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2021-01-31-accounts

Trustees’ Annual Report for the period

From 01.02.20 Period start date To 31.01.21 Period end date

Charity name: The South Glamorgan Special Care Baby Association - SCIPS

Charity registration number:511065

Objectives and Activities

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SORP reference
Summary of the Para 1.17 The relief, care and treatment
purposes of the charity of premature and sick newborn
as set out in its babies in the Neonatal
governing document Intensive Care Unit (NICU) at
University Hospital Wales,
Cardiff by providing and
assisting in the provision of
specialised medical or surgical
equipment and improved
amenities.
Summary of the main Para 1.17 and Purchasing vital equipment for the
1.19
activities in relation to care of babies on the neonatal unit.
those purposes for the Aiding staff with education specific to
public benefit, in advancing their skills in treating the
particular, the activities, babies on the unit.
projects or services To help and support the parents and
identified in the families of babies on the neonatal
accounts. unit.
Statement confirming Para 1.18
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including

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program related
investment
Providing additional items that
Para 1.38 improve the babies/parents
Contribution made by experience on the unit ie; premature
volunteers baby clothes, keepsake boxes breast
feeding chairs, etc. Donations are
used to buy furnishings and
equipment for the unit that then
become the property of Cardiff and
the Vale University Health Board. The
charity does not own any property or
equipment. No investments are made
on behalf of the charity. Any monies in
the account accrue interest for the
charity. Volunteers help the charity to
hold social events to bring families
together to share their experiences
and offer support. The events are
free. A remembrance service is also
held annually at the hospital.
Other
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Achievements and Performance

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SORP reference
During 2020, SCIPS, like all other
small charities was affected by the
Covid 19 pandemic.
Summary of the main Para 1.20 Unfortunately the monthly coffee
achievements of the mornings were put on hold, ouR
charity, identifying the annual events such as the Easter Egg
difference the charity’s hunt and Teddy Bears picnic were
work has made to the cancelled.
circumstances of its The SCIPS Annual Christmas Party and
beneficiaries and any the annual raffle were also
wider benefits to society postponed.
as a whole. We were still however able to hold the
annual Remembrance Service
virtually which was again a lovely
event despite the circumstances.
However, despite this, donations to
SCIPS have still been coming in and
the trustees still help meetings
throughout the year via zoom to
approve equipment and training
requests
Vital equipment was agreed for
purchase including; phototherapy
lights, Vcreate, beads of courage,
sensory lights.
It has supported study days for staff
to have further training which will
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benefit the unit.

Additional information (optional) You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 Our financial position remains strong
financial position at the due to less outgoings for the events
end of the period etc.
Statement explaining the Para 1.22
policy for holding
reserves stating why
they are held
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

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You may choose to include further statements where relevant about:
The charity was set up to support
parents and families who had sick or
The charity’s principal premature babies on the unit. The
sources of funds Para 1.47 money donated to the charity is
(including any mainly raised by parents and their
fundraising) families on leaving the unit who want
to ‘give something back’. The events
from which the money is raised are
marathons, coffee mornings, balls as
well as money gifted in lieu of
wedding and christening gifts. Since
signing up to Virgin just giving anyone
who wants to donate can set up their
own page in relation to their event.
The charity holds an annual Christmas
raffle which directly raises money for
the charity. The donations received
are used with agreement of the fund
raisers to purchase equipment for the
unit.
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Appointed by vote
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
All members of the charity are
volunteers, they are either staff on
The charity’s the neonatal unit or parents who have
organisational structure Para 1.51 had babies on the unit. No one
and any wider network receives any renumeration or any
with which the charity other benefits. The charity does not
works own any property or equipment. No
investments are held in the charity
name. All donations received are used
to buy services and equipment for the
neonatal unit.
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

Charity name The South Glamorgan Special Care Baby Association Other name the charity SCIPS uses Registered charity 511056

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number
Charity’s principal Neo Natal Unit
address University Hospital Wales
Heath Park, Cardiff
CF14 4XW
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Helen Allen
2 Michelle Phillips
3 Louise Bridge
Rebecca
4
Williams
Dr Jennifer
5
Calvert
6 Sian James
7 Anne Stephens
8 Judith Wynne
9 Michelle Graham
10 Paul Ridgeway
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Helen Allen Full name(s) Helen Allen

Position (eg Chair Secretary, Chair, etc)

Date 01.09.2021

SOUTH GLAMORGAN SPECIAL CARE BABY ASSOCIATION

FINANCIAL ACCOUNTS

YEAR ENDED 31 JANUARY 2020

INCOME
2020
2020
2019
2019
Donations
9,995
34,435
Study day receipts
1,190
4,100
Virgin Money
10,185
16,479
Christmas Rafe
1,017
1,213
Total income
22,387
56,227
EXPENDITURE
Equipment purchased
49,862
23,822
Water cooler
5,034
Website - cardifnicu.com
296
Baby supplies
1,003
7,100
Events/ catering/ fowers
1,180
779
Postage, printing & stationery, insurance
459
742
Leafets & Marketing
574
147
Study days
800
357
Counselling and other courses
825
2,255
Bank charges
60
60
Remembrance Service
230
Rafe
84
Total expenditure
55,374
40,296
EXCESS /(SHORTFALL) OF INCOME OVER EXPENDITURE
(32,987)
15,931
BANK BALANCE
Brought forward as at 1 February 2019
99,515
83,584
Surplus/(Defcit) for the year
(32,987)
15,931
Carried forward as at 31 January 2020
66,528
99,515
INCOME
2020
2020
2019
2019
Donations
9,995
34,435
Study day receipts
1,190
4,100
Virgin Money
10,185
16,479
Christmas Rafe
1,017
1,213
Total income
22,387
56,227
EXPENDITURE
Equipment purchased
49,862
23,822
Water cooler
5,034
Website - cardifnicu.com
296
Baby supplies
1,003
7,100
Events/ catering/ fowers
1,180
779
Postage, printing & stationery, insurance
459
742
Leafets & Marketing
574
147
Study days
800
357
Counselling and other courses
825
2,255
Bank charges
60
60
Remembrance Service
230
Rafe
84
Total expenditure
55,374
40,296
EXCESS /(SHORTFALL) OF INCOME OVER EXPENDITURE
(32,987)
15,931
BANK BALANCE
Brought forward as at 1 February 2019
99,515
83,584
Surplus/(Defcit) for the year
(32,987)
15,931
Carried forward as at 31 January 2020
66,528
99,515
INCOME
2020
2020
2019
2019
Donations
9,995
34,435
Study day receipts
1,190
4,100
Virgin Money
10,185
16,479
Christmas Rafe
1,017
1,213
Total income
22,387
56,227
EXPENDITURE
Equipment purchased
49,862
23,822
Water cooler
5,034
Website - cardifnicu.com
296
Baby supplies
1,003
7,100
Events/ catering/ fowers
1,180
779
Postage, printing & stationery, insurance
459
742
Leafets & Marketing
574
147
Study days
800
357
Counselling and other courses
825
2,255
Bank charges
60
60
Remembrance Service
230
Rafe
84
Total expenditure
55,374
40,296
EXCESS /(SHORTFALL) OF INCOME OVER EXPENDITURE
(32,987)
15,931
BANK BALANCE
Brought forward as at 1 February 2019
99,515
83,584
Surplus/(Defcit) for the year
(32,987)
15,931
Carried forward as at 31 January 2020
66,528
99,515
2019
56,227
40,296
15,931
83,584
15,931
66,528 99,515

ACCOUNTANT'S CERTIFICATE

I have examined the accounts of the association based on the books and vouchers supplied to me. In my opinion these accounts accurately reflect the transactions undertaken during the year to 31 January 2020

Cheque payments

Counselling Study days Baby Supplies Flowers Leafets Printing Events Equipment Rafe Insurance Rembrance
Website
Bank Check
Diference
supplies catering Marketing Post Cofee morning Service cardifnicu.com charges total
magicianMerchandiseStationery Easter/ Christmas
£ £ £ £ £ £ £ £ £ £ £ £ £ £ £
£
o/s cheque b/fwd - -
Chq No Payable to whom Amount
- -
377 V Create Ltd - Video link £ 7,200.00 £ 7,200.00 7,200.00 -
380 Jane Shufey Catering £ 750.00 £ 750.00 750.00 -
376 Talk in the Bay £ 570.00 £ 570.00 570.00 -
378 David Evans Speaker Fee £ 400.00 £ 400.00 400.00 -
379 Pinki Surana Speaker £ 200.00 £ 200.00 200.00 -
383 Talk in the Bay £ 255.00 £ 255.00 255.00 -
382 Elisa Smit - Gifts £ 85.50 £ 85.50 85.50 -
384 Go Daddy £ 296.25 £ 296.25 296.25 -
385 James Walkers Textiles £ 769.20 £ 769.20 769.20 -
386 L Singh refund study day £ 150.00 £ 150.00 150.00 -
392 Smallprint fngerprint kits £ 50.00 £ 50.00 50.00 -
393 N Lewis camera ink £ 52.73 £ 52.73 52.73 -
394 SE James Rafe tickets / baskets £ 76.32 £ 76.32 76.32 -
395 Medela Breastpumps £ 30,018.00 £ 30,018.00 30,018.00 -
396 S. Lavnic Sleep suits £ 47.96 £ 47.96 47.96 -
397 Cardif &Vale HB Breast pumps - -
398 Smallprint fngerprint kits £ 50.00 £ 50.00 50.00 -
399 CMC Social Christmas party £ 50.00 £ 50.00 50.00 -
- -
- -
- -
- -
- -
cheq unrepresented
381 Anitha James Coursematerials
Debit card payments
Date
Payable to whom
19.02.19
My Garmet Factory
04.04.19
My Garmet Factory
09.04.19
15.05.19
Premium Baby Light
15.05.19
ECL Plastics
10.06.19
My Garmet Factory
18.06.19
My Garmet Factory
06.08.19
Booker Limited
06.08.19
My Garmet Factory
07.08.19
B&M Retail
07.08.19
Sainsburys
13.08.19
POS Access Underwriting
18.09.19
POS Pineapple Contracts
19.09.19
POS Pineapple Contracts
23.09.19
POS Pineapple Contracts
24.09.19
POS Pineapple Contracts
25.09.19
POS Pineapple Contracts
26.09.19
POS Pineapple Contracts
26.09.19
Aldi Stores Limited
30.09.19
POS Pineapple Contracts
01.10.19
POS Pineapple Contracts
02.10.19
POS Pineapple Contracts
www.dowlis.com
50.00
41,070.96
Amount
18.00
12.00
290.40
420.00
41.50
102.00
7.00
10.55
36.00
15.47
14.35
231.60
1,500.00
1,500.00
1,500.00
1,287.40
1,287.40
1,287.40
27.90
1,287.40
1,287.40
1,287.40
- -
50.00
50.00 -
825.00 800.00 1,002.66 750.00 - 52.73 50.00 37,218.00 76.32 - - 296.25 - 41,070.96 -
18.00
18.00 -
12.00
12.00 -
290.40
290.40 -
420.00
420.00 -
41.50
41.50 -
102.00
102.00 -
7.00
7.00 -
10.55
10.55 -
36.00
36.00 -
15.47
15.47 -
14.35
14.35 -
231.60
231.60 -
1,500.00
1,500.00 -
1,500.00
1,500.00 -
1,500.00
1,500.00 -
1,287.40
1,287.40 -
1,287.40
1,287.40 -
1,287.40
1,287.40 -
27.90
27.90 -
1,287.40
1,287.40 -
1,287.40
1,287.40 -
1,287.40
1,287.40 -
21.10.19
B&M Retail
21.10.19
Aldi Stores Limited
07.11.19
Post Ofce Counter S James
14.11.19
Post Ofce Counter S James
14.11.19
Cash
26.11.19
Trinity Mirror Publis
02.12.19
Karen the Florist
19.12.19
Sainsburys
19.12.19
B&M Retail
19.12.19
Aldi Stores Limited
19.12.19
B&M Retail
19.12.19
Morrisons
29.01.20
Ronald Macdonald House
31.01.20
POS Dowlis
Other payments / Direct Debits
Date
Payment to whom
15.02.19
Monthly Account Fee
15.03.19
Monthly Account Fee
15.04.19
Monthly Account Fee
15.05.19
Monthly Account Fee
17.06.19
Monthly Account Fee
15.07.19
Monthly Account Fee
15.08.19
Monthly Account Fee
16.09.19
Monthly Account Fee
15.10.19
Monthly Account Fee
15.11.19
Monthly Account Fee
16.12.19
Monthly Account Fee
15.01.20
Monthly Account Fee
Total payments
Total receipts
Movement
Opening balance
Closing cash book balance
Unpresented cheques
381 Anitha James Coursematerials
7.98
13.69
61.00
61.00
100.00
30.00
100.00
9.20
71.84
18.16
4.99
31.70
40.00
242.00
14,242.73
Amount £
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
60.00
55,373.69
22,386.66
-32,987.03
99,514.03
66,527.00
50.00
7.98
7.98 -
13.69
13.69 -
61.00
61.00 -
61.00
61.00 -
100.00
100.00 -
30.00
30.00 -
100.00
100.00 -
9.20
9.20 -
71.84
71.84 -
18.16
18.16 -
4.99
4.99 -
31.70
31.70 -
40.00
40.00 -
242.00
242.00 -
-
- -
- - - - 573.90 175.00 379.85 12,644.40 7.98 231.60 230.00 -
14,242.73 -
- - -
5.00 5.00 -
5.00 5.00 -
5.00 5.00 -
5.00 5.00 -
5.00 5.00 -
5.00 5.00 -
5.00 5.00 -
5.00 5.00 -
5.00 5.00 -
5.00 5.00 -
5.00 5.00 -
5.00 5.00 -
-
- -
- - -
-
- -
- - -
-
- -
- - -
-
- -
- - -
-
- -
- - -
-
- -
- -
- - - - - - - - - - - - 60.00 60.00 -
825.00 800.00 1,002.66 750.00 573.90 227.73 429.85 49,862.40 84.30 231.60 230.00 296.25 60.00 55,373.69 -

Sfj.J77.OQ 66.577 00

Cash received

Virgin Banking Study days Study days Phillips MDH Ball Allstars Seca Donations CAF Rafe
Money Cranial course Healthcare Refund
Date Rec'd from whom Amount £ £ £ £ £ £ £ £ £ £ £
0
01.02.19 Fp Cranial Ultrasou £150.00 £ 150.00 150.00 -
06.02.19 Virgin Money £435.23 £ 435.23 435.23 -
14.02.19 Virgin Money £318.91 £ 318.91 318.91 -
15.02.19 Fp Cranial Ultrasou £150.00 £ 150.00 150.00 -
20.02.19 Virgin Money £53.79 £ 53.79 53.79 -
27.02.19 Virgin Money £145.17 £ 145.17 145.17 -
06.03.19 Virgin Money £164.67 £ 164.67 164.67 -
11.03.19 Banking £625.00 £ 625.00 625.00 -
13.03.19 Virgin Money £54.19 £ 54.19 54.19 -
18.03.19 Banking £750.00 £ 750.00 750.00 -
20.03.19 Virgin Money £44.04 £ 44.04 44.04 -
27.03.19 Virgin Money £29.58 £ 29.58 29.58 -
03.04.19 Virgin Money £450.58 £ 450.58 450.58 -
10.04.19 Virgin Money £44.12 £ 44.12 44.12 -
17.04.19 Virgin Money £29.02 £ 29.02 29.02 -
25.04.19 Virgin Money £422.85 £ 422.85 422.85 -
01.05.19 Virgin Money £119.98 £ 119.98 119.98 -
09.05.19 Virgin Money £371.26 £ 371.26 371.26 -
15.05.19 Virgin Money £44.31 £ 44.31 44.31 -
22.05.19 Virgin Money £7.23 £ 7.23 7.23 -
28.05.19 Banking £40.00 £ 40.00 40.00 -
05.06.19 Virgin Money £77.76 £ 77.76 77.76 -
07.06.19 Banking £250.00 £ 250.00 250.00 -
12.06.19 Virgin Money £368.28 £ 368.28 368.28 -
19.06.19 Virgin Money £57.85 £ 57.85 57.85 -
26.06.19 Virgin Money £9.85 £ 9.85 9.85 -
03.07.19 Virgin Money 177.13 £ 177.13 177.13 -
11.07.19 FP SCBU Hurley 750.00 £ 750.00 750.00 -
12.07.19 FP SCBU Hurley 205.96 £ 205.96 205.96 -
17.07.19 Virgin Money 34.24 £ 34.24 34.24 -
24.07.19 Virgin Money 88.20 £ 88.20 88.20 -
31.07.19 Virgin Money 341.41 £ 341.41 341.41 -
07.08.19 FP Ffon Lewis 1,350.00 £ 1,350.00 1,350.00 -
07.08.19 Virgin Money 29.55 £ 29.55 29.55 -
08.08.19 Banking 1,000.00 £ 1,000.00 1,000.00 -
14.08.19 Virgin Money 157.57 £ 157.57 157.57
21.08.19 Virgin Money 102.12 £ 102.12 102.12 -
29.08.19 Virgin Money 846.53 £ 846.53 846.53 -
04.09.19 Virgin Money 196.04 £ 196.04 196.04 -
11.09.19 Virgin Money 111.57 £ 111.57 111.57 -
11.09.19 Banking 563.11 £ 563.11 563.11 -
13.09.19 FP Laura Okafor 140.00 £ 140.00 140.00 -
18.09.19 Virgin Money 19.55 £ 19.55 19.55 -
25.09.19 Virgin Money 698.01 £ 698.01 698.01 -
02.10.19 Virgin Money 807.20 £ 807.20 807.20 -
04.10.19 Banking 730.00 £ 730.00 730.00 -
09.10.19 Virgin Money 518.31 £ 518.31 518.31 -
16.10.19 Virgin Money 551.36 £ 551.36 551.36 -
22.10.19 Banking 430.00 £ 430.00 430.00 -
23.10.19 Virgin Money 20.00 £ 20.00 20.00 -
30.10.19 Virgin Money 647.18 £ 647.18 647.18 -
06.11.19 Virgin Money 130.00 £ 130.00 130.00 -
13.11.19 Virgin Money 351.65 £ 351.65 351.65 -
15.11.19 BACS/ CAF 100.00 £ 100.00 100.00 -
20.11.19 Virgin Money 30.00 £ 30.00 30.00 -
28.11.19 FP Leanne Isaac 400.00 £ 400.00 400.00 -
04.12.19 Virgin Money 108.48 £ 108.48 108.48 -
11.12.19
Virgin Money
17.12.19
Banking
17.12.19
Banking
27.12.19
Virgin Money
02.01.20
Virgin Money
08.01.20
Virgin Money
22.01.20
Virgin Money
23.01.20
Banking
29.01.20
Fp Cranial Ultrasou
29.01.20
Fp Cranial Ultraso
30.01.20
Fp Cranial Ultrasou
31.01.20
Fp Cranial Utlrasou
31.01.20
Fp Cranial Ultrasou
Virgin Money
Donations
626.16
598.00
2,962.48
45.00
259.08
20.00
20.00
257.10
150.00
150.00
150.00
n 150.00
150.00
22,386.66
10,185.01
11,184.55
21,369.56
£ 626.16
626.16 -
£ 598.00
598.00 -
£ 1,945.38
1,017.10 2,962.48 -
£ 45.00
45.00 -
£ 259.08
259.08 -
£ 20.00
20.00 -
£ 20.00
20.00 -
£ 257.10
257.10 -
£ 150.00
150.00 -
£ 150.00
150.00 -
£ 150.00
150.00 -
£ 150.00
150.00 -
£ 150.00
150.00 -
- -
- -
10,185.01 7,188.59 1,190.00 - - - - 2,705.96 100.00 1,017.10 22,386.66 -

11.496 1,950 19.479 1.190 10,185 1.017 TrAal kncome Ewiprwt pur¢h•s•d 10.638 508 851 100 756 49,862 1.003 1.180 459 574 800 825 Le•lets & Mwk•lkng Bank ch•rg•s 230 99.515 c￿ed 1)Th￿d aB It 31 Jmutty 2021 I hav• •x•Th*d th• •c¢¢xxts oflh• as8ochJ¢)n b•sed on the b(¥oks •r￿ V(￿th￿S 8UFfknd to me. In my the•e awJunt• acoxatdy rele¢t the tranBadl(X￿ und•rtak•n thjmg thè ￿ar to 31 JaNary ￿21