The DATIC Trust (Registered Charity Number 511222) FINANCIAL STATEMENTS for the year ended 31 December 2024 Contents Page Legal information Trustees, Annual Report Independent examiner's report Statement of financial activities Balance sheet 10 Notes to the accounts
The DATIC Trust Trustees Annual Report Trustees Jonathan Chamberlain Thomas Cudmore Sally Hall Mike Thomas Mark Spence Ranee Townsend David Whitehorn Chair Treasurer Registered Charity Number 511222 Principal Address Galeed House 75 Nidd Road Sheffield S9 3BB Bankers Royal Bank of Scotland 36 St Andrews Square Edinburgh EH2 2YB CAF Bank 25 Kings Hill Avenue Kings Hill West Malling ME19 4JQ Independent Examiner Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL
The DATIC Trust Trustees Annual Report Trustees. report The trustees are pleased to prosent their report and financial statoments of the charity for year ended 31 December 2024. Structure Governance & managemenl The Charity is operated under the rules of its trust deed dated 15 January 1981 and most recently amended 22 April 2009. Overall management of the charity is the responsibility of the trustees who are elected and co-opted under the terms of the trust deed. Day to day project activity is managed and carried out by volunteers and paid staff. Objects of tha charity The trust was established for the advancement of the Christian faith in the city of Sheffield and neighbourhood and in particular the promotion of the Christian faith amongst the residents in Darnall, Attercliffe and Tinsley who originate from countries Outside of the United Kingdom. Reserves Policy The Datic Trust is a Registered Charity and has agreed that It needs to hold financial reserves in a realisable form so as to deal with possible unforeseen expenditure which is not specifically provided for in the annual budget. The charity's policy is to hold unrestrlcted reseNes equal to no less than six months, unrestricted expenditure, based on the previous year's exp8nditure, plus 50/0 to account for inflationary increases. This includes sufficient to {ple8se note this list is not exhaustive): Meet its contractual liabilities should the organisation have to close. This includes redundancy payments, amounts due to creditors and commitments under leases. Meet unexpected expenditure such as breakdown of essential equipment or facilities,. provide staff cover for illness, maternity leave and legal costs defending the charity's interests. Replace equipment as it wears out. Emergency repairs and maintenance to the building. Ensure that the DATIC Trust can continue to provlde a stable and quality service to those who need it's services. Provide working capital when funding is paid in arrears or paid late. There is currently £174,871 held in unrestricted reserves. However, the trustees feel that it is more prudent to calculate the reserves figure wilhout the inclusion of fixed assels as they are largely represenled by the value of the building that is owned by the DATIC Trust and in the event of the building being sold to raise cash, the charity would effectively no longer exist in it's current form. So in effect, the true position is.. Unrestricted reserves balance Less unrestricted fixed assets 174,871 (140,000) Revised unrestricled reseNes - 34,871
The DATIC Trust Trustees. report Report of the DATIC Trust activltles during 2024 For the DATIC Trusl 2024 has been a year of significant change. Some changes were encouraging while olh8r were more challenging. Galeed House in Darnall. Sheffield continues to be the main hub of activity for the Trust. Trustees The trustees have met three times, though one of these was vla video call due to heavy snow. One of the issues we have faced is a search for additional trustees due to planned retirements. We are hopeful that two new trustees will join us in 2025. A major development in 2024 has been our involvement in another area of the city with similar demographics to our present areas of Darnall, Attercliffe and Tinsley. This initiative followed consultations with other charities and potential stakeholders that were either present in the area already or interested In engaglng with the communlty. W@ concluded that it was rlghl for the DATIC Trust to launch a three-month trial project, a women's English conversation class. All being well wo would then commit to develop other activities in this district. Our Human Resour$ sub-committee functions well by organising annual appraisals for employees, recruitment and interviews for applicants, recommendations for salary increases, and ensurlng compliance with employment regulations. Volunteers Most of our activities continue to be run andlor supported by a team of dedicated volunteers. An annual dinner in January provides opportunity for the trustees lo express their appreGiation to the volunteers and for those from various activily teams to have the chance to gel to know one anolher. The sharing of stories from the various clubslaclivity groups is always a highlight which provides a greater sense of cohesion between our teams as well as fresh motivation for continuing to serve the community in the coming year. New volunteers who have joined us thls year are a huge encouragement. They will often see what we are doing with fresh eyes and speak passionately about Ihe work of the Trust. Employees The number of part-time employees has increased in recent years from an original two to five. Their expertise in English teaching and finance benefits us though increases the overheads of the Trust. We are careful lo ensure that those we employ share the ethos and valLtes of the Trust. Each of them views their role as more than a job, rather a5 an opportunity to serve the community because of their Christian faith. During the year we were grateful to find an interim Administrator to tide us over until we were able lo recruit a long-term administralor in the last quarter of the year. Our new Adminislrator is fitting in well having been a volunteer formerly, and now getting to grips with her new role. In 2024 our Community Worker developed a new activlty d91ivering unsold bread from a bakery elsewhere to families who were in need and appreciated the gesture. Relationships are being built as a result. He has also become a Community Hub Leader with a large school in the DATIC area. His role should connect children and families to relevant form5 of support available in the community. He is also part of an Open The Book team that has openings lo bring spiritual values into various schools through Bible story telling.
The DATIC Trust Trustees. report Actlvities After many years of success we decided lo close the declining Kids Club. In its place we have opened a Homework Help Club which is appreciated by children and some of their parents who attend. This new club is reaching children from ethnic groups in the community that we had begun to lose touch with. So this is encouraging. The volunteer team running this club includes several trained teachers. Activities for secondary school children are currently closed. In 2024 we did not see our way clear to run the Boys Club again. In addition the Girls Club came to a natural end after many effective years. This was sad but we remain open to see whal new possibilities open up for seNing teens in the community in the future. Finding key leaders wilh fresh ideas, fresh vision and thg right skill set will be essential for this to be realised. The English classes continue steadily with the Women's English always receiving larger numbers than the men's classes. In the summer we worked with other Christian organisations in Darnall to hold a Family Fun Day. Thls was a great success with some 500 people coming to enjoy food-slalls, games and relaxation. We want to see this develop further next year. Networking Useful networking with other organis8tions in the community contlnues. These include Darnall Wellbeing, a local foodbank, and other faithleaders through a monthly meeting to share and plan. Training Al our summer gathering for the Galeed Team {staff, volunteers and trustees) we ran a training on ways of using Christian scriptures to engage the inter8St of those from other faiths. Our invited trainer, a published author, brought excellent insights from his wide experience both oversèas and locally. Online safeguarding training continued during the year under the guidance of our Safeguarding officer. Malntenance Galeed House, our community centre and main base is being well maintained to ensure the safety and comfort of all users of the premises. This year a number of windows were replaced and insulation improved. The cost was covered by deslgnated funding. Publlcity Our new promotional video came into use this year and is being well appreciated, particularfy wh8n visiting partner churches and other sympathetic churches.
The DATIC Trust Trustees. report Finance In the curront climate of spiralling prices we, along with many other charities, are feeling the economic pinch with another deficit in this financial year. We are actively looking for ways to broaden our donor base and increase income. We have an aging and therefore declining base of individual donors. In an effort to increase the number of younger donors we have begun to make use of QR codes. Our Treasurer (new in 2023) has improved the financial reporting system, and completed various tasks to ensure the trust conforms to the Charity Commission's recommendations. Our Reserves Policy and Spending Policy were formalised and approved. Our Finance Assistant worked hard to bring Gift Aid claims up lo date. In addilion she has helped our donors to migrale their giving to a different bank due to closing an account at a previous bank. The new Inltiative in anolher area of the city has financlal implications as we are hiring rooms in a church premises. Funding applications are normally handled by our administrator. The year 2024 saw several changes of personnel in this role. However, with guidance from those formerly serving in this role we are up to date with applications and hoping to increase funding in the coming year. In conclusion, despite several setbacks there are positive developments too. The charity is in good heart and looking fOard to making a positive impact on the communities we serve in the coming year. Jonathan Chamberlain Chalrperson of Truste8S
The DATIC Trust Trustees. report Summary of the main achievements during the period continued Trustees responsibilities for the financial statements The trustees are responsible for preparing financial statements for each financial period which show the state of affairs of the Charity and of the surplus or deficit of the Charity for that period. In preparing those financial statements, the Trustees are required to: El select suitable accounting policies and apply them consistently observe the methods and principles in the Charities SORP FRS (102) make judgements and estimates that are reasonable and prudent. E] prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continua in business. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable the Trustees to prepare financial statements. The Trustees are responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention of fraud and other irregularities. Signed on behalf of the Trustees on 10 July 2025 by Jonathan Chamberlain Thomas Cudmore
The DATIC Trust Independent examIneS report to the trustees of The DATIC Trust I report on the accounts for the year ended 31 December 2024, which are set out on pages 9t013. Respective responsibilities of trustees and examiner The charity's trustees ar8 responsibl8 for the preparalion of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. El examine the accounts under section 145 of the 2011 Act., EJ to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act., and tj to stale whether particular matt8rs have come lo my attention. Basis of Independent examiner's report My examination was carried out in accordance with the general Direclions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes conslderation of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'tru9 and fair view, and the report is limited to those matters set out in the statement below. Indgpendant examiner's statemenl In connection with my examination, no matter has come to my attention.. 11 } which gives me r8asonable cause to believe that in any material respect the requirements.. El to keep accounting records in accordance with section 130 of the 2011 Acl; and Cl lo prepare accounts which accord with the accounling records and comply with the 8ccounting requirements of the 2011 Act have not been met" or (2) to which, in my opinion, attention should be drawn in order to enable a proper understandin of e accounts to be reached. Signed.. Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL Dale: 10 July 2025
' The DATIC Trust statement of Financial Activities for the year ended 31 December 2024 Unre5trlcted funds Restrlcted funds Total 2024 Total 2023 Notes Incoming resources Grants Donations Gift aid Olher income 19.200 16,097 3,094 1,510 9.464 28,664 16,097 3,094 1,510 24,960 14,608 445 Total Incoming resources 39.901 9,464 49,365 40.013 Resources expended Building seNices, maintenance and equipment Administration and rnanagem8nt Salaries Clubs, activities and literature Utilities, rates and insurance Trainer and worker support Accountancy and payroll Other expenditure 2.920 2,372 34,342 7,498 10,418 2,372 34,802 2,264 5,698 701 554 1,583 1,928 1,732 32,712 1,513 4,146 901 592 618 460 2,264 5,698 701 554 1,583 Total resources expondod 48,170 10,222 58,392 44,142 Net (outgolng)Ilncomlng resources 18,2691 {758) (9,027) 14,129} Total funds brought forward Total funds carrled forward 183,140 1,000 184,140 188,269 174,871 242 175,113 184,140
. The DATIC Trust Balance Sheet as at 31 December 2024 2024 2023 Notes Fixed Assets Tangible assets Investments (Long term) Total Fixed assets 140,000 140,000 140,000 140,000 Current assets Debtors Balance at bank Total current assets 35,418 35,418 44,430 44,430 Creditors: arnounts falling due within one year (305) (290) Net current assetsl(liabilities) Total assets less current Ilabilitles 35,113 44,140 175,113 184,140 Total net assets 175,113 184,140 Represented By The Funds of the Charlty Unrestricted income fund Restricted income fund Total Funds 174,871 242 175,113 183,140 1,000 184,140 The Trustees declare that they have approved the accounts above. Signed on behalf of the Trustees on 10 July 2025 by Jonathan Chamberlain Thomas Cudmore 10
The DATIC Trust Notes to the Accounts for the year ended 31 December 2024 1 Accounting Pollcles {a) Basis of preparation The Financial Statements have been prepared in accordance with the the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities. The Charity meets the definition of a public benefit entity as defined under FRS102. (b) Incomlng Resources All material incoming resources have been included on a receivable basis- i.e. they are included if the date receivable falls within the period covered by these accounts. (c) Resources expended These have been analysed using a natural classification. (d) Depreciation Depreciation has been calculated to write down the cost or valuation, less estimated residual value, of all tangible fixed assets over their expected useful lives on a straight line basis. The applicable rates are. Equipment 20 %
The DATIC Trust Notes to the Accounts for the year ended 31 December 2024 2 Grants and Donatlons Unrestricted Restricted Funds Funds 2024 2023 Archer Trust Anonymous Funding Body Churches Burgess Trust The Cutlers Company Charitable Trust Darnall Area Trust Fund Deo Gloria Trust Evanangelical Trust Ltd The Freshgate Trust Fulwood PCC Garfield Weston Foundation The Gavin Foundation J G Graves Charitable Trust James Neill Trust Fund Living Waters Christian Fellowship Sheffield Evangelical Trust Sheffield City Council Sheffield Town Trust Souter Trust South Yorkshire Community Foundation St Agatha's 1,000 5,000 1,000 1,000 810 1,500 1,500 2,000 1,000 1,000 558 1,500 1.500 558 1,500 1,500 500 500 5,000 1,000 1,000 200 500 1,000 1,000 200 500 1,408 1,000 1,000 1,408 150 2,000 2,000 10,000 2,000 17,498 7,498 1,000 1,000 19,200 9,464 28,664 24,960 3 Trustees r•muneratlon, benefits and expenses During this period no trustees were re-imbursed for travel or out of pocket expenses (2023.. nil) 4 Fees for examination of the accounts 2024 2023 Independent examiner's fees for reporting on the accounts 305 290 305 290 12
The DATIC Trust Notes to the Accounts for the year ènded 31 December 2024 5 Ftxed Assets Bulldlngs Equlpment Total Cost or Valuation as at 1 January 2024 Additions Result of revaluation as at 31 December 2024 140,000 2,196 142,196 140,000 2,196 142,196 Depreclation as at 1 January 2024 Charge this period as al 31 December 2024 2,196 2,196 2,196 2,196 Net Book Valuo as at 31 Decembor 2024 140,000 140,000 as at 31 December 2023 140,000 140,000 6 Debtors 2024 2023 Gift Aid other Debtor 7 Crodllors. amounts falling due wilhln one year 2024 2023 Accru8ls and defèrred Incoma 305 305 290 290 8 Movement In Restrl¢ted Funds Openlng Balance In¢omlng resources Outgolng resources Carrled forward Darnall Area Trust Fund SCC - Youth SCC - Thursday Ladies Sheffield Evangelical Trust South Yorkshire Community Foundalion St Agalha's 558 500 908 500 7,498 (5581 15001 16661 15001 17,4981 11,0001 (10,722) 242 1,000 1,000 9,964 242 13