RIPON GRAMMAR SCHOOL GENERAL FUND Charfty No.. 512105 R ort of the Trustees For The Year Ended 31•t March 2021 The trustees present their rep)rt with the financial statements of the charity for the year ended 31si March 2021. The trustees have adopted the provisions of the Staternent of Recommended Practice ISORPI 'AcciyJnting and RepottThJ by Chatities, Issued in March 2005. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charty number 512105 Principal address Clotherholme Road Ripon North Yorkshire HG4 2DG Trustees Mr J Webb Miss M J Murray K Auger Mrs H Keelan-Edwards Bankers Lloyds TSB, 8-11 Cambridge Crescent, Harrogate, North Yorkshire HG11 PQ The Charities Officid Investment Fund, Senator House, 85 Queen Victoria Stree( London EC4V 4ET STRUCTURE, GOVERNANCE AND mANAGEmE￿r Govemlng document The charity is cOntrol￿d by its goveming document, a deed of trus( and constitutes an unincorpoiated charity. Organisatlonal structure The Headrnaster, and the three Deputy Headteachers are the trustees of the Fund and have the responsibility for the approval of al disbursements. Mrs A Balsdon, the School Bursar, acts as Clerk lo the Twstees. Risk management Issue ol financial management and associated risks such as enlillement to expenditure. investment strategy arKI value for money have been considered by the trustees. We trklieve that appropriate checks and balances are in place in the fomi of systems which include regular auditing, exlemal audit and monitoring, restitted entilthent to expenditure, and repoitng to the govemors, Finance Committee. We have satisfied ourselves that no Health and Safety risks apply in any of our direct undertakings., we are also satisfied thatthe Sch￿)1,$ own pollcles of risk assessment and Health and Safety are applied appropriately to aclivilieg supported by the Fund. OBJECTIVES AND ACTIVITIES Oblectlves and alms The object of the Fund is lo advance the education of the pupils in the school by providing or assisting the provision of educational, recreational and other charitable facilitses in augmentstion of such facilities financed by the Local Authority. The activities of Ripon Grammar School General Fund are carried out forlhe public benefit. The public benefil requirement was di￿U$Sed by the Tnjstees in relation to Ripon Grammar School General Fund. In Iwking at the overall aim and the objectives of the Charity. the Trustees had regard lo the Charity Commission's public benefit guidance. Review of activities Due lo the ongoing COVID pandemic and sctrK)ol cbsures all ￿hr￿)I trips and fixtures were cancelled. The school received insurance payments for the trips booked LEfore the pandemic, however the Govemors made the decision to cancel the trip to Normandy in July 2021 as a PTe¢aulton, and a ca￿ellatiOn fee of £6,500 was payable to the tourcompany. Similarfy, there have been no drama prod￿tionS or ttincerts, with the exception ofthe virtual carol concert from Cathedral. Al d¢J)alions from the eoncert went to the ¢hosen charity for 2021. The Old Rips kindly made a £2,000 orE off donation to the School Fund. This donat#Jn was pul towards the exFenses of developing a long tem vision of the RGS sile. Contributions to the ActivilEs Fund continue lo decline, and a frKussed campaign lo raise awarenèss wll be develoFed once sGhool life retums lo nomial. The Publicity and Community Liaison IP&CLI govemots committee oversees the promotion of the Fu￿1 and it is hoped that more parents will contribute to IL ACHIEVEMENT AND PERFORMANCE Contributlons to the Fund Parental contributions to the Activity Fund have exceeded £16,875 in 2020121,. these donations will help lo maintain supp)rt for future school trips and sporting fixtures. The Parents, AssocIat￿n comrnittee St(￿ down in 20121, and is ¢uffenUy domiant. There is approximately £12,000 in their bank account for school projects oneo a new cornmittee has been elected. FINANCIAL REVIEW Reserves pollcy The TeseNes include an Endowment Fund. Due lo low rales, any interest eamed on the ¥xount has not been transferred as a contribution towards prizes for Speech Day or Lower &hool Prizegiving. STATEMENT OF TRUSTEES RESPONSIBILITIES The tfustees are responsible for preparing the Report oftho Trustees and the financial statements in &cordance w￿7 appltable law aThJ United Kingdom Generally Accepted Accounting PracliGe. The law applicab￿ to charities in England and Wale5, the Charities Acl1993, Charity (Accounts and Reports} Regulations 2008 and the provisions of the trust deed requires the Iruslees to prepare ffinancial statements for each financial year which give a tNe and fair view of the slate ol affairs of charity and of the incoming ￿soUrceS and appI￿allOn of resources, Including the income and expendiluTe, of the tharity for that period. In preparing those )Inar￿la1 statements, the trustees are required to select suitable accounting policies and then apply them con&stenlly' obseNe the methods and principles in the Charity SORP; make judgements and estimates that are responsible and PTudent', prepare the financial statements on the going basis unless il is inappropriate to presume Ihatthe charity vill continue in business. The trustees are responsible for keeping prcper accounting records which disclose wlh reasonthe accuracy at any time the financial pxjsition of the charity and to enable them lo ensure that the financial stslemenls Comply wthh the Charities Act 1993. the Charty (Accounts and Reports) Regulations 2008 and the provisions of the trustdeed. They are also responsible for safeguarding the assets of the charity and hence for laklng reasonable sleps for thè prevention and detection of fraud and other irregularities. ON BEHALF OF THE BOARD Jmwe Chair and Trustee Date: ..... ## **RIPON GRAMMAR SCHOOL GENERAL FUND Charity no: 512105 Receipts & Payments for the year ended 31 March 2021** ## **Unrestricted Funds** |**Receipts**
Day trips
Residential trips
D of E
Books and Awards
Goods purchased
Bank interest
Sundry income
Misc accounts
Common room acssoociation
Retirements
Music
Photo commission
Productions
School fund donations
Sports
Sports transport
Vending income
Total Receipts
**Payments**
Day trips
Residential trips
D of E
Books and Awards
Goods purchased
Mini Bus
Misc accounts
Common room acssoociation
Retirements
Music
Productions
School fund donations
Sports
Sports transport
Total Receipts|**2020/21**
£
2,049.00
72,816.00
30,482.00
20.00
0.00
28.82
27.90
0.00
40.00
0.00
200.00
128.25
0.00
16,875.46
0.00
0.00
157.96
122,825.39
(2,137.44)
(109,229.16)
(29,739.23)
(987.00)
(461.67)
(4,086.00)
(60.00)
(69.82)
0.00
(100.00)
(871.47)
0.00
(62.00)
0.00
(147,803.79)|**2019/20**
£
22,683.60
278,730.72
29,761.00
1,687.75
230.00
87.33
330.00
500.00
244.31
37.00
1,909.46
559.17
7,468.11
20,561.98
200.00
6,583.39
79.79| |---|---|---| |||371,653.61| |||(23,221.36)
(326,462.96)
(30,255.90)
(1,975.95)
(5,305.00)
(2,850.11)
(240.40)
(148.00)
(1,642.97)
(7,418.50)
0.00
(1,666.36)
(19,634.76)| |||(420,822.27)| FINAL 2020-21 ACCOUNTS_SPREADSHEET,Summary ## **RIPON GRAMMAR SCHOOL GENERAL FUND Charity no: 512105 Receipts & Payments for the year ended 31 March 2021** ## **Restricted Funds** |**Receipts**
Charity Week
Other charity
DT
Competition Prize
Ripon Girls Club
Fundraising projects
Mini Bus
Northallerton Bus
Leavers Hoodies
Eco Club
6th Form
Total Receipts
**Payments**
Charity Week
Other charity
DT
Competition Prize
Ripon Girls Club
Fundraising projects
Mini Bus
Northallerton Bus
Leavers Hoodies
Eco Club
6th Form
Total Receipts
Excess of Income over Expenditure
Balance b/forward at 01/04/20
Balance c/forward at 31/03/21
**Represented by:**
Bank Balance at 31/03/21
**Current account**
LESS: Unpresented Cheques
PLUS: unbanked income
**Deposit Account**
LESS: Unpresented Cheques
PLUS: unbanked income
**Prize fund**
**Petty cash**|**2020/21**
£
6,638.08
235.44
0.00
0.00
0.00
2,500.00
0.00
0.00
1,169.00
0.00
1,699.25
12,241.77
(118.56)
(1,876.55)
0.00
(480.00)
(244.00)
(6,000.00)
0.00
0.00
(3,592.78)
0.00
(2,536.88)
(14,848.77)
(27,585.40)
107,934.68
80,349.28
5,741.48
0.00
0.00
68,939.91
0.00
0.00
5,412.81
255.69
80,349.89|**2019/20**
£
13,680.65
423.26
400.00
2,000.00
500.00
0.00
1,750.00
8,462.89
2,661.66
0.00
7,064.93| |---|---|---| |||36,943.39| |||(13,781.65)
(163.28)
0.00
(480.00)
(256.00)
0.00
(1,750.00)
(10,854.86)
0.00
0.00
(5,457.70)| |||(32,743.49)| |||(44,968.76)
152,903.44| |||107,934.68| |||430.37
(1,847.16)
3,327.19
97,998.24
(928.65)
3,301.00
5,398.61
255.69| |||107,935.29| FINAL 2020-21 ACCOUNTS_SPREADSHEET,Summary 1NDEPElYDE￿ EXAMtNER'S REPORT ON THE ACCOUNTS Report to the trustec￿MeMberS of Ripon Grammar School General Fund R¢gister¢d charity number (optional) 5 1 2 1 05 On accounts for the year ended 31-03-2021 Set out on pages Respective responsibilitie5 of As the Charity's trustees you are responsible for the preparation of the Trustees and examiner &c¢ounts'. you consider that the audit requirements of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibilty to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43{7)b of the Ac¢ whether particular matter5 have come to my attention. B4sisofindepeDdentexaminer's My examination was carried out in accordance with the General report Directions giycn by thc Charity Commissioncrs. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also in¢lud¢s consideration of any unusual items or disclosures in th¢ accounts, and seeking ¢xplanalions from you 8s truste¢s oon¢¢rning any such m&tt¢rs. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently I do not express an audit opinion on the view given by the accounts. Independentexaminer's In connection with my examination, no matter has come to my statement attention'.{ i) which giv¢s me reasonable cause to believe that in any material respect the requirements- • to kecp accounting records in accordance with section 41 of the Act: and + to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met: or {2) to which. in my opinion. attention should be drawn in order to enable a proper undcrstanding of the accounts to be reached. Please delete th¢ words in brnokets if they do not apply. Sx8ned T. ate Name Relevant professional qualification or body (if any) Address OLI