## **Trustees’ Annual Report for the period** **From 1st April 2020 Period start date To 31st March 2021 Period end date** **Charity name: Long Itchington Community Centre** **Charity registration number: 511376** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The centre shall be held upon
purposes of the charity trust for the purposes of a
as set out in its community centre for the use of
governing document persons resident within the
parish of Long Itchington,
including use for meetings
lectures and classes and for other
forms of recreation and leisure
time occupation with the object
of improving the conditions of life
for the said inhabitants.
Summary of the main Para 1.17 and The Community Centre is the
1.19
activities in relation to main meeting place for the
those purposes for the village. It provides a venue for
public benefit the numerous community groups
activities, projects or (Rainbows, Brownies, the
services identified in the Wednesday Club for pensioners,
accounts. Parent and Toddler Group, the
History Group and W.I.). It is used
as a rural cinema and for
exercises classes. It thus
contributes to the social and
emotional wellbeing of residents
of all ages. It is used for birthday
and christening gatherings and
one-off events such as quizzes
and coffee mornings. With very
limited public transport to and
from the village the Community
Centre is an essential part of
many residents’ lives in
combatting isolation and
loneliness. There is no other not
for profit venue in the village and
is thus essential to the public
benefit.
Statement confirming Para 1.18 The trustees have had regard to
whether the trustees the Charity Commission’s
have had regard to the guidance on public benefit.
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guidance issued by the Charity Commission on public benefit **----- Start of picture text -----**
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social
investment including
program related
investment
Para 1.38
Contribution made by The Community Centre is grateful
volunteers for those volunteers who support
its events and sit on its
Management Committee.
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
The Community Centre is an
important meeting place for the
residents on Long Itchington. By
Summary of the main making facilities available for
Para 1.20
achievements of the meetings, it supports local
charity, identifying the residents, in particular their
difference the charity’s physical and mental health.
work has made to the Many of the groups which use the
circumstances of its Community Centre support
beneficiaries and any elderly residents in Long
wider benefits to society Itchington. This year is unusual
as a whole. due to COVID so the many events
planned, and the planned window
refurbishment were postponed.
From Sept 2020 we were able to
reopen in for a short time to
support children’s activities in
the community and also for some
limited exercise classes. This
really supported the health and
wellbeing of our community.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity carried forward
financial position at the £24872.31 into the next financial
end of the period period. Full details of receipts
and payments were included with
Annual return. This is unusual
and COVID support and a cease in
regular activities contributed to
this. The community centre
received very little in hire costs
and fundraising but this income
was replaced with the grants
from the district council to
support the leisure industry.
Statement explaining Para 1.22 The Trustee’s policy is to hold in
the policy for holding the region of 6 months’ running
reserves stating why costs in reserves. This is to
they are held support the community centre if
income is limited. This is typically
between £3000 and £6000. This
year, there is a higher amount
carried forward as a result of
grants linked to the Covid-19
pandemic.
Amount of reserves held Para 1.22 £24872.31
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
In a typical year the principal
source of funding is activity hire.
The charity’s principal During this financial year, there
sources of funds Para 1.47 was a reduction in funding from
(including any activity hire due to social
fundraising) distancing rules. However, we
have received several grants to
support our activity and then a
large start up grant that came
just before the end of the
financial year. These funds have
not yet been spent and have
contributed to our increased
reserves going forward.
N/A
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
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In this period the biggest risk was
the potential impact of the COVID
A description of the Para 1.46 pandemic on the income for the
principal risks facing the Community Centre and the ability
charity to pay the staff. The staff are
paid from the hire costs received.
All activities ceased in early
March 2020. At the beginning of
the year, we had very significant
concerns regarding this. We took
the grants available to us and
this supported the centre. We
were closed for a lot longer than
anticipated in March 2020. There
is continued concern regarding
loss of income and even at times
we are not in lockdown there is a
general loss in confidence at
holding events. Many regular
activities have still not returned
to the community centre (Jan
2022) and we are using the
additional grants to support the
running of the centre.
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s The centre shall be held upon
trusts: trust for the purposes of a
community centre for the use of
persons resident within the
parish of Long Itchington,
including use for meetings
lectures and classes and for other
forms of recreation and leisure
time occupation with the object
of improving the conditions of life
for the said inhabitants.
Type of governing Para 1.25 Trust Deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 Trust
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The Parish Council of Long
methods including Itchington is the Trustee of the
details of any Charity. Decisions in relation to
constitutional provisions the Charity are taken at meetings
e.g. election to post or of the Parish Council. The Parish
name of any person or Council has delegated authority
body entitled to appoint in relation to certain matters to a
one or more trustees Management Committee which
includes 3 Parish councillors and
representatives from community
groups who use the facility.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
The Parish Council of Long
Itchington is the Trustee of the
Relationship with any Para 1.51 Charity.
related parties
Other
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## **Reference and Administrative details** Charity name Long Itchington Community Centre Other name the charity uses Registered charity **511376** number Charity’s principal The Community Centre, address Stockton Road, Long Itchington, Cv47 9QP ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Long Itchington
1
Parish Council
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** **Director name Sally Shillitoe Linda Clark Barbara Atkins Jon Venn Ian Briggs Richard Jackson Louis Adam Nick Solmon** Name of trustees holding title to property belonging to the charity |**Trustee name**
**Dates**|**acted if not for**| |---|---| |**whole**|**year**| Covent Dioceses ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Bonney **Full name(s)** Elizabeth **Position (eg** Parish Clerk **Secretary, Chair, etc)** **Date** 24/01/2022 27 January 2022 (2020-2021) ## **Long Itchington Parish Council** ## **Summary of Receipts and Payments** Cost Center 4 |**Community Centre**
**Code Title**
4 Precept - CC
5 Hire of facilities - CC
7 Fund Raising - CC
10 100 Club Contributions - CC
15 VAT Refund - CC
19 Donations & other income - CC
22 Wages & Salaries - CC
44 School Hall Charges charges - C
45 Insurance - CC
46 Repairs & Maintenance - CC
47 Water - CC
48 Rates - CC
49 Electricity - CC
52 Fund raising Expenses - CC
53 Other Costs - CC
56 Projects & improvements - CC
**SUB TOTAL**
**NET TOTAL**
**V.A.T.**
**GROSS TOTAL**
**Summary**|**Community Centre**
**Code Title**
4 Precept - CC
5 Hire of facilities - CC
7 Fund Raising - CC
10 100 Club Contributions - CC
15 VAT Refund - CC
19 Donations & other income - CC
22 Wages & Salaries - CC
44 School Hall Charges charges - C
45 Insurance - CC
46 Repairs & Maintenance - CC
47 Water - CC
48 Rates - CC
49 Electricity - CC
52 Fund raising Expenses - CC
53 Other Costs - CC
56 Projects & improvements - CC
**SUB TOTAL**
**NET TOTAL**
**V.A.T.**
**GROSS TOTAL**
**Summary**|**Budgeted**
**Actual**
**Variance**
**Receipts**
935.50
935.50
950.00
135.00
-815.00
10,000.00
23,725.36
13,725.36
419.84
419.84
**25,215.70**
**10,950.00**
**14,265.70**|**Payments**
**Budgeted**
**Actual**
**Variance**
6,600.00
3,343.14
3,256.86
1,400.00
1,400.00
600.00
600.00
200.00
460.85
-260.85
120.00
199.60
-79.60
505.00
529.84
-24.84
700.00
454.11
245.89
50.00
425.01
-375.01
125.00
54.84
70.16
225.00
-225.00
**10,300.00**
**5,692.39**
**4,607.61**
**10,300.00**
**5,692.39**
**5,871.75**
179.36
**4,607.61**|**Net Position**| |---|---|---|---|---| |||||+/- Under/over spend
(N/A)
935.50(N/A)
-815.00(-85%)
(N/A)
(N/A)
13,725.36(137%)
3,256.86(49%)
1,400.00(100%)
600.00(100%)
-260.85(-130%)
-79.60(-66%)
395.00(78%)
245.89(35%)
-375.01(-750%)
70.16(56%)
-225.00(N/A)| |||||**18,873.31 (88%)**| ||**NET TOTAL**
**V.A.T.**
**GROSS TOTAL**|**25,215.70**
**10,950.00**
**25,215.70**
**14,265.70**||**18,873.31 (88%)**| Page No. 1 IPUERNAL AUOIT REPORT FOR 14t April 2020_31•1 MarGh 2021 FOR LONG rrcHINGTON PARISH COUNCIL (rhe a#JA was undartaken on 19th klay2W211 INTrODLICTION This rgFKIt c1)v￿S tha coM￿¢ted intsmal audll c*rrled out for th8 ￿ne￿i£l yegr 202￿21 for Long Itthhg Parfsh Councll. On a day~t(￿aY basis. the manag8ment of the Parfsh Coun¢il's fina[￿5 is one of the duties of the Clerks in their capadty as Resp)nstkle FIrkqn￿ OffiGer (RFO). supported by all m8mbe￿ ofthe Parish Cujncil. STATEMENT OF RESPONSIBILrrY The work Xacct Ltd has undertaken was cathad b88ed urA)n the Internal Audit requir•m8nts kn Long Itchington Parfsh CounGA. This report has been prepared So￿ty￿ Lory ltrthington Par18h Coun(il's use onty and cannot be used forany other puojosfj. The matter8 ralsed in thi8 reportare onty those. whKh came to ourattenlion dunng the course ofthe audTt and 8re not necessarity o ￿mpreh0n￿¥8 list of all improvgments that mlght bg made. The wrM)nsfrJillty for sound system of internal control rests wlth Lor•3 Itchington P￿sh C(wnc#l. Intemal a￿dit prowlures arg deslgned to focus areas that are tonsid8red to t* of greatest rlsk and signlfican(*. but implemonlation of 8ny reo)mm8ndakns by the Intemal Audllor are at thg disc¥otlon of Long Itchlngton Par18h CtyJnthl rf tho Counctfbellevas that thgy assl8t In th6 intwnal contrDI of the Parish C(wn¢Jl pYocasse¥. Th• Purpos• of thls rnport 18: Provide the CoLmctl wlth an intemal audit opinion of the effKfiNpn8ss of the syEtents of finarKaal contrd. rE5k man8gement and controi wrnngoments bas&J on the th undertaken In the y&ar. Summarte8 Intemal audit acW. Raise any Pa￿ar issues arlslr¥J trom Ihat *r*k. REVIEW OF ACCURATE BOoK4￿EPING Our obj'ective Is to engjre th8tthg e￿ntIl¥j reLwls are tel￿ rn85nlaln￿ accuratety and Ihat anombu$ entk56s appear in ¢ashl)ooks orfinandal ledger5. Income and expendilure entn.es to the ¢asl*Jook ch6ckod and fwnd to b& uptodateand ¢xJrt. appmpriato norninal oxllng 8tnJt*Jre is in F4ace. All payments arKI receipts were ftJuTh4 to cJ)ffect and wpr4Jtod by d¢x¥ment8tton {8mall balth Pick￿ adhLX) AM reL¥iptsfor the LorKJ ItchIngt￿ Ccmjnol acccMJnts, were bants1 In a timo1y manner Bank rewncillatlon vrd8 Cl￿ed and f￿nd to be correct. A 8aM￿ of payrr*nts werè fuund to be rfygtcthed to the indmdual I￿(*S. VAT- Tha councfl Is able lo recoverall VAT pafd provtded there aR uJrrert8uprMting invoices shLwld the VAT be d￿. RepeyT￿nts have been prompty made arKI propgrty accounted for. Petty Cash - W8 have revl8w&J a samI￿e ol payments durfng thè year ensuring that 88ch Is approprlatsly by an ￿n¥OF¢eIreceipt A88el Register - It was notsd ttst the Pari8h Councn ha8 a form81 a888t r8glst8r. thi8 wa8 che*d and found to sati8fac*ory Detailed &xamination8 of transacaions have tsken place to ensurE finanLiai rgcords are up lo dale, the arithme￿¢ is Corre￿ and that thè aLwunts balanc8. In our oplnlon. approwiat& b￿kS of a(*AJunt have been proporfy kept throughout perfcwj cover8d by this repc*t. tt 1$ no￿ that a paymnt Ilst was prepared arKI presented to the Parish Council revlew at every W￿nIhIY Partsh Council meeling. Reglsterèd addre$5: Xacct Ltd, 15 Short Lane. Lon8 Itthlrwon, Southam. Warwickshlre. CV479PB Cmipany No: 94993891 www.xaccLco.thk l adminiPxzc¢Lw.Lrk Payroll- The Cterk8 Salary arnl aN0Wan￿ paid In aG￿rd8n¢¢ ￿1th COU￿lS apwovab. and PAYE and Nl wulremonts prompty app￿ed. Yur End Accounts. Thg year-8nd a¢¢ounts tsthe fina￿saI year2020-2021 w8Tr c*thJ arKI ￿re ftyjnd to b8 in agree￿nt the financial re￿rdS shown by tha and the bank statements. Budgot Controls. It VM8 nolvwj that a budget 8nd pref*pt revtèwfor the yew 202(k2021 vas agYe8d. The bu(%3otary wocedures are thtive; the C￿j￿11 w￿ureS th* ts rev￿ of reserves Is assessed for reasonableness. Monitthing of Ilnanual F*rformarth agalnst the remlns ful￿ effec*ve. CORPORATE GOVERNANCE AND PAINIJTES OF THE PARISH COUNCIL MEETINGS Our obiectsve is to ensure that the Ccmjncil has robust eorw8te g0￿ManCe dcM)JrrwtratKJn procedurgs in plo(8 and thatthe Colmcil and CcrtnmtEtee (where appropriate) meettrys to eover all areas of di$￿J$%0n. Thi8 yearfs mlnu¢8s are In ￿ece and 8re salksfadory with Sectil￿$ relating to fjnanclal awaren8SS. RJSK MANAGEMENT AND INSURANCE Th& Councd continu8s to 88885$ any 8lgnific8nt fl8ks arKI vevi6w tho ad4uacy or arrangements to manage these. The public arm1 prryjuct liablty. employeffs liabllty. omt4oyee dthn88ty. ¢(rfnm8rdal legal prdection and offlr#al indemnity Insurar￿8 is in ￿aCe. OVERALL CONCLU810N We *e ple8s8d to (#)ndude thac in the are85 e￿rnIn8d. the Counc41 ojntinues to have effec11￿ systems in place. The Clerk is Sh￿vIng an krM)wledge of the requirem8nts of ts standard requlr•J by Local Govemmgnt FInan￿ Regulal0￿. Rectynm•ndatfons to Ipok at onty IPLong Itchlngton Parljh Councll l*lFev•s Impl•m•ntaUon w￿uld b• b•nvficlal. Payroll We woutd wggest W YCAJ are payh¥J anywo on a regular b8818 (thB indudes poty cosh p8yments} 8ndthey are r¥)ton the payrrjl. thal yw should pn)vid& 8vwJence thatts individual h8s sign8dlo say they V￿11 be paykng the￿ PAYE and Nl. Ilthe go¥8Mn￿t deems an inthvidual to only bg t paldby one employer. b*cwJ p￿sec4￿ t*)th the suppller8nd thg 1)Uslngsspa￿ng Ih8m. It may Intentsnal tD put WW38 payinents acr088 diffwent cost ￿ntar8. trand analysis and year on year VarIan￿ you may want to wt them In one uly. I havo a(thd a she&t to this18tter to show the x2 area's notlced. Ifyou require any further informthn. ad￿e or￿S￿￿e ￿&5@ ¢*)nl h88hats to (x)nt8Ct me. as I woukj ba happy to help C￿t. lfjnd Regards xandra Feasey Mob: 07733 005074 al Rewsttred addre55." XKtt Ltd, 15 Short Lanffj LonB Itchln8ton. S￿arn, WaNA¢kshire. 0147 9PB Company No: 94993891 www.xaccLco.uk l arknln@xacttcauk Long Itchington Parish Council www.bngitchington.org.uk . Durlng the finan¢ial year ende(131 March 2021, thi5 authDrlty's Intern81 audrttir actlng independenty and on the basi$ of an assessment of risk, carried out a selective assessment of complianc* wtth the relevant pro¢edures and controls in operation and obtained appropriate evldenoe from the authorfty. Tha intemal audlt for 2020121 has Wn Garrted out tn aecordan￿ with thSs authortys neeos and planned cfjvorage. On the basis of the findings In thè areas examined, the intemal audit ¢oncluslons are summarfsed in thi5 tsble. S out below are the oblectives of intemal control and alongside are the Intemal audit ￿nduS1On5 on whethw, In all signiffcarrt ￿SpeCts, the ￿ntrOl objectives were belno achieved throughout th8 finarFclal year to a standard adequate lo meet the needs of lJ)is authority. Internal control objective A. Appropriate aTect prices, proFerfy r•cord&l 8rpJ Fyomptty bank•d," and VAT was appropriotely a￿Ounts￿ for. F. Petty cash payments were propeiFy supportèd by r•ceipts. atl poty ￿8h exwd(ture wa8 aryroved and VAT awjroprfately ac(yJJntsd for. Q. Salaries to errtr4oyè8s and aIbwanc￿ to m•mbers ware p￿d in accord8nr* vAth autts)rity8 approval8, and PAYE and Nl ￿UIreM&nts We￿ prop￿ a￿le￿. . A86et and inveslments iagoter8 were ¢)Wete ar￿ ac￿rat8 arKI proparty mBknIal￿d. l. Periodk bank eeeount rvconciliations Fyoperty caTTied out during the year. J. ALr￿nIng Etatom￿ pr8pared durlng yearwera wepared on the t>)Trgc* acts)iiit*o ba￿ ITece*ts and paym&nts ty ir￿m¥ exwLlture}, ogrwt tolhe c*h tr￿, supported by an ad•]uate audit tra41 frDrn undertylrvJ r￿￿$ andwheie 8pprowkte d¢Ws and ryedltors wijpèrty T￿Orded. K. 11 the authowify e8Etif*d itsolf as ￿eMpt from a limited a88urance rgvivw In 2019r20 it metthe exemptk)r7 ￿lterta and r3xrts￿ dedared l￿ff exompt (Ilts el1t￿rityhad a lknileGI 6s5URnC* review of irs 2019r20 AG.￿R lick "not ¢overed I L. If ttEg autw ha8 an #nrthl twnov•r not exceedlng £25.0￿, ft publlsh*8 1nkrnti(￿ on a web5ft01 webpage up to dato at the tkne ofthe int•ffMI audlt in ar