INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF GREAT EASTON VILLAGE HALL I report to the Trustees on my examination of the accounts of the Great Easton Village Hall for the year ended 31 March 2026 As the Charity Trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I report in respect of my examination of the Village Hall Accounts carried out under Section 145 of the 2011 Act. In carrying out that examination, I have followed all of the applicable Directions given by the Charity Commission under Section 145(51{b) of the 2011 Act. I have also met with the Village Hall Treasurer on two occasions to obtain all information and explanations needed to conduct the examination. I have completed my examination (22 May 2026). I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Village Hall as required by Section 130 Act,. 2nd that, the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order for a proper understanding of the accounts to be reached. Paul Brittain 2 Ford Bank Great Easton LE16 8SL 22 May 2026
Great Eastonvillage Hall. CharityNo511066 Great Easton Village Hall Trustees, Annual Report and Financial Statements 2025-2026 Charity Number: 511066 Pagelof6
Great Eastonwiitsge H811. CharityNo 511066 Trustees, Annual Report For the period l April 2025 to 31 March 2026 l. Reference and Administrative Details Charlty Name: Great Easton Willage Hall Charlty Registratlon Number. SI16 PrirKipal Address: High Street. Great Easton. Market Harborough. LE16 8ST Trustees servin8 durln8 the year and up to date of approval: Tim Smith (Chair April 20261. Alice Murdock IDeputy Chairl. Mandy Law ITreasurerl, Su58n Peet ISecretary),Teresa Chapman Ichairfrom April 20261, Loma Bryant, Louisa Feltham. Margaret Stamp. Chri5 Stirniey, Robert Wilson (Parish Council Representstive). Independent Examiner. Paul Brittain 2. Structure, Governance and Management The Charity is governed by a Trust Deed ILea5el dated 14July 1981. The commrttee consists of elected members. representstive members from local organisations. and co-opted members. The Great Easton Parish Council, as owner of the land, has a permanent representative on the committee. Trustees are elected at the Annual General Meeting. The Trustees are responsible for the repair, insurance and other obligations relating to the Village Hall. Decisions are made by mojorityvote during committee meetings held regularly throughout the year. New trustees are supported through dixu55ion with existing committee member5 and by acce55 to the Charity Commission guidance. 3. Objectives and Activities for the Public Benefit The primary objective of the Chartty is to maintsin Great Easton Willage Hall for the benefit of the inhabitants of Great Easton and the surrounding area. regardless of their political or religious views The Trustees confirm that they have complied with the duty in Section 4 of the Charities Act 2011 to have due regard to the Charity Commission guidance on public benefit. The Hall provides an important community hub and supports a wide rnnge of activities promoting health. wellbeing, education and social inclusion. Regular frtness and wellbeing classes including Yoga. Zumba ano Pilates. Community attivities includins the Final Friday Social, Youth Group and Good Companions. Educational and cuUral activities includin8 the History Society. Art Club and Great Easton Little Theatre Company. Pa8e2of6
Gre&t EastonVIllBge Hall. Chorrty No 511 Private hire frdulities for local residents and communty events. 4. Achievements and Performance It has been a successful year for the Village Hall, with several fundraising events and the completion of the refurbishmentof the 4(Fyear-old kitchen. which ha55ignfficontly improved the facilities available to users of the hall. The kitchen refurbishment project cost £25,113 in total, funded through £17,674 of grants from Harborou8h District Council and £7,439 from unrestricted Village Hall funds. Fundraising events during the year included the Valentine Quiz. the Grand Raffle held jointly with St Andrews Church, and the continuing Final Friday Social events. which have become a successful and regular source of income. Fundraising costs included £2.612 paid to St Andrews Church as part of the aged 50.50 sharing arrangement for the Grand Raffle evenL Regular hire income remained Strong during the arat £6.194and prtvate hire income a150 increased. The Village Hall archive vKas sorted and organised during the year. improving record management for future committees. The Trustees would like to thank all volunteer5, SUPPOrters and local groups who contributed to the success of the Village Hall during the year. 5. Financial Review and Reserves Policy Total income for the year VMS £43,5¥)7, comprising £26.233 unrestricted funds and £17,674 restricted grant income. Total expenditure for the year was £42,283. comprising £24,609 unrestricted expenditure and E17.674 restricted expendtfure. The net surplus for the year VRS £1.624. Total funds carried fornvard at 31 March 2026 were £29.090. The Trustees have estsblished a reserves target of £8,1x1. This reserve is intended to provide financial stability and support the ongoing operation and maintenance of the Village Hall. £3.0 to cover approximately five months of core operdtional costs in the event of a temporary loss of income. £5,OtX) desi8nated for major emergency repairs, such as heating or roof failure. Funds held in exces5 of the reserve5tar¥et are designated for future improvements, including external renderin8, replament stsge curtains and the on8oire.walk on the Wildside. environmentsl project. The Trusteès have wiewed the maN)r risk5 facing the tharity and a satisfied that appropriate Systems and procedures are in pla to manage those risk5. Page3of6
Great Eastonviitsge H811. Ch8fityN0511068 6. Plans for Future Periods The Trustees plan to continue improving the Village Hall faci1it6es for the benefit of the community- Planned projects include placement of the stsge curtains and external nderIng works. The committee will contÉnue to focus on maintsining strong levels of hall usage and developing community fundrdising events to support futu improvement pmiects. 7. Independent Examination As the charity's gross income exceeded £25.iXJ) during the year. the accounts are subject to Independent EyAmination in acc0ftlan with the Charitles Act 2011. 8. Approval and Declaration Th8 Trustaes. Annual Report and Financial Statements yre approved bythe Tru*ees on19 May 2026. Signed on behalf of the Trustees: Teresa Chapman- Chair Signature.. Date: 11.516. Pa8e4of6
Gre8t Easton Willa HaiL Chariry No511066 FINANCIAL sfATEMEKf 2025-2026 {Receipt and Payment basis) 2026 2026 2026 Unrestricted Restricted Totrl Funds Fund5 Funds 2025 Total Fund5 Incorne from: Regular Hire Private Hire Fundraisin8- Lottery Fundraising- Bar Fundraising- Other Fundraising- Walk on the Wildside Donations Bank interest/Credit Grants Totol income 6.194 2.489 1,222 8.242 6.928 153 716 289 6,194 2,489 1,222 8,242 6.928 153 716 289 17.674 43.7 5335 2065 1200 5286 39)1 1104 17.674 17,674 26233 20A91 ' Exdudes coshboCkpunents Expenditure on: Cost of Fundraising- Lottery Cost of Fundraising- Bar Cost of Fundraising- Othe Cost of Fundraising- Walk on the Wild5ide Gas Elettricity Water Broadband Insurance Cleaner Gardener Inspections and Servicing GenerallRepairs Improvemen Licences Marketing Professional fees Miscellaneous Bank fees Grants Donations Totsl expenses Su15/de¢frfvr the )wr 6LK) 2,453 202 4.589 3.162 4.589 3.162 661 1.393 838 661 1,393 838 2.813 1,592 734 393 185 861 1.359 477 244 704 451 603 160 3CV) 224 74 201 891 1.614 472 231 839 7.439 285 201 891 1,614 472 231 839 7.439 285 149 149 17,674 17.674 17,674 42,283 15,430 1,624 1,624 S,061 PageSof6
Great Easton VIlLgge HalL Chanty No 511066 Assets Bank Balante Cash balance Invoices owed Stock value Totol 27.727 434 967 462 26,050 526 324 29.590 27,703 Uabllltles Deposits owed Lottery owed fotoi 2(M) 3(K) 250 550 Total Unre5trlrted fund5 29,090 27,153 NOTES TO FINANCIAL STA TEMENT Note l- Designated funds Walk on the Wildside funds are designated for environmental projects to be used over the next 5 years. They are now included in the balance sheet. Funds CIF Incoming Outgoing Total Walk on the Wildside 4.814 153 663 4,303 Note 2. Restrscted fvnds. Grants Section 106 and Community Grant funds from HDC for kitchen project Note 3- Other Fundraising costs This includes £2,612, which was paid to St Andrews Church. Great Easton, as part of the profit from the Grand Raffle fundraisin8 event. The profft was split SO. between the Village Hall and the Church. Note 4- Improvements The entire amount was spent on the kitchen refurtiishment. which together with the HDC 8rants, cost £25,113. Page6of6