2024-03-31-accounts - Betley Village Hall

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Betley Village Hall

(Registered Charity No 510948)

Financial Statements for the Year Ended 31 March 2024 Receipts and Payments Basis

Contents Independent Examiner’s Report Aims of the Charity & List of Trustees Notes to Financial Statements Statement of Assets and Liabilities Statement of Financial Activities – Combined Funds Bowling Club Account for Year Ending 30th September 2023	Page
	1 2 3/4 5 6/7 8

Betley Village Hall (Registered Charity No 510948)

Betley Village Hall

(Registered Charity No 510948)

Principle Address: Betley Village Hall, Main Road, Betley, Crewe. CW3 9BH

Website:

www.betleyvillagehall.org.uk

Nature & Aims of the Charity:

Betley & District Village Hall Committee is a registered charity operating under a Trust Deed dated 3[rd] April 1964 which states that the Trust Property “shall be held upon trust for the purposes of a Village Hall for the use of the inhabitants of Betley and the neighbourhood…. without distinction of sex or of political religious or other opinions and in particular for use for meetings lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants”.

It is the responsibility of the Trustees to administer the affairs of the Charity in accordance with the above stated aims.

List of Trustees:

At the time of preparation of these accounts, the serving Trustees are as follows:

Elected Trustees

Mr Richard Head – Chairman Mrs Melanie Dunn – Treasurer Mrs Judy Bettley-Smith – Regular Bookings Secretary Mr Simon King - Occasional Bookings Secretary

Mr Richard Head – Chairman

Mr Kevin Locke – Health and Safety

Mr Douglas Dunn – Facilities Manager

NB. Secretary VACANT

Representative Trustees*

Mrs Judy Bettley-Smith – Tennis Club Mrs Linda McDonald – W.I. Mrs Charlotte Daly – Betley School and Betley Show Mrs Rebecca Fletcher – Beavers Mrs Christine Hawksley – Badminton and U3A Mr Richard Head – Parish Council Mr Jonathan Monk – B.A.T.S. Mr Tanya Rimmer – Parochial Church Council Mr Tony Turner – Bowling Club & Indoor Bowling Club

*Dual role – elected member and representative trustee

Co-opted Trustees

Mr Christopher Woods Mrs Jemima Jones

Betley Village Hall (Registered Charity No 510948)

REPORT & NOTES TO THE ACCOUNTS

1) The accompanying financial statements have been prepared in accordance with the Statement of Recommended Practice for Charities (SORP) and the Financial Reporting Standard for Small Enterprises (FRSSE) using the receipts and payments basis.
2) The Statement of Assets and Liabilities illustrates the movement in the respective account and fund balances during the year.
3) The Statement of Financial Activities and Analysis of Income & Expenditure summarise the combined activity during the year of all funds with the exception of the Bowling Club. The Bowling Club funds and account activity for these funds has not been combined as these are managed separately and financial amounts involved are small. The individual activity of the Bowling Club fund is shown separately in the Receipts and Payments accounts contained within these financial statements. For operational reasons the Bowling Club accounts have a financial year end of 30[th] September.
4) The Trustees have formally approved a Reserves Policy which is reviewed from time to time. This policy requires that prudent minimum balances of £12,000 on General Fund and £10,000 on Reserve Fund are always held. The accompanying Statement of Assets and Liabilities confirms that balances on 31 March 2024 were more than these minimum requirements.
5) The Treasurer prepares monthly accounts and reports regularly to the Trustees. Particular attention is given to the ongoing balance between revenue income and revenue expenditure as it is the Trustees’ policy to achieve a revenue surplus on General Fund in every financial year. For the financial year, there was a net revenue deficit of -£7,071.81 (2023 £5,377 surplus).
6) In March 2023 the Trustees were grateful to receive a grant of £3,125.76 from the Betley Bonfire Charity Awards. The grant was used to replace the hot water heater with a new heater installed and costs of £2,752.03 incurred April 2023 with the remaining £373.73 used as a contribution toward other general health and safety costs in year.
7) Also, in 2023 a new irrigation system was installed to the Bowling Green. The project was managed by the Bowling Club. Project costs totalled £15,860.80 of which £2,690.40 were costs incurred in the 2022/2023 accounting year. Grant income was received from HS2 (Groundworks) totalling £14,100. Betley Village Hall Trustees voted and agreed to cover costs of £830 as a contribution to the project. Projects costs overall came in higher than expected resulting on a shortfall £930.80. It was agreed that the Bowling Club will meet 50% of this shortfall and the Village Hall the remaining 50%. Income of £465.40 will be received from the Bowling Club in the financial year ending 31 March 2025.

Betley Village Hall

(Registered Charity No 510948)

8) During the year a community event was held to celebrate the King’s Coronation, this was well attended, and the Trustees thank the Betley Bonfire Charity Awards for a grant of £162.50 received to support this event. A second event, Christmas light switch on and children’s disco was held In December, collectively excluding the grant, the two events raised £214.26.
9) In March 2024 the Trustees were grateful to receive a grant of £3,170 from the Betley Bonfire Charity Awards. The grant will be used to upgrade the fire alarm at the village hall with costs for this project incurred in the financial year ending March 2025.
10) As with many charity and community organisations Betley Village Hall is incurring rising costs, particularly utilities, insurance and both building and ground maintenance. After a two-year period of no increase in charges for hire the Trustees will have to review and increase charges for 2024 in addition to scrutinising costs to ensure value for money is achieved.

Betley Village Hall

(Registered Charity No 510948)

Statement of Assets & Liabilities as at 31 March 2024

Current Assets Current Account Business Reserve Account Total Current Assets Represented By: Surplus/Deficit for year Starting Balances Year End Balances Total Equity Represented by Funds: General Reserve Bowling Club TOTAL FUNDS Other Funds Bowling Club -Account (30.9.23) TOTAL FUNDS Total Funds by Designation at 31 March 2024 Unrestricted General Fund 13,654.17 Reserve Fund Bowling Club 30.9.23 TOTAL FUNDS 13,654.17	Current Assets Current Account Business Reserve Account Total Current Assets Represented By: Surplus/Deficit for year Starting Balances Year End Balances Total Equity Represented by Funds: General Reserve Bowling Club TOTAL FUNDS Other Funds Bowling Club -Account (30.9.23) TOTAL FUNDS Total Funds by Designation at 31 March 2024 Unrestricted General Fund 13,654.17 Reserve Fund Bowling Club 30.9.23 TOTAL FUNDS 13,654.17	2024 £ 13,654.17 38,266.22		2023 £ 20,725.98
				37,758.85

		51,920.39		58,484.83


		-6,564.44		13,796.49
		58,484.83		45,436.61
		51,920.39		58,484.83
		51,920.39		58,484.83
Represented by Funds: General Reserve Bowling Club TOTAL FUNDS		13,654.17 38,266.22		20,725.98 37,758.85

		51,920.39		58,484.83
	(30.9.23) TOTAL FUNDS			9,184.56
		10,050.00
		61,970.39		67,669.39
Total Funds by Designation at 31 March 2024 Unrestricted		Designated	Restricted	TOTAL
General Fund Reserve Fund Bowling Club 30.9.23 TOTAL FUNDS	13,654.17	38,266.22 10,050.00		13,654.17 38,266.22 10,050.00
	13,654.17	48,316.22	-	61,970.39

Betley Village Hall

(Registered Charity No 510948)

Statement of Financial Activities for the twelve months ending 31 March 2024

	Income and endowments Donations and legacies Sundry donations and compensation Grants received Donations and legacies Total Income from charitable activities Lettings - Regular Groups Lettings - Occasional Lettings - Caravan Club Lettings - Deposits rec'd Miscellaneous income Tennis Club Fees and Other Income Bowling Club Fees and Other Income Fund Raising Gross Income Income from charitable activities Totals Investments (Interest Accrued) Investment Income from savings (reserves) account Investments Totals Other income Other income Other income Totals Income and endowments Grand Totals		2024 319.48 17432.50
			17751.98 12436.14 4866.88 2365.00 2032.00 0.00 1264.50 1560.00 250.26
			24774.78 507.37
			507.37 0.00




			0.00

			43034.13

(Registered Charity No 510948)

Betley Village Hall

EXPENDITURE (£)

	Expenditure on charitable activities Hall running costs Maintenance costs excluding Bowling Green Maintenance costs - Bowling Green Major improvements - Hall Major improvements - Bowling Green Subs, licences and professional fees Safety expenses Other expenses Community events & FR expenses Deposits returned Expenditure on charitable activities Totals Other expenditure Other expenditure for contra Other expenditure Totals Expenditure Grand Totals		16322.08 3713.52 1312.40 2752.03 17888.80 1248.84 3866.39 181.98 198.53 2114.00
			49598.57 0.00 0.00
			49598.57

	Net Surplus/(Deficit) Income and Expenditure Represented by movement in Funds Opening Balances Closing Balances Net Surplus/(Deficit)		(6564.44) 58484.83 51920.39 (6564.44)

Betley Village Hall (Registered Charity No 510948)

Betley Village Hall (Registered Charity No 510948)

Betley Village Hall (Registered Charity No 510948)