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2021-12-31-accounts

The DATIC Trust

(Registered Charity Number 511222)

FINANCIAL STATEMENTS

for the year ended 31 December 2021

Contents Page
Legal information 2
Trustees' Annual Report 3 - 6
Independent examiner's report 7
Statement of financial activities 8
Balance sheet 9
Notes to the accounts 10 - 12

The DATIC Trust Trustees Annual Report

Trustees

David Smith Lesley West Sally Hall Mike Thomas David Whitehorn Jonathan Chamberlain Chair

Registered Charity Number

511222

Principal Address

Galeed House 75 Nidd Road Sheffield S9 3BB

Bankers

Royal Bank of Scotland Drummond House 1 Redheughts Avenue Edinburgh EH12 9JN

CAF Bank 25 Kings Hill Avenue Kings Hill West Malling ME19 4JQ

Independent Examiner

Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL

2

The DATIC Trust Trustees Annual Report

Trustees' report

The trustees are pleased to present their report and financial statements of the charity for year ended 31 December 2021

Structure Governance & management

The Charity is operated under the rules of its trust deed dated 15 January 1981 and most recently amended 22 April 2009.

Overall management of the charity is the responsibility of the trustees who are elected and co-opted under the terms of the trust deed. Day to day project activity is managed and carried out by volunteers and paid staff.

Objects of the charity

The trust was established for the advancement of the Christian faith in the city of Sheffield and neighbourhood and in particular the promotion of the Christian faith amongst the residents in Darnall, Attercliffe and Tinsley who originate from countries outside of the United Kingdom.

Reserves Policy

The Datic Trust is a Registered Charity and has agreed that it needs to hold financial reserves in a realisable form so as to deal with possible unforeseen expenditure which is not specifically provided for in the annual budget.

This includes sufficient to (please note this list is not exhaustive) :

There is currently £173,938 held in unrestricted funds.

However, the trustees feel that it is more prudent to calculate the reserves figure without the inclusion of fixed assets as they are largely represented by the value of the building that is owned by the DATIC Trust and in the event of the building being sold to raise cash, the charity would effectively no longer exist in it's current form.

So in effect, the true position is:

Unrestricted reserves balance = 186,856 Less unrestricted fixed assets = (140,000) Revised unrestricted reserves = 46.856

3

The DATIC Trust

Trustees' report

Summary of the main achievements during the period

Restrictions due to the Covid pandemic continued to affect the charity’s activities over this past year, though to a lesser extent than in 2020. Despite this much has been accomplished.

Over the past year our trustees met as normal but still via videoconference. It is expected that in March 2022 we will be able to have our first in-person meeting for two years. During the year two trustees have stood down after 8-10 years of service. A replacement Secretary will step into one of the vacancies, and one new trustee has been recruited. We would still like to recruit another one or two new trustees during the coming year. Our existing trustees continue to be responsible and committed to the purpose and aims of the trust.

Our community worker remained partially furloughed until the end of September 2021 when he returned to his normal hours due to easing of Covid restrictions.

Group activities run by the trust have been modified at various points during the year to conform to government Covid rules and advice. For example, our Thursday Ladies group for sewing and friendship was finally able to recommence in the fourth quarter of 2021. The cooking element though has not yet been deemed safe to restart. During the year the Men’s English group was able to transition from video classes back to in-person classes. A significant number of male refugees and asylum seekers are greatly appreciating these English classes. Occasional social events enable our volunteers to develop deeper relationships with them which facilitate genuine friendships through which we can understand their struggles and the wealth of experience they bring to this country.

In relation to the Men’s English class we are pleased to have transitioned last year from a conversation club to an ESOL level teaching class. We consider this an important development and during the coming year will be employing a part-time qualified ESOL teacher for the men’s class. We are also advertising for a qualified ESOL teacher for the Ladies English class.

A further development during the past year has been networking with other organisations to enhance our activities. For example, we have provided government funded “Healthy Holidays” meals for needy families in the community who are known to us through our regular kids activities. We have partnered with Steamworks to provide entertainment for the children. We have taken a group of teenage girls ice-skating using funding from Sheffield City Trust. This was highly appreciated. Our community worker is meeting people through helping at a local food bank.

After being unable to run a teenage boys club for the past few years, we are soon to experiment with re-launching the club in cooperation with experienced youth workers from further afield. We will use a local church premises within our catchment area to provide more space for the boys.

Safeguarding continues to receive our attention. An important safeguarding training event for our volunteers was held in the Summer. This was convened in an outdoor space to conform to Covid related government advice. As follow-up to this our trustees now have online access to all our safeguarding policies and procedures files.

4

The DATIC Trust

Trustees' report

Volunteers continue to run most of our activities. New volunteers have joined us during the year which is encouraging.

Workers and volunteers have availed themselves of webinar opportunities to upskill themselves. This would include safeguarding training offered by ThirtyOne:Eight. Recruiting and Retaining trustees offered by FSI (Foundation for Social Improvement), and the government sponsored HAF (Holiday Activity Fund) training on signposting families to other sources of support.

The Impact and Evaluation Review of the DATIC outreach activities was further progressed during the year. The collection of impact stories in particular is heartening.

Publicity to the local community has been enhanced through our new vandal-proof notice board attached to the outside wall of our community centre property. The good quality of both our regular monthly newsletters, one to volunteers and one to supporters is an important asset in fostering a sense of community among those who serve and among those who support the work of the charity. In addition, the annual printed newsletter benefits from the professional graphic designer we are now using.

The Trust's finances remain stable due to the hard work of our Administrator making applications to funding agencies. We are aware that some of our long-term individual donors have passed on or are now unable to give to the charity. We will seek to recruit younger donors in the coming year.

Jonathan Chamberlain Chairperson of Trustees

5

The DATIC Trust

Trustees' report

Summary of the main achievements during the period continued

Trustees responsibilities for the financial statements

The trustees are responsible for preparing financial statements for each financial period which show the state of affairs of the Charity and of the surplus or deficit of the Charity for that period. In preparing those financial statements, the Trustees are required to:

unless it is inappropriate to presume that the charity will continue in business.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable the Trustees to prepare financial statements. The Trustees are responsible for safeguarding the assets of the

Charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.

Signed on behalf of the Trustees on_______ by

Jonathan Chamberlain Lesley West

6

The DATIC Trust

Independent examiner’s report to the trustees of

The DATIC Trust

I report on the accounts for the year ended 31 December 2021, which are set out on pages 8 to 12.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

q examine the accounts under section 145 of the 2011 Act;

q to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and

q to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

q to keep accounting records in accordance with section 130 of the 2011 Act; and

q to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:______

Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL

Date:______

7

The DATIC Trust

Statement of Financial Activities

for the year ended 31 December 2021

Notes
Incoming resources
1
Grants
2
Donations
2
Gift aid
Other income
Total Incoming resources
Resources expended
Building services, maintenance and equipment
Administration and management
Salaries
Clubs, activities and literature
Utilities, rates and insurance
Trainer and worker support
Accountancy and payroll
Other expenditure
Total resources expended
Net (outgoing)/incoming resources
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
£
7,075
14,450
-
45
21,570
324
645
16,419
286
286
25
373
228
18,586
2,984
173,938
176,922		 Restricted
funds
£
8,754
-
-
-
8,754
1,539
1,057
6,915
1,747
2,289
528
-
-
14,075
(5,321)
15,255
9,934		 Total
2021
£
15,829
14,450
-
45
30,324
1,863
1,702
23,334
2,033
2,575
553
373
228
32,661
(2,337)
189,193
186,856		 Total
2020
£
25,937
14,429
2,867
-
43,233
1,520
1,575
23,257
1,571
2,912
320
391
228
31,774
11,459
177,734
189,193

8

The DATIC Trust Balance Sheet as at 31 December 2021

Notes
Fixed Assets
Tangible assets
5
Investments (Long term)
Total Fixed assets
Current assets
Debtors
6
Balance at bank
Total current assets
Creditors: amounts falling due
within one year
7
Net current assets/(liabilities)
Total assets less current liabilities
Total net assets
Represented By
The Funds of the Charity
Unrestricted income fund
Restricted income fund
8
Total Funds		 2021
£
140,000
-
140,000
-
47,282
47,282
(426)
46,856
186,856
186,856
176,922
9,934
186,856		 2020
£
140,000
-
140,000
2,197
48,036
50,233
(1,040)
49,193
189,193
189,193
173,938
15,255
189,193

The Trustees declare that they have approved the accounts above.

Signed on behalf of the Trustees on_______ by

Jonathan Chamberlain Lesley West

9

The DATIC Trust

Notes to the Accounts for the year ended 31 December 2021

1 Accounting Policies

(a) Basis of preparation

The Financial Statements have been prepared in accordance with the the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.

The Charity meets the definition of a public benefit entity as defined under FRS102.

(b) Incoming Resources

All material incoming resources have been included on a receivable basis- i.e. they are included if the date receivable falls within the period covered by these accounts.

(c) Resources expended

These have been analysed using a natural classification.

(d) Depreciation

Depreciation has been calculated to write down the cost or valuation, less estimated residual value, of all tangible fixed assets over their expected useful lives on a straight line basis.

The applicable rates are; Equipment 20%

10

The DATIC Trust

Notes to the Accounts

for the year ended 31 December 2021

2 Grants and Donations

Archer Trust
Church Burgesses Trust
The Cutlers Company Charitable Trust
Darnall Area Trust Fund
Darnall Wellbeing
The Freshgate Trust
J G Graves Charitable Trust
James Neill Trust Fund
Manor Castle Development Trust
Ogle Christian Trust
The Paristamen Foundation
South Yorkshire Police Crime Commissioner
Sheffield Evangelical Trust
Sheffield Town Trust
The Souter Trust
St Agatha's
Virgin Money
Whitecourt Charitable Trust
HMRC Job Retention Scheme		 Unrestricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
7,075		 Restricted
Funds
£
1,000
-
1,000
600
500
2,000
1,000
1,000
654
-
-
-
500
-
-
500
-
-
-		 2021
£
1,000
-
1,000
600
500
2,000
1,000
1,000
654
-
-
-
500
-
-
500
-
-
7,075		 2020
£
2,500
1,000
1,000
-
-
2,000
1,000
1,000
2,000
800
350
500
2,250
3,000
500
500
1,000
6,537
7,075 8,754 15,829 25,937

3 Trustees remuneration, benefits and expenses

During this period no trustees (2018: nil) were re-imbursed to one trustee for travel expenses incurred

4 Fees for examination of the accounts

Fees for examination of the accounts
Independent examiner's fees for reporting
on the accounts		 2021
£
275		 2020
£
275
275 275

11

The DATIC Trust

Notes to the Accounts

for the year ended 31 December 2021

5 Fixed Assets
Buildings
£
Cost or Valuation
as at 1 January 2020
140,000
Additions
-
Result of revaluation
-
as at 31 December 2020
140,000
Depreciation
as at 1 January 2020
-
Charge this period
-
as at 31 December 2020
-
Net Book Value
as at 31 December 2020
140,000
as at 31 December 2019
140,000
6 Debtors
Gift Aid
Other Debtor
7 Creditors; amounts falling due within one year
Accruals and deferred income
8 Movement in Restricted Funds
Opening
Balance
£
Archer Trust
2,500
The Cutlers Company Charitable Trust
1,000
Darnall Area Trust Fund
-
Darnall Wellbeing
-
The Freshgate Trust
801
J G Graves Charitable Trust
-
James Neill Trust Fund
1,000
Manor Castle Development Trust
-
Ogle Christian Trust
2,000
The Paristamen Foundation
800
Sheffield Evangelical Trust
500
Sheffield Town Trust
2,250
The Souter Trust
3,000
St Agatha's
404
Whitecourt Charitable Trust
1,000
15,255		 Equipment
£
2,196
-
-
2,196
2,196
-
2,196
-
-
Incoming
resources
£
1000
1000
600
500
2000
1000
1000
654
-
-
500
-
-
500
-
8,754		 Total
£
142,196
-
-
142,196
2,196
-
2,196
140,000
140,000
2020
£
-
-
-
2020
£
275
275
Outgoing
resources
£
(950)
(572)
(29)
(500)
(801)
(1,000)
(1,000)
(654)
(1,354)
(800)
(865)
(1,146)
(3,000)
(404)
(1,000)
(14,075)		 2019
£
-
-
-
2019
£
275
275
Carried
forward
£
2,550
1,428
571
-
2,000
-
1,000
-
646
-
135
1,104
-
500
-
9,934

12