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2021-03-31-accounts

1[st] Chapel-en-le-Frith Scouts Annual General Meeting

8pm Monday 20[th] September 2021

Agenda

CHAIR’S REPORT

Covid

CHAIR’S REPORT

Chair’s Report

Reporting period has been almost completely focused on Covid, with the Exec Committee focused on enabling Scouting in whatever way, both for online Scouting and for supporting the return to face-to-face Scouting.

The Committee has maintained regular meetings, all conducted online; we are hoping to return to the pub for the future meetings!

Finance

Jane will speak more about Finance in her report. The Group is in a very healthy position, not least due to the receipt of a number of Government Grants. We have been able to establish a Hardship Fund following receipt of monies form Derbyshire County Council. Lettings have been a large part of our income. However, we have been careful to ensure Covid integrity whilst gradually returning to being able to let out the building.

The Playgroup were allowed to start operating from September; whilst there was some disquiet that this had been allowed when Scouts were still not allowed in the building, the Exec felt that enabling the Playgroup to function had an important community function. It is also worth noting that TSA guidance did not allow Scouts to operate indoors at this point.

Headquarters

We have been able to continue with the on-going maintenance work on the Headquarters building, including treating the floor, moving ladders to improve access to the lost space and the moves taken to enhance covid security, such as improved cleaning, emptying the kitchen, etc. We have also negotiated with the Explorers, who are assisting with grounds maintenance. As ever, thanks to Pasul Read, Phil Wickham, and Patrick for their sterling efforts (not least Paddy for the world’s most expensive wees).

Whilst the Group is in a good position, we still need to look forward to future projects, such as replacing the existing heating and roof, as well as the car-park and lighting; these will be significant projects for the future.

The Group has been delighted to work with the surgery, allowing their staff to park in the our carpark to enable Covid Vaccination clinics.

This will be my final year as Chair. Before I finish, I want to thank the Committee for their hard work over what proved to be a challenging year. However, I do need, in particular, to pass on my thanks to Jane for her tireless work with the accounts and lettings, to Ian for his thankless gift aid efforts and his voice of sanity, to Paul for the amount of stuff that he does behind the scenes to keep the building running and finally to the GSL to thank him for his huge efforts; you have no idea how many calls there were over those loos!!!!

TREASURER’S REPORT

Given orally; accounts presented

BEAVERS- REPORT Given orally

CUBS – KINDER PACK REPORT

By tradition, AGM reports cover the same period as the financial year to which they relate and, in this case, that means that this year’s report starts on the 1st April 2020 and covers the 12 months to 31st March 2021. I think it is fair to say that, whichever way you look at it, this was not a normal year.

Summer Term 2021

The year started slowly as the Cubs didn’t return as normal after their extended Easter break and, at that time, none of the Cubs or leaders were really familiar with Zoom. In order to fill these first few weeks, the leaders put up some online resources on Facebook and that was about it. Several of the Cubs looked into these online resources and took part in events such as the Northumberland Scouts ‘Camp At Home’ and making ‘Caring Cards’ for NHS staff.

On the 19th May 2020 Kinder Pack ran their first Zoom meeting which included a number of science experiments including colour changing lemonade, a 2p battery, blowing up a balloon using vinegar and sodium bicarbonate and lifting weights using pulleys.

CUBS – KINDER PACK REPORT

After this slow start, the pack ran a programme of roughly fortnightly Zoom meetings with themes such as ‘Backwards Night’ (which included activities such as a quiz where the Cubs were given the answers and needed to work out the questions), A pirate night (which included battleships and treasure maps), a conservation night and a communication skills night.

Autumn Term 2021

It is fair to say that whilst this first attempt at Zoom meetings did help provide the Cubs with some degree of activity, it was far from perfect and the warm summer evenings eventually lead to dwindling numbers. At the start of September, it felt like the world was in a lot better place and the Scout Association had confirmed that we had moved from a Readiness level of Red, down to a version of Amber. This meant that we could start meeting in person for the first time in nearly 6 months. Originally, the Amber level requirement meant that we had to limit numbers and meet outdoors and therefore the first part of our programme was all planned in this way.

The Cubs first night back included previously unheard of measures such as self-screening and temperature checks at the start of pack meetings. None of this phased the Cubs and things very quickly got back to something approaching normal (albeit with a focus on social distancing). On the first night, the Cubs were reminded what it meant to be a Cub and then split into teams to try a number of different team building activities.

CUBS – KINDER PACK REPORT

The following weeks saw the Cubs take part in activities such as the much missed favourite of fire lighting and bike skills / maintenance. Thankfully, during this half term, the Cubs only had to miss 1 week due to bad weather.

After half term, the Cubs were allowed to head indoors and enjoyed a night learning about Remembrance Day as well as each painting a tile towards a plaque that was displayed by the war memorial in lieu of the Cubs being able to pay their respects in person. The following day, the second lockdown was announced and Cubs were unable to meet for the following 4 weeks.

During this short lockdown, the leaders discussed the remainder of the term and came to the decision that, despite online Scouting not being perfect, it was better to keep everyone safe and to avoid any chance of Cubs being the cause of anyone having to self-isolate over the Christmas period. This therefore meant that the last few weeks would involve a return to Zoom.

CUBS – KINDER PACK REPORT

Phil’s idea was to put together kits containing the various bits and pieces needed to complete the wreaths (a wire ring, cable ties, greenery, tinsel and decorations etc).

The parents would then collect these in a socially distanced way from outside the Scout Hut would therefore have everything they needed to complete the wreaths the following night on Zoom.

This approach turned out to be incredibly successful with all the Cubs making amazing wreaths and in half the time that they would have done if they had been at the HQ.

The final week of 2020 was a socially distanced Christmas party with games including Pictionary, pin the tail on the donkey and several other festive games.

CUBS – KINDER PACK REPORT

The Zoom Revolution

Over the course of the Christmas break and with another lockdown on the cards, Phil and myself came up with a strategy to follow up on the successes of the wreath making night and to create a socially distanced programme of practical activities.

At this point the Kinder activity kit bags were born. Each brown paper bag contained labelled kits and instructions for 3 Cub nights. These generally included all the materials needed to complete the activity as well as instruction sheets to enable the activity to be completed offline, if required.

In tandem with the kits, the leaders sourced some very basic equipment and created a single person Zoom studio from which they could present pack nights and even switch cameras to do realtime practical demonstrations.

CUBS – KINDER PACK REPORT

Spring 2021

The first three weeks of kits included, building a wooden bird box, making a bird cake / learning about birds and making a paracord dragonfly / learning about insects.

The Cubs then had a 1 week break from practical activities where they learned about the history of Scouting and what it means to be a Cub. head.

CUBS – KINDER PACK REPORT

The next 3 weeks of kits included, A chow mein kit (noodles, vegetables, soy sauce and chopsticks) to help the Cubs celebrate Chinese New Year (It is fair to say that Phil’s mastery of cooking on camera was worthy of him getting his own TV cookery show), A grow your own salad kit containing a coir compost disc, paper seed tray and tomato, cucumber and pepper seeds and a grass head kit containing everything needed to make sawdust grass head.

CUBS – KINDER PACK REPORT

With lockdown coming to an end and the prospect of a return to face to face Scouting the leaders prepared a final selection of kits to see the Cubs through until Easter. These kits included, Shredded wheat nests, clay modelling (thanks to Anna Wickham for leading this session) and finally the Kinder Cube.

The Kinder Cube was a challenge box that was locked with a combination padlock. The Cubs had to work through 6 Scouting challenges to unlock the box and claim their prize.

CUBS – KINDER PACK REPORT

With the end of lockdown on the horizon and a return to face to face Scouting likely, the temporary Zoom studio was dismantled and an exciting programme of adventurous activities was planned for the summer term.

It is important to note that ALL of the Cubs activities in the year 2020 – 2021 were delivered to them free of charge. This was only possible thanks to the support of the group who at a very early stage promoted the idea of online meetings and agreed to waive the contribution they normally receive from the sections.

As a Pack we would like to thank the parents, the Scout Group and Scout District. However, most of all we would like to thank the Cubs for sticking with us through what was an incredibly challenging time.

CUBS – BOWDEN PACK REPORT

Bowden Cubs started the year in April 2020 with 14 Cubs and we continued to hold virtual meetings during the first COVID-19 lockdown. Some Cubs took to virtual meetings with open arms but others were not as committed. Some parents felt that after attending on line school lessons many children didn’t want to attend virtual meetings. Also during this time the Leaders issued a number of 'challenges' to Cubs. The challenges were aimed at getting the Cubs outside bonding with their parents doing crafts, nature watches etc. This had a good uptake and helped Cub's families bond during a difficult time. The Zoom meetings included quiz's, scavenger hunts, and games. We celebrated V.E. Day and took part in the High Peak Scouts Water Fight Challenge. Bowden Cubs 'fed the snake' in the Memorial Park.

Face to face scouting resumed in September 2020 but we had to conduct meeting outside of the Scout HQ at the time. We did firelighting, a foraging hike to Buxworth Basin and a Treasure hunt around Chapel. And just before the second lockdown we had a visit from the Royal British Legion to talk to the Cubs about the Act of Remembrance.

The next lockdown started in November 2020 and this time Bowden Cubs didn’t continue with virtual meetings until January. We did a 'fakeaway' dinner challenge and an entertainer night which was full of jokes and songs. In February we had a great turn out for a Zoom meeting with the Cardiff Bat Group.

SCOUTS REPORT

EXPORER SCOUT UNIT

GSL’s Report

• Dan Storer Caren Breddy • Nikki Bremner John Read

----- Start of picture text -----
Month Date Customer Membership Insurance Council Tax Water HQ Expenses Gas Electric BT Repairs Repairs & Maintenance Cleaning Servicing Equipment Fund Raising Equipment & Admin Insurance Badges & Uniform Miscellaneous
April 6 BT £ 37.99 D/D
----- End of picture text -----

April 6 BT £ 37.99 D/D
6 British Gas £ 109.00 D/D
8 Water Plus £ 40.97 D/D
20 E-ON £ 131.00 D/D
9 Chapel DIY £ 64.11 1620
9 HPB Council £ 460.57 1681
9 Caren Breddy £ 85.00 1682
May 12 Caren Breddy £ 58.69 1683
20 Laura Oliver - Party Refun £ 50.00 1684
6 BT £ 37.99 D/D
6 British Gas £ 109.00 D/D
19 E-ON £ 131.00 D/D
Jun 15 Phil Wickham £ 157.88 1685
30 Jay Young Flooring £ 1,200.00 1686
8 BT £ 37.99 D/D
8 British Gas £ 109.00 D/D
19 E-ON £ 131.00 D/D
Jul 6 BT £ 37.99 D/D
6 British Gas £ 109.00 D/D
20 E-ON £ 131.00 D/D
Aug 5 BT £ 37.99 D/D
6 British Gas £ 109.00 D/D
19 E-ON £ 131.00 D/D
10 Chapel DIY £ 55.40 1687
10 SGS £ 223.11 1688
Sep 1 Helen Roberts £ 8.00 1705
4 Gas Point Services £ 195.00 1690
4 Phil Whickham £ 315.35 1691
20 FAFTS £ 57.00 1692
20 CHAPEL DIY £ 40.77 1694
7 BT £ 12.99 D/D
7 British Gas £ 109.00 D/D
21 E-ON £ 131.00 D/D
Oct 7 JGreen(r/f deposit paid to BT) £ 25.00 1695
7 High Peak Shhe Metal £ 1,188.00 1696
7 Patrick Roberts £ 237.57 1697
10 H P Helping Hands £ 45.00 1698
10 H P District Scout Council £ 12.50 1699
6 BT £ 37.99 D/D
6 British Gas £ 109.00 D/D
8 Water Plus £ 114.66 D/D
19 E-ON £ 131.00 D/D
Nov 1 H P Helping Hands £ 135.00 1700
6 Poppy Appeal £ 21.00 1701
6 Specialist Electrical Serv £ 384.00 1703
5 BT £ 37.99 D/D
6 British Gas £ 67.00 D/D
9 Water Plus £ 57.33 D/D
19 E-ON £ 131.00 D/D
Dec 13 Chapel DIY £ 77.46 1704
7 BT £ 37.99 D/D
7 British Gas £ 67.00 D/D
8 Water Plus £ 29.64 D/D
21 E-ON £ 91.00 D/D
13 SGS £ 55.69 1706
13 L Heathcote - Auditor £ 50.00 1707
Jan Jan 05 British Gas £ 67.00 D/D
8 Water Plus £ 29.64 D/D
11 BT £ 37.99 D/D
19 E-ON £ 91.00 D/D
24 SGS £ 24.98 1708
24 High Peak Sheet Metal £ 648.00 1709
Feb 5 BT £ 37.99 D/D
8 Water Plus £ 29.64 D/D
8 British Gas £ 67.00 D/D
19 E-0N £ 91.00 D/D
1 Ridge Insurance £ 955.52 1710
25 Chapel DIY £ 44.37 1711
25 Gas Point Service £ 89.00 1712
25 High Peak DSC £ 3,500.00 1713
25 SGS £ 18.17 1714
Mar 8 BT £ 37.99 D/D
8 Water Plus £ 29.64 D/D
8 British Gas £ 67.00 D/D
19 E-ON £ 91.00 D/D

£ 3,500.00 £ 955.52 £ - £ 331.52 £ 1,098.00 £ 1,412.00 £ 430.88 £ 3,880.34 £ 784.26 £ 636.00 £ - £ - £ - £ 334.45 £ 391.57 TOTAL £ 13,754.54

Comment

Date Income Expenses

Total £ - £ - Balance £ -

Income 2020/21

----- Start of picture text -----
Membership £
Contributions £0.00
Capitation £0.00
Miscellaneous
TOTAL A £0.00
Sections Income £
Subs £56.00
Canival
Sleepover/Camps £1,242.00
Activity/other £369.25
TOTAL B £1,667.25
HQ Lettings £
Playgroup £6,560.00
Zumba £0.00
Dance Class £120.00
Casual Lets £0.00
TOTAL B £6,680.00
Fund Raising £
Bag Pack
Gift Aid £501.46
TOTAL C £501.46
Miscellaneous £
Refund - EON £500.00
Interest £33.39
HPBC Grant - Covid 19 £20,770.00
DCC - Ruth George £300.00
TOTAL D £21,603.39
----- End of picture text -----

Total A,B,C,D £30,452.10

Surplus at year end

----- Start of picture text -----
Signature
----- End of picture text -----

Expenses 2020/21

----- Start of picture text -----
Membership £
Capitation £3,500.00
TOTAL E £3,500.00
Sections expenditure £
Badge/Uniform
Activities £867.34
Other £24.65
Camps £1,175.00
TOTAL F £2,066.99
HQ Expenses £
Insurance £955.52
Council Tax £0.00
Water & sewage £331.52
Gas £1,098.00
Electric £1,412.00
BT £430.88
TOTAL F £4,227.92
Repairs & Maintenance £
Repairs £3,880.34
Cleaning £784.26
Servicing £636.00
TOTAL G £5,300.60
Equipment & Admin £
Equipment £0.00
Fund Raising Exp £0.00
Insurance £0.00
Badges Uniform £334.45
Miscellaneous £391.57
TOTAL H £726.02
Total E, F, G, H £15,821.53
£ 14,630.57
Name
Helen Roberts Chair
Jane Green Treasurer
----- End of picture text -----

----- Start of picture text -----
Balances at 31 Mar 2021 £
Current Account £47,553.15
Income Bonds 1 £2,000.00
Income Bonds 2 £2,000.00
Cash in hand £0.00
Petty Cash £19.97
Section Accounts £4,531.13
Uncleared cheques -£3,659.54
TOTAL J £52,444.71
----- End of picture text -----

----- Start of picture text -----
Balances at 31st March 2020 £
Current Account £30,878.99
Income Bonds 1 £2,000.00
Income Bonds 2 £2,000.00
Cash in Hand £1,638.00
Petty Cash £19.97
Section Accounts £4,930.87
Uncleared cheques -£3,653.69
TOTAL H £37,814.14
Balance £14,630.57
----- End of picture text -----

£0.00

----- Start of picture text -----
Month Customer Contribution Membership Capitation Playgroup Dance HQ Lettings Zumba Casual Fundraising Gift Aid Miscellaneous Interest Donations Sundry Pay No
Apr 06 Jayne Roy - Mar £ 120.00 BACS
Apr 06 IB £ 3.91 BACS
Apr 08 Playgroup - Mar £ 540.00 DPC
May 05 IB £ 3.78 BACS
May 19 HPBC - GRANT £ 10,000.00 BACS
May 19 HMRC £ 501.46 BACS
Jun 05 IB £ 3.91 BACS
Jul 06 IB £ 3.78 BACS
Aug 05 IB £ 3.91 BACS
Sep 07 IB £ 3.91 BACS
Sep 24 Playgroup - Sep £ 720.00 DPC
Oct 05 IB £ 3.78 BACS
Nov 02 Playgroup - Oct £ 960.00 DPC
Nov 05 IB £ 3.91 BACS
Nov 09 DCC - Ruth George £ 300.00 BACS
Dec 03 HPBC - Covid Grant £ 1,334.00 BACS
Dec 07 HPBC - Covid Grant £ 167.00 BACS
Dec 07 IB £ 2.41 BACS
Dec 17 Playgroup - Nov £ 960.00 DPC
Dec 24 HPBC - Covid Grant £ 934.00 BACS
Dec 29 Playgroup - Dec £ 720.00 DPC
Jan 05 IB £ 0.03 BACS
Jan 22 HPBC - Covid Grant £ 238.00 BACS
Jan 22 HPBC - Covid Grant £ 2,001.00 BACS
Jan 22 HPBC - Covid Grant £ 4,000.00 BACS
Feb 01 Playgroup - Jan £ 720.00 DPC
Feb 05 IB £ 0.03 BAC
Mar 04 Playgroup - Feb £ 720.00 DPC
Mar 04 HPBC - Covid Gant £ 2,096.00 BACS
Mar 05 IB £ 0.03
Mar 31 Playgroup - Mar £ 1,220.00 DPC
Mar 31 Refund - EON £ 500.00 BAC
£ - £ - £ 6,560.00 £ 120.00 £ - £ - £ - £ 501.46 £ 33.39 £ - £ 21,570.00
£ 7,214.85
----- End of picture text -----

CHARITY COMMISSION FOR ENGLAND AND WPIES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the truste8sI members of r CHAP&L-&KJ"tsg- GocuP On accounts for tho year endad 31 mfWcA 2021 Charfty no (If any) Set on pages I report to the In￿tee6 on my examination of the accounts of the abov8 tharity (Ihe Trusf) for th8 year eThJed 31 loa/26E.I Re8ponslbllltl•s and basls of roport A8 the chafiiY8 trust￿, y)u are responsible for th& w8paration of the accounts in ac(x)rdance wtth the requirements of the Charities Act 2011 Acn. I report lli respe(X of my examination of the Trusvs axount8 carrigd out under sedM)n 145 of th& 2011 Act and in ca￿l￿g oth my exarninati￿, I have followed all the applicable Directions given by the Charity Commlss6on under 8edi>n 145(5)(b) of the Ad. Indapendenl tThe charity's gross Income 6xceed8d £250.000 and l am qualtfied to oxamlner's statemeni undertake the examinatsn by being a quallfied membw of [insert nam8 of applic8b18 IBted bcrtlyD. Delete l J If nor appllcable. I have o)mpleted my examination. I ￿nfirn that no m8tsrial matters have o)me to my attention in connection with th8 examination (other than that dis¢bsed belchv") which giv08 mg (gu88 to believe that in. any matorial resp8Ct: tho accountiNJ recorts not keFt kn accord9￿ ￿ sectlon 130 of the Charities Act: or the accounts did not acojrd with the aLxounb'ng r80)rds', or the accounts did not ry)mply wilh the applicabl8 requlr8ment8 conceming the fom and eontent of ac￿unIS set out in the Charitses (Accounts and Reports) Regulations 2008 other than any requirement that the aLxounts give a 'true and fairf view which ss not a matter considered a8 part of an Indew￿ent &Yaminaiion. I have no con￿MS and hav8 come a(¥oss no othpr matters in connection with the eXamIn￿10n to ￿1¢h 8tterrtion shoukl be drawn In this report in order lo enab￿ a proper underst8nding of the acrjwnts to be reached. . Please delele Ihe M)nls in tho brackets ff Ihey do not apply. Slgnod: G-11-Zl Name: Relevanl profe531onal qyallfi¢atlon{s) or l)ody A.cc.4 IER Oct 2018

(If any): Address: Lkb S Section B Disclosure Only coM￿et8 if the examiner needs to ￿￿￿hlIght material matters of con￿rn {see CC32, Independent examination of charity a(thunts'. directh)ns and gUIdan￿ for 8xaminer8). Glve here brfof dotall8 of any ItOrnS that Ihe 8xamlnèr wlshes to dl8clo80. IER Oct 2018