2020-12-31-accounts - Chester and District Scout Council

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Trustees’ Annual Report to the Charity Commission for the period from 1 January 2020 to 31 December 2020

Charity name: Chester and District Scout Council

Charity registration number: 511406

Objectives and Activities

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SORP reference
Summary of the purposes The Purpose of Scouting
of the charity as set out Scouting exists to actively engage
in its governing and support young people in their
document personal development, empowering
them to make a positive contribution
to society
The Values of Scouting
As Scouts we are guided by these
values:
Para 1.17 Integrity - We act with integrity; we
are honest, trustworthy and loyal.
Respect - We have self-respect and
respect for others.
Care - We support others and take
care of the world in which we live.
Belief - We explore our faiths, beliefs
and attitudes.
Co-operation - We make a positive
difference; we co-operate with
others and make friends
Summary of the main Para 1.17 and The Scout Method
1.19
activities in relation to Scouting takes place when young
those purposes for the people, in partnership with adults,
public benefit, in work together based on the values
particular, the activities, of Scouting and:
projects or services - enjoy what they are doing and
identified in the have fun
accounts. - take part in activities indoors and
outdoors
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We prepare young people with skills for life

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- learn by doing
- share in spiritual reflection
- take responsibility and make
choices
- undertake new and challenging
activities
- make and live by their Promise
Statement confirming Chester and District Scout Council
whether the trustees meets the Charity Commission's
have had regard to the public benefit criteria under both the
guidance issued by the advancement of education and the
Charity Commission on advancement of citizenship or
public benefit community development headings.
Para 1.18 Members of the Executive
Committee complete Essential
Information for Executive
Committees training within the first
five months of joining the
Committee.
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Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference
The charity makes limited grants,
typically up to around £100 to assist
members to further the objectives of
Policy on grant making
Para 1.38 the movement. Grants are reviewed
and approved by the Executive
Committee.
Policy on social
investment including Not applicable
program related Para 1.38
investment
Chester and District Scout Council is
entirely volunteer managed and led.
It is our policy that no volunteer
should be out of pocket as a result
Contribution made by
of their voluntary work with the
volunteers Para 1.38 charity. However, our volunteers
often donate financially as well as
giving their time and skills.
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Scouts Chester and District

Other Not applicable

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the Please refer to the attached copy of difference the charity’s Para 1.20 our Annual Review work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.

Additional information (optional)

You may choose to include further statements where relevant about:

The Executive Committee has met regularly in order to review and Achievements against Para 1.41 direct the business affairs of the objectives set District. Our work is guided by the plans and proposals drawn up by the District Core Team. Management of Chester Scouts’ two properties - the District Scout Centre and the District Stores – has continued. Short term, the future of the stores has been under review, but final decisions have not yet been made. In the long term, the trustees continue to work towards the redevelopment of the District Scout Centre.

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Performance of
fundraising activities Para 1.41 Not applicable
against objectives set
The charity does not have sufficient
funds to invest in longer term
Investment performance Para 1.41 investments. The charity has
against objectives therefore adopted a risk averse
strategy to the investment of its
funds. All funds are held in
mainstream accounts.
The Executive Committee exists to
Other support the District Commissioner in
meeting the responsibilities of the
appointment and is responsible
for:
 The maintenance of District
property;
 The raising of funds and the
administration of District
finance;
 The insurance of persons,
property and equipment;
 Public occasions of the
District;
 Assisting in the recruitment of
leaders and other adult
support;
 Appointing any sub-
Committees that may be
required;
 Appointing District
Administrators and Advisors
other than those who are
elected.
Chester Scouts has in place systems of
internal controls that are designed to
provide reasonable assurance against
material mismanagement or loss, these
include two signatories for all payments,
and insurance policies to ensure that
insurable risks are covered.
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Scouts Chester and District

Financial Review

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Review of the charity’s
The trustees are of the view that the
Para 1.21
financial position at the
charity is sufficiently resourced
end of the period
Statement explaining the The Executive Committee regularly
policy for holding monitors the levels of bank balances
reserves stating why they and the interest rates received to
are held ensure the District obtains maximum
value and income from its banking
arrangements.
Finances in the current economic
climate are always a challenge.
Despite this, Chester Scouts
continues to raise funds by a variety
of means:
• The membership fee charged
by Chester Scouts
• Investments aimed at securing
the maximum return at the
minimum risk
• Fundraising
• Hiring out of the District Scout
Centre
Para 1.22 • Chester Scout Shop, managed
by volunteers
In order to manage business risks,
the Executive Committee has
resolved to maintain reserves
(currently £80,000) to meet such
contingencies as:
• District property – unbudgeted
repairs etc
• Properties administered for
dormant Groups – repairs etc
• Finance to active Groups
• Development opportunities not
covered by the annual budget
• Programme opportunities
• Unforeseen operating costs
• Matched funding/start-up
costs for projects
• Loss of income
Amount of reserves held Para 1.22 £80,000
Reasons for holding zero
Para 1.22 Not applicable
reserves
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Details of fund materially
Para 1.24 Not applicable
in deficit
Explanation of any
Uncertainty caused by the COVID-19
uncertainties about the
Para 1.23 pandemic is being evaluated by the
charity continuing as a
movement.
going concern
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Additional information (optional)

You may choose to include further statements where relevant about:

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The charity’s principal
sources of funds Para 1.47 Membership subscriptions
(including any
fundraising)
Investment policy and
objectives including any Para 1.46 Not applicable
social investment policy
adopted
The charity has in place systems of
internal controls that are designed
A description of the Para 1.46 to provide reasonable assurance
principal risks facing the against material mismanagement or
charity loss, these include two signatories
for all payments and comprehensive
insurance policies to ensure that
insurable risks are covered
Other
None
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Structure, Governance and Management

Chester Scouts is a trust established under its rules which are common to Description of charity’s all Scouts. The trustees are trusts: appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Type of governing Para 1.25 The governing documents for

Chester Scouts are those of The Scout Association. They consist of a Royal Charter, which in turn gives document authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How is the charity Para 1.25 Unincorporated constituted? The Executive Committee consists of three independent members, the Trustee selection Chair, Treasurer and Secretary, methods including details together with the District of any constitutional Commissioner and other members provisions e.g. election to Para 1.25 elected or appointed under the rules post or name of any of The Scout Association. The person or body entitled trustees meet four times per year as to appoint one or more well as at the Annual General trustees Meeting.

Additional information (optional)

You may choose to include further statements where relevant about:

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The charity provides induction and
training for trustees by using the
materials and facilities of The Scout
Association, including an initial
programme tailor-made for trustees
Policies and procedures in The Scout Association. Members
adopted for the induction of the Executive Committee
and training of trustees Para 1.51 complete Essential Information for
Executive Committees training
within the first five months of
joining the Committee.
The charity operates as part of the
organisation and structure of The
The charity’s Scout Association. The Executive
organisational structure Para 1.51 Committee exists to support the
and any wider network District Commissioner in meeting
with which the charity the responsibilities of the
works appointment and is responsible for:
• The maintenance of District
property;
• The raising of funds and the
administration of District
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finance;
• The insurance of persons, property and equipment;
• Public occasions of the District;
Assisting in the recruitment of leaders and other adult support;
Appointing any subCommittees that may be required;
• Appointing District Administrators and Advisors other than those who are elected.

Chester Scouts has in place systems of internal controls that are designed to provide reasonable assurance against material Other mismanagement or loss, these include two signatories for all payments and insurance policies to ensure that insurable risks are covered.

Reference and Administrative details

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Charity name Chester and District Scout Council
Other name the charity uses None
Registered charity number 511406
Chester and District Scout
Headquarters
Charity’s principal address 58 Weston Grove
Upton
CHESTER CH2 1QJ
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Names of charity trustees who manage the charity

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Dates
Name of person (or
acted (if
body) entitled to
Trustee name Office (if any) not for
appoint trustee (if
whole
any)
year)
1 Neil Thornton Chair Ex officio
2 Alan Wilding Commissioner Ex officio
3 Steve Shone Nominated, 1- Commissioner
year term
4 David Bull OBE Nominated, 1- Commissioner
year term
5 Pam Bavage Nominated, 1- Commissioner
year term
6 Callum Webster Elected, 1-year Membership
term
7 Ashley Hynds Elected, 1-year Membership
term
8 Craig Turnbull Elected, 1-year Membership
term
9 Michael Stout Elected, 1-year Membership
term
1 Amy Steaton Elected, 1-year Membership
0 term
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1 Jess Taker Network Ex officio
1 Commissioner
1 Megan Porter Explorer Ex officio
2 Commissioner
1 Chris Huxley-Clowes Nominated, 1- Commissioner
3 year term
1 Arijit Dey Treasurer Ex officio
4
1 Dave Evans Nominated, 1- Commissioner
5 year term
1 Brandon Hone Youth Ex officio
6 Commissioner
1 Liz Roberts Secretary Ex officio
7
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Corporate trustees – names of the directors at the date the report was approved

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Director name
None
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Not applicable
Funds held as custodian trustees on behalf of others
Description of the assets None
held in this capacity
Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements
for safe custody and
segregation of such
assets from the charity’s
own assets
Additional information (optional)
Names and address of advisers (Optional information)
Type of adviser Name Address
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None

Name of chief executive or names of senior staff members (Optional Information)

None

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Not applicable

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Neil Liz Roberts Signatures: S.Thornton Full names: Neil Stuart Thornton Liz Roberts Position (e.g. Secretary, Chair, Chair Secretary etc): Date: 22 September 2021 22 September 2021

CHARITY COMMISSION FOR ENGLAND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Chester and District Scwt Council On accounts for the year ended 31°, December 2020 Charity no (if any) 511406 Set out on pages 1104 I report to the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended 31 Sl December 2020 Responsibilities and basis of report As the charity s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Acl"} I report in respect of my examination of the Tnjst's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Direclions given by the Charity Commission under section 145{51(b) of the Act. Independent tThe charity's gross income exceeded £250.000 and l am qualified to examiner's statement undertake the examination by being a qualified member of lin5ert name of applicable lisled bodyll Delete I l if nol applicable. I have completed my examination. I confirm that no material mallers have come to my attention in connection with the examination (other than that disclosed telow ') which gives me cause lo believe Ihal in, any material respect- the accounting records were not kepl in accordance with section 130 of the Charities Act.. or the accounts dKI not accord wth the accounting records,. or the accounts dKd not comply with the applicable requirements Conrning Ihe fomi and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 olher than any requirement that the accounts give a '"true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no olher matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached. Please delele the words ir? the brackets if they do 17018pply_ Signed: Date: 8 . co -&LLn Name: Caroline Blake Relevant professional qualificationls} or body FCCA IER Oct 2018

(If any): Address: Mclintocks NW Limited 2 Hilliards Court Chester Business Park Chester CH4 9PX Section B Disclosure Only complete I',- I,e examiner needs to h@hlight material matters of concern (see CC32, Independent examination of chanty accounts.. ¢Jiredions and guidance for examiners). Give hor8 brfef delalls of any Items that the examlner wishes to disclose. IER Oct 2018

Chester and District Scout Council Registered Charity 511406 Receipts and Payments Account I LTFLKXY]2 Il5tJanuary 20171

Chester and District Scout Council Registered Charity 511406 Receipts and Payments Account Year staridate Year end dale For the year from 1 January 2020 To 31 December 2020 Receipts and payments 2020 2019 UnrestrF¢ted funds Unrestricted funds Recelpts Donatlons.1ggailgs and $imil¥r in¢ome Ub1PbSts)pts0r 67.9$1 59,(Kll Less meMbeAlp gJbsu4pti{y INifI8tyTh 155.833) 11148 Sub total 12.148 Activities Yorth Fmgramme aThJathvitie5 3.824 32.443 18,785 Fdkhythip 219 570 Oisthd shc 14.748 66,546 Fundrassing (gr055} 6,654 Eutciam 10.240 41,735 Sub total 12.320 47, Investment Incom8 £23 16 Chanty hjd FOUalK 157 212 ProtI R1 IruNne 170 630 12,668 4.S01 Sub total 13.018 5.359 Total Gross Income 126.962 Awt and Investment sales, elc. Total receipts 126,962 page 2 I LT700CK)2 Ilst January 20171

Chester and District Scout Council Registered Charity 511406 Receipts and Payments Account Year s',¥t¢a Yearend date For the year frnm 1 January 2020 To 310g¢wnber 2020 Recelpts and payments 2020 2019 Unro¥trlet•d funds Unr¢strlctsd funds Poymgnts ¢haritabl¢ Payments 33,561 GarvJshtrrt 16,104 Felkv5hip 19 "8IrfLsbop 5.187 15AO4 1Y,59S 293>) 21.171 Rent 70 70 lrte$ InsurarK¢ 2283 7S7 2S1 Trairtsng 672 chaTes tistnctteam 4.168 Gifts to Exhirter 81 Subtotal 52.604 112MI rot*l Gross Exp•nditurE 1121 Total payment$ 112,881 Net of rK¢lpts/(paymgnts) Ca$h lundg last year ¢nd Cash funds thls y88r end 15.6581 1481 124.267 131690 2 LT700(KJ2 Ilst January 20171

Chester and District Scout CounGil Registered Charity 511406 Recelpts and Payments Account Statement of assets and IlabllltSes at the end of the year 31stDe¢emb•r 2020 Uhmtrfct•d lunth JIKt D•comb8f 2019 Vtirt¥trfcled fund5 C•¥h lun G¥¥ IDm1 M7 20 Tot•1 ¢•4h 13Bg18 eubtoi 79 ,QJ7 14on Mon8t8ry I1111#0r¢hwlty4 w• 4r.114 The aboY• rKqlpts ar pryrnents a¢¢ourt•fyJ sthm•fytol aMth•nd141blldlg*w•m4pww•d ty th• TnMts•s on 28 AprJ12022 •n 1gn4d on tbr b•halT by

Chester and District Scout Council Registered Charity 511406 Receipts and Payments Account I LTFLKXY]2 Il5tJanuary 20171