## **TREASURERS' REPORT FOR THE YEAR ENDED 31ST DECEMBER, 2020** ## Treasurer: **Ian Burrell** ## Accounts Examined by: **Barbara Double** Remarkably, after two financially difficult years for HMTC, when we registered losses of just over £28,000, we have managed to come out of 2020, with all its unique problems, bearing a small profit of £1,609.28. Before going any further, it is important to acknowledge the support that we have received from the Government, via Herefordshire Council. Grants totalling £11,334 to help us through the COVID pandemic have been an absolute lifeline; without them, our losses would have been considerable – not far short of £10,000. The good news is that we have already received further grants of £8897.58 in 2021, which should help to keep us on an even keel until we are able to get “up and running” properly again. It seems a lot more than just over a year since our Youth Group managed to perform in our only “live” production of 2020. “Imaginary”, under the production team of Nicky, Sarah P and Jenni, brought in a fantastic profit of £823.16 …and just in the nick of time, as we went into lockdown a little over a week later. Since then, of course, there has been only one rule – uncertainty. It has been impossible to plan for anything and we really have had to take everything one step at a time. It quickly became apparent that our planned “Backwards Broadway” Memory Lane concert would not be able to go ahead and soon after that we had to make the decision to cancel our long-awaited production of “Chicago”. We were extremely grateful to Concord Theatrical, the rights-holder, for refunding our up-front expenses of £2,081.57 in full, so no loss was incurred. Instead of our planned “normal” shows, innovation became the order of the day. Our two online fundraising projects, “HMTC Goes Virtually Viral” and “HMTC’s Christmas Countdown”, involved a huge amount of hard work and co-ordination to bring together an amazing body of work, featuring both our adult and youth companies, which will be available online as a legacy for years to come. Whilst everyone involved deserves our gratitude, special thanks must go to Jenni, our MD, and Nicky, for a lot of the admin and, along with Sarah P, for getting great results from the Youth Group, and especially to John and Sarah Q, and to Richard and Mike, for the many hours they spent editing the respective projects. Between them, the two projects yielded donations of £1558.60, which is a terrific effort, especially when you consider that this almost equates to our entire profit for the year! One spin-off from creating these projects is that we now have a presence on “Just Giving”. Not only were we able to use this as a way of raising money ourselves, but it is now possible for any individual or group to fund-raise on our behalf. Please do think about this, if you have the opportunity! On the subject of fundraising, Sarah R organised a quiz evening and a cake raffle, and Sam’s careful management of the bar ensured that surplus stock was sold off, or raffled, before it went out of date. All of these yielded small, but useful additional funds – thank you to both. Of course, for much of the year, the Tomkins Theatre has been largely deserted, although we must thank Richard, Tony and Paul, all of whom have called in regularly to keep a check on it. Naturally, our energy and cleaning bills have been considerably lower, but maintenance and running costs have still had to be paid and our normal income from hire of the hall, for both regular and one-off events, has been significantly reduced. In the early part of the year, Richard completed the transformation of the toilets. They really do look fabulous and are a vast improvement on what was there before. One addition in 2020 has been the acquisition of a new sprung dance floor from a dance school which was closing down. We were able to acquire this for the payment of just the cost of the transport and, when lockdown was eased last summer, a small group of us were able to go into the hall to install it. Perhaps inevitably, subscriptions in all our groups are down on last year. Without the possibility of live shows, the chances of attracting new members, or retaining recent or “fringe” members, were very low, and support of our Friends scheme has greatly diminished. Attracting new Friends has become harder over recent years and, sadly, previous Friends have fallen by the wayside. The Committee is well aware that, in a changing climate, we have to monitor all our membership subscriptions and associated benefits, hence the proposal which is being brought to this meeting, but it is incumbent on all of us to do all that we can to attract and retain new members and Friends. Meanwhile, thank you to Judith, as Members’ Secretary, and Sarah P, as Friends’ Secretary, for their continued work coordinating these aspects. In spite of this, the 50 Club continues to hold its own, thanks largely to Graham, who is the driving force behind it! As well as managing to persuade many of us to continue to part with our cash, he has been innovative in his thinking, hence the change which will see a new monthly first prize of £100, starting with April’s draw. Thank you to all who continue to support it. Thank you to everyone who has made use of electronic banking to make their payments over the last year, it really does make my life as Treasurer so much easier. Even when we move out of lockdown, it would be greatly appreciated if as many of you as possible could continue to make your payments in this way. In case you need them, here is a reminder of the BACs details: Sort Code: 30-94-14 Account Number: 00197239 Please remember, in the “Reference” box, to put your NAME followed by a note of what the payment is for, e.g. “P Morris Subs”, “I Burrell 50 Club”, etc. (If you can’t easily change the reference each time, or if it’s a payment for more than one thing, please let me know as soon as you make the payment, preferably by e-mailing me the details.) If you are unable to use BACs and need to make a payment by cheque, please make your cheque out to “HEREFORD MUSICAL THEATRE COMPANY” (in full and not just “HMTC”) Many of you will have spotted that there is still a blank in the row marked “Gift Aid”. I apologise for dragging my feet on this! However, I will shortly be submitting claims for both 2019 and 2020 – in each case, the amount of the claim should be just in excess of £1000, i.e. a total of over £2000. Whilst this will be a great addition to our coffers, it is noticeable that many donations which are eligible for Gift Aid are not covered by a Gift Aid declaration form. It may be that members are not aware that membership subscriptions, including for the Youth Group, and show levies, are eligible. If you are a tax payer and have not previously filled out a Gift Aid form, please let me know. It is simple to do and we can still claim Gift Aid on any eligible payments made in the last four years. Please also remember that, if you have previously completed a form and any of your details – name, address, etc – have changed, it is important to let me know so that our records can be updated. If you are not sure whether you have filled in a form or whether your details are up to date, please check with me – I can quickly let you know and, if necessary, provide you with the relevant form. One more thing on Gift Aid, please note that, once the transition to CIO is complete, I will need to ask everyone to submit a new Gift Aid declaration. Please do this, so that we can continue to benefit from the extra twenty-five percent that the Government will give us. Finally, thank you to Barbara Double, as always, for auditing these accounts for us. I hope that I have clarified these accounts as much as I can, but if anyone has a question, I will do my best to answer it. Once any questions have been answered, I propose that these accounts should be formally adopted. # **HEREFORD MUSICAL THEATRE COMPANY** **AUDITED ACCOUNTS 2020** 2 **HMTC ACCOUNTS 2020** **2020** **2019** ## **INCOME** |Membership
Subscriptions
- Adult Company
- Youth Group
Patrons/Friends/VPs
50 Club
NODA Long Service Awards
Gift Aid
Hall Hire
Donations from Bar
Donations (Unspecified)
Government Grants - COVID 19
Bank Interest
Sundries
- Fundraising
- Hire of Mics (HAPS)
- Box Office for Starlight Company
Income from Shows (and concerts in 2019)
TOTAL|2,737.50
1,065.00
297.00
2,500.00
(crd 2020 50.00)
139.00
-
3,043.00
744.07
50.00
11,334.00
6.86
329.00
250.00
133.43
6,327.71
28,956.57
(b/f 2019 1911.00
crd 2020 42.71)
(b/f 2019 321.00
crd 2020 190.00)|3,566.22
1,320.00
(b/f 2018 105.00)
1,307.00
2,580.00
44.00
-600.00
(b/f 2018 600.00)
7,811.00
(crd 2019 321.00)
-
225.00
-
10.92
43.00
-
-
43,803.07
60,110.21
(b/f 2018 1,444.82
crd 2019 1,911.00)| |---|---|---| ## **EXPENDITURE** |Admin
NODA Membership
Insurance
Bar Licence
Website Management
Stationery and Postage
Photocopier
Membership
50 Club Prizes
NODA Long Service Awards
Musical Director
- Jenni Axtell
Lockdown
- Quiz Prizes
Hall
Installation of Fire Alarm System
Refurbishment of Toilets
Cleaning, Maintenance and General Running Costs
Services
- Electricity/Gas/Water
- Phone Line/Broadband
- Recycling
Rental of Small Hall from Holy Trinity PCC
Sundries
- Scenery Storage
- Music Stands
- Delivery of Dance Floor
- Box Office for Starlight Company
Expenditure for Shows (and concerts in 2019)
TOTAL
**OVERALL BALANCE**
ASSETS B/F
ASSETS C/F
**OVERALL BALANCE**|200.00
2,412.88
180.00
200.00
-
-
1,535.00
(deb 2020 125.00)
161.00
5,400.00
30.00
-
6,126.49
2,675.67
(b/f 2019 397.12)
4,497.32
447.90
42.25
100.00
78.00
-
325.00
133.43
2,802.35
27,347.29
**1,609.28**
103,727.96
105,337.24
**1,609.28**
(b/f 2019 4,384.47)|200.00
2,366.71
180.00
200.00
131.57
239.97
1,990.00
66.00
5,400.00
-
4,919.16
-
6,095.86
(deb 2019 397.12)
7,076.48
576.20
165.75
100.00
72.00
402.00
-
-
48,260.51
78,442.21
**-18,332.00**
122,059.96
103,727.96
**-18,332.00**
(b/f 2018 4,698.77
deb 2018 2,213.60
deb.2019 4,384.47)| |---|---|---| 3 **HMTC SHOW ACCOUNTS 2020** |3 **HMTC SHOW ACCOUNTS 2020**|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |**INCOME**
Box Office Takings
Refund (Cancellation)
Programme Adverts
Donations
Photos/DVD Sales
Programme Sales
Show Raffles, etc.
Bar Takings
**TOTAL**
Less: Cash in hand 2019
Add: 2020 Creditors
**EXPENDITURE**
Licence/Royalties
Scenery
Props
Costumes
Band
Sheet Music
Bar Licence
**TOTAL**
Less Creditors 2019
Add: Payments in Advance 2019
Add: 2020 Debtor
**PROFIT/LOSS IN 2020**|||**2019**|||Holly Jolly
Christmas
Imaginary
66.00
2,047.04
-
-
-
-
25.00
-
-
-
-
)
259.00
145.00
)
-
381.50
**236.00**
**2,687.54**
-236.00
-
-
-
**0.00**
**2,687.54**
-
-
-
25.33
-
18.98
-
55.47
-
600.00
-
-
-
21.00
**0.00**
**720.78**
-
-
-
-
-
-
**0.00**
**720.78**
**0.00**
**1,966.76**||**2020**||Christmas
Countdown
-
-
-
509.35
-
-
-
-
**509.35**
-
42.71
**552.06**
-
-
-
-
-
-
-
**0.00**
-
-
-
**0.00**
**552.06**|**TOTALS**| ||The Wind
in the
Willows
-
-
-
-
-
-
-
-
**0.00**
-
-
**0.00**
-
-
-
-
-
-
-
**0.00**
-
-
-
**0.00**
**0.00**|The King
and I
-
-
-
-
-
-
-
-
**0.00**
-
-
**0.00**
-
-
-
-
-
-
-
**0.00**
-
-
-
**0.00**
**0.00**|The Magic
of the
Musicals
-
-
-
-
-
-
-
-
**0.00**
-
-
**0.00**
-
-
-
-
-
-
-
**0.00**
-
-
-
**0.00**
**0.00**|Attitude
Avenue
-
-
-
-
-
-
-
-
**0.00**
-
-
**0.00**
-
-
-
-
-
-
-
**0.00**
-
-
-
**0.00**
**0.00**|Kipps
-
-
125.00
1,000.00
550.00
-
-
-
**1,675.00**
-1,675.00
-
**0.00**
4,384.47
-
-
-
-
-
-
**4,384.47**
-4,384.47
-
-
**0.00**
**0.00**|||Chicago
(Cancelled)
-
2,081.57
-
-
-
-
-
-
**2,081.57**
-
-
**2,081.57**
1,275.60
-
-
-
-
805.97
-
**2,081.57**
-
-
-
**2,081.57**
**0.00**|Virtually
Viral
-
-
-
1,006.54
-
-
-
-
**1,006.54**
-
-
**1,006.54**
-
-
-
-
-
-
-
**0.00**
-
-
-
**0.00**
**1,006.54**||| ||||||||||||**8,196.00**| ||||||||||||-1,911.00
42.71| ||||||||||||**6,327.71**| ||||||||||||| ||||||||||||**7,186.82**| ||||||||||||-4,384.47
0.00
0.00| ||||||||||||**2,802.35**| ||||||||||||| ||||||||||||**3,525.36**| 4 **ASSETS** |**FIXED ASSETS**
Land and Buildings
New Ceiling
Equipment
Microphones
Chairs
Seats
Trolley
Tables
Keyboard
Till
Sound System
**CURRENT ASSETS**
Cash in Hand
Cash at Bank
- Current Account
- Instant Saver Account
Debtors and Payments in Advance at 31/12
Creditors at 31/12
**TOTAL ASSETS**|**2020**
52,833.00
6,452.87
1,808.54
3,327.25
200.00
4,953.00
108.00
1,380.00
729.73
54.99
1,090.50
72,937.88
30.00
32211.65
-
_10,314.88_
-
_21,896.77_
282.71
-125.00
32,399.36
105,337.24|**2019**
52,833.00
6,452.87
1,808.54
3,327.25
200.00
4,953.00
108.00
1,380.00
729.73
54.99
1,090.50
72,937.88
30.00
33309.67
-
-
2,232.00
-4,781.59
30,790.08
103,727.96|**2019**
52,833.00
6,452.87
1,808.54
3,327.25
200.00
4,953.00
108.00
1,380.00
729.73
54.99
1,090.50
72,937.88| |---|---|---|---| ||||30.00
33309.67
-
-
2,232.00
-4,781.59
30,790.08| 11,419.76 21,889.91 5 **OUTSTANDING DEBTORS AND CREDITORS 2020** ## **DEBTORS** |PAID
11/01/2021
HALL HIRE
PAID
12/01/2021
DONATION FOR LOCKDOWN PRODUCTIONS
PAID
10/02/2021
DONATION FOR LOCKDOWN PRODUCTIONS
PAID
02/03/2021
50 CLUB
SUBS (2020/21)
**CREDITORS**
PAID
01/03/2021
50 CLUB
PRIZE (NOV. 2020)
UNPAID
Ch. # 3734
50 CLUB
PRIZE
**BALANCE**
UNPAID
Ch. # 3753
50 CLUB
PRIZE|190.00
35.59
7.12
50.00
**282.71**
50.00
75.00
**125.00**
**157.71**
10.00 Cheque destroyed, to be treated as a donation*| |---|---| * Shown in "Income and Expenditure 2020": £10 included in donations; £10 included in 50 Club Prizes ## **RECONCILED DEBTORS AND CREDITORS 2019** ## **DEBTORS** |PAID|06/01/2020|HALL HIRE||121.00| |---|---|---|---|---| |PAID|07/01/2020|KIPPS|DONATION|1,000.00| |PAID|21/01/2020|DVDs|SALES|550.00| |PAID|31/01/2020|HALL HIRE|ELECTION|200.00| |PAID|04/02/2020|KIPPS|PROGRAMME ADVERT|75.00| |PAID|12/02/2020|KIPPS|PROGRAMME ADVERT|50.00| |PAID|14/02/2020|HOLLY JOLLY CHRISTMAS|BOX OFFICE|66.00| |PAID|14/02/2020|HOLLY JOLLY CHRISTMAS|FRONT OF HOUSE SALES|145.00| |PAID|14/02/2020|HOLLY JOLLY CHRISTMAS|DONATION|25.00| **2,232.00** ## **CREDITORS** |PAID
03/01/2020
HALL
CLEANING DEC
PAID
15/01/2020
EXPENSES
PAID
09/03/2020
KIPPS
ROYALTIES
**BALANCE**|264.00
133.12
4,384.47| |---|---| ||**4,781.59**| ||| ||**-2,549.59**| ## Appendix A: **HMTC INCOME AND EXPENDITURE 2020** |**INCOME**
Membership
Subscriptions
- Adult Company
- Youth Group
Patrons/Friends/VPs
50 Club
NODA Long Service Awards
Hall Hire
Donations from Bar
Donations (General)
Grants (COVID19)
Bank Interest
Sundries
- Fundraising
- Hire of Mics (HAPS)
- Box Office for Starlight Company
Income from Shows and Concerts
TOTAL
**EXPENDITURE**
Admin
NODA Membership
Insurance
Bar Licence
Website Management
Stationery and Postage
Photocopier
Membership
50 Club Prizes
NODA Long Service Awards
Musical Director
- Jenni Axtell
Lockdown
- Quiz Prizes
Hall
Installation of Fire Alarm System
Refurbishment of Toilets
Cleaning, Maintenance and General Running Costs
Services
- Electricity/Gas/Water
- Phone Line/Broadband
- Recycling
Rental of Small Hall from Holy Trinity PCC
Sundries
- Scenery Storage
- Music Stands
- Delivery of Dance Floor
- Box Office for Starlight Company
Expenditure for Shows and Concerts
TOTAL
**BALANCE for 2020**|2,737.50
1,065.00
297.00
2,450.00
139.00
3,174.00
744.07
40.00
11,334.00
6.86
329.00
250.00
133.43
8,196.00
30,895.86
200.00
2,412.88
180.00
200.00
-
-
1,400.00
161.00
5,400.00
30.00
-
6,126.49
3,072.79
4,497.32
447.90
42.25
100.00
78.00
-
325.00
133.43
7,186.82
31,993.88
**-1,098.02**
2020|3,566.22
1,425.00
1,307.00
2,580.00
44.00
7,490.00
-
225.00
225.00
10.92
43.00
-
-
43,336.89
60,253.03
200.00
2,366.71
180.00
200.00
131.57
239.97
1,990.00
66.00
5,400.00
-
4,919.16
-
5,698.74
7,076.48
576.20
165.75
100.00
72.00
402.00
-
-
46,361.21
76,145.79
**-15,892.76**
2019|3,566.22
1,425.00
1,307.00
2,580.00
44.00
7,490.00
-
225.00
225.00
10.92
43.00
-
-
43,336.89
60,253.03
200.00
2,366.71
180.00
200.00
131.57
239.97
1,990.00
66.00
5,400.00
-
4,919.16
-
5,698.74
7,076.48
576.20
165.75
100.00
72.00
402.00
-
-
46,361.21
76,145.79
**-15,892.76**
2019| |---|---|---|---| ||||76,145.79| ||||**-15,892.76**| ## Appendix B: **HMTC INCOME AND EXPENDITURE 2020 - SHOWS** |**INCOME**
Box Office Takings
Refund (Cancellation)
Sponsorship
Programme Adverts
Donations
Script Hire Deposits
Show Levy
Show Tops
Photos/DVD Sales
Programme Sales
Show Raffles, etc.
Sweets, etc.
Bar Takings
**TOTAL**
**EXPENDITURE**
Licence/Royalties
Theatre Hire
Theatre Box Office Admin Charges
Theatre Hospitality
Theatre Technical Charges
Sound
Scenery
Props
Costumes
Band
Script Hire
Sheet Music
Publicity
Programmes
Production Cards and Gifts
DVD Editing and Production
Insurance
Director's Expenses
Bar Licence
**TOTAL**|||**2019**|**2019**||Holly Jolly
Christmas
Imaginary
66.00
2,047.04
-
-
-
-
-
-
25.00
-
-
-
-
-
-
-
-
-
-
)
259.00
145.00
)
-
-
-
381.50
**236.00**
**2,687.54**
-
-
-
-
-
-
-
-
-
-
-
-
-
25.33
-
18.98
-
55.47
-
600.00
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
21.00
**0.00**
**720.78**||**2020**|**2020**|Christmas
Countdown
-
-
-
-
509.35
-
-
-
-
-
-
-
-
**509.35**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**0.00**|**TOTALS**| |---|---|---|---|---|---|---|---|---|---|---|---| ||The Wind
in the
Willows
-
-
-
-
-
-
-
-
-
-
-
-
-
**0.00**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**0.00**|The King
and I
-
-
-
-
-
-
-
-
-
-
-
-
-
**0.00**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**0.00**|The Magic
of the
Musicals
-
-
-
-
-
-
-
-
-
-
-
-
-
**0.00**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**0.00**|Attitude
Avenue
-
-
-
-
-
-
-
-
-
-
-
-
-
**0.00**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**0.00**|Kipps
-
-
-
125.00
1,000.00
-
-
-
550.00
-
-
-
-
**1,675.00**
4,384.47
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**4,384.47**|||Chicago
(Cancelled)
-
2,081.57
-
-
-
-
-
-
-
-
-
-
-
**2,081.57**
1,275.60
-
-
-
-
-
-
-
-
-
-
805.97
-
-
-
-
-
-
-
**2,081.57**|Virtually
Viral
-
-
-
-
1,006.54
-
-
-
-
-
-
-
-
**1,006.54**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**0.00**||| ||||||||||||**8,196.00**| ||||||||||||| ||||||||||||**7,186.82**| ## Appendix C: **HMTC SHOW TOTALS** |Appendix C:**HMTC SHOW TOTALS**|||||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||**2019**||||||||**2020**|||||**TOTALS**|| |||The Wind
in the
Willows||The King
and I|||The Magic
of the
Musicals|Attitude
Avenue|Kipps||Holly Jolly
Christmas|||Imaginary|Chicago
(Cancelled)|Virtually
Viral||Christmas
Countdown|||| |**INCOME**|||||||||||||||||||||| |Box Office Takings||2,297.28|||-||5,918.00|2,539.72|22,156.80|||926.19||2,047.04|-|-||-|||| |Refund (Cancellation)||-|||-||-|-|-|||-||-|2,081.57|-||-|||| |Sponsorship||-|||-||-|-|490.00|||-||-|-|-||-|||| |Programme Adverts||-|||-||-|-|600.00|||-||-|-|-||-|||| |Donations||-|||-||-|-|1,547.00|||25.00||-|-|1,006.54||509.35|||| |Script Hire Deposits||-|||-||-|-|440.00|||-||-|-|-||-|||| |Show Levy||-|||-||-|-|1,310.00|||-||-|-|-||-|||| |Show Tops||-|||-||-|-|510.00|||-||-|-|-||-|||| |Photos/DVD Sales||-|||-||-|-|550.00|||-||-|-|-||-|||| |Programme Sales|)|338.38|||-||198.00|134.50|747.00|)|||)|259.00|-|-||-|||| |Show Raffles, etc.|)|-|||-||231.00|152.50|580.00|)||145.00|)||-|-||-|||| |Sweets, etc.||68.00|||-||-|-|-|)||||-|-|-||-|||| |Bar Takings||-|||-||-|603.70|-|||-||381.50|-|-||-|||| |**TOTAL**||**2,703.66**|||**0.00**||**6,347.00**|**3,430.42**|**28,930.80**||**1,096.19**|||**2,687.54**|**2,081.57**|**1,006.54**||**509.35**||**42,508.07**|| |**EXPENDITURE**|||||||||||||||||||||| |Licence/Royalties||1,113.60|||600.00||-|-|4,384.47|||-||900.00|1,275.60|-||-|||| |Theatre Hire||-|||-||1,963.20|-|5,811.00|||-||-|-|-||-|||| |Theatre Box Office Admin Charges||-|||-||1,332.76|-|4,059.74|||-||-|-|-||-|||| |Theatre Hospitality||-|||-||-|-|351.00|||-||-|-|-||-|||| |Theatre Technical Charges||-|||-||913.20|-|1,505.04|||-||-|-|-||-|||| |Sound||-|||-||180.00|-|300.00|||-||-|-|-||-|||| |Scenery||165.30|||-||493.39|35.99|4,542.00|||-||25.33|-|-||-|||| |Props||20.85|||-||-|6.36|140.01|||-||18.98|-|-||-|||| |Costumes||40.95|||-||-|-|2,512.54|||-||55.47|-|-||-|||| |Band||500.00|||-||600.00|600.00|3,000.00|||-||600.00|-|-||-|||| |Script Hire||-|||-||-|-|525.38|||-||-|-|-||-|||| |Sheet Music||-|||-||-|13.96|-|||-||-|805.97|-||-|||| |Publicity||341.20|||631.20||1,189.20|467.20|2,401.44|||117.60||243.60|-|-||-|||| |Programmes||162.00|||-||162.00|136.00|806.00|||-||-|-|-||-|||| |Production Cards and Gifts||-|||-||71.97|-|138.07|||-||-|-|-||-|||| |DVD Editing and Production||-|||-||-|-|550.00|||-||-|-|-||-|||| |Insurance||-|||-||-|-|197.56|||-||-|-|-||-|||| |Director's Expenses||-|||-||-|-|1,500.00|||-||-|-|-||-|||| |Bar Licence||-|||-||-|-|-|||21.00||21.00|-|-||-|||| |**TOTAL**||**2,343.90**||**1,231.20**|||**6,905.72**|**1,259.51**|**32,724.25**|||**138.60**||**1,864.38**|**2,081.57**|**0.00**||**0.00**||**44,603.18**|| |**PROFIT/LOSS - TOTAL**||**359.76**||**-1,231.20**|||**-558.72**|**2,170.91**|**-3,793.45**|||**957.59**||**823.16**|**0.00**|**1,006.54**||**509.35**||**243.94**|| ||||||||**TOTAL PROFIT/LOSS - 2019 SHOWS**||||**-2,095.11**|||**TOTAL PROFIT/LOSS - 2020 SHOWS**||||**2,339.05**|||| 1 ## **HEREFORD MUSICAL THEATRE COMPANY INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31ST DECEMBER, 2020** Report to the Trustees of Hereford Musical Theatre Company on the accounts for the year ended 31st December, 2020 ## **Respective responsibilities of trustees and examiner** As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particulars matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: - (i) which gives me reasonable cause to believe that in any material repect the requirements to keep accounting records in accordance with section 41 of the Act; have not been met; or - (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mrs Barbara Double Hargate BADouble Millway Sutton St. Nicholas Hereford Date: 15/03/2021