REGISTERED CHARrrY NUMBER: 512032 REPORT OF THE TRUSTEES AND UNAUDrrED FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR NARBERTH & DISTRICT COMMUNrrY & SPORTS ASSOCIATION Llewelyn Davies Chartered Accountants Yelverton House St John Street Whltland Cannarthenshire SA34 OAW
NARBERTH & DISTrICT COMMUNrrY & SPORTS ASSOCIATION CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Page Report of the Trustees Independent Exarniner's Report Statement of Flnan¢ial Activltles Balance Sheet io Notes to the Financlal Statements li to 19 Detailed Statement of Financlal Activities 20 to 21
NARBERTH & DISTRICT COM MUNrrY & SPORTS ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The trustees present their report with the flnandal statements of the charity for the year ended 31 March 2024. The tNstees have adopted the provlsions of AccountSng and Reporting by Charities: Statement of Recommended Practlce applicable to charlties preparSng thelr accounts in accordance with the Financlal Reporting Standard appllcable in the UK and Republic of Ireland (FRS 102) (effectlve I January 2019). OBJECTIVES AND ACTIVITIES Objectlves and aims The Narberth and Dlstdtt Community and Sports Assoclatlon, through its management committees, In accordance wlth the alms and objectives outlined in its Constltution, have contlnued to ensure that a wlde varlety of courses and attlvltles have taken place at the Centre during the past year. The programme planning whlch takes place from Aprll onwards, Is developed using feedback from prevlous year's students, the Bloomfield questionnalre responses, and dlrett requests, so that we are able to ensure that the users of thls centre a offered a varied and up to date programme of education, recreation and leisure actFvltles.
NARBERTH & DISTRICT COMMUNITY & SPORTS ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 ACHIEVEMENT AND PERFORMANCE In April 2023, the SLA with Pembrokeshlre County Councll for Learning Pembrokeshlre provision at Bloomfield for 2023124 was agreed. For the first time in 10 years, the sum to be pald for room rental and ftlr the staff Snvolvement in programme planning was Increased to reflect rlslng costs. Also now Included is an additlonal room for the Welsh Language staff who moved to Bloomfield from Preseli Communlty Learnlng Centre at Crymych on l April 2023, taklng over Classroom 6 for the Dysgu Cymraeg staff. The classes that we were able to offer at thls time were limlted, but we hosted the flrst Sadwrn Siarad for two years at the end of March 2022 and the Welsh exams were held over two weeks In June 2023. EsfYN carried out an inspectlon of the Welsh for Adults service durlng week commencing 27 November 2023. On Saturday 9 December, a Sadwrn Siarad wlth Christmas themed workshops took pla. Thls event was well supported, and there are plans to repeat this annually. Dysgu Cymraeg Cymru offered nlne courses at varlous levels (four of these were online). rr classes avallable at Bloomfield in S rln Summer 2023 Course Descrlptlon Dlgltal skills - First steps Dlgltal skllls - First steps Microsoft Offlce skllls Using your tablet - Introduction Using your tablet creatlvely Start Date 2510412023 1411112023 0711112023 2510412023 1510512023 End Date 0410712023 1910312024 2510612024 04107/2023 1010712023 Day Tuesday Tuesday Tuesday Tuesday Monday Tlme 10.'00- 12:00 10..00- 12:00 13.'00- 15:00 13.'00- 15:00 18:30- 20:30 Other Learnln Pembrokeshire classes offed at Bloomfleld durin 2023 Yoga (during summer), Yoga for the over 50s, Pilates, Yoga for Beginners, Photography A focus on beginners, Photography - Developing further skills, Photoshop Elements and Year 2 and Art for All. introductlon, Spanish Year I Andrew Crossley once again offered Geology courses throughout term time whlch were well supported, and the Narberth U3A offered several courses and activities for their members. Bloomln. Stitchers, Landsker Qullters, two other patchwork & quilting groups and the local branch of the Weavers, Spinners & Dyers Guild, all contlnued to meet regularly at the Centre. The fltness sulte usage increased steadily this year, and by February 2024 there were frfty-two current monthly membershlps the highest NDCSA have recorded! There are also three-monthly, six-monthly and annual members. A two for £50 monthly offer proved popular for couples, famlly members and training partners. En February 2024 NDCSA staff were approached by a doctor from the Health Centre in Narberth, who wanted to reglster with the Attlve Prattl Charter. It was agreed that thls would be a good oppothnlty for NDCSA as well as local people. There are hlgher numbers attendlng the Monday over 50's exercise class, Marle's HIrr sessions and the early morning welght tralning classes wlth Megan Hicks, (whlch started here in October, but will move outdoors for the summer months). Zumba and Dlsco Flt are both provlng popular. Some of our prevlous tutors have retumed after several years, although we have not yet replaced all of the groups that were lost in the perlod Immediately followlng the COVID pandemlc. New Squash Court heaters were installed in October 2023, pald for jointly by NDCSA and Narberth Squash Club. The upgrades have been popular wlth court users.
NARBERTH & DISTRICT COMMUNITY & SPORTS ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The Community Mental Health Team moved to Bloomfleld In 2014 when they lost their offlce at Sunnybank. This was initlally for a period of 3 years and Classroom I was converted intrj a small office suite to rneet their needs. Due to funding issues within the Hywel Dda Health Board they decided to relocate the team to Pembroke. The staff resisted this move and we were involved in discussions about reducing their rental charges in the hope of keeping this office open. However, Hywel Dda Health Board's Mental Health Services informed us of the decision to end their occupation of the Bloomfield Centre, and terminated the arrangement on 31st March 2024. This allowed the Welsh Language team who had already moved to Bloomfield in April 2023, to move into the larger office suite vacated by cmP in April 2024. There has been an increase in the rent they pay for this larger area. Classroom 6 is used for one to one meetings but a new hirer would be welcome. Bloomfield Childcare Settin s It has been a year of mixed perrornan in the Childcare at Bloomfield. Bloomfield Nursery had a busy year Sin the increase from 17 to 19 pla in the CIW re-registration that was carried out in April 2023 and continues to do well with children signing up for plaS later in the year. Occupancy wlll be 970/0 in the Baby Room by April 2024, and 880/0 in the Main Room. Occupancy is lower in the main room as spa5 are needed for children to move down in September. We cannot fill the spaces as no children wlll leave. The figures wlll be 94% in Babies and 930/0 in Maln Room by November 2024. In March 2025, occupancy levels are predicted to be 900/0 in both rooms. We have approximately 20 children on the walting list, all waltlng for spaces to start as soon as posslble. The Nursery had an ECERS audit completed by the Early Years Team. We scored an average of 5.7 out of 7, whlch Is 0.2 higher than last tlme. We have ImprDved Sin the previous audit In August 2022. The funding that we have received recently will increase the score slightly, but the staff are very happy with this result. The Development Worker made a joint appllcation with Bloomfield Nursery staff to South Hook LNG Communlty Fund and Milford Haven Port Authorlty Community Fund for £5,000 for a new kitchen in the nursery. The all-weather surface in the enclosed garden wlll be completed in Autumn 2024. This was after a long delay due to contractor availability. The Bloomfleld After School Club lost a large number of children In July 2023 when the Year 6 children moved on to secondary schools. Due to the Narberth CP School now operating an ASC themselves, we have not had as many families viewing the facilities as we would normally expect. There has been some interest for spaces, but not as many as we previously lost. The children have designed posters and we have done some targeted promotional work. However, the provision at the school is less costly for families, in part because as it is unregistered. It runs for a shorter time each day, but this proves long enough for many parents to select the less expensive option for their childcare needs. There is also no travel requIrnent, which reduces the cost of running the club to the School. The Bloomfield After School Club started here in 1994 following a Chwarae Teg survey into the barriers to work and education faced by local people, and childcare beyond the school day was highlighted as the way forward. NDCSA sought grants from West Wale5 TEC to get this important provision up and running, and in the next few years managed to provide holiday time childcare as well. Therefore, the Association has supported families for over 30 years and has employed and trained staff to work in the setting. Other childcare settings developed in the locality in the years that followed, including the Bloomfield Day Nursery in 2006, so local people had access to a mix of private and community settings for their children from small babies through to year 6 pupils. The schools at Templeton and Tavernspite have offered after school clubs for their own pupils for some years, and parents have been able to choose the childcare that suits them best. We currently do collect children from Templeton school for the Bloomfield After School Club. To operate as a registered setting it Is necessary to observe the CIW required staff to child rdtio at all times, and thls is a challenge when overall numbers are reduced but we still need the flexibility to offer school pick-ups. The reduced number of children attendlng the Bloomfield After School and Hollday Club has had a negatlve flnancial effect as seen in the accounts.
MARBERTH & DISTRICT COMMUNrrY & SPORTS ASSOCIATION REPORT OF THE TRUSTEES FOR TfrIE YEAR ENDED 31 MARCH 2024 Decisions need to be made about the future of the After School and Holiday Club at Bloomfield golng forward. If the Bloomfield After School and Hollday Club was not avallable the maln Issue would be the Holiday Club provision as the schools do not offer thls. It helps those parents whose employment is not based around school hours and although we have had to reduce the days offered slnce COVID, because of stsff shortages, we have always been able to offer hollday time childcare. The other dlfflculty wlll be for familles who wish to use tax free childcare or Childcare Offer funding as they can only use thls In reglstered settings. Cylch Meithrln Arberth has hlred the Playschool Room at Bloomfield from its earliest days as a Community Centre (the early 1980s). It is run by a committee who have this year made the big change from a Reglstered Chadty to a CIO, somethlng that NDCSA plans to do going forward. The Cylch are a member of Mudlad Meithrin, and employ their own staff, NDCSA plays its part by drlvlng the Cylch 3 year olds to school at lunchtlme to help provlde wrap around care. In March 2024 we ceiVed a request from the Cylch MeithrSn Arberth to re-evaluate the rental charge we make, as they are struggllng to make ends meet post COVID, wlth less children attending the settlng and the fact that they cannot charge parents a hlgher rate for funded childcare spaces. They indlcated that they may need to consider a move to a different venue, possibly to the school, to save money. After dlscussion at the General Committee meeting on 18 March 2024 It was agreed to offer the Cylch a rent freeze for 12 months while they try to sort out thelr financial sltuatlon, but also to polnt out all the extras that they recelve In terms of storage, garden space and hall use for functlons that they would be unlikely to source elsewhere. Shortly after the meeting we were Infomied that the donation that we We to be glven by a local group who were disbandlng after having a long Involvement wlth the Centre, was to be doubled so a decision was made to actually offer a small discount of £2 per day to try to asslst the Cylch in thelr efforts to be more financially stable. Over the following few months, the number of diildren attendlng Cylch has increased slightly and staff aged to accept more flexible hours, which has Improved their situatlon and hopefully stablllsed their posltlon at the Centre. As reported last year, discusslons were contlnulng with Pembrokeshlre County Councll around the future of the Lee Davies Day Care Provision at Bloomfleld. In November 2023, NDCSA representatives met wlth PCC Social Care Managers, Charlotte Barber and Gareth Tucker, regarding attendance at the Lee Davles Centre of the Tenby Day Care Centre clients includlng ALN clients who had been relocated here due to maintenance Issues at Tenby. The association hoped that this would become a permanent move and then hopefullyi improvement projects in the Lee Davies Centre could be fast tracked. It was agreed that our Development Worker would work closely with them on these improvements. The mix of elderly and ALN clients worked well wlthln the Day Care Centre with Soclal Services staff from Tenby joining the team at the Lee Davies Centre. In March 2024, at a further meeting wlth Charlotte Barber & Gath Tucker, the Association was Infonned that PeMbrOkeshi County Councll planned to wlthdraw from the Lee Davies Centre over the next few months. Thls was as a result of the full councll meeting decislon regarding efficlency measureslcouncil tax increases. Staff were told that formal notlflcatlon to NDCSA vla PCC legal team would follow. matter was reported to the trustees of NDCSA at thelr meeting on 18 March 2024 whlch County Cllr Tiemey was invited to attend, and it was agreed to try to get this decislon reversed. Local eletted members and Cabinet members were contatted to appeal thls shocking declslon a blow for all the clients, thelr families and the Day Care stsff, as well as the Assoclation who recelve a rental sum from the local authorlty for the rooms. There followed several months of meetings and appeals to the local authority and elected members, and staff were informed that budget cuts had made thls unavoldable. The assoclation then dlscovered that PCC We looking for sodal enterprises to take over the runnlng of Lee Davles Centre and Bro Preseli in Crymych, and for the other Centres in the county to close except for Meadow Park in Haverfordwest. At a meetlng with the Head of Service offlcers, NDCSA representstlves were told that PCC would contlnue to pay the rent for the Lee Davles Centre until the end of March 2025, but the expectation was that an 'altemative operating structure, be estsblished to allow proiiision to continue. Very1Sttle information was provided for cllents or staff at this tSme. A full cabinet meeting on 18 July 2024 decided that the matter be revlewed again In the autumn but in September it was conflrmed that the closures would go ahead. The decision facing the NDCSA trustees In Autumn 2024 Is how to proceed. Whilst this decSslon is being made, the current posltlon is that the Development Worker is to apply to Valero for funding and volunteers to assist with the renovation of the Lee Davies Day Care Cent. We are awaiting contractor quotes for the palntlng and decoratlng costs.
NARBERTH & DISTRICT COMMUNITY & SPORTS ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The Narberth Library whlch had moved to Bloomfield as a temporary measure In March 2023, moved back to the old library bullding in October 2023 wlth the aim of movlng to the new Ilbrary building as soon as possible. The West Wales Walking for Well Belng group continues to grow, with up to 40 walkers and volunteer leaders taking part in the weekly Wednesday walks. New booking systems have been trialled, since funding ceased for the the online system that WWWWB used when the group began. Both a What's App group and an online system on NDCSA'S Bloomfield website are proving user friendly. On the looth walk, the group were joined by representatives of PAcfo, who were assessing the benefits that people gain from using Community Transport across the county. The group were fortunate to have two buses available for the walk, very helpful for the larger number of bookings. As part of the PAcfo Mobility project the group now have use of a second bus which is proving very popular with Dial a Bus passenger5, including the Walking Group. It also allows NDCSA to provide a bus for community group use seven days a week, rdther than just for evening and weekend use. The projett funded the purchase of a second hand bus and covered the cost of insuring it for the first 12 month5. NDCSA'S Development Worker liaised with PCC regarding the Youth & Lifelong Learning Section 106 Funds available. A proposed youth club is now not feasible (lack of youth worf(ers) A new project, whlch includes some capital items for Bloomfield and a series of youth workshops, is being proposed by PCC to elected members. We are awaiting the outcome of this proposal. NDCSA Development Worker was also Involved in a number of different projects during the year Includlng continulng the Community Asset Transfer on the rear flelds. This includes ongolng contact wlth PCC and possible funders, Pembrokeshire Sustalnable Communltles Fund (EOI) and the Cymru Wales Football Foundation. NDCSA are gIStering wlth the probation servlce to re1ve volunteers for outdoor work In the grounds and a Sport Wales funding bid towards new squash court heaters. An applicatlon was made to he second stsge of the Sport Wales Energy Grant. The grant of up to £25,000 covers 800/0 of project msts (LED Ilghtlng, solar panels and a new boiler) and Includes an Independent energy audit. This appllcation was successfvl and an amount fo £19,622 was confirmed for NDCSA towards LED lighting upgrade, Seminar Room new boller and a further solar PV array. The association will have to commit 20Wo (£4.5k) Green Warmth, NSE and E are the proposed contrattors. The Development Worker submitted an appllcatlon to PCNPA Sustainable Development Fund in February 2024 for the additlonal amount (£9k) for the solar panels, squash court LED upgrade and other energy efficiency measures which were outllned In our Severn Wye energy survey. It was arranged that Construction would clear the Recreation Hall gutters in Autumn 2023. Research has been undertaken into heritage doors to replace Bloomfield's front d¢Jors. PCC Conservation team have stated replacements must be 'like for like.. Automation, double-glazing and Accoya wood upgrades would be acceptsble. Funding of £9k from Section 106 contributions is confirmed for this project. Other Section 106 funded improvements undertaken during the year include the replament of the After School Club Room flooring which was undertaken in January 2024. The General Committee have met twi this year, as have the Finan and Executive Committee. There have been several additional meetings of OffirS to discuss the Day Care Centre situation. FINANCIAL REVIEW Investment policy There are no restrictions on the Association's power to invest. The Association does not benefit from an endowment fund or hold large cash reserves. Restricted funds are for speclfic purposes, may only be held for a period of time and are applied to specific projects. Reserves policy The reserves policy of the Trustees and Generdl Committee is to malntain unrestricted funds sufficient to cover future management and administr7tion costs, UnfoSeen future expenditure and new projett start UP Costs. Unrestrlcted funds are the operatlonal free reserves of the association.
NARBERTH & DISTRICT COMMUNrrY & SPORTS ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 FUTURE PLANS Durlng the forthcoming year, there are three core issues for the trustees to consider.. A declslon wlll need to be taken about the future of the Lee Davles Day Care Centre Consideration wlll need to be given to the chlldcare provision offered at Bloomfield Staff and Trustee arrangements due to the retirement of the Centre Manager, Janine Perkins need to be addressed Addltonal ongolng issues that will be moved fOard are further funding for energy efficiency measures will be sought, and staff wlll continue to work to opernte the Centre In the most energy efflclent way. Future projects as Indlcated above include new automated heritage front doors, upgrades to LED Ilghtlng In the corridorsi plus an addltlonal 9kw solar PV array and boiler upgrades. There Is also a proposed new Bloomfield WI-FI system whlch wlll be compatible wlth PCC I.T systems, which will come onllne in Spring 2024. There Is £14,600 of Section 106 fijndlng allocated for the provision of a programme of youth workshops at Bloomfleld during Summer 2024. A maintenance programme including the engagement of 'Gutter Cleaning Wales Ltd. to se1 the Recreation Hall gutters wlll be ongoing commenclng during Summer 2024. srRucfuRE, GOVERNANCE AND MANAGEMENT Governlng do¢ument The charlty Is controlled by its governlng document, a deed of trust and constitutes an unincorporated charity. REFERENCE AND ADMINISTRATIVE DETAILS Reglstered Charity number 512032 Principal address Bloomfleld House Narberth Pembrokeshlre SA67 7ES
NARBERTH & DISTRICT COMMUNrrY & SPORTS ASSOCIATION REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Trustees Lucien Jenkins Alice Phillips Steve Haysom Robert Lewis Ann Maidment Matthew Johns Mike Johns Raymond Bowen Charles Clewett Stephen Drinkwater cla Davies Charlie Meredydd Narberth QuakelAdult Ballet Alice Russell School of Dance Narberth Squash Club Narberth RFC U3A Na rberth AFC Narberth Cricket Club st Andrews Church Cor Dyfed Choir and Nart)erth & Whitland Rotary Club Yoga Class Cylch Meithrin Narberth Town Councll Gllnys Meredydd Carina Newham Steve Rigby Francls Requena Emma Richards Wllllam Silverstone Claire Dunbar Indlvldual Ind ividual Individual Individual Indlvidual Indlvidual Individual The followlng have acted as Holding trustees of the Land.. Mr D Stone Mr R Salter Mr K Thomas Independent Examiner Mr Colin John FCA FCCA Llewelyn Davies Chartered Accountants Yelverton House st John Street Whitland Carniarthenshire SA34 OAW Bankers Barclays Bank plc 32 Hlgh Street Haverfordwest SA612DA Approved by order of the board of twstees on 4 November 2024 and signed on its behalf by: Mrs G Meredydd - Tnjstee
114DEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NARBERTH & DISTRICT COMMVNrrY & SPORTS ASSOCIATION Independent examiner's report to the trustees of Narberth & Distrlct Community & Sports Associatlon I report to the chartty trustees on my examlnatlon of the accounts of Narberth & Dlstrltt Community & Sports Association (the Trust) for the year ended 31 March 2024. Responsibilities and basls of report As the charlty trustees of the Trust you are responsible for the preparation of the accounts In accordance with the requirements of the Charities Act 2011 {'the Act,). I report in respect of my examlnation of the Trust's accounts carried out under Section 145 of the Act and In carylng out my examlnatlon I have followed all applicable Directlons glven by the Charlty Commission under Sectlon 145(5)(b) of the Act. Independent examlner's statement sIn your charity's gross income exceeded £250,000 your examiner must be a member of a Ilsted body. I can conflrm that I am quallfied to undertake the examlnation because I am a member of the Instltute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examlnètion. I conflrm that no material matters have come to my attention in connettion with the examlnatlon giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as requlred by Section 130 of the Act. or the accounts do not accord wlth those records; or the accounts do not comply with the appllcable requirements concerning the form and content of accounts set out In the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view whlch Is not a matter consldered as part of an Independent examlnatlon. I have no concerns and have come across no other matters In connection with the examination to which attention should be drawn In this report in order to enable a proper understanding of the accounts to be reached. Nr Colln John FCA FCCA Uewelyn Davies Chartered Accountants Yelverton House St John Street Whitland Camiarthenshire SA34 OAW 4 November 2024
NARBERTH & DISTRICT COMMUNITY & SPORTS ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 2024 Totsl funds 2023 Total funds Unrestrfcted fund Restricted funds Notes INCOME AND ENDOWMENTS FROM Donatlons, legacies and grants 6,354 4,800 11,154 20,761 Charitable actlvltles Nursery After school club Minibus Communlty ntre & sports 158,859 52,897 24,703 194,015 158,859 52,897 24,703 194,015 135,860 57,101 18,479 177,739 Investment income 3,274 3,274 1,173 Total 440,102 4,800 444,902 411,113 EXPENDrnIRE ON Charitsble activitles Nursery After school club Mlnibus Community ntre & sports 138,852 68,978 17,870 235,665 4,800 143,652 68,978 17,870 251,459 115,130 58,372 15,070 218,097 15,794 Total 461,365 20,594 481,959 406,669 NET INCOME/(EXPENDrruRE) Other re¢ognised galns/(lo$ses) Actuarlal galns on defined beneflt schemes (21,263) (15,794) (37,057) 36,000 36,000 141,000 Net movement in funds 14,737 (15,794) (1,057) 145,444 RECONCIUATION OF FUNDS Total funds brought forward 344,975 1,184,027 1,529,002 1,383,558 TOTAL FUNDS CARRIED FORWARD 359,712 1,168,233 1,527,945 1,529,002 The notes fomi part of these flnancial statements
NARBERTH & DISTRICT COMMUNrrY & SPORTS ASSOCIATION BALANCE SHEEr 31 MARCH 2024 2024 Total funds 2023 Totsl fijnds Unrestricted fund Restricted funds Notes FIXED ASSETS Tangible assets 95,222 1,168,229 1,263,451 1,281,081 CURRENT ASSErs Debtors Cash at bank 48,546 110,852 48,546 110,857 47,441 107,278 159,398 159,403 154,719 CREDrroRS Amounts falling due wlthln one year (23,286) (i) {23,287) (14,798) NFf CURRENT ASSETS 136,112 136,116 139,921 TOTAL ASSETS LESS CURRENT UABILITIES 231,334 1,168,233 1,399,567 1,421,002 CREDrroRS Amounts falling due after more than one year 148,000 148,000 108,000 ACCRUALS AND DEFERRED INCOME io (19,622) (19,622) NET ASSETS 359,712 1,168,233 1,527,945 1,529,002 FUNDS Unrestricted fiJnds Restricted funds li 359,712 1,168,233 344,975 1,184,027 TOTAL FUNDS 1,527,945 1,529,002 The financial statements were approved by the Board of Trustees and authorised for issue on 4 November 2024 and were signed on its behalf by: AL Mrs G Meredydd - Trustee The notes form part of these financial statements -io-
NARBERTH & DISTRICT COMMUNrrY & SPORTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES Basis of preparing the financial statements The financial Statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: ststement of Recommended Prartice applicable to charities pparIng their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019),, Financial Reporting Standard 102 'The Financial Reporting Stsndard applicable in the UK and Republic of Ireland. and the Charities Att 2011. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Ststement of Finanaal Actlvltles once the charity has entitlement to the funds, it is probable that the Income will be reiVed and the amount can be measured reliably. Expenditure Liabilities are recognlsed as expenditure as soon as there is a legal or constructlve obllgatlon committing the charlty to that expenditure, it is probable that a transfer of economSc benefits wlll be required In settlement and the amount of the obllgatlon can be measured rellably. Expendlture Is accounted for on an accruals basls and has been classlfled under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to actlvltles on a basis conslstent wlth the use of resources. Tangible flxed assets Depreciation is provlded at the followlng annual rates In order to write off each asset over its estlmated useful life. New recreatlon hall faclllty Fixtures and flttlngs Computer equipment 4¥0 on cost 250/0 on redudng balance Straight line over 3 years No depreciation has been charged in respett of Leasehold Property on the basis that the estimated residual value of the property Is not materially different to its carrying value in the accounts. Taxation The charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restritted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are rnised for particular restricted purposes. Further explanatlon of the nature and purpose of each fund Is included in the notes to the flnanclal statements, Hire purchase and leaslng commltments Rentals paid under operating leases are charged to the Ststsment of Flnancial Attivities on stralght Ilne basis over the peri¢xl of the lease. -li-
NARBERTH & DISTRIcf COMMUNrrY & SPORTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS - contlnued FOR THE YEAR ENDED 31 MARCH 2024 INVESTMENT INCOME 2024 2023 Bank interest 3,274 1,173 TRUSTEES. REMUNERATION AND BENEFrrs There were no tnjstees, remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. Trustees. expenses There were no trustees, expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. STAFF COSTS The average monthly number of employees during the year was as follows: 2024 24 2023 22 All staff No employees received emoluments In extsss of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL AcfIviTIES Unrestrirted fund Restricted funds Total fvnds INCOME AND ENDOWMENTS FROM Donations, legacies and grants 5,272 15,489 20,761 Charitable activities Nursery After school club Minibus Community centre & sports 135,860 57,101 18,479 177,739 135,860 57,101 18,479 177,739 Investment Income 1,173 1,173 Total 395,624 15,489 411,113 EXPENDITURE ON Charitable activities Nursery After school club Minibus Community centre & sports 110,060 58,372 15,070 203,379 5,070 115,130 58,372 15,070 218,097 14,718 Total 386,881 19,788 406,669 NET INCOME/(EXPENDXTURE) Other recognised galns/(losses) Actuarial gain5 on defined benefit schemes 8,743 (4,299) 4,4H 141,000 141,000 -12-
NARBERTH & DZSTRICT COMMUNrrY & SPORTS ASSOCIATION NOTES TO THE FINANCIAL STATEMEMfs - continued FOR THE YEAR ENDED 31 MARCH 2024 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVIllES - continued Unrestricted Restricted fund fijnds Total funds Net movement in funds 149,743 (4,299) 145,444 RECONCILIATION OF FUNDS Total funds brought forward 195,232 1,188,326 1,383,558 TOTAL FUNDS CARRIED FORWARD 344,975 1,184,027 1,529,002 TANGXBLE FIXED ASSETS New recreatlon hall faclllty Leasehold property Plant and machinery COST At l Aprll 2023 Additions Reclassification 665,541 748,435 10,884 (12,547) 12,548 At 31 March 2024 665,541 735,888 23,432 DEPRECIATION At l April 2023 Charge for year Reclasslficatlon/transfer 147,221 14,717 {43) 3,265 2,342 43 At 31 March 2024 161,895 5,650 NET BOOK VAUIE At 31 March 2024 665,541 573,993 17,782 At 31 March 2023 665,541 601,214 7,619 -13-
NARBERTH & DISTRICT COMMVNrrY & SPORTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 TANGIBLE FIXED ASSEfs- Continued Fixtures and frttings Computer equipment Totals COST At l Aprll 2023 Additions Reclassiflcatlon 100,932 1,473 180 1,525,972 1,473 At 31 March 2024 102,405 180 1,527,446 DEPRECIATION At l April 2023 Charge for year Reclassification/transfer 94,225 2,045 180 244,891 19,104 At 31 March 2024 96,270 263,995 NET BOOK VALUE At 31 March 2024 6,135 1,263,451 At 31 March 2023 6,707 1,281,081 DEBTORS: AMouKfs FALLING DUE wrrHIN ONE YEAR 2024 2023 Trade debtors Other debtors Prepayments 46,177 45,620 600 1,221 2,369 48,546 47,441 CREDXTORS: AMOUNTS FALLING DUE WITHZN ONE YEAR 2024 2023 Trade credltors Social security and other taxes Net wages Accruals and income in advance 6,580 5,575 4,948 5,494 83 4,273 11,132 23,287 14,798 -14-
NARBERTH & DISTRICT COMMUNrrY & SPORTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 CREDrroRS: AMOUNTS FALLING DUE AFfER MORE THAN ONE YEAR 2024 2023 Pension liability (148,000) (108,000) 10. ACCRUALS AND DEFERRED INCOME 2024 2023 Accruals and deferred income 19,622 11. MOVEMENT IN FUNDS Net movement in funds At 31.3.24 At 1.4.23 Unrestricted funds General fvnd 344,975 14,737 359,712 Restricted funds Restricted 1,184,027 (15,794) 1,168,233 TOTAL FUNDS 1,529,002 (1,057) 1,527,945 Net movement in funds, included in the above are as follows: Incomlng resources Resources expended Gains and 1055es Movement in fvnd5 Unrestrlcted funds General fvnd 440,102 (461,365) 36,000 14,737 Restricted funds Restrfcted 4,800 (20,594) (15,794) TOTAL FUNDS 444,902 (481,959) 36,000 (1,057) -15-
NARBERTH & DISTRICT COMMUNrrY & SPORTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 11. MOVEMENT IN FUNDS- contlnued Comparatives for movement in funds Net movement In fijnds At 31.3.23 At 1.4.22 Unrestrlcted funds General fund 195,232 149,743 344,975 Restricted funds Restricted 1,188,326 (4,299) 1,184,027 TOTAL FUNDS 1,383,558 145,444 1,529,002 Comparative net movement in funds, included in the above are as follows: Incomlng $ourS Resources expended Gains and losses Movement in funds Unrestricted funds General fund 395,624 (386,881) 141,000 149,743 Restricted funds Restricted 15,489 (19,788) (4,299) TOTAL FUNDS 411,113 (406,669) 141,000 145,444 A current year 12 months and prior year 12 months combined position is as follows: Net movement in funds At 31.3.24 At 1.4.22 Unrestricted funds General fund 195,232 164,480 359,712 Restricted funds Restricted 1,188,326 (20,093) 1,168,233 TOTAL FUNDS 1,383,558 144,387 1,527,945 -16-
NARBERTH & DISTRICT COMMUNITY & SPORTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 11. MOVEMENT IN FUNDS - continued A current year 12 months and prior year 12 months comblned net movement in ftjnds, included in the above are as follows: Incomlng resources Resources expended Gains and losses Movement in funds Unrestrlcted fund$ General fund 835,726 (848,246) 177,000 164,480 Restrlcted funds Restricted 20,289 (40,382) (20,093) TOTAL FUNDS 856,015 (888,628) 177,000 144,387 12. EMPLOYEE BENEFrr OBLIGATIONS The AssocSatlon operates a defined benefit pension scheme, whlch Is included wlthin the Dyfed County Councll pension fund administered by Carmarthenshire County Council on a lead authority basis. The assets of the scheme are held separately from those of the charity in an Independently admlnlstered fund. Contributions to the scheme are charged to the Statement Of Flnanclal Actlvltles so as to spread the cost of pensions over employees, working lives wlth the assoclatlon. The scheme has been closed to new employees. A qualified actuary on the basis of triennial valuatlons using the projected unlt method determlnes the contributions. The most recent valuation was at 31 March 2022. The market value of Fund's assets at the valuatlon date were £3.243 million coverlng 113% of the Fund's Ila blllties. The assumptions, which have the most slgnificant effect on the results of the valuation, are those lating to returns on investments, the rate of salary Increases and the rates of mortalty, ill health, retirement, withdrawal etc.It was assumed that investment returns would be 4.8% (2023 4.9Wo) per annum, salary increases would average 4.2% (2023 4.2%) and that rates of mortallty, ill health, retlrement and wlthdrawal would be in accordance with prevlous Dyfed Local Authority experien. The pension charge/(credit) for the year Included in wages costs was £NIL (2023 £7,000), Employer contributions were £4,205 (2023 - £3,874) and the projetted employer contributions for the year ending 31 March 2025 are £NIL. FRS 102 Retlrement Beneflts The most trnt actuarlal valuations of the defined benefit schemes have been updated to take account of the requlrements of FRS 102 in order to assess the Ilablllties of the scheme at 31 March 2024. Scheme assets are stated at thelr market value at 31 March 2024. The main assumptions used to ¢Jlculate scheme liabllltles under FRS 102 are: 2024 2.7% 4.9010 4.2Wo 2.80/0 2023 2.7% 4.8% 4.29/0 2.8¥0 Inflatlon rate Discount rate for scheme Ilabilities Rate of Increase in salaries Rate of increase In pensions The mortality assumptlons used were -17-
NARBERTH & DISTRICT COMMUNITY & SPORTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS - eontinued FOR THE YEAR ENDED 31 MARCH 2024 12. EMPLOYEE BENEFrr OBLIGATIONS - contlnued Longevity at 65 - current pensloners Men Women 21.5 Years 23.8 Years 21.9 Years 24.1 Years Longevity at 65 - future pensloners Men Women 22.9 Years 25.6 Years 23.3 Years 26.0 Years Reconciliation of market value of scheme assets: 2024 2023 l April 2023 Interest on plan assets Remeasurements (assets) Employer contributions Member contributions Beneflts paid 450,000 468,000 21,000 13,000 28,000 (25,000) 4,000 4,000 1,000 1,000 (12,000) (11,000) 31 March 2024 492,000 450,000 Actual Return on scheme assets in the year 49,000 (15,000) The value of assets In the scheme were., 2024 2023 Equltles Govemment bonds Other bonds Property Cash other 358,000 335,000 2,000 32,000 61,000 3,000 17,000 46,000 61,000 2,000 25,000 492,000 450,000 Reconciliation of present value of scheme liabilities: 2024 2023 l Aprll 2023 Current service cost Interest on pension Ilabllltles Past servltt cost Member contrlbutions Remeasurement (gains)/losses on Ilabilities Beneflts paid 342,000 4,000 17,000 498,000 7,000 13,000 1,000 (8,000) (12,000) 1,000 (166,000) (i 1,000) 31 March 2024 344,000 342,000 -18-
NARBERTH & DISTRICT COMMUNITY & SPORTS ASSOCIATION NOTES TO THE FINANCIAL sfATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 12. EMPLOYEE BENEFfr OBLIGAnONS - contlnued Analysis of amount charyed in the Statement of Financial Artlvlties 2024 2023 Current SeN1 cost Net Interest cost Past servlce costs 4,000 (4,000) 7,000 Totsl Operating Charge/{Credlt) 7,000 Actuarlal Gain$ and Losses: The cumulative amount of artuartal galns Cognised In the Statement of other comprehenslve Income is £134,000 (2023 cumulative actuarial gain - £90,000). 2024 2023 2022 2021 2020 2019 Defined beneflt obllgatlon Plan assets (344,000) (342,000) (498,000) (501,000) (430,000) (426,000) 492,000 450,000 468,000 442,000 357,000 397,000 Surplus / (Deficlt) 148,000 108,000 (30,000) (59,000) (73,000) (29,000) Experien adjustments on assets 28,000 (25,000) 22,000 86,000 (41,000) (14,000) Experien reMeaSUMent of liabllltles (8,000) (166,000) (12,000) 65,000 8,000 23,000 Total remeasurement recognised in statement of other comprehenslve Income (36,000) (141,000) (34,000) (21,000) 33,000 9,000 13. RELATED PARTY DISCLOSURES There were no related party transactlons for the year ended 31 March 2024. -19-
NARBERTH & DISTRICT COMMUNITY & SPORTS ASSOCIATION DETAILED sfATEMENT OF FINANCIAL ACTivrrIES FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 INCOME AND ENDOWMENTS Donation4 legacles and grants Donatlons Grants 5,469 5,685 1,706 19,055 11,154 20,761 Investment income Bank Interest 3,274 1,173 Charitable actlvltles Nursery Income After school club Income Minlbus Income Communtty Cent rents PCC contrlbutions Sports facilltles fees Refreshments (net) Sundry Income 158,859 52,897 24,703 42,925 69,280 79,255 2,284 271 135,860 57,101 18,479 44,324 55,916 75,665 1,402 432 430,474 389,179 Totsl Incoming resources 444,902 411,113 EXPENDITURE Charitable activities Wages Hire of plant and machinery Insurdnce Light and heat Telephone Postage and ststlonery Advertlslng Sundries Nursery expenses After school club expenses Mlnlbus expense5 Bad debt write off staff trdining SubscrSptlons Cleaning wages & costs Rent Water rates Repairs & maintenance Depreclation of tangible fixed assets 114,633 513 5,459 40,143 2,569 137 289 522 143,652 68,978 17,870 338 58 479 15,089 525 2,517 43,223 19,105 108,639 355 4,931 13,959 1,262 194 596 2,073 115,130 58,372 15,070 1,126 1,386 358 15,381 525 2,137 35,953 18,077 476,099 395,524 Support costs This page does not form part of the statutory financial statements -20-
NARBERTH & DISTRICT COMMUNITY & SPORTS ASSOCIATION DETAILED sfATEMENT OF FINANCIAL ACTIvrrIES FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Support costs Finance Bank charges 1,205 1,211 Governance costs Accountancy fee5 Acc'y under/over provision Trustee Insurance 4,351 8,190 1,440 304 304 4.655 9,934 Total resourtrs expended 481,959 406,669 Net (expenditure)/income (37,057) This page does not form part of the statutory financial statements -21-