Tees Valle North Scout District Scout Council Tees Valley ## **Annual Report and Accounts** ## **2024** ## **Tees Valley North District Scout Council** ## **Trustees:** ## **Ex Oficio:** District Chair District Commissioner District Treasurer District Explorer Scout Adviser **Elected** Anthony Elliott Ex-officio all Sub Committees Paul Elliott Helen Ryder Dave Yardley Margaret Elliott Allan Neal **Bankers** Yorkshire Bank PLC 46 High Street, Stockton-on-Tees, TS18 1SE **Independent Examiner** **Colin Griffiths** Stranton Business Centre, **Scout Association Registration** 015610 **Charity Registration Number** 511937 ## **Trustees Annual Report for the year ended 31st December 2024** ## **Structure, Governance and Management** The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy Organisation and Rules of The Scout Association. The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association. The District is managed by the District Executive Committee, the members of which are the 'Charity Trustees' of the Scout District which is an educational charity. As Charity Trustees they are responsible for complying with legislation applicable to Charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioner, District Explorer Scout Commissioner, nominated and elected members and meets 4 times a year. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and it responsible for: - - The maintenance of administration of District Finance. - The maintenance of the District Property - The Insurance of persons, property and equipment. - District public occasions. - Assisting in the recruitment of Leaders and other Adult Support. - Appointing any Subs Committees that may be required. - Appointing District Administrators and Advisors other than those who are elected. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. ## **The Purpose and Values of Scouting and the Scout Method.** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. As Scouts we are guided by the values of : Integrity - Respect - Care - Belief - Co-operation. Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - - (1) Enjoy what they do and have fun. - (3) Learn by doing (2) Take part in activities, indoors and outdoors (4) Share in spiritual reflection - (5) Take responsibility and make choices (6) Undertake new and challenging activities - (7) Make and live by their Promise. ## **Achievements and Performance** ## District Commissioners Report ## Doesn’t time fly when you’re having fun…. ## Well, that’s what they say, three years now and I’m still here…. Over the past 12 months we have again seen changes within scouting that we have all had to get to grips with your new titles the new Learning we have had to get a handle on. Along with lots of activities you we have organised and delivered for our young people and new volunteers sections welcomed to out TVN family. So there has been lots to be happy about from growing roots to spreading branches throughout the district. We have had district activities for the beavers that included a Fun day held at Synthonia which was attended by many of the beavers and the squirrels. They also held their annual sandcastle competition at Seaton. The Cubs once again had a full district programme, including the trip to Beamish and their monopoly run around the museum. Sandcastle competition, disability awareness badge and Christmas party. Allen and Margaret once again organised the JOTA weekend where the communicator badge was held and some of the cub packs started to make planters for Hartlepool station platform 3 ias part of the Platform for Change Project run by the railways. Thanks to Dave Yardley for keeping the Explorer section under his wing and all the exciting activities they have taken part in. The district held the St Georges day funday at the Scout Centre with a full day of activities closing with a Promise renewal for all the sections. This was attended by Ian Railton and two of Hartlepool’s former DC’s Mr Jeff Burland and Mr Brian Carter. We also took part as a district in the 50th birthday celebrations of Cleveland County as a district by doing the walk the boundary challenge and taking a large contingent to Raven Gill for the County birthday Funday in September, a great day was had by all. The water activity day was also well attended along with many separate sessions undertaken on the river Tees with the aid of the County Water Sports Team. One other major change was the introduction of our new double district and County Badge this has two main functions firstly it means the badges are always in the right order on your arm and secondly due to ever rising costs these days we can reduce the costs by half. The district scout shop reopened in Sept 24 thanks to the hard work of Badge secretary Margaret elliott and Chloe for manning the month-to-month duties in the shop. So, we now have a direct outlet for badges and uniforms within the district and adding a shop to the northern end of the County. All groups managed to take their sections away on nights away experiences to far flung corners of the UK with many utilising the County Site at Raven gill. With many top awards being gained by all sections throughout the year. With special congratulations to Faye for her Kings Scout and Explorer belt presentations too. The district grew over all too with two new sections welcomed into the field with a new Squirrel Drey at Synthonia and the re-opening of the scout section at 18th Hartlepool. So that means all the groups have at least 3 sections now which is the first time for quite a few years. So, as you can see, we have had another productive and exciting year in TVN, and many memories created for our young people. A huge thank you must go to all the leaders, young leaders’ trustees and parents for making all this possible and for giving up the hours days and weeks to make this all happen. Lastly to the district trustees for making sure TVN is run correctly and kept in good health. Then to Anthony as chair for keeping me in line and as a member of the County Trustee board helping them by being able to at least count…. Then there is Helen the mistress of the cheque books once again doing the thankless task of keeping our finances in order and Margaret for organising the bookings keeping the money flowing in. Together we make a great team so thank you everyone for another year. ## Yours in Scouting Paul. ## Anthony Elliott ## District Chair ## Helen Ryder District Treasurer ## _Note_ _The District acts as an agent for both The Scout Association and Cleveland Scout Council for the HQ and County Levies that are collected from each Group and then forwarded to Cleveland Scout Council. These sums would, unless deducted from both Total Receipts and Total Payments, distort the value of both gross income and total expenditure of the District as defined by the Charity Commission and by which The Scout Association determines the level of audit._ Treasurers Report This financial year has seen us restockthe Scouts Uniform shop and reopen it. We continue io see a good income in donations from people hiring the hall, thankyou for Margaret for looking after the hall bookings and opening and closingthe hall. Also, a massive thank you to Jack and Paul for giving up theirtime to keep the grounds tidy and grass cut. I've managed to find a new insurance provider that has saved us just under a thousand pounds a year and I will be working mywaythrough all utilities and expenses to see if further savings can be made. We have a massive reduction on Gas and Electric this year due to no longer havingthe additional building in Billingham and all outstanding amounts were cleared before this financialyear. Overallthings a ticking along nicely. but I would like to see next financial yearfocused on savings. improving h811 use and fund raising. as I would like to focus on proactive maintenance of the hall and grounds. and more District events. Helen Inde ndent Examiner"s Re n to the Trustees of the "lees Viill¢N" North District Scoui Council I report on the accounts of the District for the 12 months ended J l M December 2024 w,hich are set out on paoes........ of this report. Res ective Res nsibilities ot Trustees and Examiner As the charity Trnstees, you are responsible for the prepardtion of th¢ accounts.. you consider thai the audit requirements Charities Aci 1899i (The ACE) does noi appl}." It 15 my responsibility to slate. on the basis of the procedures specified in the General Directions Ciiven by the Chariry Commissioner under the Aci, wheihei particular tnatters ha￿e come io my attention. Basis of Examiner's Re ort M J examination was ¢atried out in accordance wilh the Cieneral Direction5 given bv the Chariry Commissioners. An examination includes a review of ihe accountittg records kept bj. the charity and a oinparison of the accounts p￿senTed with those records. li also includes consideration of anv unusual items or disclosures in the accounts and seeking explanations from l.ou as truslees concernin2 anv such mallers. The procedure undcnakcn do not proi'ide all Ihe evidence that ￿0￿]d be required in an audit. and consequentl) I do not express and audit opinion on the vie￿. oji'en bN' the accounts. Inde endeni Examiner s %iai¢ment In connection w'ith Jny examination, no matter has Come io my attention= Which gives me reasonable cause 10 belieKe Ihai in any Tnaterial respect. the requirements . to keep accounting records in ac¢ordancc with The Aci= to prepare accounts which accord with the accounting records and to compl). with ihe accounting requirements of The Act have noi been met. or to which, in my opinion, allention should bc drawn in order to enable a proper understanding of the accounts to be reached. Name Colin Barnard Griifiths Address Stranron Busin¢55 Centre 49 Stockton Road Hartlepool TS25 ITX Date Profit and Loss Tees Valley North District Scout Council Forthe year ended 31 December 2024 2024 Turnover Income- Explorer5- ktMt*sl Subs Other Revenue- District 1,730.91 455.00 Sale5-Hall Donations 6,197. Sales-Sub51 m￿bershiP Sales- uniform I Wge$15hopl TotalTurDover 18.l96.14 385 46 26,964.54 Cost of Sale5 CostolGoods Sold 2.B44.73 TotslCostofSale5 2W73 Gross Profit 24.119.81 Administrative C05ts Cleaning DepwiaM)n Expense Expense5-AdMtie5 Expense5-Explorers.Athwtiesand o Insuiance 48.71 289.90 2255.28 150.00 2,040.52 IT SoftwareaThl Cortyjmables 33. Lighl Power.He3tin8 Rates 2,36fj.74 1441651 1,464.49 Repairs& Maintenance Sub5criptions/ Memberthips TotslAdministrati%*Costs 16,3S8.70 .69 Operating Profit 1145.881 Profiton OrdinaryActivities Before Taxation Profit afterTaxation IH5.881 prnft￿dLO$5 Tee5VJlltyNty1hfystrK¢scWLC￿￿] SJL￿102s Page1￿1 Balance Sheet Tees Valley North District Scout Council As at 31 December 2024 JIDEC2Q24 Fixed Assèts Tan LessA(cumul3ted Depreciationon PL4nt3nd mathI￿ry Plantand Machinery TotslT•npbieAssets 1579.8DI 2A99.00 2,319.ZO Total FixodAssots 2319.1 CurrentAssets Cashat bank•thd in hand Billingham Explorers- pertyc3 Explorers Billingham Hadepool E¥pknrers. PettyCa5h TV ￿orth Di51rirt koUtcL￿n[S 21.25 I.6￿.38 180.00 42.716.56 TV North Distrirt Scoutcouncilshop Total Cash at bankand in haThd 347.28 45A7L.47 Accounts RecLYV3ble 1521.141 521.14 HartterthlExpiorers. 14ontyhdd bydstrict TotalCurrentAwts 45.871.47 Net Current Assets ILiabilities} 45,871.47 Total Assets les5 Current Liabilities 190.67 Nèt Assets 14190.67 Ca ital and Reserves Currentyear EarTring5 Retain￿ Eam5n85 Totalcaprtaland Reser 1445.881 41636.55 4B.1￿.67 B&an￿shEet TttsV￿*mOrth￿slri￿s¢thrtC￿Kl 6Jun2015 P4eiofi