## The DATIC Trust
**(Registered Charity Number 511222)**
## FINANCIAL STATEMENTS
## for the year ended 31 December 2020
|**Contents**|**Page**|
|---|---|
|Legal information|2|
|Trustees' Annual Report|3 - 6|
|Independent examiner's report|7|
|Statement of financial activities|8|
|Balance sheet|9|
|Notes to the accounts|10 - 12|
## The DATIC Trust Trustees Annual Report
## **Trustees**
Peter Smithers Elaine James David Smith Lesley West Sally Hall Joy Darby Mike Thomas David Whitehorn Jonathan Chamberlain Chair
## **Registered Charity Number**
511222
## **Principal Address**
Galeed House 75 Nidd Road Sheffield S9 3BB
## **Bankers**
Royal Bank of Scotland Drummond House 1 Redheughts Avenue Edinburgh EH12 9JN
CAF Bank 25 Kings Hill Avenue Kings Hill West Malling ME19 4JQ
## **Independent Examiner**
Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL
2
The DATIC Trust Trustees Annual Report
## **Trustees' report**
The trustees are pleased to present their report and financial statements of the charity for year ended 31 December 2020
## **Structure Governance & management**
The Charity is operated under the rules of its trust deed dated 15 January 1981 and most recently amended 22 April 2009.
Overall management of the charity is the responsibility of the trustees who are elected and co-opted under the terms of the trust deed. Day to day project activity is managed and carried out by volunteers and paid staff.
## **Objects of the charity**
The trust was established for the advancement of the Christian faith in the city of Sheffield and neighbourhood and in particular the promotion of the Christian faith amongst the residents in Darnall, Attercliffe and Tinsley who originate from countries outside of the United Kingdom.
## **Reserves Policy**
The Datic Trust is a Registered Charity and has agreed that it needs to hold financial reserves in a realisable form so as to deal with possible unforeseen expenditure which is not specifically provided for in the annual budget.
This includes sufficient to _(please note this list is not exhaustive)_ :
- Meet its contractual liabilities should the organisation have to close. This includes redundancy payments, amounts due to creditors and commitments under leases.
- Meet unexpected expenditure such as breakdown of essential equipment or facilities; provide staff cover for illness, maternity leave and legal costs defending the charity's
- - interests.
- Replace equipment as it wears out.
- Emergency repairs and maintenance to the building.
- Ensure that the DATIC Trust can continue to provide a stable and quality service to
- - those who need it's services.
- Provide working capital when funding is paid in arrears or paid late.
There is currently £173,938 held in unrestricted funds.
However, the trustees feel that it is more prudent to calculate the reserves figure without the inclusion of fixed assets as they are largely represented by the value of the building that is owned by the DATIC Trust and in the event of the building being sold to raise cash, the charity would effectively no longer exist in it's current form.
So in effect, the true position is:
Unrestricted reserves balance = 173,938 Less unrestricted fixed assets = (140,000) Revised unrestricted reserves = 33,938
3
## The DATIC Trust
## Trustees' report
## **Summary of the main achievements during the period**
Like most charities, the activities of DATIC Trust were considerably curtailed in 2020 due to the Corona virus pandemic. Nevertheless we are pleased to report on what has been accomplished within the restrictions that have constrained us.
Our trustees met on schedule via videoconference three times during the year. So once again we were able to safeguard the good standards of our ministry, to ensure financial accountability and to make decisions to advance the aims of the Trust. In addition a special trustees’ meeting was held by videoconference in May to review our activities in the light of the latest government guidelines. Our administrator was still able to work from home due to the timely decision to transfer all our electronic files to an online storage system, However, we reluctantly agreed it was necessary to furlough our community worker. Following a further review he was able to work reduced hours from August until the end of the year.
Early in the year covidrisk assessments were made for each activity and for the community house. The later was made covid-safe. This enabled some activities to continue in a modified form at various periods during the year in accordance with government guidelines. However, the house was still closed for a total of 7 months of the year.
During the year the unpredictable changes due to the pandemic had an impact on our activities. Considerable creativity was shown by our personnel to safely maintain contact with those in the community who would normally attend our activities. Our workers and volunteers made contact through phone calls, WhatApp groups, doorstep visits, socially distant walks and zoom meetings. Craft packs were distributed to children’s homes, and Christmas hampers delivered. Some one-to-one English lessons were provided online.
Our publicity was improved during the year with a new website, new publicity leaflets, and experimenting with a short video update for use by support groups.
During this year the trust has done significant work in the area of safeguarding, including safer recruiting.
Volunteers continue to run most of our activities. Some have understandably stood down during the year but a solid core of volunteers ensures we will be ready to fully relaunch all activities when the government guidelines allow.
A number of training events had to be cancelled due to the pandemic. Nevertheless some personnel who serve with the trust have undertaken relevant online training, such as safeguarding. The latter ensuresthat we comply with statutory requirements.
**4**
## The DATIC Trust
## Trustees' report
It has now been two years since the last review of the trust’s activities. The covidslowdown provided an opportunity to launch an Impact and Evaluation Review of the DATIC outreach activities. Volunteer teams serving children, women, and men each began working through their short and long term objectives (one and three years respectively). It is already proving an insightful and motivational process. In the coming year (2021) the teams will begin to implement their plans. We are hopeful that as we move forward we will see a growing impact that fulfils the aims of the trust.
Relationship building and cooperation between DATIC trust and other organisations in the Darnall area has been maintained where possible this year.
We continued to improve our Galeed House premises with regular maintenance and upgrading of our facility. The purchase of two gazebos facilitated larger numbers to use the premises keeping social distance, and the continuation of other activities when only outdoor meeting was permitted.
The Trust's finances remain stable. We have been heartened during this difficult year to receive ongoing support from individuals and from existing and new funding agencies. We are thankful to all who support us financially.
## **Jonathan Chamberlain**
## **Chairperson**
**5**
## The DATIC Trust
## Trustees' report
## **Summary of the main achievements during the period continued**
## **Trustees responsibilities for the financial statements**
The trustees are responsible for preparing financial statements for each financial period which show the state of affairs of the Charity and of the surplus or deficit of the Charity for that period. In preparing those financial statements, the Trustees are required to:
- q select suitable accounting policies and apply them consistently
- q observe the methods and principles in the Charities SORP FRS (102)
- q make judgements and estimates that are reasonable and prudent.
- q prepare the financial statements on a going concern basis
unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable the Trustees to prepare financial statements. The Trustees are responsible for safeguarding the assets of the
Charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.
Signed on behalf of the Trustees on_____________ by
Jonathan Chamberlain Lesley West
6
The DATIC Trust
## Independent examiner’s report to the trustees of
## The DATIC Trust
I report on the accounts for the year ended 31 December 2020, which are set out on pages 8 to 12.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
## It is my responsibility to:
q examine the accounts under section 145 of the 2011 Act;
q to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
q to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
q to keep accounting records in accordance with section 130 of the 2011 Act; and
q to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:____________________________________
Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL
Date:________________________
7
## The DATIC Trust
## Statement of Financial Activities
## for the year ended 31 December 2020
|**Notes**
**Incoming resources**
**1**
Grants
**2**
Donations
**2**
Gift aid
Other income
**Total Incoming resources**
**Resources expended**
Building services, maintenance and equipment
Administration and management
Salaries
Clubs, activities and literature
Utilities, rates and insurance
Trainer and worker support
Accountancy and payroll
Other expenditure
**Total resources expended**
**Net (outgoing)/incoming resources**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
6,537
14,429
2,867
-
**23,833**
-
1,151
13,760
546
301
126
391
228
**16,503**
7,330
166,608
**173,938**|**Restricted**
**funds**
**£**
19,400
-
-
-
**19,400**
1,520
424
9,497
1,025
2,611
194
-
-
**15,271**
4,129
11,126
**15,255**|**Total**
**2020**
**£**
25,937
14,429
2,867
-
**43,233**
1,520
1,575
23,257
1,571
2,912
320
391
228
**31,774**
11,459
177,734
**189,193**|Total
2019
£
22,150
16,494
-
480|
|---|---|---|---|---|
|||||39,124|
|||||2,864
1,636
22,606
812
2,647
695
300
172|
|||||31,732|
||||||
|||||7,392
170,342|
|||||177,734|
8
## The DATIC Trust Balance Sheet as at 31 December 2020
|**Notes**
**Fixed Assets**
Tangible assets
**5**
Investments (Long term)
**Total Fixed assets**
**Current assets**
Debtors
**6**
Balance at bank
**Total current assets**
Creditors: amounts falling due
within one year
**7**
**Net current assets/(liabilities)**
**Total assets less current liabilities**
**Total net assets**
**Represented By**
**The Funds of the Charity**
Unrestricted income fund
Restricted income fund
**8**
**Total Funds**|**2020**
**£**
140,000
-
140,000
2,197
48,036
**50,233**
(1,040)
49,193
**189,193**
**189,193**
173,938
15,255
**189,193**|2019
£
140,000
-|
|---|---|---|
|||140,000
-
38,009|
|||38,009
(275)|
|||37,734|
|||177,734|
|||177,734|
|||166,608
11,126|
|||177,734|
The Trustees declare that they have approved the accounts above.
Signed on behalf of the Trustees on_____________ by
Jonathan Chamberlain Lesley West
9
## The DATIC Trust
## Notes to the Accounts for the year ended 31 December 2020
## **1 Accounting Policies**
## **(a) Basis of preparation**
The Financial Statements have been prepared in accordance with the the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.
The Charity meets the definition of a public benefit entity as defined under FRS102.
## **(b) Incoming Resources**
All material incoming resources have been included on a receivable basis- i.e. they are included if the date receivable falls within the period covered by these accounts.
## **(c) Resources expended**
These have been analysed using a natural classification.
## **(d) Depreciation**
Depreciation has been calculated to write down the cost or valuation, less estimated residual value, of all tangible fixed assets over their expected useful lives on a straight line basis.
The applicable rates are; Equipment 20%
10
The DATIC Trust
## Notes to the Accounts
## for the year ended 31 December 2020
## **2 Grants and Donations**
|Archer Trust
Church Burgesses Trust
The Cutlers Company Charitable Trust
Darnall Area Trust Area
Deo Gloria Trust
The Freshgate Trust
Gavin Foundation
Harry Bottom Charitable Trust
J G Graves Charitable Trust
James Neill Trust Fund
Ogle Christian Trust
The Paristamen Foundation
Sheffield City Council
Sheffield Evangelical Trust
Sheffield Town Trust
The Souter Trust
St Agatha's
Virgin Money
Whitecourt Charitable Trust
HMRC Job Retention Scheme|**Unrestricted**
**Funds**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
6,537|**Restricted**
**Funds**
**£**
2,500
1,000
1,000
-
-
2,000
-
-
1,000
1,000
2,000
800
350
500
2,250
3,000
500
500
1,000
-|**2020**
**£**
2,500
1,000
1,000
-
-
2,000
-
-
1,000
1,000
2,000
800
350
500
2,250
3,000
500
500
1,000
6,537|**2019**
**£**
2,000
1,000
1,200
500
-
2,000
5,000
2,500
-
1,000
2,000
700
-
-
2,250
2,000
-
-
-
-|
|---|---|---|---|---|
||**6,537**|**19,400**|**25,937**|22,150|
## **3 Trustees remuneration, benefits and expenses**
During this period no trustees (2018: nil) were re-imbursed to one trustee for travel expenses incurred
## **4 Fees for examination of the accounts**
|**Fees for examination of the accounts**|||
|---|---|---|
|Independent examiner's fees for reporting
on the accounts|**2020**
**£**
275|2019
£
275|
||**275**|275|
11
The DATIC Trust
## Notes to the Accounts
## for the year ended 31 December 2020
|**5 Fixed Assets**
**Cost or Valuation**
as at 1 January 2020
Additions
Result of revaluation
**as at 31 December 2020**
**Depreciation**
as at 1 January 2020
Charge this period
**as at 31 December 2020**
**Net Book Value**
**as at 31 December 2020**
**as at 31 December 2019**
**6 Debtors**
Gift Aid
Other Debtor
**7 Creditors; amounts falling due within on**
Accruals and deferred income
**8 Movement in Restricted Funds**
Archer Trust
Church Burgesses Trust
The Cutlers Company Charitable Trust
Darnall Area Trust Area
The Freshgate Trust
Gavin Foundation
Harry Bottom Charitable Foundation
J G Graves Charitable Trust
James Neill Trust Fund
Ogle Christian Trust
The Paristamen Foundation
Sheffield City Council
Sheffield Evangelical Trust
Sheffield Town Trust
The Souter Trust
St Agatha's
Virgin Money
Whitecourt Charitable Trust|**Buildings**
**£**
140,000
-
-|**Equipment**
**£**
2,196
-
-
2,196
2,196
-
2,196
**-**
-
**Incoming**
**resources**
**£**
2,500
1,000
1,000
-
2,000
-
-
1,000
1,000
2,000
800
350
500
2,250
3,000
500
500
1,000
19,400|**Total**
**£**
142,196
-
-
142,196
2,196
-
2,196
**140,000**
140,000
**2020**
**£**
-
-
**-**
**2020**
**£**
275
**275**
**Outgoing**
**resources**
**£**
(2,000)
(1,000)
-
(256)
(3,199)
(1,146)
(1,474)
(1,000)
-
-
-
(350)
-
(2,250)
(2,000)
(96)
(500)
-
(15,271)|2019
£
-
-|
|---|---|---|---|---|
||140,000||||
||-
-||||
||-||||
||||||
||**140,000**||||
||||||
||140,000||||
||**e year**
**Opening**
**Balance**
**£**
2,000
-
-
256
2,000
1,146
1,474
-
-
-
-
-
-
2,250
2,000
-
-
-||||
|||||-|
|||||2019
£
275|
|||||275|
|||||**Carried**
**forward**
**£**
2,500
-
1,000
-
801
-
-
-
1,000
2,000
800
-
500
2,250
3,000
404
-
1,000|
||11,126|||15,255|
12