl io whi¢h our proceduras are capable of detecling irregulafitbes, inGluding fraud is detailed below: Exlent to which the audlt was considered capable of detecting irregularltles, Including frnud In Identifying and assesslng risks ol material misstatement In respKt of irre9ularilies, including Iraud and noncompliance with laws and regulations, we consldered the following.. We obtained an understanding of laws and regulations that affect the charty, locusing on those thal had a dlrecl effect on the financial statements or that had a fundamental effect on its operalions, Key laws and regulalions that wc identifiad included the Charities Act 2011, Charitie5 {Ac¢ounls and Rep¢)rts> regulations 2008 and occupational heallh and employment teg131alion. We enquired of the Irusl&&s, reviewed correspondencè with HMRC and reviewed Irustees meeting minutes for evidence of non-compliance wilh relevant laws and regulations. We also reviewed controls the trustees have in place lo ensure compliance. THE OAKLANDS For the year ended 31 March 2024 11 Independent Auditor's Report to Ihe Members of The Oaklands We g8lned an underslanding of the controls that the Irustees have In place to prevent and delect fraud. We enquired about any Incidences of fraud that had taken place during the accounting period. The risk of fraud and norr-cornpliancg wilh laws and Fegulalions and fraud was discussed within the audit team and lests were planned and perfomed to address these risks. We identifjad the polenlial for fraud in the following areas: misappropriation of cash and other assets. We reviewed financial stalement disclosurès and tested to supportlng documenlafjon to assess compliance with relevant laws and re9ulations discussed above. We enquired of the Irustees about actual and potsniial Illigallon and clalms. In addressing the risk of fraud due to management override ol intemal controls we tested the appropriateness of joumal entrles and assessed whether the judgemants made in making accounting estlmates were Inditrative of a potenllal blas. We perfomied analytical procedures to identify any unusual or unexpected relallon8hips Ihal mlghl indicale risk of rnatefial misstaternenl due lo fraud. Because cf the inherent limitations of 2n audit, there is a risk that we will not detect all Irregularilles induding those leading lo a material misstatement in the financial statements or non-compliance with regulation. Thls risk increases the more that compliance with a law or fegulalion is removed from the events and transactions reflected in the financial stalemenls, as we will be less likely lo become aware of instances of nonres onsibilities-for- Use of our report Thls report is made solely lo the charity's Iruste85, as a body. In accordance wilh Part 4 of the Charities (AccoLmls and Roports) Regulations 2008. Our audit work has been undertaken so that we might state lo the charity's trustees those matters we are required lo state lo them in an auditor's report and for no other purpose. To the fullest extent pemiitled by law, we clo not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit wofft, for this r8POrt, or lor th6 oplnions we have forrned. Mr Phllllp Nlcholson (Senior Statutory Auditorl For and on behalf of Stopfords (Mansfieldl Ltd Chartered Accountants Statutory Audltor Synergy House 7 Acom Business Park Commercial Gate Mansfiel Nottinghamshire NG18 1EX THE OAKLANDS 13 BALANCE SHE As at 31st March 2024 Note 2024 2023 Fix•d assets Tanglblè assets 103,789 115.462 Current assets Slocks Debtors Cash at bank and in hand 2,182 32,930 588,647 14.866 638,292 655,688 623.759 Credltors: Amounts talling due ￿￿thIn one y8ar 25,274 30,186 Net eurrent a83ets 630,414 593,573 Total assots less eurrent Ilabilltlès 734,203 709.035 Charlty funds Reslricled funds Unreslri¢led fvnds 10 10 689,378 44,825 666,348 42.687 Total eharlty funds 734.203 709,035 The financial staternenis y￿re approved and aulhonsed for Issue by the 8oard on 13 December 2024. Signed on beharfof the board of trustees S Lunn, Chalrman The notes on pages 15 to 25 form part of these financial ststements. raJ¢D O¢£i THE OAKLANDS 44 STATEMENT OF CASH FLOWS For th8 year endcd 31st March 2024 2024 2023 Cash flows from opèrating actlvitleg: Net cash provide(J by operating activities Cash flows from Invesllng aetlvltles: Payments to acquire tangible fixed assets Proceeds from disposal of fixed assets Inleresl re￿Ived 59.705 (58.558) 113.835} (53.5611 14,000 667 3,775 Nel cash fiow from investing activities (10,0601 (38,894) Net increase {dee￿aSe) In (￿sh and cash equivalents Cash and cash equivalents al 1st April 2023 49,645 (97,452) 588,647 686,099 Cash and cash equivalenls at 31st March 2024 638,292 588,647 Recon¢lllalion of n•t Income to net eash flow from oporating actlvities Nel incorne for the year per the Statement of Flnancial Activities Interest recelvable Depreciation of langible fixed assets Profit on sala of fixed assets Ilncrea8e)Idècre8se in stock {Incroascydecrease in debtors Increasel{decrease) in creditors 25,168 (71.3261 {3,775) 25,508 1667) 51.543 (10,186) {731) 117,491) (9.7001 {348) 18,064 (4,912) Net cash flow from operaling activities 59.705 {58,558} Cash and cash equlvalents ¢onslsls of: Cash at bank and in hand Short term deposits 638,292 588,647 Cash and cash equivalents at end dale 638.292 588.647 THE OAKLANDS 15 ACCOUNTING PQLICIES For the year ended 31 st Mareh 2024 Summary of slgnificanl accounting policies The charity consti￿teS a publ￿ benefit entlty as defined by FRS 102. The lin8ncial ststefnents have been prep8red in accordance with Accounting and Reporttng by Charities: Slatement cf Recommended Practice applicable lo charities preparing their accounts in a¢cordance wilh the Financial Reporting Standard applicabla in the UK and Republic of Ireland issued in October 2019, the Financial Raporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 102), Ihe Charlties Act 2011 and UK Generaly Accepted Practicè. The slgnlffwil accounting policies applied in Ihe preparation of Ihase financlal slalements are set oul below. These polictes have been consisten￿Y applied lo all years presente(l unless Qlherwise st21ed. Basls of accountlng The financial statements are preparwj on a going concem ba￿S under thé hlstorlcal cost convention, modified to indude certain items at fair value. The financial statements are prepared in Sterling which is the functional currency of the charity. Income Tecognition Ail incoming resources are included in the slalement of financial activities when the charity is entitled lo the income and thé amount can be quantir￿d with reasonable accuracy. The followin9 8P&Gific policles are applied to particular categories of income: Voluntary income is recelved by way of grants, donations and gffts and is included in the statement of financial actlvilles as amounts aro received and recorded under the control of the Trustees. Grants, where entidément 1$ not conditional on the delivery of a sp8cifK performance by Ihe tharity. are reco9nbsed when Ihe charity becornes unconditionally 8ntitled to the grant. Covenanted and income under glft aid are shown gros5 and indudes the appropriate tax r8ftJnd due on the amount donated during the year. The work of the charity benefi15 from many hours of voluntary work contribuled by its supporters. In addition. organisations have prOv￿e￿ the use of facilitie5 and equlpment wilhout charge. Where actual costs can be plac8d on the value of support given, this has been reflected in the statement of financial aclivilie5. Th8 charity Is most grateful for this help, wilhout thich much of the work could not be achieved. Donaled services and facililtes are incknded at the value to the charlty where Ihi5 Gan bc quanlified. Inveslmpnt inc¢Jme is included when receivable. Incoming resources from grants, where rdated to performanc9 2nd spacffic delfverables. are 8Gcounled for as the tharity eams the right lo consideration by its performance. Activities for generating funds are accounted for as amounts are received and recorded under the control of the Trustee5. Income from room hire is accounted for when receivable. THE OAKLANDS 16 ACCOUNTING POLICIES For the year ended 31st March 2024 Expendlture re¢ognttion Expenditure is recognised on an accruals basis as the liability is incurred. Expendilure includes any VAT, which cannot be fully recovered. and is reportsd as part of the expendilure to which it relates". Costs of geft6rating funds C￿1prise the costs associated with attraGttng voluntary income and activities for generating fU￿lS. Charilable expenditure Gomprises those costs incurred by Ihè charity in the delivèry of ils activities and its services for its beneficiaries. It includes both costs Ihal Can be allocated to such aclivr¢ies and those costs of an indirect nature necessary to support them. Go¥efnanc& costs include costs associated wrth meeling the constitutional and statutory requiremenls of thg charity and include the audil fees and costs linked to the strategic managemenl oflhe charity. All costs are allocated betweèn the expenditure categorres of the statement of financial activllies on a basis designed lo reflect the use of the resource. Costs relats'ng to a particular 8ctivity are allocated directiy., other5 aré appO￿oned on an appropriat8 basis e.g. per capita or estimaled usage as detailed in the notes lo the financlal statements. Fund Accounting Restricted funds". These ara funds which can only be used for particular restricted purposes within the objectives of the charity. Restriclions arlse when specified by the donor or Whe￿ funds are raised for partrcular restricted purposes. Unrestricted general funds: These are funds which are avallable for use at the discr8ti1)n of Ihe Trustees in furtheran￿ of the general objects of the charity. Designated funds-. Designated funds are allocatod out of unrestrtcteAI fijnds by the Trustees for specific future purposes or proj8Cts. The use of such funds is at th8 Trustces, discretion. Further explanation of the nature and purpose of each fund is included in the notes lo the financlal slalements. Support Groups The various support groups are warded as autonomous. The financial statements do not include thè activitles af these groups, but donations from them ar8 included in income as. received. Fixed Assets Land and buildings purchased ty The Oakland5 are staled in the Balance Sheet at cost less accurnulated depreciation. The Oaklands also owns land and buildings which were presenled by The Sir John EaS￿C FoundatKJn. Fumiture and equipment purchased for the Residential Villas is written off in the year of acquisition. This Ireatment has begn adopted because Ihe lifetime of Ihe assets is uncertain alld purchased assets are used alongside donated assets. the values of which are not ieflected in the financial statements. Also the expenditure is oflen covered by grants and donations ￿tarVed during the year. Plant and machinery and fixtures and fittings for the Oaklands Centre are capitalised at cost and depreciated as detailed below. THE OAKLANDS 17 ACCOUNTING POLICIES For th8 year ended 31 sl March 2024 Depreciation Freohold Land and Buildings Depreciation is nol prnvided on Ireehold land. Depre¢iatM)n is provided on the property improvements and the garage to write off the cost of each asset over ils estimated wsefvl life of 15 years on a straight line basis. Depreclatlon is provided on plant and machinery on a reducing balance basis at a rate of 33 113¥o per annum, to wrile off the cost of the assets over their anticipaled u5efvl lives. Depreciation is provided on motor vehicles on a reducing balance basis at a rate of 25% per annum, to write off the cost of Ihe assets over their anlicipaled useful lives. Offl¢e Flxlures and Flttings Office f￿ureS and ffttlngs are d8pre¢iated on a straight line basis over their estimated us8ful lives at a rale of 25/0 per 8nnum. stock Stock is valued al the lower of cost and net ￿alISable value. Financlal Instrument9 Debtors and creditors receivablelpayablg withln one year Debtors and credltors with no stated interest rate and re￿Iv3b18 or payable within one year are recorded al Iransa¢lion price. Any losses arising from impairnient are recc£nised in the woflt and loss account in olher administrative exponses. Loans and borrowlngs Loans and boNowings are inth'ally reGognised at ihe tr8nsa¢tion price induding transaction cost5. Subsequentty, they are measured at amortised cost using the effective interest rate mettr￿d. 1p.ss impaimenl. Taxation The charity is an exempt char]ty within the meanirvJ of schedule 3 of the Charities Ad 2011 arKI is considered to pa55 Ihe tests set out in Paragraph 1 Schedule 6 Flnance Act 2010 and therefor8 It meèts the definition of a charitable company for UK corporation tax puiposes. THE OAKLANDS 18 NOTES TO TrIE FINANCIAL STATEMENTS For the year ended 3151 March 2024 Income fn>m donations and legacies Resldgnlial Villas Oaklands Centre Unrfy$trict8d Restrictad Unrestricted Restrictgd funds ftinds funds funds Total funds Total funds 2024 2023 Grfts Gfft aid income 6,176 300 1,461 7,637 300 19,706 6,476 1.461 7.937 19.706 Income from donations and legacies wa5 £7,93712023 - £19,706) of which £6,476 {2023 - £18,748) was attributable to restricted and £1,461 (2023- £9581 was attributable lo unrestricted fijnds. Incorne from olher tradlng attlvltles Fund ralslng actlvltias- Cherry Willa 2024 2023 R85idents' disco and bingo Fundraising events 5,875 4.332 4,717 3,117 10.207 7,834 Fund raising activltles - Oaklands Centr8 2024 2023 Charity shops Chnstmas fayre Dan¢es Sale of Clolhes Seasonal Fayres Chrislrnas dinner 10,045 1.546 301 1,193 3.777 1.104 7,918 1,511 1,466 1,070 2.220 419 17,966 14,604 Totals 28,173 22.438 Income from olher Irading activilies was £28,17312023 - £22,438), of which £10,207 (2023 - £7,834) Ivas attributable to restricted fvjnds and £17,966 {2023- £14.604) was attributable lo unrestricted funds. THE OAKLANDS 19 NOTES TO THE FINANCIAL STATEMENTS For the year ended 31st Mardi 2024 Income from charitable actfvities Grants- Residentlal Vlllas Residential Oaklands Villas Centre restricted unrestricted funds funds Oaklands Total funds Total funds Centrn 2024 2023 restrlcted funds Joint funding DSS and residenls, conlribulions 7,880 7,880 11.235 1,248.135 1,248.135 1,047,025 1,256,015 1,256,015 1,058,260 Other income Residentlal Oaklands Illas Centr reslricted unrestrlcted funds funds Oaklands Total funds Total funds Centre 2024 2023 rèstricted fund8 Room and bar hiie Bar tskings 13,805 16,923 13,805 16,923 15,922 11,278 30,728 30,728 27,200 Totals 1,256,015 30.728 1,28e,743 1.085,460 IncrJme from charitable activities was £1,286.743 12023 - £1.085,4601 of which £1,256,015 12023 £1.058,2601 was attributable to restricted and £30,728 12023 - £27,200) was attributable lo unrEslri¢ted fijnds. 4. Other in¢ome Residèntlal Oaklands Vlllas Centre rostricted unrestricted funds funds Oaklands Total funds Total funds Centre 2024 2023 restricted funds Government grants Covid infection contrvl funding 500 THE OAKLANDS NOTES TO THE FINANCIAL STATEMENTS For Ihe year ended 31st March 2024 Charitable actlvllles Direct costs Resldentlal Oaklands illas Centre restrfcted unrestrl¢ted funds funds Oaklands Total funds Tot41 funds Centre 2024 2023 restrictod funds Residents. allowances and expenses Acttvily days Social training an(J holldays Food Bar PLFrchases Bar staff costs Bar other expenses Capttal expendttur8 Garden expenditure CQC regislration Staff costs Slaff pension costs TTavelling 8nd motor expènses Light, heal. water and rates Telephone Repairs, r8newals and mainlenance Pholoccpying, stationery advertising and postsge Healthcare Profit on sale of motor vehicle Oepreciatlon 57,317 (1,689) 2,686 25.764 57,317 (1,689) 2.886 25,764 9.983 4,851 411 72,480 3,696 5,283 23.144 6.422 2,549 160 791 12,283 2,388 791,971 21,214 9,983 4.851 411 19,354 2.388 877.858 24,279 19,354 2,388 897,182 24.536 19,324 257 3.687 76.084 2,125 3,687 76,240 2,139 6,713 53,278 1,729 156 14 66,259 12,408 78,6eT 83,397 5,794 5.518 154 5.948 5.518 5.314 3.430 (10,186) 51,543 23,539 1.969 25,508 1,190,963 49.527 1,240,490 1,137,599 Expenditure on charitable activilies direct cosls was £1,240,49Q {2023 - £1.137,5991 of which £1,190.963 (2023 £1,080.244) was attribulable io restricted and £49.527 (2023 - £57,355} was attributable to unreslricled fvsnos. THE OAKLANDS 21 NOTES TO THE FINANCIAL STATEMENTS For year ended 31st March 2024 Charltable acllvities- (contlnued) Support costs Resldéntlal Oaklands Villas Centre Testrfcted unrestrlded fvnd$ funds Qaklands Total funds Total funds Centre 2024 2023 restrtcted funds Professional tharges Bookkeeping and Accountancy 23,200 Insurance 11,869 Telephone 708 Pholocopying. statsonery. advertlsing and postag8 Stsff training IT and website costs Govemance costs Inote 5.c> 3QO 2,563 3,320 14 300 25,763 14.989 722 260 25,173 21,810 595 1,931 1,440 1,471 5,700 6,994 153 2.084 1.440 1,496 5.700 8,478 1,896 605 665 25 1.482 5,394 53,113 7,857 60,970 62.498 Tot81 1.244,076 57,384 1,301.460 1,200.097 Expenditure on charitable activities support costs was £60,970 (2023 - £62,498) of whiGh £53,113 {2023 - £53.8631 was attributable lo restricted. and £7,857 (2023 - £8.635} was attributable to unrestricted fijnds. Cost allocation includes an elemenl of judgemenl and Ihe charty has had to consider Ihe cost benefit of all detailed calculations and record keeping. To ensure full cost recovery tjn projecls the ch8rity adopts a pollcy of allocating cosls to Ihe respective cost headirKJs trrough the year. This allocation includes SUFVOrt costs where they are directly attributable. Other support costs stK)wn are a best e5timatc d Ihe costs that have been so a15ocaled either on a per capita basis or on an estimated usage basis. Relmbursement made to the Trustees for travelling expenses amounted to £Nil {2023: £NII) and the number of trustees reimbursed was none12023.' none}. THE OAKLANDS 22 NOTES TO THE FINANCLqL STATEMENTS For the year ended 31st March 2024 Charitable acllvities- (contlnued) 5.c. Governance Costs Direct eosts: Auditorfs remuneratlon 2024 2023 Audit fee 5,700 6,300 5,700 6,300 Staff ¢osls 2024 2023 Wage5 and salarfes Social secunty costs Staff pension 841.817 737.345 60.216 57.175 24,536 21.214 926.569 815,734 No emEJoyee eamed £60,000 per annum or more. The average number of employees analysed by function was.. 2024 2023 number numb•r Management and administration Residential support care bvorkers 39 38 45 During the year no trustees12023: nil) received remuneration as an employee of £nil12023: £nil} in respect of professional services and in compliance with the charity'5 legal aulhority to do so. THE OAKLANDS 23 NOTES TO THE FINANCIAL sTATEmE￿s For the year ended 31st March 2024 Tanglble flxed assets for the use by the charlty Plant and Flxtures and Property machlnery fittings improvements Motor Vehicles Land Garage Total Cost: At 1st ApTiI 2023 Addimons Disposal 52.457 26.036 13.835 733,407 49,787 14,167 2,367 878.221 13.835 At 31st fvAarch 2024 52,457 39,871 733,407 49,787 14.167 2.367 892,056 Depreclatlon: Al 1st April 2023 Charge for the year Eliminated on disposal 48,326 1,375 21,623 5,546 677.997 9,252 1Z,447 9,335 2.366 762,759 25,508 At 31st March 2024 49,701 27,169 687,249 2.366 788.267 Not book value: At 31sl March 2024 2,758 12,702 46,158 28,005 14.187 1 103,789 At 31 st March 2023 4,131 4.413 55,410 37,340 14,167 1 115,462 All of the fixed asset5 are used for direct charitsble purposes. Capital expendrture authorised for. bul nct provlded in the finandal slatemenls, was £4,500 (2023: £Nill. Debtors 2024 2023 Other debtors and prepaymenls 14,866 32.930 14,866 32,930 THE OAKLANDS 24 NOTES TO THE FINANCIAL STATEMENTS For ihe year ended 3151 March 2024 Sundry credFtors and accrued charge5 2024 2023 NCC credttor Trade creditors Other creditors and accruals 5,446 1.934 22,806 3,021 22.2Sa 25,274 30,186 10. Funds Balance 1.42023 Movemenl in resources Transfer Balance Incomlng Outgoing between 31.3.2024 funds Restrfcted funds Residentral Villas Land reseNe Funeral expenses fund 641.322 833 24,193 1,274,185 (1.227,290) (9,328) 678,889 833 9,656 2,249 (16,7861 666,348 1.276,434 {1,244,078) (g.3281 689.378 Unrestrfcted funds General fijnd 42,687 50.194 (57,384) 9,328 44.825 Total 709,035 1.326,628 (1.301.460) 734,203 Residential Willas This fund is to provide support for costs incurred in respect of oper81ing the residential homes. Cherry Villa. Rowan Villa and Aspen Villa and includes amounts attribulable to indNidual residents. Land reserve This fund represents land purchased for reslricted use by the charity. Funeral ¢xpenses fund This fvnd is to cover Ihe wsts of residents. funerals when the time comes. Residents contribute io this fund. Transfer bet•veen funds The £9.328 12023.. £7,492) Iiansfer of funds betrrtleen Residential Villa5 and General funds represents the transfer of arnwnls in respect ofslaff costs and support of the Centre by ihe Villas. THE OAKLANDS 25 NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 sl March 2024 11. Analysls of net as3et5 between funds Tangible Fixed Assels Net Current Assets Total RÈstri¢ted funds: Resldentsal Willas Land resetve Funeral expenses fund 86,577 592,312 833 9,656 678,889 833 9,656 86.577 602.801 689.378 Unrestrlcled funds: General fund 17,212 27,613 44.825 103.789 630.414 734,203 12. Nonrycash donatlorts NoTrcash donations lo The Oaklands have nol been reflected In the financial statements. The execulive committee would like to lake Ihis opportunty of acknowledging Ihe generosity of donors. 13. Grants and relmbursemenls - Cherry Vllla Initial expenditure incurred by The Oaklands in setttng up Cherry Villa was partially r8imburs8d by granls received from Central Notts. Health Authority. This grant income was recognlsed in accordance wilh Ihe slated accounting policy. Our ref: SAB 13 December 2024 The Trustees The Oaklands Oakfield Lane Warsop Mansfield Nottinghamshire NG20 0JE Dear Sirs It is now a requirement of UK Auditing Practice that we report to you as the governing body of the charity in respect of the financial statements for The Oaklands for the year ended 31 March 2024. We have no matters that we consider should be brought to your attention. Yours faithfully ## Stopfords (Mansfield) Limited Stopford (Mansfield) Limited