MUSKHAM RURAL COMMUNITY CENTRE NELSON LANE, NORTH MUSKHAM, NEWARK, NorriNGHAMSHIRE. ACCOUNTS YEAR ENDED 30 SEPTEMBER 2024 CHAIR PERSON - A. Olive-, VICE-CHAIR - E. Sanders ADDRESS- Nelson Lane, North Muskham, Newark, Nottinghamshire. NG23 6HL CHARITY NUMBER 511985 INDEX Pa Trustees, report Chairman's report Independent Examinerfs report Statement of Financial Activities Balance sheet Notes 8-12 David Pattinson, Chartered Accountants, 233, London Road. Balderton, Newark, Nottinghamshire.
MUSKHAM RURAL COMMUNITY CENTRE TRUSTEES, ANNUAL REPORT YEAR ENDED 30 SEPTEMBER 2024 The trustees present their report and the accounts of the charity for the year ended 30 September 2024. Also known as North Muskham Recreation Playing Fields Association and North Muskham Recreation Committee. Objectives and activities The centre exists for the benefit of our local community and the villages it serves. Our objective is to provide safe, clean, accessible community facilities for all ages. The Centre comprises three different sized rooms, kitchen, stage playing field and changing facilities for sports. The Centre can be booked for family functions, Gommunity group meetings and events. All bookings for the hall are made through thL booking Secretary and must comply with the booking conditions. Achievements and performance 2023124 has been a year of recovery for the MRCC following on from the traveller trespass in June 2023. The security measures necessary were a significant outlay for the Centre. We have installed height restriction barriers at the car park entran and exit, improved the bunding around the playground area and installed bollardslgates at both of the field entrances. A grant from Newark and Sherwood District Council of £4,980 and a £2,000 donation from the Parish Council softened this blow. For the first time in quite a few years the commrttee has engaged in fundraising including a quiz night and organising a Summer Fayre resulting in £3.535. Financial review Income: A key strategy to recover our financial situation was regular opening of the bar on Tuesd- evenings with accompanying entertainment such as Bingo and Open Mic nights. The centre continued to be popular for parties and Charity fundraising events. The bar turnover increased almost 4 times since the previous year to £27,504. Whilst profEt margin of 46.5 % fell lo 33 / from previous year the £9,054 raised gave the Centre a much-needed boost. We introduced a new EPOS system which has helped efficiency, tracking cash and card payments and stock consumed. There were no Live and Local events this year although we did benefit from a circus act and band through them for the summer fayre. Income for Regular users increased from £17,629 to £22,421. Whilst some of this was due to a rent rise (below the rate of inflation), mostly it was the return of Zumba and Bowls and the start of a new Craft group that helped this £4,792 increase. Our income from Caravans was down on the previous year mainly because we had 3 rallies cancelled in the springlearly summer as the ground conditions were so wet the field was unsuitable. We can expect this to be a good source of income again in 2024125.
MUSKHAM RURAL COMMUNITY CENTRE TRUSTEES, ANNUAL REPORT YEAR ENDED 30 SEPTEMBER 2024 Expenditure: The expenditure of the Centre was monitored against budgets set at the beginning of the year and these were adhered to well. Volunteers undertook a great deal of building maintenance that previously we would have called in a contractor for, which helped keep this area of spend down. The building opened in November 2009 so we can expect building maintenance to be increasingly expensive in the coming years. We raised the cleaner's hourly rate from £14 to £15 an hour. Our major expenditure continues to be the electricity. We secured £2,500 to help towards the cost but this came in at £14,192 this year compared to £11,523 the previous year, an increase of 23 %. The cost of the light in the car park contributed to this and the decision was made to have it disconnected. By the end of the year, we managed to raise £6,459 more unrestricted income than expenditure which ,. help our building replacement, repair and improvement going forward. This will be my last report as Treasurer (10 years?) and the last attendan as a committee member after almost 18 years. I would like to especially thank Debs Paige our Booking Secretary who took the role over from me and has done an amazing job getting to grips with all aspects of the job and making great improvements this year- such as the online booking system - to improve the a¢Ssibl[1tY to the Centre. Well done to all the committee members who all contributed to the running of the Centre and devoted their time to their community's brilliant asset. Structure, governance and management The Centre is managed by the committee of trustees appointed every year at the AGM. We have a set of regular and committed individuals, some who have sat on the committee managing previous community buildings on the site for over 30 years. As tasks become necessary members of the committee volunteer to complete them depending on their skills. Reference and Administrative details List of Trustees Jude Andrews Andrew Oliver Deborah Page Helen Waterfield Brian White Nick Noot Davies Nick Hutchings lan Harrison David Mellors (resigned 15 January 2024) Jeff Hannabuss (resigned 15 January 2024) Kay Beddoe (resigned 15 January 2024) Elaine Wareing (appointed 15 January 2024, resigned 13 November 2024) David Jones (appointed 15 January 2024) Steven Preston (appointed 15 January 2024, resigned 31 July 2024) Paul Buck (appointed 15 January 2024)
Other Roles Co-chair.. Andrew Oliver (resigned 15 January 2024) Chair.. Andrew Oliver (appointed 15 January 2024) Co-chair.. Emily Sanders (resigned 15 January 2024) Vice-chair.. Emily Sanders (appointed 15 January 2024) Secretary: Rachel Burrows Treasurer" Jude Andrews Health and Safety and Compliance: lan Harrison Bar Manager.. Andrew Oliver Booking Secretary.. Jude Andrews (resigned 15 January 2024) Booking Secretary.. Deborah Page (appointed 15 January 2024) Parish Council representatives" Nick Hutchings and lan Harrison By order of the Committee on 15 January 2025 Trustee J.ANDREWS
MUSKHAM RURAL COMMUNITY CENTRE CHAIRMAN'S REPORT YEAR ENDED 30 SEPTEMBER 2024 2024 is now just behind us and I think we can all look back on what has been a successful year. Bookings have continued to rise (apart from caravan rallies) and we have had several successful events. 2025 sees the start of what we hope will be a long-term relationship with the piscatorials. They have 20 plus bookings this year and their AGM. A new caravan club has booked for November. The Cougars also continue to give large amounts of support. The kitchen is now fully registered and we are hoping to gain a 4 or 5 star rating in the coming weeks. The Saturday breakfast club has faltered over the holiday period however we will continue to try and get this project off the ground. Finances have continued to rise and the bank accounts look very healthy. however I feel that 2025 should be a year of reinvesting. Maintenance has been somewhat neglected over the years so it's tim to start to look after our assets. Main hall doors are due to be replaced, some lighting has been replaced with low usage LED lights, we need to continue to look at what we can do to reduce energy consumption and to prolong the life of the building's structure. We also need to look at the hall users, needs, heating during bookings is an issue and remote access to heating is being investigated. Some equipment such as projectorlscreen fv access are regularly requested. All regular users need to be mindful of energy usage, doors being left open and heating left on are not acceptable. Kitchen use also needs to be reviewed as to energy usage during bookings. Last year our aim was to bring MRCC back into the heart of the community. I feel we have succeeded in doing this by holding the summer fair, Tuesday nights, open mic nights, quiz nights, bingo, food vans and also the Panto and a double dose of F"rty Towels. Wjhilst we need to do more events it is clear we cannot simply rely on the few volunteers that actively help out. We are in need of volunteers to help with maintenance, decorating, bar staff and planning. Sub groups for energy usage, event planning, maintenance will help keep us on the right track. We need to invest but also be frugal with our finances. A planned maintenance budget will be set with pre- approved spending limits set, to keep spending under control. Additional focus this year I recommend we review our procedures and policies on bookings to fire regs, CCTV to kitchen use. Compliance is key to being safe, secure and respected by all users of our fantastic facility. I wish to thank the committee members for their assistance over the last year. MRCC would not be where we are now without your support. Finally with great sadness we say goodbye to Jude who has been the heartbeat of the MRCC for many years. Without her input, hard work and dedication we would be in a tin hut in the corner of the field. The MRCC and the residents of North Muskham owe a huge debt of gratitude to Jude and l am sure we wish her well in taking a well-deserved rest. Chairman A. OLIVER on 14 January 2025
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MUSKHAM RURAL COMMUNITY CENTRE I report on the accounts of Muskham Rural Community Centre, for the year ended 30 September 2024 which are set out on page 6 to 12. Respective responsibilities of trustees and examiner As the Charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144 of the Charities Act 2011 (the Charities Act) does not apply, and that an independent examination is needed. It is my responsibility to: examine the accounts under Section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145{5){b) of the Charities Act}, and to state whether particular matters have come to my attention. Basis of independent examinerfs statement My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the eviden that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent examinerfs statement In connection with my examination, no matter has come to my attention" (1) which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in accordan with section 130 of the Charities Act" and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act. have not been met., or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. David Pattinson, Chartered Accountant 233, London Road, Balderton, Newark, Nottinghamshire. NG24 3HA
MUSKHAM RURAL COMMUNITY CENTRE STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 30 SEPTEMBER 2024 2024 Unrestricted Restricted funds funds 2023 Total Unrestricted Restricted funds funds funds Total funds Note Income and endowments from: 2 Donations and legacies Other trading activities Investments Other 3,502 61,088 114 562 7.480 10,982 61,088 120 562 759 36,545 109 1,156 1,785 2,544 36,545 110 1,156 Total 65,266 7,486 72,752 38,569 1,786 40,35# 7 Expenditure on: Raising funds Charitable activities Other 19,915 32,982 5,910 19,915 35.482 28,024 5,824 34,189 12,729 5,824 35,974 34,345 2.500 22,114 1,785 21,616 Total 58,807 24,614 83,421 52,742 23,401 76,143 Net incomel(expenditure) Transfer between funds 6,459 (17,128) (10,669) (14,173) {21,615) {35,788) Net movement in funds Reconciliation of funds: Total funds brought forward 6,459 (17,128) (10,669) (14,173) (21,615) (35.788) 42,265 301,017 343,282 56,438 322,632 379,070 Totsl funds carried forward 48,724 283,889 332,613 42,265 301,017 343,282 The notes on pages 6 to 11 fo part of these accounts
MUSKHAM RURAL COMMUNITY CENTRE BALANCE SHEET 30 SEPTEMBER 2024 2024 2023 Note Fixed assets: Tangible assets 327.558 343,708 Current assets: Stock Debtors and prepayments Cash at bank and in hand 2,290 3,797 23,279 1,110 3,140 20,402 Total current assets 29,366 24,652 Current liabilities: Creditors.. Amounts falling due within one year Current portion of long-term liabilities 1,811 1,500 1.078 1.500 3,311 2,578 Net current assets 26,055 22,074 353,613 365,782 Long-term liabilities Loan 21,000 22,500 Total net assets 332.613 343,282 The funds of the charity: Unrestricted funds Restricted - Building Capital National Lottery- Capital NSDC Security - Capital Capturing memories 48,724 42,265 7 278,211 858 4,482 338 299,612 1,073 283,889 332 301,017 Total charity funds 332,613 343,282 D. PAGE Trustees J. ANDREWS Approved by the committee on 15 January 2025 Charity number 511985 The notes on pages 6 to 11 form part of these accounts
MUSKHAM RURAL COMMUNITY CENTRE NOTES 30 SEPTEMBER 2024 1. ACOUNTING POLICIES a) Basis of accounting The accounts have been prepared under the historical cost convention and in accordance with the Charities Statement of Recommended Practice (FRS102) (effective January 2015). b) Grant income and donations Grants are treated as income in the year that they are reIVed,. donations are accounted for as received. c) Expenses Expenditure is accounted for as incurred. d) Tangible fixed assets Assets costing more than £200 will be capitalised and depreciated as follows.. a) Fixtures, fittings and equipment in equal annual instalments over their expected useful life of 10 years. b) Solar panels in equal annual instalments over their expected useful life of 20 years. c) Leasehold building in equal annual instalments over the remaining 26 years of the 30 year temi of the lease.
MUSKHAM RURAL COMMUNITY CENTRE NOTES 30 SEPTEMBER 2024 2. INCOME AND ENDOWMENTS 2024 Unrestricted Restricted fijnds fvnds 2023 Unre5tricled Restricted funds funds Total fvnds Total funds {al Donations and I ac5 NCC - Electricity grant Newark & Sherwood Securty grant Parish Council grants Donations 2,500 4.980 2,500 4,980 1,028 2,474 1,785 1,785 1.028 2.474 689 70 689 70 3.502 7,480 10,982 759 1,785 Ibl Other Iradin aclivrties Fund raising efforts Bar sales Live and local ticket sales Rental income - Regular users O¢¢asional users Caravans 3.535 27.504 3,535 27,504 9,175 1,235 17.629 3,752 4,754 9.175 22,421 4,032 3,596 22.421 4,032 3,596 17.629 3.752 4,754 61.088 61,088 36.545 36.545 Icl Investments Interest 114 120 109 110 Idl Other Feed in tarrff from solar panels 562 562 1.156 1,156 Total incoming sourceS 65,266 72.752 38.569 1.786 40,355
io MUSKHAM RURAL COMMUNITY CENTRE NOTES 30 SEPTEMBER 2024 3. EXPENDITURE 2024 Restricted funds 2023 Restri¢ted hjnds Unrestricted funds Totsl funds Unrestricted fund5 Ttstsl funds Note (al Raisin funds Fundraising expenses Bar expenses Bar staff wages Live and local perfonnance fee 1,465 17,870 580 1.465 17,870 580 4,905 919 919 19.915 19,915 5,824 5,824 Ibl Charrtable actwrties Cleaner Cleaning materia15 Field maintenance and materials Light and heal Water Reftjse Telephone, broadband and postage Insurance and licence Building maintenance Miscellaneous Membership Stationery, 50ftware and advertising 6.104 1.438 2,481 11.692 615 1,808 459 2,628 4.733 141 116 767 6,104 1,438 2.481 14.192 615 1.808 459 2.628 4,733 141 116 767 5.853 1.227 1,010 9,738 622 1,624 499 3.049 10.210 5,853 1.227 2,500 1,785 11,523- 622 1,624 499 3,049 10,210 35 132 190 132 32.982 2.500 35.482 34.189 1.785 35.974 Ic) Other Bailiff s fee Bookings secretary Bank charges Depreciation Independent Examinerfs fee Amortisation of capital funds 6,950 600 72 26.363 360 {21.6161 6,950 600 72 26,363 360 600 731 26,285 408 (22,114) 731 26.285 408 22.114 21,616 5,910. 22.114 28.024 12,729 21,616 34,345 Total expendf(ure 58,807 24.614 83,421 52,742 23,401 76,144
li MUSKHAM RURAL COMMUNITY CENTRE NOTES 30 SEPTEMBER 2024 4. TAXATION As a Registered Chanty. Muskham Rural Community Centre is exempt from UK Corporation Tax. 5. FIXED ASSETS Fixtures & Fittin Solar Panels E ui Leasehold Buildin Total Fixed Assets ment Cost 1 October 2023 Additions 601.424 20,034 51,616 10,135 673,074 10,135 30 September 2024 601,424 20,034 61,751 683,209 De reciation 1 October 2024 Charged 277,584 23,132 8,016 1,002 43,766 2,151 329,366 26,285 30 September 2024 300,716 9.018 45,917 355,651 Net book value 30 September 2024 300,708 11,016 15,834 327,558 30 September 2023 323.840 12,018 7,850 343,708 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade debtors Accrued income Prepayments 588 2,490 719 1,788 536 816 3,797 3,140 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Accruals and deferred income 213 1,598 131 947 1,811 1,078
12 MUSKHAM RURAL COMMUNITY CENTRE NOTES 30 SEPTEMBER 2024 8. OUTLINE SUMMARY OF FUND MOVEMENTS Fund balances Brought foN4ard Gains and Fund balance Losses Carried fornard Income Expenditure Transfers Unrestricted funds 42,265 Restricled - Building Capital 299.612 National Lottery Capital 1.073 NSDC Security Capital Capturing memories NCC Electricity 65,266 (58.807) {21.401) (215) (498) 48.724 278,211 858 4,482 338 4,980 332 2,500 (2.500) 343.282 72.752 (83.421) 332,613 Unrestricted funds are those available for the general purposes of the charity. The restricted funds are grants which may be spent only on the projects for which they were given. 9. TERMS OF LOAN The Parish Council loaned £45,000 to Muskham Rural Community Centre in 2010. This loan is to be repaid in equal annual instalments over 30 years. 10. TRUSTEES, EXPENSES, REMUNERATION AND BENEFITS No trustee expenses have been incurred. No trustees have been paid any remuneration or received any other benefit from an employment with Muskham Rural Community Centre.