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2020-12-31-accounts

#SkillsForLife

Area President Llywydd yr Ardal

Mrs Morfudd Meredith LLt

Trustees

Ymddiriedolwyr

Trustees
Ymddiriedolwyr
Appointments Cardiff Gang Show Finance Assets Grants Area Scout Post Area Scout Shop Fundraising Resource Development
Name Appointment Trustees
Type		 To From
Julian Jordan Area Commissioner Ex-Officio X X X X X X X X
Geraint Evans Area Chairman Ex-Officio X X X X X X X X
JeremyRay Area Treasurer Ex-Officio X X X X
Peter Gladman Area Secretary Ex-Officio X X
Joe Fletcher Area Youth Commissioner Ex-Officio 15/01/2020
Fran Feehan Area Youth Commissioner Ex-Officio 19/10/2020
Carol James Area Appointments Chair Ex-Officio X
Peter Arentsen Cardiff North District Elected 7/10/2020 X
Claudia Currie Cardiff North District Elected 7/10/2020
Chris Kennard Cardiff East District Elected 7/10/2020
William Maddocks Cardiff West District Elected X
Dawn Power Penarth & District Elected X
Keith Williams Tir a Môr District Elected
Paul Willicombe AC Nomination Nominated X X X X
Carole Standfast AC Nomination Nominated X
Neil Wicks AC Nomination Nominated X X
Meriel Cole Cardiff East District Nominated X X X
Jamie Everett Youth Nomination Nominated
Cathie Steele UK Scout Council Rep Invited Member X

Independent Examiner Arholwr Annibynnol

Charity and Scout HQ Number Rhif Elusen a Phencadlys y Sgowtiaid

Neil Thorneycroft FCCA MBA BA(Hons)

Registered Charity: 512034 Scout HQ Registration: 211

Bank

Banc

Barclays Bank

Trustees' Annual Report and Statements of Accounts for the year ended 31st December 2020 Adroddiad Blynyddol a Datganiadau o Gyfrifon yr Ymddiriedolwyr ar gyfer y flwyddyn a ddaeth i ben ar 31 Rhagfyr 2020

1. Structure, Governance and Management Strwythur, Llywodraethu a Rheolaeth

The Area's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association.

The Area is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association. No remuneration was paid to any of the trustees during the year.

The Area is administered and managed by an Executive Committee, comprised of the Trustees listed on the inside cover of this document, the members of which are the 'Charity Trustees' of the Scout Area which is an educational charity. As charity trustees, they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts, and making returns to the Charity Commission as appropriate. Trustees are appointed from members of the Scout Association and of the public, who are willing to devote time to further the aims of the Scout Association in this Area. The Committee meets six times a year to decide and implement the policy of the Area and to review the work of its sub-committees.

The Area Scout Council meets annually to receive the report of the Executive Committee.

Statement of Trustees' responsibilities:

Charity Law requires the Trustees to prepare financial statements for each financial year. In preparing those financial statements the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Area is split up operationally to five Scouting Districts:

Cardiff East – Covering from St Mellons in the east of the Area to Adamsdown in the south and Roath Park to the north. This includes the areas of Cathays, Cyncoed, Llanedeyrn, Llanrummey, Pentwyn, Penylan Pontprennau, Roath, Rumney, Splott, Tremorfa and Trowbridge.

Cardiff North – Covering from Llanishen and Lisvane in the east to Llandaff North in the west, to Gabalfa in the south and Thornhill in the north. This includes the areas of Birchgrove, Heath, Rhiwbina, Whitchurch and Tongywnlais.

Cardiff West - Covering Cardiff Bay in the south to Pentyrch in the north, Ely to the West and Pontcanna to the east including Butetown, Caerau, Canton, Creigiau, Fairwater, Grangetown, Llandaff, Morganstown, Radyr, Riverside and St Fagans.

Penarth and District - Covering the east of the Vale of Glamorgan which includes Dinas Powys, Llandough, Penarth, Sully and Wenvoe.

Tir a Môr – Covering the west of the Vale of Glamorgan which includes Barry, Cowbridge, Llandow, Llantwit Major, Peterston- Super-Ely, Rhoose, St Athan and St Bride’s Major.

2. Objectives and Activities

Amcanion a Gweithgareddau

The objectives of the Area Scout Council are to facilitate the aim of the Scout Association in the Cardiff and the Vale of Glamorgan County Council Area’s, by providing a structure and organisation, by training leaders and by obtaining and managing funds to be utilised to this end.

The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.

The Trustees have complied with the duty in section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission. The Area meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

The majority of grants paid by the Area are administered by a Grants sub-committee of the Executive Committee. Grants are payable to fund training courses for leaders and in certain cases to assist with the purchase of equipment and resources to further the work of scouting in our Area. Travel grants are payable to assist leaders and young people with the expenses of overseas travel. These grants are also administered by the Grants sub-committee with guidance from the Assistant Area Commissioner for International. Other grants or donations may be agreed from time to time by the Executive Committee.

The Area Headquarters is situated at the Hub in Maitland Street. The Area has a 50-year lease on the land occupied by the Hub, running until June 2058. The Area meets all costs associated with the running of the Hub and allows any Scout Group / District within the Area to use it without charge (the provision of "premises"). To help meet some of the running costs the Area Executive allows the hiring out of the Hub when not in use by Scouting.

The Area undertakes various activities to fulfil its charitable objectives. It provides the following services/activities to Groups/Districts in Cardiff and Vale:

3. Achievements and Performance

Cyflawniadau a Pherfformiad

In December 2018 we launched the Area Roadmap to 2023 “Improving Lives in our Communities - Gwella bywydau yn ein cymunedau”. Full details of the Roadmap can be found at: http://www.cardiffandvalescouts.org.uk/roadmap-to-2023-improving-lives-in-our-communities/

The Roadmap is split into nine pathways and until 2023 the Area will measure its success under these headings. From 2019 the Area “Pathway Awards” have celebrated the achievements within each pathway.

In 2020 the number of activities that our members were able to do outside of homes were limited, so Scouting moved to online delivery via platforms such as Zoom and Teams. UK Scouting published a number of programme support items including: The Great Indoors, Hike to the Moon and #Threefor3. Many Groups and Districts across Cardiff and Vale held virtual camps at home with the whole family getting involved, some even getting involved with the virtual All Wales Scout Camp.

Activities

Gweithgareddau

The Activities Pathway is broken down into 12 activity areas. In 2020 the following was achieved in each of the 12 areas:

Due to the restrictions during the pandemic, there is nothing to report for climbing, snow sports, target shooting and water activities.

All five Districts continued to support Groups during a very challenging year and the normal programme of District activities were curtailed at the start of March 2020.

The pathway winner for the Activities pathway 2020 were 1[st] Penarth for the raising over £1000 as part of the UK Scouting Hike to the Moon.

During the first part of 2021 with the COVID 19 Pandemic still ongoing, Scouting continued to be delivered virtually and during the summer with restrictions being lifted, Groups restarted to meet face and delivering camps and other activity days in a different manner.

Communication

Cyfathrebu

During the year we relaunched our website making it easier to navigate and more accessible. We also moved to using MailChimp to send out our monthly newsletter “CAV we got news for you” which is sent to all adults and volunteers registered on Compass, giving regular updates on what’s going on in the Area and training opportunities.

The year saw several campaigns and news items released and published in the local media from fundraising for new toilets at Jubilee raising over £18k in the process, to celebrating good service awards. The #GoodForYou campaign was greatly received with interviews taking place with local radio stations. We were also able to have roadside billboard advertising on the big screen thanks to Maxx Media.

Consultation on the masterplan for the redevelopment of our Jubilee Campsite took place virtually as well as face to face, enabling those who couldn’t travel to have their say via Zoom.

Meetings of the various management teams and Area youth team also took place virtually which enabled more people to participate.

The usage of Zoom/Microsoft Teams has made us think about how we organise many of our internal processes and we can see a future for virtual meetings in helping us carry out regular meetings of trustees, supporting our training and appointments process, supporting our volunteer management, and engaging with the parents of our youth members. Collectively, Scout Groups across

the UK clocked up over 135 million Zoom minutes last year and Cardiff and Vale Scouts has a major input in this.

The pathway winner for the communication pathway 2020 was Cardiff East for their virtual scouting during lockdown with sessions run not just for the young people but for their families too.

Community

Cymuned

In 2020, our impact in the community has been rather different from anything we’ve ever done in the past – largely due to the fact we spent a long period of the year in lockdown. But the less-than-ideal circumstances didn’t dampen our community spirit, and our youth members and volunteers continued to engage with both our internal Scouting community and their wider local-area communities.

The pathway winner for the community 2020 was Barry Scout Fete for their World Record Attempt getting over 800 young people and adults to make a giant fleur-de-lis.

Funding and Assets

Cyllid ac Asedau

2020 was a challenging year for Scouting on the funding side due to the pandemic. Two of our main incomes for Scouting were affected as Groups met virtually and didn’t feel they could charge membership fees and Scout Post could not run due to the lockdown. The Groups with buildings were able to get funding support from the Government and Scout Post was replaced by an online donation page that gave Groups a method of asking those who normally buy stamps, to give a donation to Scouting.

Keeping our buildings up to date and safe during 2020 was made even more difficult, but thanks to grants from the Government, a number of Groups have been able to reinvest that money to improve their facilities for the future.

A few Groups have also been working on plans to rebuild their Scout Halls or relocate them. These are long term projects that take a lot of time and planning.

Camping has been the hardest hit during the pandemic with neither Jubilee or Miskin Camp sites being used for camping since March 2020. Camping resumed in August 2021.

One of our campsites is Jubilee in Peterson Super Ely and the Area has appointed Arbour Architects to design a master plan for the site. During the first half of 2021 the team carried out several consultation events and received a few professional survey reports. The final masterplan can be found on https://www.jubileescoutcampsite.org.uk/masterplan/. We started some of the improvements of the site during late 2020, with a new hardcore car park and electricity being installed on the site. We are now working on raising funds to build a new toilet block as soon as possible, to make the site more usable by all our members. The Area Fundraising Sub Committee has been successful in bringing in funds for the development of Jubilee from several bodies in the first half of 2021

We would also like to thank the Scout Shop team for all their efforts during lockdown. Even though the shop could not physically open, orders came in via the website and orders could be fulfilled. The shop at The Hub is now back open on Tuesdays and Saturdays, throughout term time and raises funds to support the Area and gives a commission rebate to Scout Groups across the Area.

The pathway winner for the funding and asset pathway 2020 was 1[st] Dinas Powys Scout group for the rebuilding and extension of the storage on the back of their Scout Hall to create more meeting rooms and storage.

Growth and Development Twf a Datblygiad

Our latest overall census figures from January 2020 showed a small increase in our youth membership with 3646 young people involved in scouting support by 1126 adults. In actual numbers our youth membership increased by 45 with our adult members decreasing by 30.

The 2021 census shows a 23% decrease in membership due to not meeting face to face. All development projects were put on hold due to the pandemic and the key support going forward will be to facilitate young people back face to

face Scouting. The creation of our newest section, Squirrels for 4 to 5 year olds, will be an exciting challenge going forward.

The pathway winner for the growth and development 2020 was Amy Hewett for all her push to develop and grow the 84[th] Cardiff, opening a new Beaver section and developing the other two sections in the Group.

Inclusion

Cynhwysiant

The inclusion team, which includes 2 youth members, have been working to build a solid understanding of the inclusion needs of the Area. Several scoping exercises have been carried out over the past few months and plans are being developed to address these needs.

Groups during the pandemic have met in different ways to ensure Scouting continued. We have “Zoomed” and “Teamed” to ensure we reached our membership. No one could put us on mute! The inclusion team ran a number of confidence building sessions to support leaders with the digital technology needed to run virtual sessions.

Within the Area we have seen considerable resilience and adaptability of Groups, designing their programmes to meet the changing COVID guidelines and responding to the needs of the young people. We even had a Group meeting out of the back of a van with a pop-up toilet tent.

The inclusion team has worked alongside the other pathways supporting the development of the Jubilee Campsite, adding their knowledge, and supporting the drive to ensure that this site is accessible to all.

The pathway winner for the Inclusion 2020 was Joe and Kathy Fletcher for the organising and running of the family zone at Pride Cymru.

International

Rhyngwladol

2020-21 presented many obvious challenges to the international programme; therefore Leaders have been encouraged to develop a global programme - thinking about where they can introduce global themes across the activities they are providing for their young people. A special commendation to many Groups who have thought outside of the box!

As an Area we had the disappointment and financial challenge of the European Jamboree in Poland first of all being postponed one year and then cancelled.

Behind the scenes, the Area International Team have been looking into how we can best support Network members to undertake The Scouts of the World Award. We are also developing resources that allow young people to learn about the towns around the world that are twinned with Cardiff and the Vale. We are looking forward to JOTI/ JOTA later in the year when these resources will be released

The pathway winner for the international in 2020 was 24[th] World Jamboree Leadership team for the all the work and planning to take 56 young people from Cardiff and Vale to the Jamboree in North America in 2019

Training Hyfforddi

The COVID-19 pandemic had a huge impact on our ability to run face to face training. We did manage to have one face to face Wood Badge training day in early March 2020 but when we went into lockdown across the country, we quickly learnt to how to use Zoom to deliver training and continue to support leaders to get the skills and knowledge needed to deliver an awesome Scouting Experience.

In 2020, 83 leaders in the Area were awarded their Wood Badges. Unsurprisingly the number of Wood Badge recommendations has slowed in the first 6 months of 2021, with only 8 Wood Badges being recommended. The Wood Badge is the internationally recognised Scouting training insignia awarded to adults by Headquarters to denote completion of the training required for their role. The Wood Badge consists of two wooden beads threaded onto a leather thong which is worn with Scout uniform.

We have continued to see improvements in completion of mandatory ongoing learning, especially safety and safeguarding. The mandatory ongoing learning modules include safety, safeguarding and GDPR. This training to ensures that all leaders and supporters have the appropriate level of knowledge to allow them to be effective in their role and provide safe Scouting. For section leaders, First Response training is also mandatory and must be renewed every 3 years.

In 2020, working with Hampshire Scouts, we introduced an e- learning package covering the theory element of First Response training. There has been good uptake of the e-learning training and also engagement with the theory delivered via Zoom. The challenge for the training team in 2021 will be to deliver the First Response training and the practical assessment to the 200 plus leaders in Cardiff and Vale Area who require a First Response update.

Sarah Maylia was highly commended, in the training pathway award for 2020. Sarah has been instrumental in reviewing the delivery of 'Getting Started' training in Cardiff East District. She established the process and systems to review and modernise the delivery across the district.

The pathway winner for the training in 2020 was Susan Evans. Susan was nominated for her commitment to training in Tir a Mor District and within the Area. Susan is an advocate for training, always on hand to help a leader complete their Wood Badge or welcome the new leader or supporter to Scouting.

Youth

Ieuenctid

2020 has seen the embedding of Youth with Fran Feenhan becoming Joint Youth Commissioner and a number of Deputy Youth Commissioners being appointed to work with the leads for each pathway.

Activities – Emily Mabbett

Community – Polly is our Assistant Area Commissioner but also under 25 and so a member of the Area Youth forum.

Communication – Tomas Watkins

Growth and Development – Jake Dowson Inclusion – Lara Cordy and Kathy Fletcher International – Ewan Chadwell

Each District either has one or a team of youth representatives. The Youth Team come together monthly in the Youth Forum to discuss all of the Pathways and youth involved across the Area.

The pathway winner for the youth in 2020 was Cardiff East Youth team for the work they did across the District engaging the young people.

4. Financial Review

Adolygiad Ariannol

The Area Executive Committee has identified the major risks to which they believe the Area is exposed; these have been reviewed and systems established to mitigate against them. The main areas of concern that have been identified are:

The Area's policy on reserves is to hold sufficient resources to continue the charitable activities of the Area should income and fundraising activities fall short. The Area Executive considers that the Area should hold a sum equivalent to 24 months running costs, circa £40k. As of December 2020 the Area funds totalled £158294 not including subcommittees or international trips fund.

Investment

The policy of the Area Executive is to invest any short term surplus funds with a range of providers with the view to obtaining the best returns possible. Taking a low-risk strategy, The Area Executive maintains accounts with The Scout Association Short-Term Investment Service, Virgin Money and Monmouthshire Building Society, ensuring that the total investment with each institution does not exceed the Financial Services Compensation Scheme cap of £85,000. The Area Executive Committee regularly monitors the levels of the bank balances and the interest rates received to ensure that the Area obtains maximum value and income from its banking arrangements.

During the year Penarth District repaid a further £2000 on their loan. There was a repayment of £1,000 from North District towards their loan, and £909.60 from Tir y Mor towards their loan. More details in section 7 of the accounts.

Designated Funds

At the end of the year the Area had five Designated Funds:

Jubilee Campsite £23603 Grants £16400 World Jamboree £800 Contingency Fund £40000 Scout Post Donations £2098 GVS Grants £1385

Restricted Funds

The Area received donations via our Donations Platform that was set up to support the loss of income from Scout Post, these funds have been restricted as they will be distributed to the participating Groups (£2,098 ringfenced). We also received Grants totalling £1,385 via Glamorgan Voluntary Service

Endowment Funds

The Area does not hold any endowment funds.

5. Overview of Accounts Trosolwg o'r Cyfrifon

During the year the Total Income exceeded Total Expenditure by £25564 as detailed in the table below.

General Designated Restricted 2020
2019
Funds Funds Funds Total
Total
£ £ £ £
£
Area runningcosts 8,043 8,257 16,300
6,316
Sub-groups - Jubilee CampSite 0 -5936 - -5,936
0
- Area TrainingTeam -275 - - -275
-2,280
- Activities -149 - - -149
-1,565
- TyHafan Scout Group -80 - - -80
-231
- Scout Shop 311 - - 311
-4,608
Grants sub-committee -350 - - -350
-9,911
Area Scout Post 25,331 - - 25,331
1,233
Miskin Campsite -1,445 - - -1,146
-1,126
Cardiff GangShow -2,383 - - -2,383
3,321
Eurojam -6,059 -6,059
0
29,003 -3,738 0 25,564
-8,851

6. Statement of Financial Activities - Summary

For year ended 31[st] December 2020

For year ended 31stDecember 2020
2020 2020 2020 2020
2019
Unrestricted Funds
General Designated Restricted Total
Total
Funds Funds Funds
£ £ £ £
£
TOTAL INCOME AND ENDOWMENTS 90,740 13833 2,098 106,671
134,747
TOTAL EXPENDITURE 67,672 24699 0 92,371
143,597
NET INCOME/(EXPENDITURE) 23,068 -10866 2098 14,300
-8,850
TRANSFERS BETWEEN FUNDS
- GENERAL FUNDS TO DESIGNATED FUNDS -16759 31629 1385 16255
-
- DESIGNATED FUNDS TO GENERAL FUNDS -5000 5000
-
NET MOVEMENT IN FUNDS 6,309 20,773 -1517 25,564
-8,850
FUND BALANCES BROUGHT FORWARD 306,826 60,030 5,000 371,856
380,707
FUND BALANCES CARRIED FORWARD 313,135 80,803 3,483 397,420
371,857

Statement of Financial Activities for year ended 31[st] December 2020

Income and Endowments

2020 2020 2020 2020
2019
Unrestricted Funds
General Designated Restricted Total
Total
Notes Funds Funds Funds
INCOME AND ENDOWMENTS FROM: £ £ £ £
£
DONATIONS AND LEGACIES
Membershipsubscriptions collected as agent 177,012 - - 177,012
150,068
Area Levy 0 - 0
3,531
Area Levy- Jubilee Development Fund 0 - 0
7,062
Area Levy- OSM 3,780 3,780
3,823
180,792 0 - 180,792
164,484
Less:paid to The Scout Association (159,132) - - (159,132)
(97,103)
Less:paid to ScoutsCymru 0 - - 0
(52,965)
21,660 0 - 21,660
14,416
Grants sub-committee 3(a) - - - -
1,785
Donations 3(b) 11,500 - 2,088 13,588
6,006
J Russell 6,740 6,740
18,240 0 2,088 20,328
7,791
INCOME FROM CHARITABLE ACTIVITIES
Jubilee CampSite 45 - - 45
970
Area TrainingTeam(Miscellaneous income) 2(a) 125 - - 125
2,030
Activities(previouslyOperation or P&D) 2(b) 677 - - 677
2,177
TyHafan Scout Group 2,500 - - 2,500
3,203
One half share of Miskin Campsite 10,951 - - 10,951
11,402
One half share of Cardiff GangShow 1,620 - - 1,620
11,509
Eurojam - Poland 13,843 - 13,843
21,975
15,917 13,843 - 29,760
53,265
OTHER TRADING ACTIVITIES
Area Scout Post 28,924 - - 28,924
37,888
Badge sales 270 - - 270
1,906
Photocopyingservice 102 - - 102
598
Hiringof the Hub 864 - - 864
3,629
Scout Shop 3,779 - - 3,779
14,181
33,938 0 - 33,938
58,202
INCOME FROM INVESTMENTS
Interest on Short Term Investments 591 0 - 591
770
591 0 - 591
770
OTHER INCOME
Sundries 393 - - 393
304
393 0 - 393
304
TOTAL INCOME AND ENDOWMENTS 90,740 13,843 2,088 106,670
134,747

Statement of Financial Activities for year ended 31[st] December 2020

Expenditure

2020 2020 2020 2020
2019
Unrestricted Funds
General Designated Restricted Total
Total
Notes Funds Funds Funds
EXPENDITURE ON: £ £ £ £
£
EXPENDITURE ON RAISING FUNDS
Area Scout Post 3,593 - - 3,593
36,655
Cateringcosts at The Hub 41 - - 41
320
Badges 408 - - 408
2,987
Scout Shop 3,468 - - 3,468
7,811
Euro Jam 0 24,699 24,699
15,790
7,510 24,699 - 32,209
63,562
EXPENDITURE ON CHARITABLE ACTIVITIES
Jubilee CampSite(incl. depreciation) 5,981 - - 5,981
804
Area TrainingTeam 2(a) 400 - - 400
4,310
Activities(previouslyOperations; P&D) 2(b) 826 - - 826
3,742
TyHafan Scout Group 2,580 - - 2,580
3,434
Area Commissioner 0 - - 0
0
One half share of Cardiff GangShow 4,003 - - 4,003
8,188
The Hubpremises costs 16,371 - - 16,371
10,636
One half share of Miskin Campsite (incl.
depreciation)		 12,396 - - 12,396
12,528
Lord Mayor's Own Scout Group 0 - - 0
2,197
Printing, Stationery& Postage 0 - - 0
2,292
Licences, Subscriptions and Equipment Insurances 0 - - 0
952
Grants sub-committee 3(a) 350 - - 350
11,696
Areagrants/donations 3(b) - - - -
500
Administrator 4(b) 16,354 - - 16,354
16,221
Cost of Annual Report & AGM 0 - - 0
407
Trustees Expenses 4(a) - - - -
463
59,260 0 - 59,260
78,370
OTHER EXPENDITURE
Sundries 902 - 0 902
1,665
902 0 0 902
1,665
TOTAL EXPENDITURE 67,672 24,699 0 92,371
143,597

Balance Sheet

As at 31[st] December 2020

Notes 2020 2020 2019
£ £ £
FIXED ASSETS
Tangible assets 5 181,515
CURRENT
ASSETS
Stock 6 6,079 6,508
Debtors fallingdue within oneyear 7 16,638 20,797
Short Term Deposits & Investments 8 120,149 120,000
Cash at bank and in hand 9 76,622 47,446
219,488 194,751
Less:
CREDITORS
Amounts fallingdue within oneyear 10 -3,583 -2,245
NET CURRENT
ASSETS		 215,905
NET ASSETS 397,420
FUNDS OF THE
AREA
Unrestricted
Funds:		 General Funds 11 313,135 306,826
Designated Funds 12 80,803 60,031
Restricted Funds 13 3,482 397,420 5,000
TOTAL FUNDS 397,420
Approved by the Trustees on 16thSeptember 2021 and signed on their behalf by:-
Signed
Geraint Evans
Chair of Board of Trustees
Signed
Jeremy Ray
Treasurer

Notes to Accounts

1. ACCOUNTING POLICIES

a) Basis of accounting

The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.

The accounts have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Going concern

The accounts have been prepared on the basis of being a going concern as the trustees do not have any concerns about the charity's ability to continue as a going concern as there are sufficient resources in reserve to meet any liabilities that may fall due for at least the next 12 months from the date these accounts are approved.

Cashflow statement

The trustees do not have to prepare a cash flow statement on the grounds that the charity is not considered "large" under the Charities SORP (FRS102).

Incoming resources

Incoming resources are recognised in the Statement of Financial Activities (SoFA) when the charity becomes entitled to the resources, the trustees believe it is probable they will receive the resources, and the monetary value can be measured with sufficient reliability.

Membership subscriptions are collected on behalf of other parts of the Scout Movement are reported in the SoFA net of any amount paid out. This is because these subscriptions are in effect held as agents before being paid out.

Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA.

Grants and donations receivable: Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.

General Volunteer Help: The value of any voluntary help received is not included in the accounts but is described in the trustees' annual report.

Investment Income: This is included in the accounts when receivable.

Expenditure and Liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation which commits the Area to the expenditure.

Funds structure

General Unrestricted funds represent resources available to be applied by the trustees for the general purposes of the Area. Designated funds are amounts set aside from the General Unrestricted funds to be used for particular purposes in the future. They remain part of Unrestricted funds.

Restricted funds are resources which may only be applied for particular purposes within the Area's objects, as specified by the donor.

Details of each fund are given in notes 11 to 13, with narrative as to the purpose of each fund in the Trustees' annual report.

Joint venture arrangements

Miskin Campsite and Cardiff Gang Show are both joint venture arrangements as detailed in the Trustees' Annual Report. The accounts report Cardiff & The Vale of Glamorgan's share of the income and expenditure and assets and liabilities relating to these joint venture arrangements.

b) Fixed Assets

Provision for depreciation of fixed assets held for use by the Area is made at annual rates calculated to spread the cost (less anticipated residual disposal value) evenly over their expected useful life. The depreciation rates currently in use are at the following percentages of the original cost:

Miskin Land and Buildings have not been depreciated because the vast majority of the value of the assets is attributable to the land and hence has a high residual value which would not be depreciated in accordance with FRS102.

The trustees continuously monitor whether there are any indications an asset may be impaired.

Fixed assets costing more than £1,000 are capitalised by the Area.

c) Stock

Stocks have been valued at the lower of cost and net realisable value.

d) Judgements and key sources of estimation uncertainty

The preparation of financial statements in conformity with FRS102 requires trustees to make judgements, estimates and assumptions that affect the application of policies and reported amounts of assets, liabilities, income and expenses. The estimates and associated assumptions are based upon historical experience and various other factors that are believed to be reasonable under the circumstances, the results of which form the basis of making judgements about carrying values of assets and liabilities that are not readily available from other sources. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period or in the period of revision and future periods if the

revision affects both current and future periods. Certain critical accounting judgements in applying the charity’s accounting policies are described below:

The trustees have considered the recoverability of debtors and valuation of stock balances and have concluded no impairments are necessary.

2020
2020
2019
2019		 2020
2020
2019
2019
Incoming
Outgoing
Incoming
Outgoing
Resources
Resources
Resources
Resources
£
£
£
£
2(a). AREA TRAINING TEAM
Area Levy
-
500
Residential Course fees
-
-
30
1,675
Venue hire for courses
-
740
Miscellaneous (incl. depreciation)
125
400
457
Sports Council
grant
-
1,500
Equipment / resources
-
1,357
Office expenses
-
146
Travel costs
-
265
125
400
2,030
4,640
2(b). ACTIVITIES (Previously Operations, Programme & Training)
Interest 1
5
Swimming Gala 518
751
643
936
Shooting activities 727
Other fees -
255
Equipment hire / costs -
-
105
567
Water activities (incl. depreciation) -
175
Equipment maintenance -
1,283
Office expenses -
456
Miscellaneous 158
75
442
499
677
826
2,177
3,917
2020 2020 2019 2019
Incoming Outgoing Incoming Outgoing
Resources Resources Resources Resources
£ £ £ £
3(a). GRANTS SUB-COMMITTEE
Grants paid - To fund external training
-		 -
100
To fund hardship grants -
-
-
1,000
To fund international
visits -
-
1,400
6,500
To fund equipment
purchases -
385
3,596
Forgeneralpurposes -
350
-
500
-
350		 1,785 11,696
3(b). OTHER GRANTS AND DONATIONS
(APPROVED DIRECTLY BY THE AREA EXECUTIVE)
Grant
1910 Trust for IT		 5,000
Grant
Cardiff Council		 10,000
C3SC 1,500
GVS 0
General donations - - 1,006 500
11,500 -
6,006		 500
4(a). TRUSTEES' REMUNERATION AND EXPENSES
Travel and other expenses - 463
- 463
(a) Number of trustees reimbursed 0 3
(b) No remuneration was paid to any of the trustees.
(d) The total expenses waived by the trustees during 2020 is considered immaterial and so not
calculated.
4(b). WAGES & SALARIES 2020 2019
£ £
Salaries 16,354 16,221
Employers NI(Employment Allowance claimed) - -
16,354 16,221
The average number of persons employed in the year was 1 (2019:1). There were no employees earning
over £60,000 during the year (2019: Nil)
5. TANGIBLE ASSETS
Land &
Buildings
C&V
£
COST
Brought forward
94,002
Additions
-		 TANGIBLE ASSETS
Land &
Buildings
C&V
£
COST
Brought forward
94,002
Additions
-		 TANGIBLE ASSETS
Land &
Buildings
C&V
£
COST
Brought forward
94,002
Additions
-		 TANGIBLE ASSETS
Land &
Buildings
C&V
£
COST
Brought forward
94,002
Additions
-		 Land & Plant & Plant &
Office		 Plant &
Office		 Total
Buildings Machinery Machinery
Equipment
Miskin
(50%)		 C&V Miskin (50%)
£ £ £ £ £
100,048 19,170 37,843 17,428 268,491
- -
-		 7,000
7,000
Disposals - - -
-		 -
-
Carried forward
94,002		 100,048 19,170 37,843 24,428 275,491
DEPRECIATION
Brought forward
22,560
Charge for year
1,880
Disposals
-
- 17,331 34,597 18,627 89,140
- 2,430 749 -223 4,836
- -
-		 -
-
Carried forward
24,440		 0 19,761 35,346 18,404 93,976
NET BOOK VALUE
As at 31 December 2020
69,562
100,048 -591 2,247 97 181,515
As at 31 December 2019
73,322		 100,048 1,774 2,247 97 179,351
Depreciation is allocated as follows in the SOFA:
The Hub
Miskin
Jubilee
Activities (Water Activities)
1,880 - -
-		 480 2,360
- - -
749		 -
749
- - 730 - -
730
- - 175 - -
175
Training - - 330 - -
330
Total 1,880 - 1,235 749 480 4,344
STOCKS
2020 2019
£

1,899

3,507

1,102
6. £
1,294
3,693
1,091
6,079
6,508
  1. DEBTORS FALLING DUE WITHIN ONE YEAR
Short Term Investment accrued interest - Short Term Investment accrued interest - Short Term Investment accrued interest - Short Term Investment accrued interest - Short Term Investment accrued interest - Short Term Investment accrued interest - Short Term Investment accrued interest - Short Term Investment accrued interest - Short Term Investment accrued interest - 2020
2019
0
0
0
0
0
93
0
0
4,548
4,548
8,000
8,000
4,090
8,000
0
0
0
0
0
0
0
156
0
0
16,638
20,797
- General Funds
- Designated Funds
Other Debtors -
Area
Cardiff Gang Show (50% share)
Vale / Tir a Môr District loan on behalf of St Brides
Afon/Cardiff North District loan
Penarth & District loan
Miskin Campsite (50% share)
Prepayments -
Area
Scout Post
Activities
TrainingTeam
8.
SHORT TERM DEPOSITS & INVESTMENTS
- The Scout Association Short Term Investment Service
- Virgin Money plc
- Monmouthshire BuildingSociety
120,149
120,000
9. CASH AT BANK AND IN HAND Cash Current
a/c		 Deposit
a/c
General Funds- £ £ £
- Area 92 4,698 33,776
- Area TrainingTeam - 1,617 -
- Operations 155 826 990
- Grants - 58 -
- Scout Post - 8,139 -
- TyHafan Scout Group - 1,389 -
- Scout Shop - 2,371 -
- Cardiff GangShow(50% share) - 5,811 -
- Miskin Campsite(50% share) - 16,699 -
247 41,609 34,766
10. CREDITORS FALLING DUE WITHIN
ONE YEAR
Area
Area - deferred income
Scout Shop
Cardiff GangShow(50% share)
Miskin Campsite(50% share)
11
UNRESTRICTED FUNDS- GENERAL
Balance at 1st January 2020
Net Movement in Funds this year-
- Area & Sub-Committees
- Miskin Camp Site
- Cardiff Gang Show
Balance at 31st December 2020		 2020
2019
£
£
306,826
333,923
10,137
-29,291
-1,446
-1,126
-2,383
3,321
313,135
306,826
ANALYSIS OF GENERAL FUND 2020
2019
BY SUB-COMMITTEE Scout Scout TOTAL
TOTAL
Area Post Eurojam Shop Activities Training Ty
Hafan		 Miskin Gang
Show		 £
£
Balance at 1st January2020 160,629 -12,220 16,994 5,085 2,260 1,145 3,970 119,668 9,297 306,826
333,923
Movement in year-
- Surplus/(Deficit)for theyear 8,043
25,330		 (16,994) 312 (149) (275) (80) (1,446) (2,383) 12,360
(27,097)
- Depreciation recharge to Area (505) - - - 175 330 - - - -
-
- Transfers between sub-committees 24,000 (24,000) -
6,052
-		 - - - - - (6,052)
0
Balance at 31st December 2020 192,167 -10,890 -6,052 5,396 2,286 1,201 3,890 118,222 6,914 313,134
306,826
12 UNRESTRICTED FUNDS-
DESIGNATED		 2020
2019		 2020
2019		 2020
2019
Grants
Scout
Post
Contingency
Jubilee
Eurojam
TOTAL
TOTAL
Fund
Site		 Fund
£
£
Balance at 1st January 2020 12,400
4,042		 18,571
11,771		 6,185
52,969
46,784
Movement in year- 0
0
- Income during the year 0 -
45		 23,443
23,488
21,975
- Expensed during the year -350
-4,042		 -
-5,981		 -
29,199
-39,572
-15,790
- Transfers to Gen Funds -
-		 -429
-429
0
- Transfers from Gen Funds 5,150 21,429
17,768		 44,347
0
Balance at 31st December
2020		 17,200
0		 40,000
23,603		 0
80,803
52,969
Represented by the following
assets-
- Cash at bank - -
23,603		 -
23,603
6,184
- Debtor for interest - -
-		 -
-
0
- Other debtor (District loans) - - -
19,548
- Short Term Investments 17,200
-		 40,000 -
57,200
43,114
17,200
0		 40,000
23,603		 0
80,803
68,846
2020
2019
13
RESTRICTED FUNDS		 £
£
Balance at 1st January 2020 5,000
-
Receipts in year
Donation to scout post		 2,088
5,000
Grants 1,385
Expenditure inyear in line withgrant conditions (5000)
-
Balance at 31st December 2020 3,473
5,000

14. COMMITMENTS

There is a commitment to purchase £5,000 of IT equipment - funded by a grant from 1910 Trust - which was actioned in January 2020

The total future minimum lease payments under non-cancellable operating leases for each of the following periods are:

2020
2019
Land
Land
&
Buildings
&
Buildings
£
£
Less than 1 year 500
500
2 to 5 years 2,000
2,000
More than 5years 17,000
17,500
19,500
20,000

The lease payment relates to ground rent on the Hub payable to Cardiff Council, with £500 recognised as an expense in the year (2019: £500).

15 RELATED PARTY TRANSACTIONS

During the year the Area had no commercial transactions with Trustees (2019: £nil). No amounts are therefore outstanding as at 31 December 2020 (2019:£nil).

As detailed in note 4(a) Trustees claimed £0 of expenses incurred in their role as Trustees of the Area during the year (2019: £463). Of this £nil is outstanding as at 31 December 2020 (2019: £nil).

7. Independent Examiners Report Adroddiad yr Arholwyr Annibynnol

I report on the accounts of Cardiff and Vale Area Scout Council for the year ended 31 December 2019

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is required.

It is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It includes a consideration of any unusual items of disclosure in the accounts, and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

have not been met, or

Signed :- Date:- 6[th] September 2021

Neil Thorneycroft FCCA MBA BA(Hons)

Independent Examiner

8. Public Benefit Budd cyhoeddus

We believe that we have met the Charity Commission’s public benefit criteria for both the advancement of education and the advancement of citizenship and community development. The Scouting Movement complies with two key principles set by the Commission with regard to public benefit:

9. Plans for future periods Cynlluniau ar gyfer cyfnodau yn y dyfodol

Activities Gweithgaredau

Activities is a key part of Scouting success. We will be looking increase the number of permits across a number of different activities the Area and look to provide training for Leaders to enable them to increase the activities they can provide for the young people. The aim is to have led and qualified leaders in place for all 12 of our activity areas and provide a programme of activities and events in place to support leaders.

Restarting the activities programme after the pandemic will be key in 2021/22 but it will take time and will be slow progress keep everyone safe but enable activities.

Communication

Cyfathrebu

In the next few months, we’ll be reviewing and supporting groups to ensure all websites and social media accounts are using up to date branding to be consistent across the area, we’ll also be creating a library of images and video that we can use to help recruit more adult volunteers into Scouting. With a dramatic increase in users of the Scout Shop as scouting gets back to normal, the list of available products on the website will be expanded to meet the needs of its users. We're also looking to build on our relationship with local radio stations to help promote Scouting and what we are doing to the local communities.

Community

Cymuned

the year to come we hope to strengthen our relationships with elected officials and community figures and organisations. To do this, we are going to continue to take part in UK Parliament Week activities and Groups are encouraged to engage with their local councillors about any community projects or ideas they may have.

We will continue to grow our community presence and aim to tap into areas of our Cardiff and the Vale community using both traditional and non-traditional media.

Funding and Assets

Cyllid ac Asedau

With the Masterplan for Jubilee now in place the push is to raise the funds and progress this project https://localgiving.org/appeal/jubileescoutcampsite/. In the near future as part of the Queens Jubilee we will be planting 800 sapling trees at Jubilee as well as looking to Groups and individual donations to support the purchase and planting of more mature trees for the site. https://localgiving.org/appeal/TreeforJubliee/

We also support Groups with the funding gap due to Scout Post not being run in 2021 with an online giving campaign https://localgiving.org/appeal/Scoutpost2021/

We are also looking to appoint via the Government Kickstarter scheme to support the digitalisation of papers stored at The Hub and to looking at possible funding sources.

Growth and Development

Twf a Datblygiad

Growth and Developing Scouting after COVID 19 is about ensuring all our Scout Groups are back open and meeting face to face.

We are looking to start pilots and the rollout of the Squirrels section for 4 and 5 year olds across the Area.

Inclusion

Cynhwysiant

The team will continue to push forward with the pathway plans to ensure that Scouting is available to as many young people and adults as possible.

International

Rhyngwladol

Looking ahead, we are looking forward to supporting our members on both the UK Contingent and locally organised international events. The World Scout Jamboree Leaders and participants will be selected led by Scout Cymru. We are also considering ways in which we can share the wealth of international skills and experience (from both young people and adult volunteers) between members of Cardiff and the Vale.

Training Hyfforddi

So, what are the plans for training for the rest of 2021 and into 2022?

We will continue to provide adult training in a variety of formats: workbooks, e-learning, face to face and via Zoom. We want to ensure our leaders have the skills and knowledge needed to deliver local Scouting which provides an awesome experience for our young people.

One of the biggest challenges we have is 1st Response training. Compass suggests we have over 200 leaders who require 1st Response training (and that doesn’t include those that will be needing to renew in the next few months). Traditionally 1st Response training has been classroom based and this can’t be delivered with the restrictions on face to face indoor Scouting. Therefore, we have introduced a blended approach to 1st Response training where the theory is delivered via e-learning, supported with scenario discussion via a Zoom session. The training is then completed with a practical assessment in the classroom. This blended model gives the leaders who are running small group activities outdoors with the knowledge they may need. We also offering adults, an external first aid qualification to support them outside of Scouting and those in delivering adventurous activities.

Youth

Ieuenctid

As the youth team develops, we will continue to review appointments and look to bring new people in, to ensure the youth forum continues to be refreshed with new ideas. The Area Network that has just started will continue to be developed during 2021/22

Roll of Honour 2020

Rhestr Anrhydedd

District/Area

Group/Unit
Name Surname Award District/Area
Mo Lewis Silver Wolf Cardiff North
John Tweedley Silver Wolf Penarth and Dist
Peter Gladman Bar to the Silver Acorn Cardiff and Vale
Geoff Soord Silver Acorn Cardiff and Vale
Ashley Halton Award for Merit Cardiff East
Matty Jones Award for Merit Cardiff East
David Morris Award for Merit Tir A Môr
Neil Murray Award for Merit Cardiff and Vale
Su Osborne Award for Merit Cardiff and Vale
Neil Whittington Award for Merit Cardiff East
Meme Williams Award for Merit Cardiff North
Kelvin Blake Chief Scout's Commendation Tir A Môr
Rachael Davey Chief Scout's Commendation Cardiff East
Christopher Davies Chief Scout's Commendation Tir A Môr
Lisa Higson Chief Scout's Commendation Cardiff East
Sarah Holdstock Chief Scout's Commendation Cardiff East
Nick Ogonovsky Chief Scout's Commendation Cardiff East
Jason Parsons Chief Scout's Commendation Tir A Môr
Ruth Rogers Chief Scout's Commendation Cardiff East
Peter Chapman Commissioners Commendation Tir A Môr
Martyn Hurley Commissioners Commendation Cardiff North
Sarah Hurley Commissioners Commendation Cardiff North
Ruth Jones Commissioners Commendation Cardiff East
Cerys Lane Commissioners Commendation Cardiff East
Emily Woodfin Commissioners Commendation Tir A Môr

Cardiff North 1st Rhiwbina Penarth and District 1st Dinas Powys

61st Cardiff (Parkend Church) 49th Cardiff (1st Rumney) 1st Penmark with Porthkerry 11th Barry 5th Barry (Salem Baptist) 61st Cardiff (Parkend Church) Llanishen and Lisvane

2nd/4th Barry 49th Cardiff (1st Rumney) 5th Barry (Salem Baptist) 49th Cardiff (1st Rumney) 1st St Mellons 61st Cardiff (Parkend Church) 5th Barry (Salem Baptist) 49th Cardiff (1st Rumney)

Tir A Môr 1st Penarth Cardiff North 2nd Rhiwbina Cardiff North 2nd Rhiwbina Cardiff East 1st Llanedeyrn Christchurch Cardiff East 49th Cardiff (1st Rumney) Tir A Môr 2nd/4th Barry

Contact Details Manylion cyswllt