Trustees’ Annual Report for the period
From January 2024 (Period start date) To May 2025 [Next regular AGM] (Period end date)
Charity name: Fiskerton Village Hall
Charity registration number: 512025
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The provision and management of a village hall for the use of the inhabitants of Fiskerton and the surrounding area without distinction of political, religious or other opinions including use for meetings, lectures and classes and other forms of recreation and leisure- time occupation with the objects of improving the conditions of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The village hall is rented out for private parties and functions, when requested we also run a bar for these functions. The income generated from this supports us running subsidised or free events for the local community, including Jubilee and Coronation parties, weekly bingo, monthly quizzes and a monthly market. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees regularly discuss providing best value for money to the public and the organisation of future subsidised / free public events. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | We do not offer grants, instead we directly support and assist in organising public events. |
| Policy on social investment including program related investment |
Para 1.38 | We do not invest. |
| Contribution made by volunteers |
Para 1.38 | Volunteers do not make monetary contributions. They do contribute time, effort and good will to organise and support our activities. |
|---|---|---|
| Other | None |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Through providing a 1st class facility at low affordable rates the charity has been able to support education through classes for home schooled children and the elderly through tailored fitness classes, a book exchange and an outreach post office. We support families through weekly bingo, family orientated UK wide celebrations and a Christmas fair with carols led by the local vicar and a visit from Father Christmas. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | N/A |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising is difficult in modern times. It takes a very active and proactive committee to continually dedicate their time to planning and organising future events to ensure we can meet our charitable aims. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the year end Jan 2023 the charities accounts are healthy and in this year we managed to turn a small surplus. Through COVID-19 we received a number of business continuity grants which helped build this strong position, without which though we would have found it difficult to survive. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We don’t have a policy on holding reserves, however we discuss regular some major maintenance projects which will soon need attention, resurfacing the carpark and extending the building to increase its useability to the public. It would be good practice to create reserves to support these projects, however available manpower has hindered progress in this. |
| Amount of reserves held | Para 1.22 | Nil |
| Reasons for holding zero reserves |
Para 1.22 | See above |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The greatest challenge we have is recruiting volunteers to organise and support events to generate the level of income needed to support a modern facility, although this isn’t considered a risk to the charity’s future at this time. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hiring the hall for private functions / parties. Providing a bar facility for these events. Organising community events ourselves. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | We do not invest. |
| A description of the principal risks facing the charity |
Para 1.46 | The greatest challenge we have is recruiting volunteers to organise and support events to generate the level of income needed to support a modern facility, although this isn’t considered a risk to the charity’s future at this time. |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | All trustees are volunteers. All regular users of the hall are invited to volunteer. At the AGM all officers stand down and are re-elected by majority vote of the trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees are trained predominantly via verbal teaching methods and OJT schemes. One trustee aims to attend all YMCA (formerly community Lincs) sessions to back brief other trustees. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | We affiliate to YMCA (formerly community Lincs) who in turn affiliate to ACRE, beyond this we advertise our presence, availability and events throughout Lincolnshire to support the widest possible section of the public. |
| Relationship with any related parties |
Para 1.51 | The Parish Council is the custodian trustee of the charity and owner of the building in which we operate. We have a trustee who liaises between the two organisations. Our relationship is good and collaborative. |
| Other | N/A |
Reference and Administrative details
| Charity name | Fiskerton Village Hall |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 512025 |
| Charity’s principal address | The Principal Address is: Fiskerton Village Hall Ferry Road Fiskerton LN3 4HW For correspondence the Chairmans address should be used: Mr Jeffrey McGeachie 12 Church View Cresent Fiskerton LN3 4HL |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Jeff McGeachie | Office as shown in table below |
Michael Snaith and Adrian Walker have been Treasurer and Booking Secretary for 3 consecutive years. All other appointments were made in May of 2024 |
Trustees can be appointed at the AGM by proposal and seconder plus a majority in favour vote. Additional members are appointed in the same way through the year but cannot be named as Trustee’s until |
|
| Michael Snaith | ||||
| Joanne Marshall | ||||
| Adrian Walker | ||||
| Lester Matthews | ||||
| Steven Bennett | ||||
| Clare McGeachie | ||||
| David Blanchard | the following years AGM |
Below shows the trustee’s and their office for the year of 2024 to 2025 – these offices will remain as named until the next AGM in May 2025
| Fisketton VHMC appointments 2024 | Fisketton VHMC appointments 2024 | Fisketton VHMC appointments 2024 | Fisketton VHMC appointments 2024 | Fisketton VHMC appointments 2024 |
|---|---|---|---|---|
| Position | Name | Proposed | Seconded | Appointed |
| Chairman Vice Chairman Treasurer Designated Premises Supervisor Secretary Booking Secretary Bar Manager Advertising - FB Advertsing - Newsletter Advertising - Posters Insurance Liason Community Book Shelf Bingo Co-ord Cleaner Support Safeguarding Officer Maintenance Co-ordinator |
Jeff | Ady | Steve | Yes |
| Mick | Steve | Ady | Yes | |
| Mick | Jeff | Jo | Yes | |
| Ady | Jeff | Steve | Yes | |
| Jo | Ady | Mick | Yes | |
| Ady | Jeff | Steve | Yes | |
| Ady | Jeff | Steve | Yes | |
| Lester | Jeff | Jo | Yes | |
| Ady | Jeff | Lester | Yes | |
| Ady | Jeff | Lester | Yes | |
| Jeff | Lester | Ady | Yes | |
| Clare | Jeff | Jo | Yes | |
| Clare | Jeff | Jo | Yes | |
| Ady | Jeff | Jo | Yes | |
| Jo | Steve | Lester | Yes | |
| Steve | Lester | Jo | Yes | |
| H&S and Fire Officer |
Steve | Lester | Jo | Yes |
– Corporate trustees names of the directors at the date the report was approved Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| The charity does not own property |
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the As above none / N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for As above none / N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| N/A | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| N/A |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
A Walker | |
|---|---|---|
| Jeffrey William McGeachie | Adrian Walker | |
Chairman |
Booking secretary | |
| 27 May 2024 | ||
| 27 May 2024 |