Betley & District Village Hall Committee
:
(Registered Charity No 510948)
Financial Statements for the Year Ended 31 March 2025 Prepared in accordance with the Statement of Recommended Practice for Charities (SORP) and the Financial Reporting Standard for Small Enterprises (FRSSE) - Receipts and Payments Basis
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|Contents|Page|
|Independent|Examiner’s|Report|2|
|Aims|of the|Charity &|List|of Trustees|3|
|Notes to|Financial|Statements|4-5|
|Statement|of Assets and|Liabilities|6|
|Statement|of|Financial|Activities|- Combined|Funds|7-8|
|Bowling Club Account|for Year|Ending 30% September 2024|9-12|
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. Betley & District Village Hall Committee (Registered Charity No 510948) Independent Examiner’s report to: Betley & District Village Hall Committee (“The Trustees”)
| report on the accounts for the year ended 31% March 2025 which are set out on the following pages.
Respective responsibilities of The Trustees and the Independent Examiner
The Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility:
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e To examine the accounts under section 145 of the Charities Act,
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e To follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)({b) of the Charities Act, and
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e To state whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
in connection with my examination, no material matters have come to my attention which give me cause to believe that in any material respect:
- ® accounting records were not kept in accordance with section 130 of the Charities Act or ¢ the accounts do not accord with the accounting records
| have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
SIBMEM: ...seesedDecors recive Desessensensees
Date: ths. Osteo 2625
Karen Burton BA (Hons), AMCA
Yew Tree House, 8 Betley Hall Gardens
Betley Crewe Cheshire CW3 9BB
Betley & District Village Hall Committee (Registered Charity No 510948)
Principal Address: Betley Village Hall, Main Road, Betley, Crewe. CW3 9BH
Website: https://www.bvhwebsite.com
Nature & Aims of the Charity:
Betley & District Village Hall Committee is a registered charity operating under a Trust Deed dated 3 April 1964 which states that the Trust Property “shall be held upon trust for the purposes of a Village Hall for the use of the inhabitants of Betley and the neighbourhood.... without distinction of sex or of political religious or other opinions and in particular for use for meetings lectures and classes and for otherforms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants”.
it is the responsibility of the Trustees to administer the affairs of the Charity in accordance with the above stated aims.
List of Trustees:
At the time of preparation of these accounts, the serving Trustees are as follows:
Elected Trustees
Mr Richard Head — Chairman
Mrs Melanie Dunn — Treasurer Mrs Judy Bettley-Smith — Regular Bookings Secretary Mr Simon King - Occasional Bookings Secretary Mr Richard Head ~— Chairman
Mr Kevin Locke — Health and Safety Mir Douglas Dunn — Facilities Manager Mrs Sarah Preston - Secretary
Representative Trustees*
Mrs Judy Bettley-Smith — Tennis Club Mrs Linda McDonald — W.I. Mrs Charlotte Daly — Betley School and Betley Show Mrs Rebecca Fletcher — Beavers Mrs Christine Hawksley —- Badminton and U3A Mr Richard Head — Parish Council Mr Jonathan Monk — B.A.T.S. Mr Tanya Rimmer — Parochial Church Council Mr Tony Turner — Bowling Club & Indoor Bowling Club *Dual role — elected member and representative trustee
Co-opted Trustees Mr Christopher Woods Mrs Jemima Jones
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Betley & District Village Hall Committee (Registered Charity No 510948)
- REPORT & NOTES TO THE ACCOUNTS
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1) The accompanying financial statements have been prepared in accordance with the Statement of Recommended Practice for Charities (SORP) and the Financial Reporting Standard for Small Enterprises (FRSSE) using the receipts and payments basis.
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2) The Statement of Assets and Liabilities illustrates the movement in the respective account and fund balances during the year.
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3) The Statement of Financial Activities and Analysis of Income & Expenditure summarise the combined activity during the year of all funds except for the Bowling Club. The Bowling Club funds and account activity for these funds has not been combined as these are managed separately and financial amounts involved are small. The individual activity of the Bowling Club
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. fund is shown separately in the Receipts and Payments accounts contained within these financial statements. For operational reasons the Bowling Club accounts have a financial year end of 30 September.
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4) The Trustees have formally approved a Reserves Policy which is reviewed from time to time. The policy was reviewed, amended and approved by the Trustees on the 30% July 2024 and will now be reviewed on an annual basis. The new approved policy requires that:
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a) A prudent minimum balance of £8,000 ‘Unrestricted funds’ used to receive income and support routine expenditure is maintained in the ‘General Fund’ (NatWest Business Current Account)
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b) Unrestricted funds designated as a ‘contingency fund’ of no less than £25,000 is held in the NatWest Business Reserves Account, the amount needed to run the Village Hall for one year.
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The accompanying Statement of Assets and Liabilities confirms that balances on 31 March 2025 were in excess of these minimum requirements. Any remaining balances within the Business Current or Business Reserves Account will be used to support a programme of works identified and reviewed annually by the Trustees.
- c) The Treasurer prepares monthly accounts and reports regularly to the Trustees. Particular attention is given to the ongoing balance between revenue income and revenue expenditure as it is the Trustees’ policy to achieve a revenue surplus on the Current Account in every financial year. For the financial year, there was a net revenue surplus in the Current Account of £1,730.74 (2024 £7,071.81 deficit).
Betley & District Village Hall Committee (Registered Charity No 510948)
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d) Additional costs of £7,746.96 were incurred to upgrade fire safety in this financial year. The Trustees are grateful to the Betley Bonfire Charity Awards of £3,170 received in the year ending 31 March 2024 toward this project cost.
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e) The Trustees also thank the Betley Bonfire Charity Awards for a grant of £3,057 received in March 2025 to help cover the cost of additional ground maintenance expenditure (tree surgery) expected in the financial year ending 31 March 2026.
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f) Also, in 2024 — the Trustees received one off funds from the Bowling Club of £465 as a contribution to the higher-than-expected Bowling Green Irrigation Project costs, overall, a £980.80 shortfall incurred year ending 31 March 2024. This has been included in the accounts under ‘Bowling Club Fees and other income’.
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g) During the year a community/fundraising theatre production event was held in October raising £627.27. A second event held annually in December - the Christmas light switch on and children’s disco, raised £264.74. Funds raised contribute to overail running costs, buildings and outdoor improvements to the Village Hall.
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h) Other income to note is regular income from United Utilities for the use of Betley Village Hall land to access sewerage works. For the year ending 31 March 2025 total income of 4,724.00 was received.
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Betley & District Village Hall Committee
(Registered Charity No 510948)
Statement of Assets & Liabilities at 31 March 2025
||.||||2025||||2024| |---|---|---|---|---|---|---|---|---| ||||||£|||£| |Current||||||||| |Assets||||||||| |CurrentAccount|||||15,384.91|||13,654.17| |Business ReserveAccount|||||38,021.52|||38,266.22| |Total CurrentAssets|||||53,406.43|)||51,920.39| |Represented By:||||||||| |Surplus/Deficit foryear|||||1,486.04|||(6,564.44)| |Starting Balances|||||51,920.39|||58,484.83| |Year End Balances|||||53,406.43|||51,920.39| |Total Equity|||||53,406.43|||51,920.39| |Represented by Funds:||||||||| ||General||||15,384.91|||13,654.17| ||Reserve||||38,021.52|||38,266.22| ||Bowling|Club||||||| ||TOTAL FUNDS||||53,406.43|||51,920.39| |||||.||||| |Other Funds|||||.|||| |Bowling Club -Account||(30.9.24)|||5,280.26|||10,050.05| |||TOTAL||FUNDS|58,686.69|||61,970.44| |Total Fundsby Designation at31|||31|March||||| |2025||||||||| ||||Unrestricted||Designated|Restricted||TOTAL| |General Fund||||15,384.91||||15,384.91| |Reserve Fund|||||38,021.52|||38,021.52| |Bowling Club|30.9.24||||5,280.26|||5,280.26| |TOTALFUNDS||||15,384.91|43,301.78|||58,686.69|
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Betley & District Village Hall Committee
(Registered Charity No 510948)
Statement of Financial Activities at 31 March 2025
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|---|---|---|---|---|---|---|---|---|
|2025|2024|
|Income|and|endowments|
|Donations|and|legacies|
|Sundry|donations|and|compensation|147.00|319.48|
|Grants|received|3,668.80|17,432.50|
|Donations|and|legacies|Total|3,815.80|17,751.98|
|Income|from|charitable|activities|
|Lettings|-|Regular Groups|15,601.38|12,436.14|
|Lettings|-|Occasional|5,099.50|4,866.88|
|Lettings|-|Caravan|Club|1,905.00|2,365.00|
|Lettings|-|Deposits|rec'd|2,550.00|2,032.00|
|Miscellaneous|income —|Refund|from|Rentokil|136.86|0.00|
|Tennis|Club|Fees|and|Other|Income|1,089.00|1,264.50|
|Bowling|Club|Fees|and|Other|Income|2,179.34|1,560.00|
|Fund|Raising|Gross|Income|2,043.96|250.26|
|Income|from|charitable|activities|Totals|30,605.04|24,774.78|
|Investments|(Interest Accrued)|
|Investment|Income|from|savings|(reserves)|ac|521.30|_|507.37|
|Investments|Totals|521.30|507.37|
|Other|income|
|Other|income|-|United|Utilities|4,784.00|0.00|
|Other income|Totals|4,784.00|0.00|
|Income and|endowments|Grand|Totals|39,726.14|43,034.13|
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Betley & District Village Hall Committee
(Registered Charity No 510948)
| EXPENDITURE (£) | 2025 | 2024 | |
|---|---|---|---|
| Expenditure on charitable activities | |||
| Hall running costs | 18,321.03 | 16,322.08 | |
| Maintenance costs excluding Bowling Green | 3,470.31 | 3,713.52 | |
| Maintenance costs - Bowling Green | 1,354.29 | 1,312.40 | |
| Major improvements - Hall | 0 | 2,752.03 | |
| Major improvements - Bowling Green | 0 | 17,888.80 | |
| Subs, licences and professional fees | 617.20 | 1,248.84 | |
| Safetyexpenses | 11,331.32 | 3,866.39 | |
| Otherexpenses— Trustees & Sundry | 189.50 | 181.98 | |
| Community events & FRexpenses | 1,006.45 | 198.53 | |
| Deposits returned | 1,950.00 | 2,114.00 | |
| Expenditure on charitable activities Totals | 38,240.10 | 49,598.57 | |
| Other expenditure | |||
| Other expenditure for contra | 0.00 | 0.00 | |
| Otherexpenditure Totals | 0.00 | 0.00 | |
| Expenditure Grand Totals | 38,240.10 | 49,598.57 | |
| Net Surplus/(Deficit) Income and Expenditure | 1,486.04 | ||
| Representedbymovementin Funds | |||
| Opening Balances | 51,920.39 | 58,484.83 | |
| Closing Balances | 53,406.43 | 51,920.39 | |
| NetSurplus/(Deficit) | 1,486.04 | (6,564.44) |
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Betley & District Village Hall Committee (Registered Charity No 510948)
Betley and District Village Hall
|
:
Bowling Club Accounts For Year-Ending 30th September 2024
Betley & District Village Hall Committee (Registered Charity No 510948)
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|Betley|and|District|Bowls|Club|01-OCT-2023|-|30-SEP-2024|
|Amoun|Amoun|Amou|
|RECEIPTS|
|4000 REVENUES|37.40|
|4005|Bar|Sales|16.00|
|4010|Klichen|Sales|§.00|
|4015|Clothing|Sales|5.00|
|4020 Equipment|Sales|10.40|
|4100 OTHER|INCOME|2,231.16|
|4101|Christmas|Dinner Payments|905.65|
|4125 Bank|interest|110.01|
|4130|Donations|Rec'd|1,067.50|
|4140|Misc.|Receipts|148.00|
|4200|Match|Income|1,356.50|
|4201|VETSA|240.00|
|4202 VETsB|228.00|
|4203|Newcastle|216.00|
|4204|Friendly|Matches|138.50|
|4205|Internal|Club|Matches|30.00|
|4207 VETs A|Prize|income|45.00|
|4209 VETs B|Prize|45.00|
|4210|Saturday|Mixed|League|414.00|
|4300|FUNDRAISING|INCOME|3,145.90|
|4301|Lottery|2,485.00|
|4302 Whist|night|net|income|130.90|
|4310|Raffle Ticket|Sales|530.00|
|5000 MEMBERSHIP/MATCH/EVENT|FEE|INCOME|1,679.00|
|-|5005 Membership|Fees|.|1,675.00|
|5010|Match/Event|Fees|4.00|
|TOTAL RECEIPTS|8,449.¢|
|PAYMENTS|
|7000|CLUB|GENERAL|EXPENSES|-1,692.52|
|7001|Food|Costs|-15.77|
|7002 Christmas|Dinner Payment|-973.25|
|7004 Club|Management|Expenses|~60.00|
|7008 Payments|to|3rd|Parties|-624.50|
|7009|Purchase|of|Kit &|Equipment|-19.00|
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Betley & District Village Hall Committee
(Registered Charity No 510948)
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||7100SPORTSEXPENSES
7101 Association Fees
71 3 Professional Fees|Amount
~144.00
-158.00|Amount
-§37.50|Amount||
|||7104 Competition Fees|-178.00||||
|||7106 Playing Equipment|-8.50||||
|||7107 Trophies/prizes|-39.00||||
|||7112 Fines|-10.00||||
|'||7200OVERHEADS||-9,671.74|||
|||7204 Printing& Stationary|~72.80|||;|
|||7205 Repairand Maintenance|-1,827.45||||
|||7217 Maintenance ofClubhouse|-31.00||||
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|||7218 Maintenance ofGreen|183.74||||
|||7221 Purchase ofEquipment (notfor resale)|-5,900.00||||
|||7224Membership Fees to Village Hall|~1,640.00||||
|||7233Cleaning|16.75||||
|||7300 EVENT/FUNDRAISINGEXPENSES||~1,252.99|||
|||7301 Lottery Prizes|-934,50||||
|||7302 Lottery PrizeYearly|~300.00||||
|||7303 Lottery Over payment refunds|-10.00||||
|||7340 Raffle Prizes|-8.49||||
|||7500REIMBURSEDEXPENSES||-65.00|||
|||7520Various|~65.00||||
|||TOTALPAYMENTS|||“13,219.75||
|||SURPLUS/(DEFICIT)FORPERIOD|||4,769.79||
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Betley & District Village Hall Committee (Registered Charity No 510948)
Betley Bowling Club: Accounts 2023 -2024
Narrative
Overview
In my first year as treasurer we have had a difficult financial year. As you will see from the Receipt and Payments Account Report, we started the year with £10,050 and, with significant expenditure on club improvements, which included the purchase of 2 mowers, overspend on the irrigation system and increased competition/association fees finished the year with a balance of £5,280.26.
During the year, we decided to closely manage our money to maximise the interest we could earn. As you will see from the Receipts and Payments Report, this has yielded £ 110.01,
We hada total membership of 49, 4 of which were non bowling social members and 9 new members.
Fund Raising
The Lottery continues to be a very successful fundraising activity, although not all members take part, and during | the year we have an income of £2485 and we paid £1225 in prizes, leaving an excess of £1260 (this includes a prize | ofa lottery£25 not prize claimeddue to from an theincorrect August posting draw). in There the accountingis an error software. of £9.50, which should have beena raffle prize and not The raffle continues to make a welcome contribution to the funds with a net of £530 up from £476.01 last year so an 11% increase, 3 The whist night remains a popular activity and is essential in keeping members in contact during the closed period. : This activity netted £130.90 and another increase from £94 last year, and there is scope to improve numbers during the closed period and into the next bowling year.
Another race night has taken place 12 October and the results from that will be in next years accounts.
Donations received this year from individuals and organisations amounted to £127.50. This sum includes £100 anonymous, £25 from Barclays bank and £2.50 from books.
In Addition, we received a £940 sponsorship from Betley Bonfire.
Known Spend for Next Year
Other than the normal “run the club” expenditure, we need to replace a bench and purchase a leaf blower.
We also have an expected spend of circa £2K to cover servicing of the mowers and irrigation system.
| confirm that | have checked the above accounts and found them to be a true and accurate representation ofthe Club's financial affairs.
ae| |
John Smart Director of Potteries Education Trust pate_ Apso WEE