2020-12-31-accounts - Coventry South Division Guides

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Annual report and financial summary

Girlguiding Coventry South 2020

None of us who attended the virtual AGM in 2020 would have anticipated that we would sadly be doing the same in 2021 but we keep trying to do what we can, when we can, the best we can. There is no doubting that the pandemic has touched the lives of all of us and that Girlguiding has been impacted. We have lost members of our community, membership has dropped, units have closed, trips and adventures have been cancelled but we have learnt new IT skills, developed new ways of keeping our members engaged, trained in our own homes and kept Guiding going. There have been zoom meetings, virtual sleepovers, litter picks, days at the campsite and most importantly, girls still able to engage with guiding and learn new skills. We continue to increase our presence within the community of Coventry South – the interest in the ‘welcome to coventry’ art installation for the reburbishment of the station was huge. We hope to grow links with the City of Culture and have set up a public facing facebook page as well as one to support communication between leaders – please do have a look for them. The parents of our members regularly express their appreciation for the consistency Girlguiding has provided them in what is, for a young person, a substantial proportion of their lives.

The promise we make to serve our community has been in place for as long as Girlguiding has. During World War 2 our members didn’t just do their badges, they collected eggs, made bandages, knitted for troops, acted as messengers and worked for their communities. The focus was far from having a weekly meeting with their unit.

In 2021 members of our Division are still showing this as being our priority. Many of us have been unable to do Guiding through work commitments, family issues or personal wellbeing. Whether we have phoned members to check on their wellbeing, shopped for neighbours, sewed masks and scrubs, helped at foodbanks, worn face coverings, volunteered at a vaccination centre or simply just stayed at home, kept to the rules and dealt with the pain of not seeing our families, everyone has shown that they are keeping their promise and as a result we have kept Girlguiding alive in our communities and in our own hearts.

We have had a really challenging time, and we don’t yet know what Girlguiding will fully look like in September but over the summer we will take a breath and then next term we will see where we stand and focus on moving forward to grow our movement. The Guiding spirit has continued to grow in all our actions and behaviours. Many of us have grown out of our uniforms, or not been able to wear them for some time but we are all showing what it means to be a member of this movement which will continue to thrive in Coventry South.

General account.

The income to the general account was down roughly £400 while the expenditure was up roughly £600 for 2020 compare to 2019, meaning the Division had a £1,000 reduction in profit for 2020 but still had a balance of £38,000 moving into 2021. This healthy balance puts the Division accounts in a good position to recover from the loss of income due to the reduction in 2021 subscriptions income.

Headquarters

Like any building the overhead still needed paying regardless of use. Thankfully apart from a small loss in income from renting out the car park spaces, most of the income and expenditure was about the same as that incurred in 2019. The account had a profit of £1,612 at the end of 2020, which was only down £1,000 on 2019.

Castle Mound.

Although the income for the cabin was down by 87% in 2020 due to Covid lockdown and ongoing restriction, Gyll Brown and her team were able to secure a £10,000 Government grant, meaning the cabin had a £4086 surplus at the end of the 2020 and a £5623 forwarding balance to start 2021 with, which includes uncashed cheques at 31 Dec 2020 to the value of £390.

Shop (Depot) Sadly even with all Jane Johnson’s hard work selling badges and stock from home, the depot made a loss in 2020. Sales were down by £20,000 compared to 2019. The depot account still has a reasonable forwarding balance of just over £2,000 which included a loan of £1,000 from the Division, along with £24,000 of stock, much of which is uniform. This current year is looking better as units return to face to face guiding and badge orders have increased but it’s important that we support the depot by encouraging parents to use it instead of buying uniform online.

So over all the Division is currently in a good financial position. If we take all the funds from all the accounts into consideration we have assets (Cash & Stock) to the value of £109,000. Which sounds a vast amount but the cost of running all of account is roughly £25,000 over a year. Building cost, electricity, insurance, maintenance costs have increased and with work needed on Headquarters these reserves will be eaten into over the next few years. A full set of account are available for all to see.

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CITY OF COVENTRY SOUTH DIVISION GUIDES EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2020 GENERAL ACCOUNT 2019 2020 Membèrshlp County l Region 218.35 898.75 Actlvltl•$ NEC Campsite Booking First Aid Day 1,120.00 60.00 418.46 478.46 1,120.00 Sundrles Audit Expenses Donations Website Recruitment Repairs AGM Equipment Gifts 100.00 100.00 42.29 30.00 209.59 19.00 17.72 312.80 310.78 40.00 50.00 830.30 401.88 Special International Gr8nts Unrform Grants 250.00 50.00 10.00 300.00 10.00

CITY OF COVENTRY SOUTH DIVISION GUIDES INCOME ANO EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2020 GENERAL ACCOUNT 2019 2020 Incomg Membershlp County l Region 4,400.00 4,642.50 Actlvltles CASMO First Aid Day 14.40 625.30 639.70 GTants l Donatlons Heart of England Comm. Foundation 500.00 500. 201.74 Bulldlng Society Interest Received 261.1X> 5.741.44 Total Income 5,403.50 enditure 218.35 Membership 898.75 478.46 A¢vItIes 1,120.00 830.30 Sundries 401.88 300.00 Speclal 10.00 1,827.11 Total Exp8ndlture 2,430.63 3,914.33 Surplus I IDefi¢ltl for the Year 2,972.87 31,079.29 3,914.33 Surplus bthd 1 January 2020 Surplus I (Deficit) for the Year 34,993.62 2,972.87 34,993.62 Surplus clfwd 31 December 2020 37,966.49

ciry OF COVENTRY SOUTH DIVISION GUIDES INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2020 HEADQUARTERS ACCOLINT 2019 2020 Income 4,200.00 Rent, Deposits & Key Money Deposits & Key Money Relumed 4,200.00 4.200.00 4.200.00 966.00 Room Hire 291.00 3,084.00 8,250.00 Car Parking 2,957.20 7,448.20 143.21 Bulldlng Society Inlerest Received 183.90 8,393.21 Total Income 7,632.10 Ex endlture 967.68 Rates 983.04 2.173.28 He81 and Light 2,546.55 503.28 Water 383.32 1,494.27 Insur8nce 1.495.21 60.00 Repairs and Maintenance 107.60 526.37 Cleanin9 and Sundries 503.90 5,724.88 Total Expenditure 6,019.62 2,668.33 Surplus I (Deficit) for the Year 1.612.48 22.020.03 2,668.33 Surplus blfwd 1 January 2020 SuTplus l (Deficit) for the Year 24,688.36 1,612.48 24,688.36 Surplus clfyvd 31 December 2020 26,300 84

CITY OF COVENTRY SOUTH DIVISION GUIDES INCOME AND EXPENDITURE ACCOUNT YaqR ENDED 31 DECEMBER 2020 CASTLE MOUND- CHARITY NUMBER 511616 2019 2020 Income Rent Fees l Electric Fees Cabin Fees 3.251.50 1,860.00 456.13 185.00 5.111.50 641.13 1,046.75 Souvenirs 54.50 968.02 Donations I Interest 228.50 Govemment Grant 10,000.00 7.126.27 Total Income 10,924.13 Ex enditure Gener81 Expenditure Rent and Rates Heat and Light Water & Sewerage Insurance Garden I Site Maintenance Fire & Electhcal Safety 700.00 1,129.70 236.08 502.10 755.29 246.00 70D.QO 525.86 29.30 588.39 2,205.63 246.00 3,569.17 578.76 45.99 506.33 360.00 70.24 Repairs and Maintenance Equipment Tuck Shop and Souvenirs Campsite Assistsnce Sundries 4,295.18 283.76 361.00 60.00 47.14 5.130.49 Total Expenditure 5.047.08 1,904.02 Cabin Maintenance Account transfer 1.790.90 7,034.51 6,837.98 91.76 Surplus I (Deflcltlfor the Year 4,086.15 1.445.16 91.76 Surplus bld 1 January 2020 SuWus I IDefLciI} for the Year 1.536.92 4.086.15 1,S36.92 Surplus cld 31 December 2020 5,623.07

CITY OF COVENTRY SOUTH DIVISION GUIDES INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2020 CASTLE MOUND SITE MAINTENANCE ACCOUNT 2019 2020 ncome 50.00 101.00 936.00 Grants l Awards Personal l Group Oonalions and Fundraising Cabin Maintenance Account transfer Fund Raising Sales Stationery I Craft Other 1,562.40 15.10 50.00 65.10 Fundraising Events 767.02 Outdoor Action Badge, CASMO & Brownie Day Wood Sales 174.00 767.02 174.00 309.00 500A Club 336.50 70.76 Building Society Interest 66.32 2,298.88 Total Income 2,139.22 enditurè Cabin Shutter Repair Emergency Lighting 1,028.40 534.00 Total Expendlture 1.562.40 2,298.88 Surplus I (Deficltl for the Year 576.82 10.295.47 2,298.88 Surplus ts1fv 1 January 2020 Surplus I (Deficlll for the Year 72,594.35 576.82 12,594.35 Surplus cthvd 31 December 2020 13.171.17

CITY OF COVENTRY SOUTH DIVISION GUIDES INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2020 50°/o CLUB 2019 2020 Income 672.00 10.00 Membership Donations 624.00 75.50 682.00 Total Income 699.50 endlture 330.00 309.00 24.48 Prizes Campsite Donations Postsge 314.00 336.50 7.80 663.48 658.30 663.48 Total Expenditure 658.30 18.52 Surplus I (Deltcitl for the Year 41.20 92.50 18.52 Surplus bld 1 January 2020 Surplus l {Deficitl for the Year 111.02 41.20 111.02 Surplus clw 31 Decernber 2020 152.22

CITY OF C VENTRY SOUTH DIVISION GUIDES INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 DECEMBER 2020 DEPOT ACCOUNT 2019 2020 Income 33,416.59 Sales 12,429.01 Cost of Sales Opening Stock Purchases 27,842.87 34,097.13 61,940.00 131,786.25 31.786.25 10,579.18 42,365.43 124,666.48 Closing Stock 30,153.75 3.262.84 17,698.95 15,269.941 Trading Profil I (Lossl Donations 3,262.84 Total Incomè 15,269.941 endfture 710.00 269.82 14443 155.50 328.15 252.54 33.70 Wages Insurance Telephone and Postagg Printing and Stationery Travelling Expenses Admin Packaging 276_20 216.91 110.62 63.45 375.70 63.91 f,894.14 Total Expendlture 1,106.79 1,368.70 Surplus I (Defieltl for the Year 6.376.73 30.904.06 1.368.70 Surplus bd 1 January2020 Surplus I (Deficill foT the Year 32.272.76 16.376.73} 32.272.76 Surplus cltwd 31 December 2020 25.896.03

CITY OF COVENTRY SOUTH DIVISION GUIDES NOTES YEAR ENDED 31 DECEMBER 2020 Depot Loan The loan from the General Account to the Depot is reported on the Slalemenl of Assels and Liabilities as a debtor for the General Account and a creditor for the Depot. 11 does not appear In either Income and Expenditure Account as it is neither an expenditure fr the Ggneral Account nor income for the Depot. Depot Wages The wages for 2020 have been included wthin Admin. The wages for 2019 have been left where they are, as they a already in the 2019 accounts filed with Guide Headquarters. To move them would need a note on the Depot's Income and Expenditure Account detailing the reason for the comparatives changing.

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