Hereford Musical Theatre Company (formerly Hereford Amateur Operatic Society)
est. 1898
Registered Charity Number: 511315
Trustees’ Annual Report for the year ending 31 December 2022
Headquarters
The Tomkins Theatre 148 Whitecross Road HEREFORD HR4 0DH
Bank
Lloyds Bank PLC Business Banking PO Box 1000 ANDOVER BX1 1LT
Independent Examiner
Mrs Barbara Double
Charitable Status
Hereford Musical Theatre Company is a Registered Charity (Number: 511315), which is an unincorporated association.
Governing Document
Constitution of 1898 as amended on 24 February 1981 and 13 March 2007.
Trustees
Mr Paul Morris Mr George Powell
Mrs Nicolette Willett
The Trustees are elected by the members.
Governance
Membership of Hereford Musical Theatre Company is open to all those over the age of sixteen years having sympathy with the objects of the society and desiring actively to further it and who pay the annual subscription as appropriate. The annual subscription is determined by the Executive Committee and agreed by the members at the Annual General Meeting.
In accordance with the constitution, the Executive Committee is elected by the members at the Annual General Meeting. It meets regularly throughout the year (normally once a month) and has responsibility for the day to day running of the society, and its financial and legal responsibilities.
Charitable Objects
To educate the public in the dramatic and operatic arts and to further the development of public appreciation and taste in the said arts.
Activities
To this end, HMTC aims to present a variety of full-scale musical theatre productions, considering the suitability and marketability of each. Each year, one show is normally presented at Hereford’s Courtyard Theatre (usually in November) and another at our own Tomkins Theatre, usually in the late spring or early summer. In addition, there is usually a concert of seasonal music in December.
We run an active youth section for young people aged between eight and fifteen, which meets regularly on Sundays during term time. Each year, the youth section normally presents its own production – either an appropriate full-scale musical or a specific junior version – and/or a concert performance enabling as many as possible to perform. The young people also have the opportunity to participate in the main society productions, when there are roles for them.
Members who do not wish to perform on stage are encouraged to participate in productions in other ways, such as stage crew, props, wardrobe, makeup, front of house, hospitality, etc.
HMTC also runs social and fundraising activities, in order to encourage participation amongst members and to help fund major productions.
Annual Review
We ended 2022 in a better financial position than we started it which, considering the ongoing financial crisis was quite an achievement!
As we emerged from COVID and started to “get back to some kind of normal”, it was good to see subs in most categories going up again from 2021, but 50 Club membership was down.
Income from Hall Hire is always a critical element in keeping us going and, with our spiralling costs, especially for energy, every hire is crucial. Don’t forget that the hall is available for booking for parties, social gatherings, meetings, etc.
Expenditure on Bar Stock appears to be down in 2022. This is down to two things:
1) The bar is far less used on a weekly basis than in the past;
2) The bar is mainly stocked prior to shows, concerts and events, so a lot of the costs are shown in the show breakdowns.
In addition to shows and concerts, we had two events which yielded healthy profits. The Christmas Craft Fair was a great success and, of course, it was great to have another Dinner Dance! It wasn’t intended to be a money-spinner but, due to the terrific level of support, yielded a great profit.
A new appendix has been added a to this year’s accounts, Appendix D “Event Totals”, to show the balances for each event that has been run. Some events, such as the trip to watch “The Addams Family” in Lichfield, were not fund raisers at all, but still added a small profit to the coffers!
Prior to starting it, we thought that even if we made ‘Calendar Girls’ a sellout, we wouldn’t do much more than break even… how wrong we were. It was a terrific effort all round. The addition of the “WI stall” and the sale of ice creams helped to boost profits, but it was also the first show at the Tomkins Theatre, where we had a contactless card reader in action, and we really noticed the difference! Everyone who was involved in ‘Calendar Girls’ enjoyed it immensely and it was a job very well done!
Whilst ‘The Addams Family’ did not yield a profit, it was not for want of trying. Costs at the Courtyard continue to rise and it was hard going to sell tickets at the height of the energy crisis. As always, the team put every ounce of effort into the show and the audience response was fantastic. At one point, we were anticipating a far greater loss and, therefore, coming in at a loss of just over £4000 was still something of a success, if a little muted, and, when you put it together with ‘Calendar Girls’, we still ended the year very slightly “up” on our two main shows.
With a roughly “break even” from our main shows, it was up to the other shows and concerts to help us out and, once more, they didn’t disappoint. The team behind ‘Let’s Deck the Halls Again’ did a great job, bringing in just over £1500, but the last word on shows must go to our wonderful youth group and the team who continue to work their magic with our youngsters. ‘Matilda’ was a tremendous show, bringing in over £1600, and that was supplemented wonderfully with almost another £1000 from their summer concert. If you add that to the near £1400 from youth group subs, that’s over £4000 that the youth group has contributed to the reserves… put simply, what would we do without them?
HEREFORD MUSICAL THEATRE COMPANY
AUDITED ACCOUNTS 2022
2 HMTC ACCOUNTS 2022
2022
2021
INCOME
| Membership Subscriptions - Adult Company - Youth Group Patrons/Friends/VPs 50 Club NODA Long Service Awards Hall Hire Bar Takings Donations (Unspecified) Government Grants - COVID 19 Gift Aid Bank Interest Events Gala Night (2021) Theatre Trip - Lichfield Craft Fair Dinner Dance Sundries - Fundraising - Hire of Mics - Scrap Metal Sale Income from Shows and Concerts TOTAL EXPENDITURE Admin NODA Membership Insurance Bar Licence Website Management CIO Admin Postage Card Payment Device and Printer Rolls Card Payment Device Fees Membership 50 Club Prizes NODA Long Service Awards Musical Director - Jenni Axtell Hall Cleaning, Maintenance and General Running Costs Services - Electricity/Gas/Water - Phone Line/Broadband - Recycling Rental of Small Hall from Holy Trinity PCC Bar Stock Events Gala Night (2021) Theatre Trip - Lichfield Craft Fair Dinner Dance Expenditure for Shows and Concerts TOTAL OVERALL BALANCE ASSETS B/F ASSETS C/F OVERALL BALANCE |
3,595.00 1,395.00 382.00 2,070.91 12.00 9,719.50 259.33 180.00 - - 11.23 - 600.00 556.90 4,395.75 120.98 335.00 - 48,377.91 72,011.51 |
72.00 2,423.84 180.00 805.90 - 11.95 126.49 28.28 1,585.00 (crd 2021 135.00) 24.00 5,400.00 4,919.82 (crd 2021 275.00 deb 2022 175.00) 6,017.78 500.15 321.68 100.00 194.93 0.00 (crd 2021 65.35) 587.58 173.24 3,851.00 43,424.26 (crd 2021 80.71 deb 2022 409.02) 70,747.90 1,263.61 121,869.12 123,132.73 1,263.61 (b/f 2021 546.00 crd 2022 162.00) |
2,896.25 975.00 257.00 2,650.00 - 7,422.00 540.00 600.00 16,897.58 3,342.92 2.20 482.00 - - - 170.00 250.00 11.20 1,231.54 37,727.69 |
72.00 2,287.11 180.00 240.00 447.00 - - - 1,360.00 (crd 2020 75.00 deb 2021 135.00) 76.00 5,400.00 2,852.05 (deb 2021 275.00) 3,941.22 463.49 103.20 100.00 532.68 1,237.96 (deb 2021 65.35) 1,903.10 (deb 2021 80.71) 21,195.81 16,531.88 105,337.24 121,869.12 16,531.88 (b/f 2020 190.00 crd 2021 546.00) (b/f 2020 42.71) |
|---|---|---|---|---|
3 HMTC SHOW ACCOUNTS 2022
| 3 HMTC SHOW ACCOUNTS 2022 | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| INCOME Box Office Takings Sponsorship Programme Adverts Donations Script Hire Deposits Show Levy Show Tops Photos/DVD Sales Programme Sales Show Raffle, Tombola, etc. Bar Takings Ice Creams, Sweets, etc. "WI Stall" TOTAL Less: Debitors 2021 Add: 2022 Creditors EXPENDITURE Licence/Royalties Theatre Hire Theatre Box Office Admin Charges Theatre Hospitality Theatre Technical Charges Light/Sound Scenery/Hall Decoration Props Make-up Costumes Band Director's Expenses Script Hire Script Deposit Refunds Sheet Music Publicity Programmes Raffle Ticket Books Production Cards and Gifts DVD Editing and Production Insurance Bar Stock Bar Licence Ice Cream Stock TOTAL Less Creditors 2021 Add: Payments in Advance 2021 Add: 2022 Debtor |
2021 Jingle All the Way - - - - - - - - - - 358.40 - - 358.40 - - 358.40 34.66 - - - - - 46.05 - - - - - - - - - - - - - - - 80.71 -80.71 - - 0.00 |
2022 | Let's Deck the Halls Again 1,129.02 - - - - - - - - 155.00 444.70 - - 1,728.72 - - 1,728.72 - - - - - - - - - - - - - - - - - - - - - 164.31 - - 164.31 - - 59.02 223.33 |
202 | Elf - - - - - - - - - - - - - 0.00 - - 0.00 500.00 - - - - - - - - - - - - - - - - - - - - - - - 500.00 - - - 500.00 3 |
TOTALS | |||
| Matilda 2,962.70 - - - - - - - 300.00 104.00 861.50 - - 4,228.20 - - 4,228.20 512.09 - - - - - 113.04 109.14 - 210.96 550.00 - - - - - 125.00 5.00 - - - 257.51 - - 1,882.74 - - - 1,882.74 |
Calendar Girls 6,745.73 100.00 250.00 405.05 30.00 - - - 209.00 621.00 1,839.50 560.00 388.00 11,148.28 - - 11,148.28 801.00 - - - - 60.69 402.36 139.63 - - 900.00 1,500.00 - 30.00 649.31 195.00 86.75 903.46 - 209.66 5,877.86 - - - 5,877.86 |
YG Summer Show 729.01 - - 5.00 - - - - - 269.80 6.00 - - 1,009.81 - - 1,009.81 - - - - - - 24.00 - - - - - - - - - - - - - - - - - 24.00 - - - 24.00 |
The Addams Family 25,888.00 250.00 560.00 368.50 - 960.00 - 740.00 763.00 375.00 - - - 29,904.50 - - 29,904.50 5,419.64 15,387.50 - - - 1,197.00 2,664.00 350.67 55.96 1,150.59 3,300.00 - - - - 2,545.47 945.00 - 167.50 450.00 - - - - 33,633.33 - - 350.00 33,983.33 |
The Wizard of Oz (Jr) - - - - - - - - - - - - - 0.00 - - 0.00 933.00 - - - - - - - - - - - - - - - - - - - - - - - 933.00 - - - 933.00 |
|||||
| 48,377.91 | |||||||||
| 0.00 0.00 |
|||||||||
| 48,377.91 | |||||||||
| 43,095.95 | |||||||||
| -80.71 0.00 409.02 |
|||||||||
| 43,424.26 |
4 ASSETS
| FIXED ASSETS Land and Buildings New Ceiling Equipment Microphones Chairs Seats Trolley Tables Keyboard Till Sound System CURRENT ASSETS Cash in Hand Cash at Bank - Current Account - Instant Saver Account Debtors and Payments in Advance at 31/12 Creditors at 31/12 TOTAL ASSETS |
2022 52,833.00 6,452.87 1,808.54 3,327.25 200.00 4,953.00 108.00 1,380.00 729.73 54.99 1,090.50 72,937.88 100.00 50,516.87 - 28,606.67 - 21,910.20 162.00 -584.02 50,194.85 123,132.73 |
2021 52,833.00 6,452.87 1,808.54 3,327.25 200.00 4,953.00 108.00 1,380.00 729.73 54.99 1,090.50 72,937.88 30.00 48,911.30 - 27,012.33 - 21,898.97 546.00 -556.06 48,931.24 121,869.12 |
|---|---|---|
5 OUTSTANDING DEBTORS AND CREDITORS 2022
| DEBTORS PAID 10/01/2023 HALL HIRE PAID 02/02/2023 HALL HIRE PAID 06/02/2023 HALL HIRE CREDITORS PAID 09/01/2023 CLEANING DECEMBER PAID 08/02/2023 ADDAMS FAMILY SOUND DESIGN PAID 08/02/2023 DECK THE HALLS AGAIN ROYALTIES BALANCE |
36.00 90.00 36.00 |
|---|---|
| 162.00 | |
| 175.00 350.00 59.02 |
|
| 584.02 | |
| -422.02 |
RECONCILED DEBTORS AND CREDITORS 2021
| DEBTORS PAID 05/01/2022 HALL HIRE PAID 13/01/2022 HALL HIRE PAID 31/01/2022 HALL HIRE PAID 22/03/2022 HALL HIRE CREDITORS PAID 04/01/2022 CLEANING DECEMBER PAID 12/01/2022 50 CLUB PRIZES DECEMBER PAID 13/01/2022 GALA NIGHT FOOD AND DRINK PAID 13/01/2022 JINGLE ALL THE WAY DECORATIONS PAID 18/03/2022 GALA NIGHT ROYALTIES PAID 18/03/2022 JINGLE ALL THE WAY ROYALTIES BALANCE |
36.00 160.00 200.00 150.00 |
|---|---|
| 546.00 | |
| 275.00 135.00 51.58 46.05 13.77 34.66 |
|
| 556.06 | |
| -10.06 |
2022
2021
Appendix A: HMTC INCOME AND EXPENDITURE 2022
INCOME
| Membership Subscriptions - Adult Company - Youth Group Patrons/Friends/VPs 50 Club NODA Long Service Awards Hall Hire Bar Takings Donations (Unspecified) Grants (COVID19) Gift Aid Bank Interest Events Gala Night (2021) Theatre Trip - Lichfield Craft Fair Dinner Dance Sundries - Fundraising - Hire of Mics - Scrap Metal Sale Income from Shows and Concerts TOTAL EXPENDITURE Admin NODA Membership Insurance Bar Licence Website Management CIO Admin Postage Card Payment Device and Printer Rolls Card Payment Device Fees Membership 50 Club Prizes NODA Long Service Awards Musical Director - Jenni Axtell Hall Cleaning, Maintenance and General Running Costs Services - Electricity/Gas/Water - Phone Line/Broadband - Recycling Rental of Small Hall from Holy Trinity PCC Bar Stock Events Gala Night (2021) Theatre Trip - Lichfield Craft Fair Dinner Dance Expenditure for Shows and Concerts TOTAL BALANCE |
3,595.00 1,395.00 382.00 2,070.91 12.00 10,103.50 259.33 180.00 - - 11.23 - 600.00 556.90 4,395.75 120.98 335.00 - 48,377.91 72,395.51 |
72.00 2,423.84 180.00 805.90 - 11.95 126.49 28.28 1,720.00 24.00 5,400.00 5,019.82 6,017.78 500.15 321.68 100.00 194.93 65.35 587.58 173.24 3,851.00 43,095.95 70,719.94 1,675.57 |
2,896.25 975.00 257.00 2,650.00 - 7,066.00 540.00 600.00 16,897.58 3,342.92 2.20 482.00 - - - 170.00 250.00 11.20 1,274.25 37,414.40 |
72.00 2,287.11 180.00 240.00 447.00 - - - 1,300.00 76.00 5,400.00 2,577.05 3,941.22 463.49 103.20 100.00 532.68 1,172.61 - - - 1,822.39 |
|---|---|---|---|---|
| 20,714.75 | ||||
| 16,699.65 |
Appendix B: HMTC INCOME AND EXPENDITURE 2022 - SHOWS
| INCOME Box Office Takings Sponsorship Programme Adverts Donations Script Hire Deposits Show Levy Show Tops Photos/DVD Sales Programme Sales Show Raffle, Tombola, etc. Bar Takings Ice Creams, Sweets, etc. "WI Stall" TOTAL EXPENDITURE Licence/Royalties Theatre Hire Theatre Box Office Admin Charges Theatre Hospitality Theatre Technical Charges Light/Sound Scenery/Hall Decoration Props Make-up Costumes Band Director's Expenses Script Hire Script Deposit Refunds Sheet Music Publicity Programmes Raffle Ticket Books Production Cards and Gifts DVD Editing and Production Insurance Bar Stock Bar Licence Ice Cream Stock TOTAL |
2021 Jingle All the Way - - - - - - - - - - 358.40 - - 358.40 34.66 - - - - - 46.05 - - - - - - - - - - - - - - - - - 80.71 |
2022 | Let's Deck the Halls Again 1,129.02 - - - - - - - - 155.00 444.70 - - 1,728.72 - - - - - - - - - - - - - - - - - - - - - 164.31 - - 164.31 |
The Wizard of Oz (Jr) Elf - - - - - - - - - - - - - - - - - - - - - - - - - - 0.00 0.00 933.00 500.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 933.00 500.00 2023 |
TOTALS | |||
|---|---|---|---|---|---|---|---|---|
| Matilda 2,962.70 - - - - - - - 300.00 104.00 861.50 - - 4,228.20 512.09 - - - - - 113.04 109.14 - 210.96 550.00 - - - - - 125.00 5.00 - - - 257.51 - - 1,882.74 |
Calendar Girls 6,745.73 100.00 250.00 405.05 30.00 - - - 209.00 621.00 1,839.50 560.00 388.00 11,148.28 801.00 - - - - 60.69 402.36 139.63 - - 900.00 1,500.00 - 30.00 649.31 195.00 86.75 903.46 - 209.66 5,877.86 |
YG Summer Show 729.01 - - 5.00 - - - - - 269.80 6.00 - - 1,009.81 - - - - - - 24.00 - - - - - - - - - - - - - - - - - 24.00 |
The Addams Family 25,888.00 250.00 560.00 368.50 - 960.00 - 740.00 763.00 375.00 - - - 29,904.50 5,419.64 15,387.50 - - - 1,197.00 2,664.00 350.67 55.96 1,150.59 3,300.00 - - - - 2,545.47 945.00 - 167.50 450.00 - - - - 33,633.33 |
The Wizard of Oz (Jr) - - - - - - - - - - - - - 0.00 933.00 - - - - - - - - - - - - - - - - - - - - - - - 933.00 |
||||
| 48,377.91 | ||||||||
| 43,095.95 |
Appendix C: HMTC SHOW TOTALS
| Appendix C:HMTC SHOW TOTALS | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| INCOME Box Office Takings Sponsorship Programme Adverts Donations Script Hire Deposits Show Levy Photos/DVD Sales Programme Sales Show Raffle, Tombola, etc. Bar Takings Ice Creams, Sweets, etc. "WI Stall" TOTAL INCOME EXPENDITURE Licence/Royalties Theatre Hire/Charges Light/Sound Scenery/Hall Decoration Props Make-up Costumes Band Director's Expenses Script Hire Script Deposit Refunds Publicity Programmes Raffle Ticket Books Production Cards and Gifts DVD Editing and Production Bar Stock Ice Cream Stock TOTAL EXPENDITURE PROFIT/LOSS - TOTAL PROFIT/LOSS - YEARLY TOTAL |
2021 Jingle All the Way 915.65 - - 60.60 - - - - 178.01 358.40 - - 1,512.66 34.66 - - 46.05 - - - - - - - 156.00 - - - - - - 236.71 1,275.95 2021 1,275.95 |
2022 | Let's Deck the Halls Again 1,129.02 - - - - - - - 155.00 444.70 - - 1,728.72 59.02 2 - - - - - - - - - - - - - - - 164.31 - 223.33 1,505.39 2022 4,294.66 |
The Wizard of Oz (Jr) Elf - - - - - - - - - - - - - - - - - - - - - - - - 0.00 0.00 933.00 500.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 933.00 500.00 -933.00 -500.00 2023 -1,433.00 2023 |
TOTALS | ||||
| Matilda 2,962.70 - - - - - - 300.00 104.00 861.50 - - 4,228.20 1,007.09 - - 113.04 109.14 - 210.96 550.00 - 160.00 - 45.00 125.00 5.00 - - 257.51 - 2,582.74 1,645.46 1 2 |
Calendar Girls YG Summer Show 6,745.73 729.01 100.00 - 250.00 - 405.05 5.00 30.00 - - - - - 209.00 - 621.00 269.80 1,839.50 6.00 560.00 - 388.00 - 11,148.28 1,009.81 1,834.59 - - - 60.69 - 402.36 24.00 139.63 - - - - - 900.00 - 1,500.00 - - - 30.00 - 649.31 - 195.00 - - 86.75 - - 903.46 - 209.66 - 6,911.45 24.00 4,236.83 985.81 Includes £350 paid in 2023 Paid in 2023 |
The Addams Family 25,888.00 250.00 560.00 368.50 - 960.00 740.00 763.00 375.00 - - - 29,904.50 5,419.64 15,387.50 1,547.00 1 2,664.00 350.67 55.96 1,150.59 3,300.00 - - - 2,545.47 945.00 - 167.50 450.00 - - 33,983.33 -4,078.83 |
The Wizard of Oz (Jr) - - - - - - - - - - - - 0.00 933.00 - - - - - - - - - - - - - - - - - 933.00 -933.00 |
||||||
| 49,532.17 | |||||||||
| 45,394.56 | |||||||||
| 4,137.61 | |||||||||
| 2021 | 2022 | 2023 | |||||||
| 1,275.95 | 4,294.66 | -1,433.00 |
Appendix D: HMTC EVENT TOTALS
| Itemised Total Itemised Total 2021 GALA NIGHT Donations 245.00 Raffle 237.00 482.00 Food and Drink 815.66 Hire of Tables and Glasses 220.00 Hall Decoration 133.53 Programmes 55.00 Royalties 13.77 1,237.96 2022 TRIP TO LICHFIELD TO SEE "THE ADDAMS FAMILY" Contributions from Attendees 600.00 600.00 Theatre Tickets 376.00 Minibus Hire 211.58 587.58 DINNER DANCE Tickets 4,150.00 Raffle 245.75 4,395.75 Venue Hire 3,416.00 Disco Hire 275.00 Decorations, etc. 160.00 3,851.00 CHRISTMAS CRAFT FAIR Table Fees 220.00 Refreshments 184.90 Raffle 152.00 556.90 Publicity 78.00 Refreshments 95.24 173.24 INCOME EXPENDITURE |
By Event Yearly -755.96 -755.96 12.42 544.75 383.66 940.83 PROFIT/LOSS |
By Event Yearly -755.96 -755.96 12.42 544.75 383.66 940.83 PROFIT/LOSS |
|---|---|---|
| -755.96 | ||
| 383.66 | 940.83 |
1
HEREFORD MUSICAL THEATRE COMPANY INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31ST DECEMBER, 2022
Report to the Trustees of Hereford Musical Theatre Company on the accounts for the year ended 31st December, 2022
Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(i) which gives me reasonable cause to believe that in any material repect the requirements to keep accounting records in accordance with section 41 of the Act; have not been met; or
-
(ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mrs Barbara Double Hargate BADouble Millway Sutton St. Nicholas Hereford Date: 18/03/2023