SEA CADETS MALVERN UNIT NO 582 OF THE SEA CADET CORPS TRUSTEES, ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 REGISTERED CHARITY NUMBER: 511618 Page. 1 CONTENTS Report of the Trustees P3-11 Legal & Administrative Information P12 Acknowledgements P13 Report of the Independent Examiner P14 Receipts and Payment Accounts P15 Statement of Assets and Liabilities P16 Notes to the Accounts P17-18 Page. 2 REPORT OF THE TRUSTEES OF MALVERN (UNIT 582) OF THE SEA CADET CORPS The Charity Trustees p￿sent their report together with the financial statements of the charity for the year ended 315t March 2024. The financial staternents comply with both the Charity's Constitution and the Charittes Act 2011. Mission of the Sea Cadet Corps The MSSC Strategic Plan published in 2003, defines the Mission for the Sea Cadet Corps as: "Inspiring young people to achieve their potential through challenge and nautical adventure guided by the customs and traditions of today's Royal Navy". Charitable Purpose The charitable purpose of the Unit is to prornote the development of young people in achieving Iheir physical, intellectual, and social potential as individua15 and as responsible citizens. This is achieved by the provision of education and leisure time activities using a nautical theme, based on the traditions of Ihe Royal Navy and in accordance with the principles, ethos and practices of the Marine Society & Sea Cadets (MSSC). In furtherance of the Purpose. Ihe Unit offers young people a structured environment in which to develop", provide5 acce5S to education and training including sailing. Towing, wndsurfing, paddle sports. power boating, seamanship, navigation, marine engineering. cooking, music, first aid, drill, piping, and public services; it provides opportunities for young people to obtain a range of qualifications and a wide range of opportunities for community involvement. Public Benefit The trustees continue to give regard to the Charity Commission's general guidance on public benefit 'Charities and Public Benefit. provided by the Unit in relation to the charitable purpose of the Sea Cadets movement as set out in Ihe activities and achievements as outlined in this report. To achieve its airn the Unit encourages recruitment of young people from all backgrounds and abilities including where possible, and within the realms of Health and Safety. Ihose with disabilities and develops their skills and abilities by: Regular structured activities with a nautical theme Enabling young people to take part in activities connected with the wider Sea Cadet Corps (scc) Providing access to waterbome activities, events and competitions at district, area, and national levels Availability of fornal achievements whilst completing courses to eam badges and promotion5. Page. 3 Malvern Unit (Unit $82) of the Sea Cadet Corps Structure, Govemance and Management Units of the SCC are formed solely by volunteers in local communities. Each Unit is a self- supporting youth organisation and an independent charity with a central support management and training structure provided primarily by the Marine Society and Sea Cadets (MSSC). The unit becomes a part of the SCC by virtue of ils, affiliation to the MSSC. the parent body of the SCC. In accepting this affiliation. the unit undertakes to comply with all regulations issued by. or on behalf of, the MSSC Council. The Unit was registered as an unincorporated charity on 1 olh July 1981 and is governed by a constitution approved by the Charity Commission of England and Wales. A revised constitution issued by the Marine Society and Sea Cadets was ratified by the Board of Trustees between meetings in December 2017 in order to meet the deadline of 31" December 2017. Recruitment and Appointment of the Trustees Trustees serrfe and are re-elected on an annual basis. A minimum of 4 office holders: Chair, Secretary, Treasurer and Commanding Officer. Unit Management Team (UMT) office holders are elected at the first meeting following the Annual General Meeting (AGM). UMT members are elected from the membership of the Sea Cadets Unit which is drawn loosely as being those with an interest in the unit. The constitution lays down specific controls for UMT membership and will be observed for all future recruitment. In the event of a vacancy arising during the year (known as a casual vacancy), the trustees have the power to appoint new trustees. A trustee will serve until the date of the next AGM, after which the post will be filled by election. The trustees are represented by a wide range of individuals from various aspects of the community. Trustees have the power to appoint additional trustees to act jointly with them for all purposes. A trustee whose term of office has expired can be appointed for a further temi of office. Responslbllities of the Trustees The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charity (Accounts Reports) Regulations 2008.They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for Ihe prevention and detection of fraud and other irregularities. Page. 4 anisational Achievements and Performance Trustees Report- MALVERN UNIT Chairmans Statement & Report Good evening everyone and welcome to our Annual General Meeting (AGM). Thank you forjoining us tonight. The purpose of the AGM is to review how the unit, and the Malvem Sea Cadets Charity that manages it, has performed during the financial year from 1st April 2023 until 31st March 2024. Malvem Sea Cadets is a registered charity in England and Wales and is wholly financed through the Income it raises from subscriptions and CUES (Contribution to Unit Expenses), grants and donations, plus rentsl and other sundry income. The Unit Management Team (UMT), as well as being the Trustees of the charity, are responsible for the effective management of the unit and meeting their obligations to the charity regulators and Marine Society and Sea Cadets (MSSC). We generally meet once per month to do so. THE UNIT MANAGEMENT TEAM HERE TONIGHT ARE: (FULL VOTING MEMBERS) 1. MyselflDavid Black- Trustee and Chair of the Unit. 2. Carol Tiley MBE - Southwest Area Chair and Unit Treasurer 3. Jonathan Holloway- Trustee & Treasurer Designate 4. Natasha Adams - Trustee & Unit Secretary (OTHER UMT MEMBERS) 5. SLt Alleisha Lewin (SCC) RNR- Trustee & Unit Commanding Officer (CO) 6. Lt Alex Malm (SCC) RNR- Staff Representative 7. Sarah Pullin - Unit Assistant (Grant Funding) (FORMER UMT MEMBERS WHO SERVED FOR ALUPART OF THE FINANCIAL YEAR 1 APR 2023- 31 MAR 2024) 8. Angela Parker- Trustee. Stood down 5" December 2023 9. Steve Green - Trustee. Stood down 25. March 2024 10. Andy Gurnett- Trustee. Stood down 19th August 2024 11. Radhika Sagu - Trustee. Slood down 81h October 2024 ALSO HERE THIS EVENING: Will Elliot- MSSC Volunteer & Business Support Manager- Southwest Area, who will act as the Retuming Officer for the voting section later in the AGM. MINUTES OF THE LAST AGM FOR APPROVAL The minutes of the last AGM were circulated following that meeting and copies made available to all attendees here this evening. Can I have a proposer and seconder for appToval please. (Subsequently proposed and approved). Page. 5 Headlines: st The last financial year ended 31 March 2024 saw the pa￿ of change pick up and good progress made against many of the strategic and tactical objectives set at the start of that period. The physical improvements to the Unit completed in that period were thanks to a generous grant from the Marine Society. Focus continued around improving safety. risk and complian performance. We were able to replace several canoes and kayaks and purchase or renew other equipment. We improved our changing facilities at Upton Marina following earlier flood damage. Our financial position remained solid thanks to fundraising activity, enabling the Unit to maintain subsidised cadet subscriplionslcues at the level set in 2021, and subsidise a variety of other cadet activities. Cadet numbers stabilised during the period. Unit review outcomes improved against the previous year. We have an ambitious agenda of improvements we have already begun making in the current financial year and subject to resources and finances. plan to conb'nue making beyond. Challenges remain around volunteer recruilment for Trustees, instructional staff and Unit assistants which is an impediment to the pace at which we can drive change and improvements. Nonetheless, I would like to thank all our dedicated volunteers for their loyalty and commitment which has enabled the ongoing operation of the Unit and delivery of the Sea Cadet activity curriculum and experiences to our cadets and juniors. Special thanks this year to CAROL TILEY, our Area Chair who has supported us through challenging times over the past few years and without whom. we may have been unable to continue operating. Carol has advised she will step back from her role as Unil Treasurer and Unit Trustee following this meeting. I cannot thank her enough for her guidance and support throughout her period of involvement. Thank you also to STEVE GREEN, who stood down as a Trustee and member of the Unit Management Team earlier this year after 26 years of invaluable support to the Unit in a variety of capacities. Thanks also to ANDY GURNE￿ who stood down as a Unit Trustee in August 2024 having served in that capacity for the previous 18+ months. Finally, I would like to thank you all for the support you already give and thank all the staff and volunteer team for their hard work throughout the year. Davld Black Trustee & Chair Malvern Sea Cadets 24th September 2024 Page. 6 Commanding Officer Report Following significant changes in the previous reporting period, the aim for the 2023124 financial year was growth in a variety of areas. In April 2023, Sub Lieutenant (SCC) Alleisha Lewin RNR was appointed as Commanding Officer and during her maternity leave from December 2023, Lt (SCC) Alex Malm RNR was appointed as Officer in Charge. Other staffing changes saw the appointment of PO (SCC) Sam Malm as Unit Training Officer and the successful onboarding of other uniformed and UMT volunteers. 2024 Unit Assistants Civilian Inslructors Senior Rates Officers Unit Management Trustees Honorary Supporters Servin Amied Forces Volunteers We are always looking to increase the number of adult volunteers we have onboard in order to support both the instructional and unit management teams. If you or somebody you know might be interested, please feel free to have a chat with one of us. See below how cadet numbers have trended over the last 5 years. 2023124 12 2022123 2021122 14 2020121 18 2019120 15 Cadets New Entries Junior Sea Cadets 21 19 23 24 21 As a result of cadets leaving the unit and many Junior Sea Cadets aging up, at year's end the unit was operating at roughly 700/0 capacity. We continue to advertise and aim to improve our levels of active recrultment. though again would appreciate your support in sharing our message. Our aim is to reach 30 cadets on strength. The table below highlights the number of cadets and adults joining the sea cadets (TOS) and leaving the sea cadets (SOS) in the unit between April 1 til 2023 and March 31sI 2024. TOS I SOS Cadets Taken on Strength Cadets Struck off Strength Adults Taken on Strength Adults Taken off Stren th Number 15 Page. 7 During this time a wide variety of qualifications were attained by cadels and adults as evidenced below: Qualification Advanced Peer Educator Award in Young Sports Leadership Baslc Handling Basic Peer Educator Basic Rock Climbing British Canoeing Foundation Safety and Rescue Training (FSRT) Brftish Canoeing Paddle Discover Award British Canoeing Paddle Explore Award 8ritlsh Canoeing Paddle Start Award Cadet Forces Swimming Test Cadet Forces Water Safety Test Commodore's Broad Pennant Communlcation InfomiatAon Systems - Radlo Ba First Aid at Work First Aid Emergency at Work First Aid Instructor Food Safety Level 2 Intennediate Campcraft Junior Sea Cadet Blue Module Junior Sea Cadet CREST Award Junior Sea Cadet Green Module Junior Sea Cadet Red Module . Junior Sea Cadet STEM Proficiency Junior Sea Cadet Yellow Module Meteorology Proficiency MIAS Mountain Bike Leader Level 4 MIAS Mountaln Blke Leader Level 5 NICAS Level 1 Offshore Sail Grade I Offshore Sail Grade 2 . Peer Educator Inslructor Piping Basic Piplng Profldericy Rowing Inslructor Rowlng Taster Certificate RYA Competent Crew RYA Powerboat Level 1 RYA Powerboat Level 2 Displacement RYA Powerboat Level 2 Planing Safeguarding al Sea Cadets Instructor Small Bore Advanced Small Bore Basic StrlppSng, Assembllng, Cleanlng and Malntalnl Weapon Handling Tesl Zeroing and Sight Adjustment Number Gained 17 10 Page. 8 157 qualffications were awarded (127Yo in comparison to 202Z123). In addition. promotion levels can be seen below: Promotions Number Leadlng Cadet Cadet Able Cadet Cadet First Class Leadlng JunSor Cadet Junior Cadet First Class See below where cadets (both Juniors and Seniors) have represented the unit at Distrtct, Area and Nation81 level in a varfety of competitlons: Event Cadets Southwest Area Band 2023 1 District Combined Regatta 2023 Area Combined Regatta 2023 National Combined Regatta 2023 District Swimming 2023 Area Swimming 2023 District Football 2023 Area Football 2024 District Drill and Piping 2024 Area Drill and Pi 2024 Adults In addition to the events above, the unit's adults provided plentiful support and participation at Dlstrict and Area level In particular, not to mention the weekly parade nights, general day-to4ay running and training weekends not captured in these statistics, The unit has also been involved in a number of community events throughout the year, fundraising and raising the profile for both the unlt and other charlties: Event RHS Spring Show 2023 Worcester Marathon 2023 Royal Three Counties Show 2023 Armed Forces Day 2023 Upton Blues Festival 2023 Worcester City Run 2023 RHS Autumn Show 2023 National Trafalgar Parade Poppy Collection 2023 Remembrance Parade 2023 Cadets Adults 14 15 We are incredibly lucky to have access to the facilities and fundraising activities that we do, and that have allowed us to achieve impressive changes such as the overhaul of our main deck. We have been supported by local businesses including Malvern Panalytical and the relationship with Lloyds Bank continues to prove fruifful for us. I feel it is important to highlight the efforts made by the unit and particular individuals in their work lo rnaintain a safe and effective training atmosphere for cadets and staff alike. I know that Page. 9 this continues to be an area of intense focus within the UMT l instructional team, and l am grateful to those of you that work so hard to ensure we are following policy and procedure and offering the safest possible environment for our adults and young people. SLt {SCC) Alleisha Lewin RNR Commanding Officer & Trustee Malvern Sea Cadets 24th September 2024 Treasurers Report Headlines: Receipts and payments were considerably greater than in the previous financial year, with a nett expenditure of £3665., this oufflow is considered to be manageable given the relatively healthy state of the charity's reserves. The main reason for the increased inflow and oufflow of funds was the receipt and spending of a very generous grant of £17K from MSSC for the Main Deck refurbishment project, which is now complete, and which has made a very significant difference to the appearance and habilability of the unit. As in previous years the charity also received a much-appreciated donation of £1.5K from the Hawthorne Trust. Cues (Contribution to Unit Expenses) income fell by £1K compared with the previous year. The main reason is continued problems with timely payments and action is being taken to correct this. Fundraising by the Parents & Supporters Association (P&SA) was slighlly higher than last year. with just under £13K being received following sterling efforts at four events throughout the summer months. The P&SA leadership has now decided to step back from routine fundraising efforts and in future these will be coordinated by the UMT; the UMT would like to thank all past and present P&SA members for their vital contribution to the financial health of the charity. The increase in interest rates resulted in a healthy increase in income from our resep4e funds held on deposit. There was a significant increase in expenditure on overheads during the reporting period. but a large proportion of this was due to planned expenditure on the Main Deck refurbishment project. together with essential expenditure on co￿ecting problems identified by health and safety inspections. e.g. fire safety. The unit's ageing minibus is also becoming increasingly expensive to maintain. and a more cost-effective replacement is being investigated. Total bank balances fell from £54.8K on 31st March 2023 to £51.1 K on 31st March 2024, but the unit is a brighter, safer place as a result and total reserves remain strong. £41 K of Ihese reserves remain ringfen￿d for possible future expenditure, including £5K as a unit contribution towards a new minibus if grant funding can be obtained for the remaining cost; this leaves £10K available for general expenditure. The aim for the forthcorning year is to seek additional grant funding wherever possible to assist with major purchases and to complete all outstanding health and safety related work using the ringfen￿d funds referred to above. Jonathan Holloway Trustee & Treasurer Malvern Soa Cadet Corps 24" September 2024 Page. 10 ElectionlRe*lection of the Unit Management Team (UMT) Trustees As is customary, all UMT MemberS￿rUsteeS stood down and those happy to re-slandlstand were confirmed as: David Black." Jonathan Holloway: Natasha Adams: Alleisha Lewin AGM Meeting closed at 19:45h. Approved by the trustees and igned on their behalf on 25° November 2024 David Black, Chai f the Board of Trustees Page. 11 Malvern Unlt (Unit 582) of the Sea Cadet Corps Legal and Administrative Infonnation Charity Detsils: Charity Name: MALVERN (Unit 582) of the Sea Cadets Corps Charity Status: Unincorporated Registered Charity No: 511618 Regislered Office and Operational Address: Spring Lane South. MALVERN, WR14 1AT Telephone Number 01684 565740 uaomalvern@gmail.com Website https://www.5ea-cadets.org/malvern Trustees: Chair: Mr. David H Black Treasurer: Captain. Jonathan HollowayRN (Retd) Secretary". Mrs. Natasha Adams Truste8S: David H Black Jonathan Holloway Natasha Adams SubLt.(SCC) Alleisha Lewin RNR Holdlng (Custodlan) Trustees: The Marine Society & Sea Cadets (MSSC) Mr. John Brook Mr. Gareth Thomas Independent Examiner: Cecile Hunt, FMAAT Licensed Accountant. Bank: Lloyds Banking Group Page. 12 Acknowledgements Malvem Sea Cadets (Unit 582 of the Sea Cadet Corps) would like lo publicly acknO￿edge and thank the foll0v￿ng organisations and donors for their financial andlor non-financial support during the financial year ending 31SI March 2024: Marine Society and Sea Cadets {MSSC) Hawlhome Trust Malvem Panalytical Ltd. Malvem Lloyds Banking Group (West Midlands and South Regions) Three Counties Showground Upton Blues Festival Charity Graham Kearney, SGT Services Our sincere thanks also go to all our adult volunteers, uniformed and civilian instwctors, management team, unit assistants. P&SA volunteers as well as other supporters, District, Area and MSSC slaff for their dedication, time commitment. teamwork and general support in helping us to successfully deliver the Sea Cadet experiences to all our cadets and juniors. We are indebted to you all. Page. 13 Malvern Unit (Unit 582) of the Sea Cadet Corps Report of the Independent Examiner The Independent Examiner's report of our Final Year End Accounts to 31st March 2024 (presented here for adoption at the meeting) was carried out by Cecile Hunt and signed off as in-order on 2nd September 2024. Adoption of these was proposed by SLt. (SCC) Alleisha Lewin RNR, (Trustee & CO) & seconded David Black (Trustee & Chair). Ceclle Hunt IJL4AT (h41dloq Bu*ln••M* eo 45 Allalion PJ•d, ivdrny. ciowaitr•￿ GL15 SSS Td.. OISg1842164 Mob.. 07963 892 439 ETmd.' ctrilehUn￿bIInfemet.colll "AIIINER'SREPO i"er• I'lll No 48 ts ARITY Nw..41161 Is I r4Th)rf th the acco￿1$ of Nl#li'ern Unit No 582 of the Se• Cadet for the ytar ¢n&d 31• Ilarth slbllllles ofTTU51ee% sBd Eiuil•er The Ch•ziry's Ttusiees tre T￿￿57b1¢ for. Th¢ kYtFlllalioi of the acc￿￿1$. Th¢ Twst¢¢S ¢Cllsid¢T tlwi •n ¥￿t is TetT)ir¢d fcr this y¢ar ￿der sed4￿ 144 ofthe ch￿11*$ Art 2011 •rbd that an Indep¢od¢DIEutUiDab"on is ne¢d¢d. 11 15 my rwisibility to.. Ex￿1￿¢ Ihe A¢¢thm15 Iinthr Seaiuk 141 of the C**iiit%Act To folloN Ihe ￿￿ed1￿¢S l•id t&Th'n in die (kn¢T￿ Direaiffjs 8iiYn by the th*iry Commis¥￿erS (un