## **THE ROTARY CLUB of BURTON upon TRENT** 

## **CHARITY NUMBER 512286** 

## **Report of the Trustees for the period 1[st] July 2020 – 30[th] June 2021** 

## **Aims of the Club** 

1. To help people and communities in need of support. 

2. To encourage the education and development of young people, including their social, leadership and sporting skills, both locally and internationally. 

3. To help worldwide communities with limited resources or stricken by disease or natural disasters. 

Many of the Club’s planned service and fund-raising projects were again hampered by the coronavirus pandemic and lockdown restrictions for a large part of the period under review. It was decided that priority would be given this year to supporting local good causes. 

## **People and Communities** 

The following support was provided in 2020 -- 21: 

1. Ongoing  leadership  in  progressing  a  project  to  improve  the  appearance  of Burton railway station and surroundings, as well as practical assistance with the planting and watering of flowers and greenery. 

2. Befriending phone calls, advice and support to lonely people identified through the Burton Albion Community Trust. 

3. Assisting  with  car  park  supervision  at  Pirelli  Stadium  during  the  Covid vaccination programme. 

4. Assisting with the hospital packs project. 

5. Donations to: YMCA and Derby South foodbanks; Hospital Bags; Derek’s Tree; Burton Albion Community Trust carers; O’Connor Gateway Trust; Donna Louise; YMCA Sleepover; Hearing  Dogs  for the  Deaf; Age  UK;  St.  Modwen’s  Family Liaison Support. 

## **Young People** 

The following support was provided in 2020 – 21: 

1. Donations to: Christchurch, St. Modwen’s, Holy Trinity, Holy Rosary and Grange Schools; Rolleston Scout Group; Fountains Special Needs School. 

## **Worldwide Assistance** 

The following donations were made in 2020 – 21: 

1. Aquabox; Shelterbox; Polio Plus (End Polio); Guatemala Literacy Project; Sri Sai School, India; India Oxygen Project. 

## **Receipts and Payments** 



1. Receipts:  The  total  sum  raised  in  2020  –  21  from  fund-raising  activities, donations, a generous bequest and a transfer from the Club’s business account reserves was £26,140.78. 

2. Payments: The total expenditure in 2020 – 21 was £22,272.96. 

3. Surplus: £3,867.82. 



## **R0TARY CLUB of BURTON UPON TRENT CHARITABLE TRUST** 

## **Registered Charity Number:  512286** 

## **Receipts and Payments Account for the year ended 30th June 2021** 

|**Charity Account**<br>**Receipts unrestricted**<br>100 Club<br>Charter Surplus<br>Charitable Trust a/c Interest<br>Individual Donations<br>HMRC (Gift Aid Repayments)<br>Greenhalgh Legacy<br>Collections Unrestricted<br>Ironman<br>President's Appeal<br>Social and Fund raising<br>Riviera Travel Affinity Scheme<br>Pirelli Parade 2019<br>Pirelli Parade 2020<br>Just Giving<br>Marquee Event<br>Pirelli Collection<br>Unpresented Cheques and Refunds<br>Weekly Raffle<br>Transfer from Business Reserves<br>Transfer<br>Sundry Income/Expenditure<br>**Total**|**Receipts**<br>**Notes**<br>_£_<br>2360.00<br>1<br>0.00<br>1.65<br>8202.90<br>2<br>2601.00<br>3<br>5000.00<br>4<br>0.00<br>0.00<br>0.00<br>598.00<br>5<br>0.00<br>0.00<br>0.00<br>1554.13<br>6<br>0.00<br>0.00<br>0.00<br>68.10<br>5000.00<br>7<br>50.00<br>705.00<br>8<br>26140.78|**Payments**<br>_£_<br>980.00<br>0.00<br>0.00<br>0.00<br>352.50<br>0.00<br>0.00<br>0.00<br>0.00<br>115.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>495.00<br>1942.50|**Net Receipt**<br>**(Payment)**<br>_£_<br>1380.00<br>0.00<br>1.65<br>8202.90<br>2248.50<br>5000.00<br>0.00<br>0.00<br>0.00<br>483.00<br>0.00<br>0.00<br>0.00<br>1554.13<br>0.00<br>0.00<br>0.00<br>68.10<br>5000.00<br>50.00<br>210.00<br>24198.28|**Previous Year**<br>_£_<br>900.91<br>0.00<br>7.91<br>3758.00<br>470.40<br>0.00<br>0.00<br>330.00<br>245.00<br>9010.10<br>1451.10<br>200.00<br>1800.00<br>0.00<br>12519.81<br>0.00<br>0.00<br>955.25<br>0.00<br>-846.00<br>1309.00|
|---|---|---|---|---|
|||||32111.48|



**Receipts and Donations restricted** 



|Carers' Café<br>**Total**<br>**Committee Expenditure**<br>Donations Committee Home<br>Donations Committee Overseas<br>Community<br>Youth<br>Council Projects<br>Rolleston Scout Group (Greenhalgh legacy)<br>**Total**<br>**Surplus/Deficit**<br>**Bank Balances brought forward**<br>Charity Current Account 1 July 2020<br>Charity Deposit Account 1 July 2020<br>**Total**<br>**Surplus/Deficit on year**<br>**Balance carried forward**<br>**Bank balances carried forward**<br>Charity Current Account 30 June 2021<br>Charity Deposit Account 30 June 2021<br>**Total**<br>**Creditors Pirelli**<br>**Available Funds**|0.00<br>9<br>0.00<br>10<br>10<br>11<br>11<br>12<br>13<br>14<br>26140.78<br>**Total**<br>£<br>10415.15<br>15<br>8187.60<br>18602.75<br>3867.82<br>22470.57<br>**Total**<br>9281.32<br>15<br>13189.25<br>22470.57<br>16|0.00<br>0.00<br>5411.66<br>200.00<br>1218.80<br>0.00<br>8500.00<br>5000.00<br>20330.46<br>22272.96<br>**Unrestricted**<br>£<br>8723.94<br>8187.60<br>16911.54<br>7590.11<br>13189.25<br>20779.36<br>1800.00<br>18979.36|0.00<br>0.00<br>-5411.66<br>-200.00<br>-1218.80<br>0.00<br>-8500.00<br>-5000.00<br>-20330.46<br>3867.82<br>**Restricted**<br>£<br>1691.21<br>0.00<br>1691.21<br>1691.21<br>0<br>1691.21|502.00|
|---|---|---|---|---|
|||||502.00|
|||||-4850.00<br>-1706.00<br>-1134.48<br>-1245<br>-29888.00|
|||||-38823.48|
||||||
|||||-6210.00|
||||||





**Assets:** The Charity has no assets other than its Bank Accounts. 

Notes 

|otes||
|---|---|
|1|100 Club receipts include prepayments for 2021-22|
|2|Many members made donations in lieu of lunch.|
|3|Most of the donations were eligible for gift aid.|
||Some of the gift aid related to donations to Foundation and was transferred to the|
||Business Account as required by the Charity Commission.|
|4|The Club was the recipient of a legacy from the late Arthus Greenhalgh.|
|5|The major part of this was a donation from Waitrose but also includes football predictions and sim|
|6|The 'Just Giving' website was used to collect payments for activities on zoom such as quizzes.|
|7|Council agreed to transfer £5000 from the Business Account.|
|8|This includes payments to this account in error and transferred to the Business Account|
||and a refund from a project cancelled beacuse of COVID.|
|9|The Carers' Cafe was suspended because of COVIV.   We hold £1691.21 for them.|
|10|Donations Committee projects|
|11|Community & Youth Committee projects|
|12|Council projects|
|13|Paid for by the Greenhalgh legacy, note 4.|
|14|Project expenditure home and overseas, details below|
|15|Reconciled figures|
|16|Prepayments for the Pirelli parade.|



## **DETAILS** 

## **£** 

## **Home Expenditure** 

|**Home Expenditure**||
|---|---|
|YMCA|2000.00|
|Derby South Rotary 4Foodbanks|1250.00|
|Assistance to Schools Project|3161.66|
|BACT Carers|500.00|
|Jute Trading (Hospital Bags)|718.80|
|Dereks Tree|250.00|
|O'Connor Gateway Trust|1000.00|





|Donna Louise Hospice<br>YMCA Sleepover<br>Hearing Dogs for the Deaf<br>Rolleston Scout Group (Greenhalgh legacy)<br>Age UK<br>**TOTAL HOME**<br>**Overseas Expenditure**<br>Sri Sai School India<br>Guatemala Literacy<br>End Polio<br>Aquabox<br>Shelterbox<br>**TOTAL OVERSEAS**<br>**GRAND TOTAL**|1000.00<br>250.00<br>1000.00<br>5000.00<br>1000.00|
|---|---|
||**17130.46**|
||100.00<br>100.00<br>1000.00<br>1000.00<br>1000.00|
||**3200.00**|
|||
||**20330.46**|





## **INDEPENDENT EXAMINER’S REPORT** 

## **TO THE ROTARY CLUB OF BURTON UPON TRENT CHARITABLE TRUST** 

This report is attached to the accounts of the Rotary Club of Burton upon Trent Charitable Trust for the year ended 30th June 2021 and is in respect of an examination carried out on the accounts under s 145 of the Charities Act 2011. 

## RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER 

The charity’s trustees are responsible for the preparation of the accounts.  The charity’s  trustees consider  that an audit is not required for this year under section 144 of the 

Charities Act 2011 (the Charities Act)  and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the Charities Act, 

- to follow the procedures laid down in the general Directions given by the Charity Commission 

(under section 145(5)(b) of the Charities Act), and 

- to state whether particular matters  have come to my attention. 

## BASIS OF INDEPENDENT EXAMINER’S REPORT 

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison would be 

## INDEPENDENT EXAMINER’S STATEMENT 

In connection with my examination no matter has come to my attention: 

- 1 which gives me reasonable cause to believe that in any material respect the requirements 

- to keep accounting records in accordance with section 130 of the Charities Act; 

to prepare accounts which accord with the accounting records 

and comply with the accounting requirements of the Charities Act have not been met; 

Or  2  to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

08/08/2021 

. . . . . . . . . . . . .  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . **T Clarke** 

**Date**