2022-03-31-accounts - Ince Blundell Village Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

During the winter of 2021/2022, damage was caused to the floor of the main Hall. This was due to dampness being absorbed by the timber, causing the timber to expand and rupture. It is planned for full repairs to be made during March/April to rectify this damage. The Parish Council were successful in applying and receiving a grant of £10,000. Which is planned to be spent on a new ‘Birds Nest’ childrens swing and on garden work. The new swing when in place will be suitable for children with various issues of disability and will improve the current play area. Additionally repairs were made to the wooden frame work of one of the main swings with the Parish Council contributing half of the cost. The ambition of the committee as Covid infections reduce and restrictions are lift. ed are to begin again to rent out the Hall for activities and functions which improve and enhance village life. One of the main events planned was the forthcoming Platinum Jubilee celebrations to which an invitation will be extended to all villagers and their families.

INCE BLUJYDELL VILLAGE HALL TRUSTEES AN]YUAL REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2022 Registered Ch¥rity Jyumber: 512155

INCE BLUNDELL VILLAGE HALL ANNUAL REPORT FOR THE YEAR F.NDF.DJI MARCH 2022 Reference and administrative detaib Ince Ellundcll Village I lall, I Victoria Road, Ince Blundell. Liverrrf)ol. L38 6JE is registered with the Cliarily Commissioners INo.S12155) and is an unincoTporaied asslation, con51ltut by a I)ecd of Trust, dated I I November 1988. The otTicials who served during the year and were serving on I1 date of ihe appmv&l of this report are: _ Chaim)an Vicc Chairman S¢¢r¢tary Treasurer Kevin Sharpe Morl¢) Billington {retÈred Jun 2021) Kate Williams Andrea Hartley (lo Sepi 2022) Mark Moilev {from Sept 2022) Colette Birch, Margaret Jones, Pamela Bond, Cjillian Booth {from Sept 2021} Sharon Booth {from Sept 2021). Paul Swa5h (from Jan 2022) Charle5 While. Kevin Sharpe. Katc Williams Management Committee Tnjstees The Charity'5 bankers are Bar¢lays Bank. Bootle Merseyside brancli. Loicc5tcr I,F.87 2BB and the independent examiners are Smith & Goltlding Limited of 24 Southport Road. ChoTley, Lan¢s. PR7 1 LD. Structurey governanee and management The Charity is govemed by its Trustees who appiint a Management Committee of Chairnian, Secretary, Treasurer and other individuals. 5ubjeci to approval by the in1bitanIS of the village, to run ihe Charily's administrative affairs. The Trustees include a nominated Trustee apwintcd by th¢ Parish Council for a period of four years and the Teinaining Tru5tces bre ¢o-opied Trustees app)inted for a period of five yea]s by the existing 'frustees. All Tru5tee5 wnusi k resident within the 14rish of Ince Blundell and its immediate vicinity. Truslccs are generdlly recruited by word of tnouih but in ihe past a recTUi(ing drive has also been undertakcn by Ihe distribution of a circular to all inhabilanls ofthe village. which ernpliasised the need for more volunteers to help run the hall. After appointmcnt, new Tn(eeS are provided with copie5 of the Trust's fomial documents and lat¢st financial inforniation, together wth IKrtincnt literatu from ihe ClTrarilies Commission. Objectives ¥nd activities Th¢ object of tlie Charity is the prowsion and mainleEiance of a village hall for the use of the inhabitants of the parish of Incc Blundcll and its immediate vicinity. lis aim is to provide first class hall facilitics at an affordable cost to volunlary organisations serving the rommunily. All general adminislrdtive work is underlaken by the Management Comniittee on a voluntary basis, for wl)ich they receive payment of out of pocket expenses wl)cre relevant. Thc charity's Truslees confimi ihat they have complied Mryih ih¢ir duly lo hav¢ du¢ regard to the guidance on public benefit published by the Commission in exercising I1*r powers and duti¢s. A variety of local communily groups make w of the Hall's facilitics on a regular basis such as various chLirch, social and special interest group5. as 11 as local inhabitan15 of the Parish for personal celebratÉon5 and other activities. including the use of th¢ hall as a Pollii)g Station. A lease was also agreed in 2019 for the use of the Hall on a regular basis by the Sunshine Centre. which is run by an organisation providing home help and companionship. FinanciAI review Aft¢r Ihc improvemenl in the resulis over ihc previous couple of years. the 2021 accoun15 showed the impacl on the income of the Covid 19 pandemic and lockdown& ivith a large reduclion particularly from r¢nting Ihc Hall where the income fell from over £20,000 in 2020 10 alK)Ut £7.000 in the 2021 accoLinls. The easing of the reslrictions in the 2022 year hoivever has meant a welcome return to higher income with a rise in hire receipts to pre-covid levels. While some longstanding regular users of Ihc Flall have been lost, il has been possible to atlracl neiv users to replace them and Ihc Sunshine Café was running again on a full-lime basis from early in the year. li has also been possible to run the bar 011 occasions during the year. although any lundraising aclivilies have remaitted on hold in the imillcdiale posl-pandemic period.

Income was also received from a number of outside sources thai helped to fund some larger proje¢ts where expenditure wa5 Ittcurred both in the previous year but also in the 2022 a¢counls. An insurance claim was made lo cover the cost of repairs to the Hall floor after damp caused Ihe rupturing of large areas of the wooden planking. The £6,000 funding from Sefton Council over the first half of 2021 helped meet Ihe Cost of works on thc genls. toilet and the fire doDr& which were also partly funded by the further £ l 0.000 l.oltery grant. Paving work on the garden and ihe cost of neiv roller shutters were also mcl from this source. Overall. after the large reduction in the Hall's main source of incoinc from hires in the 2021 year meant that thc total ineomc lor the fell to only £9,012. the income rose again to £44,459 in 2022, though this lolal did include the grant income and insurance claim used to meet exlraordinary expenditure. After Ihe high level of expenditurc in 2021, the lolal paymenls actually fell in 2022. as a resuli of Ihe one-off cost5 last yemr, some ofwhich iv¢re fvnded by an earlier year's granl incoine. The project costs in 2022 were lower bui further expcndilurc is a150 planned after the year end using the Lottery funding. Despite thc grcaler use in 2022, Ihe Hall's regular expetidilurc iicm5 havc not risen as much as expected this year, although inflationary rises especially for heating costs ivill inevitably impa¢¢ on expenditure levels going forward. Overall the expenditure fell by about £9,000 10 £15,441 and, when coupled with the rise in the incomc. the final result was a surplus of £29.018 compared to the 2021 defi¢lt of £15.857. Further post year-end iransactions also need lo be considered. however. During ihe winter of 202112022, damage was caused lo the floor of ihe main Hall. This wa5 due lo dhmpness being absorbed by the timbcr, causing the timber to expand and ruplure. It was planned for ftill repairs to be made during MarchlApril 2022 10 rectify this damage. The Parish Council were Successful in applying and receiving a grant of £10.000 which is planned lo be spenl on a new 'Birds Nest, children's swing and on garden ivork. The new swing iyhen in place will be 5uilablc lor children Iviih various issues of disability and ivill improvc Ihc current play area. Additionally, repairs were made lo th¢ wooden frame work of one of the main sivings. Iviih ihe Parish Council contribuling hair of the cost. The ambition of ihe Committee, as Covid infections reduced and restriclions were lifted. was lo begin again lo rent out the Hall for aclivilies and fijnctions which improve and enhance villagc life. One of the main events planned ivas the forthcoming Platinum Jubilee ¢elebralions lo which an invitation was extended to all villagers and Iheir families. There remains a continuing need lo monitor thc position regarding the Hall's finance5 on an ongoing basis. While the Hall was able to re-open again, the operating rcslriclions causcd by the previous lockdowns has meanl that the Hall's resources are still limited and work is needed to generate funds for the lulure, particularly in the face of knoivn cost increase5 in rcgular cxpenditurc ilcms such as utilities. The e5tablishinenl of a Inore 5cttlcd Inanagcmeni ivill help in the generation of income and kcep the activities on a more profitable basis . This remains a concern after i5SUC5 in earlier years. due to Ihe lack of voluntccrs, meant that additional rnuch-nceded funds were not being generated. grcater stability in the management over the nexl few years should benefit the Hall by improvitjg both ils income and reserves. The lack of funds rcmains the greatest risk arca for the Hall on an ongoing basi& as well as the potential level of renovation costs required. While ihe Hall conlinues to remain solv¢nl at pre5enl, Ihe Trustees continue to monitor the going concem position and feel ihal the Hall is able to continue its activitie5 for the lime being. helped by the improved, if still low, level of reserves in hand, a5 activilies have started up again this year. For the time being thc cxisting rcscrves continuL lo be held in an account that allows for immediate access so that all c0515 can be met as they fall due. This will be reconsidercd in due course if fund5 increase bul for ihe time being the reserves are eannarked for regular use, especially during the afterniaih of the pandemic. . Kevin Sharpt? Chairnian For and behalf of the Board of Trustees .

INDEPF.NDENT EXAMINF.R'S RF.PORT ON THE ACCOUNTSTO THE TRUSTEES OF INCE BLUNDELL VILLAGE HALL I rew)rt to the trustees on my examination of the accounts of Ince Blundell Village Hall for the ycar ended 31 March 2022, which are set out on the following page5. Responsibilities #nd basis of report As the charity trustee5 you are responsible for thc prepardtion of the accounts in ar¢oTdan¢¢ ivith the requirements of the Charities Act 2011 ("Ihe ACE"). The charity'5 In]stees consider that an audit is not required for this year under Section 144 (2) of the Act and that an Indepeent examiiiation is iicedcd. I report in respect of my examinalion of the TnJstee5' accounts Carried out uler 5.145 of the 2011 Act and in corrying out my cxainination I have folloi%'ed all the appli¢8ble DirectiOll5 given by the Charily Commissioii under section 145 (5) (b) of the 2011 A¢i. Indtpendcnt examiners, stgtement My examina(ion was carried out in accordance wilh Ihe appIlb]e Directions given by (he Charity Commissioii. An examination incI{cS a ffvÉ¢iv ofthe accounting records kept by the charity and a coimparison of the accounts presented wilh those records. It also include5 considerdtion of aiiy unusual itcins or dis¢losure5 in th¢ a¢¢ounts and seeking explanations from you as trustees concerning 8ny such mallers. The procedures undertaken do not provide all the evidence ihat ivould be requircd tn an audit, and consequently no opinion is given a5 to whcther the accounts pre5¢ni a 'irne and fair view. and ihe rert is liimited to thosc tnatl¢]s Sct out in the siatement beloiv. Independent ¢xaminer'5 Statement I have completed th¢ examination. I confirm ihal no material matiets have u)me lo my allention in connectioi) with the examination giving me Cause lo believe that in any material respecl- ( l } accounting records We not kept in respcct of lh¢ Tru51 as required by s. 130 of the Act. {2) the accounts do not accord with those records. or I have no concerns 2nd have come a¢ross no other wr]att¢rs in connection with the examination to which attention should be drawn in this TetKJrt in order to enable a proper understandiT]g of Ihe accounts to be reached. Stephen Gardiner ACA CTA Chartered Account#nt SMITH & (:OULDING LIMITED 2-4 Southport Road CHORLEY Lancashire PR7 ILD Dated: 2] j-_-

INCE BLUNDELL VILLAGE HALL STATEMENT OF ASSF.TS AND LIABILITIES AS AT31 MARCH 2022 General Restricted fund Total 2021 Monetary assets Cash at bank Cash in hand 40.282 250 40.282 250 11,514 Non-monetary assets Permanent cndoli'ment Laiid & buildings used by the charity- The Village Hall (freehold title v¢sl¢d in the Official Custodian for Charities) Other amets {non-endowed} Mis¢ellaneoLlS fixtures. fitting5 and furniture purcliased over many years {valiie negligible) {defibrillator purchased in 2014 for £1,000) (bar equipment purchased from Village Club in 2015) (bar cooler piirchased in 2019 for £636) (laptop and dehumidifier purcha1 in 2021 for£961) Bar and other St(kS Grant outstanding Owing re payTnEnl in error Utilities overpaid 450 450 490 4.202 477 950 909 Liabilities Ac¢ountancy 650 650 600 The accou ts were ap ed by the Board of Trustees on . 2g Kevin Sharpe Chairman & Trusttt Chartes White Truste¢ Kate Williams Tru$tee

INCE BLUNDELL VILLAGE HALL RECEIM & PAYMENTS ACCOUNT FOR THE YEAR ENDED JI MARCH 2022 General fund Restricted futtd Total 2021 Receipts Trlire of Hall Bar sales Car b(x)ts income Refund of payment in error Council grant Lottery Grant Insurance claiin Sale of furniture 23,618 2.167 23.618 2,167 7,009 205 477 4,202 9,965 3,980 50 477 4.202 9,965 3,980 50 1.798 Total reeeipts Direet chritable expenditure Bar purch05¢5 Fucl oil Water rates General rates Eleclri¢ily Insurance Garden maint¢nance New equipment General repairs & r¢n¢wals Cleaning wages & supplies 1.081 1,658 708 186 1,5 439 1.255 962 6.663 195 1,081 1,658 708 186 1,500 439 1,255 962 6,663 195 1,450 1,525 1,650 1.080 675 16,310 618 Other expenditure Licenses Postage. slationery & sundrie5 Payment in error Website Ac¢ountancy 534 260 534 260 180 477 74 720 Total pymeMts .44 24&69. Net surplus(deficit) for the year Balances al 31 March 2021 29,018 29,018 (15.857) Balances at 31 March 2022 40 NB. These accounts have en prepared on receipts and payments basis and comply with ihe appropriate legTal requirements for this l)asis to apply.