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2025-03-31-accounts

REGISTERED COMPANY NUMBER: 01530579 (England and Wales) REGISTERED CHARITY NUMBER: 511961

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Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 March 2025

for

The Bowes Railway Company Limited

|

The Bowes Railway Company Limited

Contents of the Financial Statements for the year ended 31 March 2025

Page
Chair's Report 1
Report ofthe Trustees 2 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Statement of Financial Position 8
NotestotheFinancialStatements 9 to 16

The Bowes Railway Company Limited

Chair's Report for the year ended 31 March 2025

I have been the Chairperson of Bowes Railway Company for well over a decade and have seen it flourish alongside facing many challenges over those years. I am particularly proud that Trustees, volunteers and our operational management partner have worked together to navigate the impact of the pandemic so skilfully which has enabled a solid recovery, recruitment of volunteers with new skills and diversifying our offer to attract more footfall through our heritage asset by holding events and activities. The Trustee Board are familiar with the ongoing demand of repairs to the site infrastructure. There has been significant investment to the Wagon Shop and lighting, Boundary Wall, Brakeman's Hut and Kip and Dish building over the last twelve years and in the reporting period there has been further investment with upgrading electrical systems, lighting and heating and replacing damaged fencing to the platform area in the Gateshead area of the site. Over the next year we will continue repair works to the surrounding area at Blackhams Hauler House, to improve pedestrian accessibility ahead of the bi-centenary activities planned for 2026. Corporate volunteers have helped with the clearance of the track area from the Springwell site up to the Hauler area which was of great support.

The investment into repair and servicing of the industrial machinery has been excellent to see and the dedication of the volunteering in the workshops and blacksmiths areas has progressed significantly since we returned from the pandemic and is an important element of Bowes offer and sustainability. Great work is ongoing to keep the vast grounds tidy and the dedicated outside garden and allotment area has been lovingly tended. The Kip and Dish area continues to be used for the delivery of activities such as childrens holiday sessions, crafts activities and to support the varied events that run over the year and the site tours prove to be ever popular.

We have continued our strong partnership working with Community Opportunities and the Railway Academy who have extended their training offer from the site. While we are not able to provide rolling stock movement it is reassuring that we are able to provide a training base for engineering skills to be taught to the generations who will become our future engineers. We are also pleased to be represented in the Washington Heritage Partnership with whom we will be working very closely over the next year to plan our 2026 bi-centenary celebrations.

I finish my report with thanks to my fellow Trustees, all our volunteers, corporate partners and funders who have made it possible to open Bowes Railway Company site across the 2024-2025 financial year.

R Bathgate

Page |

The Bowes Railway Company Limited (Registered number: 01530579)

Report of the Trustees for the year ended 31 March 2025

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

Bowes Railway Company exists to collect and restore, display, and where appropriate, demonstrate and operate equipment relating to the mining and transportation of coal in the North-East of England. The former Bowes Railway achieves this by the continuation of skills associated with mining and the movement of coal by the education of future generations and, by the preservation of a unique Scheduled Ancient Monument. The company sees its principal objectives as:

The company is also pursuing the following aims and aspirations as part of the development of the site:

Public benefit

The trustees have had regard to the Charity Commission's guidance on their legal duty on public benefit, and are satisfied that the charitable company delivers public benefit in terms of accessibility to a site of such historical significance, and due regard is paid to the guidance on public benefit when reviewing the charitable company's aims and objectives and when deciding what new projects the charitable company should undertake.

Volunteers

To engage volunteers is essential to the continued operation of the charity and further details are provided in the Chairman's Report

ACHIEVEMENTS AND PERFORMANCE

Charitable activities

The charities main charitable activities consist of;

Details of achievements in the year is provided in the Chairman's Report.

Page 2

The Bowes Railway Company Limited (Registered number: 01530579)

Report of the Trustees for the year ended 31 March 2025

ACHIEVEMENTS AND PERFORMANCE

Fundraising activities

Fundraising activities are undertaken to raise funds for the continuing operation of the site. Such activities include open days and an annual Fireworks Event.

FINANCIAL REVIEW

Principal funding sources

The principal funding source in the year was income from grants.

Investment policy and objectives

Bowes Railway endeavours to retain a prudent amount in reserves each year. The majority of funds however are spent in the short term so there are few funds for long term investment.

Reserves policy

To maintain general/unrestricted reserves at a level which will cover 9 months operational costs and 6 months salary costs as a minimum.

Going concern

The Trustees are aware of the continued need to secure alternative sources of funding going forward. The Trustees piloted a range of small-scale new events in previous years which have led to the regular three-day 1940s _ celebration event. Volunteer skills are producing items for sale which is providing an income to contribute to running costs. For these reasons the Trustees consider it appropriate that these accounts are prepared on a going concern basis.

Financial Results

The deficit in the year amounted to £1,413 (2024: surplus £2,850). Restricted fund projects recorded a deficit of £3,058 (2024: £0) in the year. The general reserve stands at £48,497 (2024: £46,852). The balance of restricted reserves stands at £6,936 (2024: £9,994).

FUTURE PLANS

It is important to continue to forge and invest in strategic partnerships to ensure success, as predicted the austere economic situation continues and it remains increasingly difficult to obtain funding so we need to constantly view other heritage organisations and charities as potential partners with whom we can pursue mutually beneficial outcomes.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The company is limited by guarantee with registered charitable status and is governed by Memorandum and Articles of Association. The members have no shareholding but in the event of winding up they have each undertaken to contribute to the payment of liabilities an amount not exceeding a total of £1.

Recruitment and appointment of new trustees

The number of trustees is determined in the Company's Memorandum and Articles of Association and appointments can be made at any Board meeting, provided always that one trustee can be nominated by Sunderland City Council and one from Gateshead Council subject nominees agreeing to interview and selection by the Trustees which will not be refused unreasonably. The trustees, nominated by Sunderland City and Gateshead Councils are not required to submit themselves for re-election; all other trustees must submit themselves for re-election once every three years.

The trustees are recruited from existing members and to be eligible to serve as trustees, candidates must be members and active volunteers.

Organisational structure

D W Hall, trustee, can make financial decisions up to £5,000, however, decisions above this level are referred to the board for approval. Any decisions relating to the Scheduled Ancient Monument status are discussed with English Heritage.

Page 3

The Bowes Railway Company Limited (Registered number: 01530579)

Report of the Trustees for the year ended 31 March 2025

STRUCTURE, GOVERNANCE AND MANAGEMENT

Induction and training of new trustees

Most trustees, (directors), are already familiar with the practical work of Bowes Railway and are involved with the activities held by the charity.

Furthermore, any new trustees appointed by the local authorities will attend an induction and tour of the Bowes Railway site where they will be informed about:

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The board has conducted its own review of the major risks to which the charity is exposed and systems have been established to minimise those risks. External risks relate to the generation of future funding and further details are provided in the Chairman's Report in connection with maintaining and strengthening relationships with external stakeholders. In respect of health and safety and other risks on site, the trustees maintain a site risk assessment and continually review and assess the major risks to which the company is exposed, in particular those related to the operation of the rolling stock which is currently suspended and the ongoing repair needs of the capital assets, and are satisfied that systems are in place to mitigate exposure to major risks.

Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charity. These projects are reviewed to ensure that they still meet the needs of the charity.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 01530579 (England and Wales)

Registered Charity number

511961

Registered office Springwell Road Springwell Village Gateshead Tyne & Wear NE9 7QJ

Trustees

R Bathgate Volunteer

D W Hall Leadership and Management Consultant L Walsh

D Young

Company Secretary L Walsh

Page 4

. The Bowes Railway Company Limited (Registered number: 01530579)

Report of the Trustees for the year ended 31 March 2025

REFERENCE AND ADMINISTRATIVE DETAILS

Independent Examiner David Cook FCCA TTR Barnes Limited Chartered Accountants

3-5 Grange Terrace Stockton Road Sunderland Tyne & Wear SR2 7DG

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 15 December 2025 and signed on its behalf by:

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R Bathgate - Trustee

Page 5

Independent Examiner's Report to the Trustees of The Bowes Railway Company Limited

Independent examiner's report to the trustees of The Bowes Railway Company Limited (‘the Company') I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2: the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  2. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

David Cook FCCA

TTR Barnes Limited Chartered Accountants 3-5 Grange Terrace Stockton Road Sunderland Tyne & Wear SR2 7DG

16 December 2025

Page 6

The Bowes Railway Company Limited

Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the year ended 31 March 2025

2025 2024
Unrestricted Restricted Total Total
funds funds funds funds
Notes £ £ £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 2 6,727 64,009 70,736 17,732
Other trading activities 3 41,637 - 41,637 36,612
Total 48,364 64,009 112,373 54,344
EXPENDITURE ON
Raising funds 28,966 - 28,966 24,705
Charitable activities 4
Bowes Railway 17,753 67,067 84,820 26,789
Total 46,719 67,067 113,786 51,494
NETINCOME/(EXPENDITURE) 1,645 (3,058) (1,413) 2,850
RECONCILIATION OF FUNDS
Total funds brought forward 46,852 9,994 56,846 53,996
TOTALFUNDSCARRIEDFORWARD 48,497 6,936 55,433 56,846

The notes form part of these financial statements

Page 7

The Bowes Railway Company Limited (Registered number: 01530579)

Statement of Financial Position 31 March 2025

2025 2024
Unrestricted Restricted Total Total
funds funds funds funds
Notes £ £ £ £
CURRENT ASSETS
Stocks 10 516 - 516 486
Debtors 11 17,786 36,770 54,556 20,449
Cash at bank 50,286 (4,813) 45,473 52,938
68,588 31,957 100,545 73,873
CREDITORS
Amounts falling due within one year 12 (20,091) (25,021) (45,112) (17,027)
NET CURRENT ASSETS 48,497 6,936 55,433 56,846
TOTAL ASSETS LESS CURRENT
LIABILITIES 48,497 6,936 55,433 56,846
NET ASSETS 48,497 6,936 55,433 56,846
FUNDS 13
Unrestricted funds 48,497 46,852
Restricted funds 6,936 9,994
TOTALFUNDS 55,433 56,846

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 15 December 2025 and were signed on its behalf by:

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R Bathgate - Trustee

The notes form part of these financial statements

Page 8

The Bowes Railway Company Limited

Notes to the Financial Statements

for the year ended 31 March 2025

1.

ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The charitable company has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland’:

Going concern

The financial statements have been prepared on a going concern basis, which assumes the charitable company will continue in operational existence for the foreseeable future.

The charitable company has achieved a deficit this year. However, the Trustees still meet frequently to review the financial position. These reviews encompass consideration of the charitable company's current position and its position into the foreseeable future.

The Trustees consider that in preparing the financial statements they have taken into account all information that could reasonably be expected to be available, and accordingly, they consider that it is appropriate to prepare financial statements on the going concern basis. This assumes that either continued funding will be secured or operations scaled back to enable the charitable company to continue into the foreseeable future. The financial statements do not include any adjustments that would result if secured funding were not found.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Income from government and other grants, whether 'capital' or 'revenue' grants, are recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Interest receivable on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Raising funds

Fundraising events are held to raise funds for the operation of the charity. Such events include holding and annual Springwell Village event, Bonfire and Christmas activities alongside family activities throughout the year.

Governance costs

Governance costs include the general running costs of the charity. These costs provide the governance infrastructure to allow the charity to operate and generate the information required for public accountability. See note 4.

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The Bowes Railway Company Limited

  1. ACCOUNTING POLICIES - continued

Notes to the Financial Statements - continued for the year ended 31 March 2025

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings - 10% on reducing balance Computer equipment - 33% Straight line

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Donated goods and voluntary labour

The Charitable company is in benefit from the many hours of voluntary labour donated by its supporters in relation to the running of the site, fundraising and administration. The value of these services has not been evaluated.

Cash at bank and in hand

Cash at bank and cash in hand includes cash includes cash and short term highly liquid investments which are instantly accessible from the opening of the deposit or similar account.

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at there settlement amount after allowing for any discounts due.

Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

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The Bowes Railway Company Limited

Notes to the Financial Statements - continued

for the year ended 31 March 2025

2 DONATIONS AND LEGACIES

2 DONATIONS AND LEGACIES
2025 2024
£ £
Donations 4,186 1,829
Sunderland Council 64,508 15,903
Washington Trust 1,000 -
Government Grants 42 -
Grassroots Grants 1,000 -
70,736 17,732
3. OTHER TRADING ACTIVITIES
2025 2024
£ £
Fundraising events 8,888 5,818
Shop income 1,804 1,201
Other Income 30,945 29,593
41,637 36,612
4. CHARITABLE ACTIVITIES COSTS
Support
Direct costs (see
Costs note 5) Totals
£ £ £
Bowes Railway 82,144 2,676 84,820
5. SUPPORT COSTS
Governance
Finance costs Totals
£ £ £
Bowes Railway 136 2,540 2,676
Support costs, included in the above, are as follows:
2025 2024
Bowes Total
Railway activities
£ £
Bank charges 136 122
Independent Examination Fee 2,540 2,480
Depreciation oftangible fixed assets - 6,103
2,676 8,705

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The Bowes Railway Company Limited

Notes to the Financial Statements - continued for the year ended 31 March 2025

6. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2025 2024
£ £
Depreciation - owned assets - 6,102
  1. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.

8. COMPARATIVES FORTHE STATEMENT OF FINANCIAL ACTIVITIES COMPARATIVES FORTHE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted Restricted Total
funds funds funds
£ £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 17,732 - 17,732
Other trading activities 36,612 - 36,612
Total 54,344 - 54,344
EXPENDITURE ON
Raising funds 24,705 - 24,705
Charitable activities
Bowes Railway 24,620 2,169 26,789
Total 49,325 2,169 51,494
NET INCOME/(EXPENDITURE) 5,019 (2,169) 2,850
Transfers between funds (2,169) 2,169 -
Net movement in funds 2,850 - 2,850
RECONCILIATION OF FUNDS
Total funds brought forward 44,002 9,994 53,996
TOTALFUNDSCARRIEDFORWARD 46,852 9,994 56,846

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The Bowes Railway Company Limited

Notes to the Financial Statements - continued for the year ended 31 March 2025

9. TANGIBLE FIXED ASSETS
Fixtures
and Computer
fittings equipment Totals
£ £ £
COST
At 1 April 2024 and 31 March 2025 5,433 2,161 7,594
DEPRECIATION
At 1 April 2024 and 31 March 2025 5,433 2,161 7,594
NET BOOKVALUE
At 31 March 2025 - - -
At 31 March 2024 - - -
10. STOCKS
2025 2024
£ £
Stocks 516 486
11. DEBTORS
2025 2024
£ £
Amounts falling due within one year:
Other debtors 39,120 16,023
VAT 13,961 2,959
Prepayments 75 67
53,156 19,049
Amounts falling due after more than one year:
Other debtors 1,400 1,400
Aggregateamounts 54,556 20,449

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The Bowes Railway Company Limited

  1. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Notes to the Financial Statements - continued for the year ended 31 March 2025

2025 2024
£ £
Other creditors 1,250 -
Accrued expenses 43,862 17,027
45,112 17,027
13. MOVEMENT IN FUNDS
Net
movement At
At 1/4/24 in funds 31/3/25
£ £ £
Unrestricted funds
General fund 10,617 1,645 12,262
Designated fund 36,235 - 36,235
46,852 1,645 48,497
Restricted funds
Level Crossing 760 - 760
Engineering Shop 65 - 65
Restricted - General 2,418 ~ 2,418
Neighbourhood Capital Investment Capital
Fund 6,751 - 6,751
Rope Haulage Project - (3,058) (3,058)
9,994 (3,058) 6,936
TOTAL FUNDS 56,846 (1,413) 55,433
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 48,364 (46,719) 1,645
Restricted funds
Rope Haulage Project 47,929 (50,987) (3,058)
BREEZ - Business Renewables Energy
Efficiency Sunderland 16,080 (16,080) -
64,009 (67,067) (3,058)
TOTALFUNDS 112,373 (113,786) (1,413)

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The Bowes Railway Company Limited

Notes to the Financial Statements - continued

for the year ended 31 March 2025

13. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net Transfers
movement between At
At 1/4/23 in funds funds 31/3/24
£ £ £ £
Unrestricted funds
General fund 7,767 5,019 (2,169) 10,617
Designated fund 36,235 - - 36,235
44,002 5,019 (2,169) 46,852
Restricted funds
Level Crossing 760 - - 760
Engineering Shop 65 - - 65
Restricted - General 2,418 - - 2,418
Historic England Covid - (996) 996 -
National Lottery Covid - (1,173) 1,173 -
Neighbourhood Capital Investment Capital
Fund 6,751 - - 6,751
9,994 (2,169) 2,169 9,994
TOTAL FUNDS 53,996 2,850 - 56,846
Comparative netmovement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 54,344 (49,325) 5,019
Restricted funds
Historic England Covid - (996) (996)
National Lottery Covid - (1,173) (1,173)
- (2,169) (2,169)
TOTALFUNDS 54,344 (51,494) 2,850

Designated Fund

The designated fund consists of donations and a transfers from general reserves which have been ringfenced, amounting to £6,235 to carry out repairs to the boundary wall, and £30,000 to maintain staffing levels.

Neighbourhood Capital Investment Fund

This fund was established from the local council, which provides funds for specific local area improvements.

Rope Haulage Project

This grant funding supports essential heritage repairs addressing structural decay and enabling specialist restoration works.

BREEZ - Business Renewables Energy Efficiency Sunderland

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The Bowes Railway Company Limited

Notes to the Financial Statements - continued for the year ended 31 March 2025

13. MOVEMENT IN FUNDS- continued

This fund was established from the local council which provides funds for cutting carbon emissions through LED lighting and heating improvements.

14. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2025.

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