**– Churchill Forge Trust Limited Annual Report and Financial Statements for 2020/21**
## **Reference and Administrative Information**
Charity Name: Churchill Forge Trust Limited Charity Number: 511381 Company Number: 1554470 Registered Office: Churchill Forge House, Churchill, Kidderminster. DY10 3LX. **Management Committee** Mr A Davison Chairman / Treasurer Mr D Bache Mr D Galley Mrs P Dunn Ms B Hayward Mrs P Hayward Governing Document: Articles of Association Constitution: Limited Company
1
## **Purpose and Achievements of the Charity**
The purpose of the charity as defined in our governing document is:
The restoration, preservation and upkeep of the water driven forge known as Churchill Forge (the ‘Forge’) for the benefit of persons resident in Churchill near Kidderminster and the public at large, such premises being of historical, industrial architectural and constructional interest.
Since its formation in 1981 the trust has succeeding is maintaining the forge and ensuring that it is open to the public through both group visits and regular open days throughout the summer season. Members have also presented on the history of the forge at a variety of events.
Specific achievements since the formation of the trust include:
- Securing the forge buildings, which were in a semi-derelict condition at the time when the trust was formed.
- Maintaining the larger of the two water-wheels in working condition and returning the smaller wheel to working condition (this wheel had been inoperable since the 1940s).
- Creating a display and information area to showcase the history of the site.
- Progressively opening up further display areas throughout the site to show the tools and machinery used at the forge through its various phases of operation.
- Maintaining the mill pool, dam and sluices as essential components in the operation of the forge.
- Opening the site to the public on a regular basis both through organised group visits and general open days. Members of the trust have also delivered presentations on the forge and its history to interested groups.
## **How our Activities Deliver Public Benefit**
The site is a unique example of a forge mill, once typical of the area in which is located, which has been maintained in original condition. As such it is recognised by English Heritage as a heritage asset of national significance.
Having the opportunity to visit the site and understand its workings gives the public the opportunity to understand the origins of industry, how a water powered forge mill and its associated machinery operated and the working and living conditions experienced by past generations.
All activities are carried out with regard to the guidance issued by the Charity Commission on public benefit.
2
A selection of photographs illustrating the nature of the site can be found at Appendix 2 to this report.
## **Structure, Governance and Management**
The trust is formed as a limited company and registered charity with a management committee of between 6 and 10 director / trustees including 2 representatives of the Bache family, the last working owners of the site. This committee has responsibility for the overall management and operation of the company and the site.
Governance requirements are defined the Articles of Association which were last updated in September 2019 to ensure compliance with statutory requirements. As defined in these articles, trustees are required to meet at least 4 times a year. All meetings are minuted.
All company documentation is held in an electronic document management system including meeting minutes and more detailed information on company policies.
Trustees are appointed based on their specific and experience. In addition to the aforementioned Bache family representatives, the trust also aims to include 2 trustees who represent the local area.
## **Contribution made by volunteers**
As of the 31[st] March 2021, the trust has 6 trustees and a pool of around 25 volunteers who support maintenance of the site (1 day per week for around 5 volunteers) and opening (6 days per year for around 12 volunteers) plus group visits and presentations as arranged.
The trust does not have any employed staff.
## **Summary of activities and achievements for the 2020-21 financial year**
As with most other such organisations, Churchill Forge Trust’s activity for 2020-21 were severely impact by the Covid-19 pandemic. Owing to a combination of the physical layout of the site, which does not lend itself to social distancing, and the age profile of the volunteers, many of whom were required to self-isolate, no open days were held. Similarly, the activities of the group of volunteers who meet regularly to carry out maintenance activities on the site were several constrained. Also, due to the suspension of project funding activity within Heritage Lottery, no further progress has been possible on the site development project. It is anticipated that it will be possible to resume work on this project in 2021.
One very significant improvement was, however, made. With the support of emergency funding from Heritage Lottery and Historic England, work was carried out to stabilise and partially rebuild the overflow spillway from the pool. Although this work is only viewed as temporary and does not, for example, address the requirements around flood management previously highlighted it represents, nevertheless, a major step forward in securing the site water assets and thus of overall future of the forge as a whole.
## **Principle Risks Faced by the Charity / Uncertainties about the Charity as a Going Concern**
The major risks faced by the charity are as follows:
3
|**Description of Risk**|**Comments**|
|---|---|
|The physical deterioration of the site
and the need to improve the
resilience of the site to anticipated
major rainfall/flood events.|This is being addressed through the development project
work being carried out with Caroline Taylor Consulting.
Work is now being started to prepare a funding bid to
enable these issues to be resolved.|
|The trust is unable to raise the
funding required to continue to
meet the costs associated with the
operation of the site – in particular
insurance costs.|The work carried out to date with Caroline Taylor
Consulting has led to the creation of a plan for the future
development and exploitation of the site. In the next
phase of this work these plans will be further refined and
funding sought to develop the site to improve the visitor
experience and increase the visitor numbers and the
revenues.
It should be noted that such plan have needed at all times
to take account of the physical positioning of the site with
very close neighbours and limited access meaning that
there is natural limit to the degree of exploitation that can
take place.|
|The trust is unable to attract
trustees and volunteers with the
skills and experience needed to both
manage the trust and maintain the
site|This issue will be addressed during the next phase of the
development project work with further trustees being
sought and work initiated to attract new volunteers.|
|Risk of injury of volunteers or
members of the public while on site|Appropriate insurance is in place.
Policies are in place to ensure that appropriate
assessments and precautions taken.|
4
## **Statement of Financial Activities for year ending 31 March 2021**
The following statement of financial activities has been independently reviewed by an appropriately qualified individual. The report associated with that review is filed with this document.
**----- Start of picture text -----**
CHURCHILL FORGE TRUST LIMITED
(A COMPANY LIMITED BY GUARANTEE AND NOT HAVING A SHARE CAPITAL)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021
2021 2020
Income – Receipts and Bank Interest £325.64 1455.93
Income – Grants £91,726.00 33450.00
Total Turnover £92,051.64 34905.93
Expenditure – Maintenance & Consultancy £50,632.20 £18,606.33
Expenditure - Operational expenses £1,481.43 £1,649.93
Total Expenditure £52,113.63 £20,256.26
(Deficit)/Surplus for the year £39,938.01 14649.67
Balance brought forward from the
previous year £29,434.98 14785.31
Balance carried forward £69,372.99 29434.98
BALANCE SHEET AS AT 31st MARCH 2021
Current Assets
Cash at Bank £69,372.99 £29,434.98
£69,372.99 £29,434.98
Reserves
Income & Expenditure Account £69,372.99 29434.98
(a) For the year ended 31 March 2021 the Trust was entitled to exemption under section 249A (1) of the
Companies Act 1985
(b) No members have required the Trust to obtain an audit of its accounts for the year in question
in accordance with section 249B (2)
(c) The Members of the Managing Committee acknowledge their responsibility for:
(i) ensuring the Trust keeps accounting records which comply with section 221; and
(ii) preparing accounts which give a true and fair view of the state of affairs of the Trust as at
the end of its financial year, and of its income and expenditure for the financial year in accordance
with section 226, and which otherwise comply with the requirements of the Companies
Act relating to accounts, so far as applicable to the Trust.
(d) The accounts are prepared in accordance with the special provisions of Part VII of the Companies
Act 1985 relating to small/medium companies.
**----- End of picture text -----**
5
## **Notes on Financial Activities**
The trust has no fixed assets other than the cash balance held. The forge buildings themselves, although owned by the trust, as assessed as having a zero value given that, given their status as a scheduled ancient monument, it would not, realistically, be possible to sell them.
The cash balance is made up of a mixture of a general expenditure budget and a number of ringfenced budgets, the latter being associated with specific project and activities – generally linked to specific grants. These are detailed at Appendix 1 to this document. Of the total £69,372.99 cash at bank as of 31 March 2021, £44,113.16 is money allocated to specific projects and activities and £25,259.83 is for general expenditure.
In the absence of visitor revenue the only sources of non-grant income were from payments from Gift Aid rebates and charitable schemes, primarily Wyre Forest Lottery, totalling £175.64 and £150 received from the sale of a dolls house left to the trust as a bequest.
Outside of this, the trust received 3 Covid-19 support grants from Wyre Forest District Council £19,431. These are not allocated to any specific activities and thus form part of the general expenditure budget.
Routine operational expenditure totalled £1,481.43. This was primarily insurance (£1,203.89) and utilities (£159.29).
In addition to the non-grant income described above, the trust received:
- Grants totalling £52,295 from Historic England and Heritage Lottery fund as funding for the emergency repair work on the pool spillway.[1] As of the 31 March 2021 £43,899.18 of this funding had been spent, all falling within the 2020-21 financial year.[2]
- A further grant of £20,000 of funding from Norman Dawson trust as start up funding for development project phase 3 (this is in addition to the £24,000 received for this work during the 19-20 financial year). A total of £5,400 was spent against this budget in 2020-21 on legal fees associated with this activity.
The accounting policies applied are as defined in the articles of association and in supporting policy documents held in the trust’s document management system.
These accounts are prepared under the cash accounting principle as Income and Expenditure accounts and therefore do not record debtors or creditors. The only material creditor is the £4,182 held as a completion retention for Birch Brothers referred to above.
> 1 This represents the total grant income awarded for this work except a final payment of £6,199.00 to be paid at the end of project
> 2 The only outstanding payment due is a retainer of £4182.00 owing to Birch Brothers, the contractor who carried out this work. The project is therefore expected to underspend against the total grants received/due by £10,412.82. Discussion is ongoing with Historic England on how this underspend should be managed.
6
## **Declaration**
## **The trustees declare that they have approved the trustees/directors report and financial statement above.**
Signed on behalf of the charity’s trustees/directors
|**Signature**||
|---|---|
|**Full Name**|Adam Davison|
|**Position**|Chairman|
|**Date**||
7
## **Appendix 1 – Breakdown of Ring-Fenced Budgets**
|**Budget**
**Description**|**Source of**
**Funding**|**Total**
**Amount**
**Received**
**as of**
**31/03/20**|**Balance**
**01/04/20**|**Received**
**during**
**2020-21 FY**|**Spend**
**during**
**2020-21 FY**|**Balance**
**31/03/21**|**Notes**|
|---|---|---|---|---|---|---|---|
|Total Cash in
Bank|Not
Applicable|Not
Applicable|£29,434.98|£92,051.64|£52,113.63|£69,372.99|As reported in the
financial statement at
page 5 to this document.|
|General
Maintenance
Expenses|Norman
Dawson
Trust|£5000.00|£2,416.29|£0.00|£254.09|£2162.20|The money from this
budget is used for
materials required for the
general maintenance of
the site such as drive
belting, repair materials
and similar.|
||Midland
Mills Group|£400.00||£0.00||||
|Tree Clearing|Norman
Dawson
Trust|£7,000.00|£6,500.00|£0.00|£1,270.00|£5,230.00||
8
|**Budget**
**Description**|**Source of**
**Funding**|**Total**
**Amount**
**Received**
**as of**
**31/03/20**|**Balance**
**01/04/20**|**Received**
**during**
**2020-21 FY**|**Spend**
**during**
**2020-21 FY**|**Balance**
**31/03/21**|**Notes**|
|---|---|---|---|---|---|---|---|
|Development
Project Phase 3|Norman
Dawson
Trust|£24,000.00|£13,365.14|£20,000|£5040.00|£28,325.14|Funding received for
initial work on
Development Project
Phase 3. This work has
generally been on hold
though 2020-21 due to
the suspension of
Heritage Lottery Funding
applications although
some, relatively minor,
legal and consultancy
costs have been paid.|
|Emergency
Spillway
Repairs|Heritage
LotteryFund|£0.00|Not
applicable|£27,500.00|£27,500|£8,395.82|Final payment of
£6,199.00 due from
Historic England on
completion of project.
Payment of retainer of
£4182.00 owing to
contractor.|
||Historic
England|£0.00||£24,795.00|£16,399.18|||
|General
Expenditure,
Not Ring
Fenced|Not
applicable|Not
Applicable|£7,153.55|£19,756.64|£1,650.36|£25,259.83|Increase from 2019-20
due to receipt of Covid-19
support grants from Wyre
Forest District Council.|
9
Appendix 2- Site Photographs
io
Pool spillway at start of repair work
Pool spillway once repair work completed.
11
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Page 2
## 2020-21
|||||2020-21|2020-21|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
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£32,400 00||||
|12/17/2020|r
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£1,152 00||||
|12/17/2020|r
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£1,270 00||||
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A Bache misc expenses fo mate ials fo spillway epai||r
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£88 55|||||
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Bache mileage spillway epai s 334 miles @ 45p/mile||||||||||||.
£150 30|||
|03/10/2021|r
r
r
D
R
r
Ca oline Taylo Consulting - Eme gency
am
epai s||||||||||||.
£150 00|||
|03/18/2021|r
r
d
Ch is Pike Associates - spillway ebuil||||||||||||.
£396 00|||
||r
r
Sub totals fo yea||||.
£0 00|||.
£0 00||.
£2,832 97||.
£47,799 23||||
||d
r
**Total maintenance expen itu e**|||**£50,632 **||.
**20**||||||||||
||r
d
r
r
r
**Ove all Total expen itu e fo yea**|||**£52,113 **||.
**63**||||||||||
Page 3
2020-21
## CHURCHILL FORGE T RUST LIMITED (A COMPANY LIMITED BY GUARANTEE AND NOT HAVING A SHARE CAPITAL)
|M
R
R
D D
M R
STATE
ENT OF FINANCIAL ACTIVITIES FO
THE YEA
EN E
31ST
A CH 2021
2021
R
d
r
Income –
eceipts an
Bank Inte est
.
£325 64
r
Income – G ants
.
£91,726 00
r
r
Total Tu nove
.
£92,051 64
d
r M
Expen itu e –
aintenance & Consultancy
.
£50,632 20
d
r
r
Expen itu e - Ope ational expenses
.
£1,481 43
d
r
Total Expen itu e
.
£52,113 63
D
r
r
r
( efcit)/Su plus fo the yea
.
£39,938 01
r
r
rd r
Balance b ought fo wa
f om the
r
r
p evious yea
.
£29,434 98
rr
d
r
rd
Balance ca ie
fo wa
.
£69,372 99
M R
BALANCE SHEET AS AT 31st
A CH 2021
rr
Cu ent Assets
Cash at Bank
.
£69,372 99
.
£69,372 99
R
r
ese ves
d
r
Income & Expen itu e Account
.
£69,372 99
(a)
r
r
d d
M r
r
d
d r
Fo the yea en e
31
a ch 2021 the T ust was entitle
to exemption un e section 249A (1) of the
Companies Act 1985
(b)
r
r
r d
r
d
r
r
No membe s have equi e
the T ust to obtain an au it of its accounts fo the yea in question
rd
in acco
ance with section 249B (2)
(c)
M
r
M
d
r r
r
The
embe s of the
anaging Committee acknowle ge thei
esponsibility fo :
r
r
r
rd
d
(i) ensu ing the T ust keeps accounting eco
s which comply with section 221; an
r
r
r
d
r
r
r
(ii) p epa ing accounts which give a t ue an
fai view of the state of afai s of the T ust as at
d
r
d
d
d
r
r
r
rd
the en
of its fnancial yea , an
of its income an
expen itu e fo the fnancial yea in acco
ance
d
r
r
r
with section 226, an
which othe wise comply with the equi ements of the Companies
r
r
r
.
Act elating to accounts, so fa as applicable to the T ust|2020
.
1455 93
.
33450 00
.
34905 93
.
£18,606 33
.
£1,649 93
.
£20,256 26
.
14649 67
.
14785 31
.
29434 98
.
£29,434 98
.
£29,434 98
.
29434 98|2020
.
1455 93
.
33450 00
.
34905 93
.
£18,606 33
.
£1,649 93
.
£20,256 26
.
14649 67
.
14785 31
.
29434 98
.
£29,434 98
.
£29,434 98
.
29434 98|2020
.
1455 93
.
33450 00
.
34905 93
.
£18,606 33
.
£1,649 93
.
£20,256 26
.
14649 67
.
14785 31
.
29434 98
.
£29,434 98
.
£29,434 98
.
29434 98|
|---|---|---|---|
||||.
14649 67
.
14785 31|
||||.
29434 98|
||||.
29434 98|
|||||
|||||
Page 4
2020-21
(d) The accounts a re p repared in accordance with the special p rovisions of Part VII of the Companies Act 1985 relating to small/medium companies.
A DAVISON - Chairman P HAYWARD - Secretary
Page 5
##
##
|Reportto thetrustees/
membersof|Churchill ForgeTrustLtd||
|---|---|---|
|Onaccountsfortheyear
ended|31March2021|Charityno|511381
(if any)|
|Setoutonpages|1-11||
||Ireport to thetrusteeson my examination|oftheaccounts oftheabove|
||charity ("theTrusf)fortheyear ended||
||Ireport to thetrusteeson my examination oftheaccounts oftheabove
charity ("theTrusf)fortheyear ended|
|---|---|
|Responsibilitiesand|Asthe charitytrusteesoftheTrust,youare responsibleforthepreparation|
|basisof report|oftheaccounts in accordance withtherequirements oftheCharitiesAct|
||2011 ('theAcf).|
|xaminer'sstatement|
cometomyattention (otherthanthatdisclosedbelow*)inconnection with
theexaminationwhichgives me causetobelievethatin, any material
respect:
.accounting recordswerenot keptinaccordancewith section130of
theAct or
otheaccountsdonot accord withthe accountingrecords|
cometomyattention (otherthanthatdisclosedbelow*)inconnection with
theexaminationwhichgives me causetobelievethatin, any material
respect:
.accounting recordswerenot keptinaccordancewith section130of
theAct or
otheaccountsdonot accord withthe accountingrecords|
|---|---|---|
||Ihave no concerns and have comeacrossno other matters inconnec-tion||
||withtheexamination towhichattentionshouldbedrawninordertoenablea||
||proper understandingoftheaccountstobe reached.
*Please deletethewordsinthebracketsiftheydonotapply.||
|Signed:|Date:
t'|30 June2021|
|Name:|PeterBridgewater||
|Relevant professional|FGA,lnstituteof CharteredAccountants inEngland and Wales||
|qualification(s) orbody|||
|(if any):|||
|Address:|25,Combrook||
||Wanrick||
||CV35gHP||