**----- Start of picture text -----**
GELLIWIG,
Our residential
Centre at
Porthmadog
Opened on 11 November 1989
**----- End of picture text -----**
**Charity Commission Registered Address** : - **80 York Avenue, Wolverhampton, WV3 9BU** **----- Start of picture text -----**
Telephone - 01902655962
**----- End of picture text -----**
## **BIRCH THOMPSON MEMORIAL FUND** ## **ANNUAL REPORT TO THE TRUSTEES** ## **Year ending 31 March 2022** The Trustees met on thirteen occasions in zoom meetings because of COVID 19 constraints. Similarly the three sub – groups created in July, Gelliwig Management, Finance and Lettings, Marketing and Fund-raising all held meetings using zoom technology. Reports from these groups were presented to Trustee meetings during the year. For the second year running it has been impossible to fulfil the public benefit requirement of the Charity because of COVID constraints and the refurbishment work has taken much longer than anticipated . It was not complete at the end of the financial Year. The Trustees are determined to address these issues and are confident that they will once again be able to deliver public benefit specifically to the students of Colton hills School and generally to the wider community groups looking for an accessible, affordable residential facility. Groups of Refugees and Asylum Seekers as well as Special Schools are eager to return. ## **Trustees** It was with sadness that we received the resignation of Nita Patel for personal reasons. Nita had contributed so much in her short time as a Trustee and we respect her decision. Tamika Grundy was approached to become a Trustee but was unable to commit at the time of asking. **Gelliwig** At the start of the year Mark Twynam continued to manage the project on our behalf. He liaised with Alan Jones, the Builder, Rodney Morgan , the plumber, Paul Filby, the electrician and Carwyn Rowlands, the decorator as the three main traders. Mark regarded Alan as the co-ordinator on our behalf. The work around the upgrading of Gelliwig continued, with Andy Morris and his Team at Right Track monitoring the development and It was agreed to replace both the boilers and this would remove the necessity of a cold water tank in the loft as well as giving greater efficiency. Work on the kitchen was done by Caterlink under the direction of Tony Shepherd. **Secretary** : J. Kumar B.Sc, **Treasurer:** P. Davies. **Chair:** K. Berry: MBE, JP, MA, B Sc. BA **Website:** www.gelliwig.org.uk **Facebook:** http://www.facebook.com/BirchThompsonMemorialFund **Twitter:** https://twitter.com/gelliwig/ VAT REGISTRATION NUMBER: 353 9702 82 REGISTERED CHARITY No. 512044 Visits to view Gelliwig were undertaken by local Mencap representatives, the Wolves Foundation and Mencap with Andy Morris and Mark Twynam in attendance on both occasions. One unforeseen problem was the water flowing down from a spring in the land at the side of the house. This was addressed by the laying of a new drain and collecting tank. ## **General** A Lettings Policy was drawn up by Paula Davies and the Finance and Lettings sub-group. Charges were agreed for the different user groups and numbers in group. Initial work on the upgrading of the web-site was done by Jackie Sherlock but work was delayed when Jackie left the staff of Colton Hills Mark produced drawings of properties that could possibly be built at the rear of Gelliwig that would generate income for phase 2. The Trustees agreed in principle to this development but the phase 1 work took priority during the year. Rob Morrison presented a feasible Business Plan to the Trustees and explored funding possibilities including loans from Charity Banks. The offers od loans were not within the reach of the Charity and this slowed progress down. Our 41[st] event with Todd Miller and the Joe Loss Orchestra at Wombourne Civic Centre on Friday 19 Novemeber 2022. It was organised through Colton Hills School liaising with Dianne McGarry and Bob Cheetham. A buffet meal was provided by Jenny’s Kitchen and it was considered to be a most successful evening with almost £2,090 raised by the School. ## **Finance and Funding** The Treasurer presented data at meetings of the amount of money spent on the Gelliwig Development Project and it became clear that we were going to have to exceed the budget in order to address the cost of the decisions taken by the Trustees to improve the quality of the Phase 1 provision such as the replacement of showers , kitchen improvements and new floors. September the Charity Walk for Peace in memory of those who had died of COVID took place at the National Memorial Arboretum and we remembered Geeta Devi Kalsi, sister of our Secretary Jeet and a great supporter of this Charity. Over £10,000 has been recieved in donations since this was launched. The Trustees were represented by Deputy Chair Chris Allcock and Secretary Jeet Kumar at the Regional Presentation of the Queen’s Award For Voluntary Service held at the Birmingham Hippodrone in October. They were seen on Midlands Today with the Award being presented by Her Majesty the Queen’s Lord – Lieutenant of the West Midlands Mr John Crabtree OBE. Through the negotiations by Andy Morris the Charity benefited greatly when the Charity KAA disbanded. A yacht, canoes and other equipment were donated to the BTMF in addition to £5000 to sponsor students from Special Schools as well as a £10,000 donation to our own funds at a critical time. Rightrack also took bedding and furniture acquired at different times during the year. Through the approach from Mark Twynam and the Chairman a Cabin was donated by Wernick events through the initiative of Jonathan Wernick the CEO of Wernick Group Ltd. Jonathan’s Uncle , the late Joe Wernick was a Patron of the Charity in 1981. The Marketing and Fund-raising sub-group had several zoom meetings with wide-ranging discussions covering topics such as COVID compliance,, web-site communication, Insurance, outside catering, external providers of activities, marketing and advertising, land development at the rear of the property and mission Page | 2 and values documents. All of these were shared with Trustees and acted upon as far as the Charity was able to notwithstanding the major task of completing the refurbishment. Although several applications for funding met with negative responses over £40,000 was received during the year in grants and donations. The contribution of Mark Twynam, former Colton Hills student and Managing Director of BenchMark Design, who as a volunteer has managed the huge refurbishment ,has been one more greatly appreciated by the Trustees. The Trust is greatly indebted to Paula Davies, Karen Fletcher and Michael Denley for their voluntary work in the keeping, preparation and auditing of accounts for the year. The services of Joe Gaffey continue to benefit the Charity. With his daily check and his liaison work with the people working at Gelliwig we have been very fortunate. At the financial year end there was a balance of £ 12,263 with some spent on Phase 1 of the Gelliwig Development Project added to the fixed assets. I am extremely indebted to my colleagues and friends who serve as Trustees for their commitment and loyal support without which this voluntary Charity would not be able to function. They have been the bedrock justly recognised in Queen’s Award for Voluntary Service. **----- Start of picture text -----**
Keith Berry
**----- End of picture text -----**
Chair 17 September 2022 Page | 3 BIRCH THOMPSON MEMORIAL FUND STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31ST MARCH 2022 2021 INCOME 2022 Rentsl income from prope Fundraising Joe Loss Dance - fundraising Covenant deeds Bank interest received Donations Covid SUPFK)rt grant 24 320 188 263 23 8843 10000 43240 19129 43775 EXPENDITURE 154 1085 494 3186 1440 Propety Maintenancelrepairs Property services Telephone Insuran Caretaking costs Costs re Joe Loss Dance- fundraising Refurbishment costs Professional fees Hire of equipment Sundries 70 1892 1593 1440 29331 -92 705 5753 530 12817 36696 6312 SURPLUS FOR THE YEAR 7079 BIRCH THOMPSON MEMORIAL FUND BALANCE SHEET 31ST MARCH 2022 3110312021 3110312022 FIXED ASSETS 300000 62058 Freehold land and buildings Additions- Gellivmg Development Project 300000 362058 419238 CURRENT ASSETS 2045 817 VAT redaim Other debtors 2474 199 2862 2673 160 Cash at Bank cul￿nI Account Lloyds Bond 30 day Business Account 160 62015 12103 62175 12263 LESS .' CURRENT LIABIUTIES Deferred ir Other creditors 427095 TOTAL NET ASSETS 434174 Represented by: 224283 SURPLUS - brought for4vard 230595 196500 Revaluation reser¥e 196500 6312 Surplu$ for th• yoai 7079 427095 NET WORTH - carrled fornard 434174 The freehold Land & Buildings were revalued on 14th February 21Th by Tom Parry & Co. Ltd., Surveyors and Estate Agenrs, based in porthMad￿ Gwynedd. Slgned K Berry MBE. JP Chair Birch Thompson Memorial Fund INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BIRCH THOMPSON MEMORIAL FUND I report on the accounts of the trust for the year ended 31st March 2022. Res ective res nsibilities of trustees and examiner As the charity's trustees you are responsible for the preparation of the accounts: you consider that the audit requirement of Section 43 (2) of fee Charities Act 1993 does not apply and that an irKlependent examination is needed. It is my responsibility to: - examine the accounts (under section 4313) (a) of the 1993 Act): - to follow the procedures laid down in the General Direttions given by the Charity Commissioners (under section 43(7) (b) of the 1993 Act): and - to state whether particular matters have come to my attention. asis of inde endent examiner's re ort My examination was carried out in accordance with the General Directions given by the Charities Commissioner& An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those ￿cordS. Italso includes consideration of any items or disclosures in the accounts and the seeking of explanations from you as Trustees concernin8 any such matters. The procedures undertaken do not provide all the evidence that would be required in an audi( and consequently I do not express an audit opinion on the view given by the accounts. Inde endent examiner's statement In connection with my examination. no matter has come to my attention: a) which give5 me cause to believe that in any material respect the requirements to keep accountin8 records in accordance with section 41 of the 1993 Act: and . to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 1993 Act have not been met or b)to which. In my opinion. attention should be drawn in order to enable a proper understandin8 of the accounts. to be reached Signed Michael R Denley FCCA Dats 28 JI4NUA-/l¥ Zoe