# Birmingham Festival Choral Society **Registered Charity number 510847** # Report and accounts for the year ended 31 May 2022 # Legal and administrative details Governing instrument and Objects[Constitution, last amended July 2019. Objects ] are to promote, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by the presentation of public concerts and recitals and by such other ways as the Society, through its Committee, shall determine. President The Lord Mayor of Birmingham Music Director David Wynne The Society is an unincorporated Barry Jones (Chair) Michael Cullen (Concert Manager) association whose day-to-day affairs Deirdre Finucane (Secretary) are managed by Trustees appointed Barbara Howarth (Fundraising) by virtue of their being elected to Roger Monk (Treasurer) various honorary positions on the Judy Prever (Membership) Andrew Steel (Vice-Chair) Management Committee Christine Wright (Marketing) During the year, the following changes to the Management Committee were made: Christopher Kent retired and was replaced by Barbara Howarth. ## Independent Examiner[Paul Bayliss ] Bankers[CAF Bank Ltd ] 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ **1** Birmingham Festival Choral Society **Registered Charity number 510847** ## Report and accounts for the year ended 31 May 2022 Statement of Trustees’ Responsibility The Charities Act 2011 requires Trustees to prepare financial statements for each financial period which give a true and fair view of the surplus or deficit of the charity for that period. In preparing those financial statements, they are required to: - select suitable accounting policies and apply them consistently - make judgements and estimates that are reasonable and prudent - prepare financial statements on a going concern basis, unless it is inappropriate to presume that the charity will continue in operation - have regard to the Charity Commission’s guidance on public benefit. The Trustees are also responsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and detection of fraud or other irregularities. Statement on going concern The Trustees have reviewed the Society’s financial position and confirm that the Society basis is a going concern in their opinion. Statement on Reserves[The Accumulated Fund is the only present ] reserve that can be used for the day-to-day running of the Society and is designated as an unrestricted fund. For the ongoing security of this fund, a minimum amount in cash at bank or near-cash of at least £5,000 will be maintained. The amount in the Accumulated Fund at 31 May 2022 was £99,227. The Tour Fund is a designated income fund and the Commissioning Fund and the Training Fund are both restricted income funds. The investments of the Society are held in two Statement on investment policy places – the Charities Aid Foundation fixed interest share fund, where all interest receivable is re-invested, and the Charity Commission’s COIF Income Fund, the interest on which is paid quarterly. **2** ## Birmingham Festival Choral Society **Registered Charity number 510847** ## Report and accounts for the year ended 31 May 2022 All surplus cash is held in an interest-bearing Charities Aid Foundation gold bank account, the interest being credited to income and expenditure account. Statement on accounting **Fixed assets** This is expenditure that relates to more than policies one accounting period and is therefore depreciated in the annual accounts over the estimated lives of those assets in equal instalments. The only fixed assets presently held are fully depreciated. **Fixed asset investments** These are included in the Balance Sheet at year-end mid-market value as provided by the investment managers. **Debtors, prepayments, creditors and deferred income** These are included on the Balance Sheet as receipts and payments that have either originally been included in a financial year but do not relate to that year or have been received or paid in a subsequent financial year, but relate back to the current financial year. Concert receipts and payments are excluded from this, as they often extend over two or more years. Statement on expenses Reimbursements of travel and office expenses incurred in the carrying out of their duties totalling £125 have been made during the year to two Trustees. Statement on related parties There have been no related party transactions during the year. Brahms’ “A German Requiem” will be Plans for future periods performed in Lichfield Cathedral in July 2022, the first time that this venue has been used. In November 2022, Mendelssohn’s “Elijah” will be performed at King Edward’s School, Birmingham, and in April 2023, Haydn’s “The Creation” will also be performed. **3** ## Birmingham Festival Choral Society **Registered Charity number 510847** ## Report and accounts for the year ended 31 May 2022 ## Signed by Chair ……………………………… ## Date of Trustees’ approval 20 July 2022……………………………… **4** Birmingham Festival Choral Society **Registered Charity number 510847** # Report and accounts for the year ended 31 May 2022 Treasurer’s Report Overall During the year, a gift of £6,500 was received anonymously from a choir member. A gift of £1,000 in memory of Eric Ricketts was also received from his family. Several other smaller gifts were received anonymously from other choir members. Together with Gift Aid, all these gifts totalled nearly £10,000, and the Trustees are very grateful to all the donors for their generosity. Without this support, a final surplus for the year of only £1,245 would have been recorded. The Trustees are also very grateful for the continued generosity of members who continued to pay their membership subscriptions before the pandemic eased, although these had been officially waived. From September 2021, when inperson rehearsals re-commenced, three public concerts were held. These were Rossini’s “Petite Messe Solennelle” in November 2021, Christmas music in aid of charity, and Will Todd’s “Mass in Blue” and “Passion Music” in March 2022. Audiences were smaller than usual, but, in every other way, the concerts were enjoyable successes. Overall, a retained £11,060 surplus was made, compared with a retained surplus of £29,523 last year, an adverse movement of £18,463. The main reasons for this are detailed under. ## Concerts and rehearsals For the record, you will see from note 1 under **Other matters** the list of concert outcomes for the last six years. ## INCOME ## Donations and legacies At £9,815 received, all from private donors, this represents nearly one-third of total income for the year. On the other hand, no grants were received from charitable trusts. ## Members’ subscriptions At £15,559 received, these returned to the prepandemic level of 2018/19, as activities returned to normal. Some former members, for whatever reasons, have not returned to rehearsals since they re-commenced, but quite a few new members have joined in the past few months, which is very encouraging. ## Interest received Mainly because of the receipt of the above donations, it was possible to invest a further £6,500 in the Charity Commission COIF Income Fund. This is the reason for the £316 increase in interest received since last year. ## EXPENDITURE ## Orchestra There was no concert held in the summer of 2021 due to the pandemic, but concerts recommenced in November, all pianoaccompanied, plus, at Christmas, a brass ensemble, and in March , a jazz combo. **5** ## Birmingham Festival Choral Society **Registered Charity number 510847** ## Report and accounts for the year ended 31 May 2022 ## Conductor and soloists Vocal soloists were employed for both the Rossini and jazz concerts. ## Venue hire Both the major concerts were performed at King Edward’s School, Birmingham. ## Professional fees At £8,059, these have returned to prepandemic levels. ## Room hire From September 2021, rehearsals have been held at Selly Oak Methodist Church. ## Music hire and buy Copies of Will Todd’s “Passion Music” at a cost of £845, were purchased for the choir library as no copies could be hired for our concert. ## Insurance The £622 was paid to Making Music by way of membership fee plus full Gold level insurance cover. ## Administrative expenses The £125 was reimbursed to two trustees. ## Other support expenses The £268 includes £144 annual subscription to Zoom. Some members continue to use the facility for weekly rehearsals, plus its use for occasional meetings such as the Annual General Meeting. **6** ## Birmingham Festival Choral Society **Registered Charity number 510847** ## Report and accounts for the year ended 31 May 2022 ## Other matters ## 1. For comparison purposes, overall financial results for the past six years before exceptional expenses were as follows: 2016/17 £ 7,908 surplus 2017/18 £ 2,272 surplus 2018/19 £11,701 surplus 2019/20 £10,740 surplus 2020/21 £29,523 surplus 2021/22 £11,060 surplus These included concert results as follows: 2016/17 £ 1,417 surplus 2017/18 £ 6,200 deficit 2018/19 £ 2,362 surplus 2019/20 £ 4,489 deficit 2020/21 £ nil 2021/22 £ 5,122 deficit ## 2. Our two investments showed mixed results in terms of capital values in the year. The COIF Income Fund grew by the small amount of £633 while the CAF Income Fund diminished in value by £1,471.These movements are of course due to stock market movements and outside our control. ## 3. Debtors were high at £4,000 because of the Gift Aid available in respect of the anonymous gift of £6,500 received in the year, which will be refunded to us by HMRC in 2023. ## 4. Cash at bank fell **£1,668** to **£8,303 i** n the year, because, out of surplus cash, £6,500 was invested in COIF Income Units during the year. Of this £8,303 £4,319 is available for general purposes. ## 5. Following a committee decision in June 2020, £2,500 was set aside out of the Accumulated Fund and placed into Commissioning Fund, a process that will continue in the future until £12,000 has been achieved. This latter Fund is used to commission new music for the choir to perform, and continues a very long tradition over the 177 years since the choir was founded. **7** ## Birmingham Festival Choral Society **Registered Charity number 510847** ## Report and accounts for the year ended 31 May 2022 ## 6. During the year, a reconnaissance trip to Germany was undertaken by three members of the Tour sub-committee, at a cost of £1,918 (from a budget of £2,500) to investigate possibilities for members to travel to the Rhineland on tour in 2023 or 2024. Because only £827 remained in the Tour Fund in the accounts from previous tours, at 31 May 2022 the Tour Fund shows an overspent balance of £1,091. This will only be covered when members’ begin to make progress payments in the forthcoming year. ## 7. Payments from the Training Fund of £1,476 were all in respect of the Will Todd training afternoon held in February 2022. No charge for attendance by choir members was required. ## 8. I am pleased to again give warm thanks to all those on the committee and in the wider Society for the help and encouragement that they have given me over the past year. ## 9. Lastly, I wish to thank Paul Bayliss for his advice and assistance as Independent Examiner, which is much appreciated. Paul has indicated his willingness to serve in the coming year and therefore I am happy to commend him to choir members for reelection. Roger Monk, Treasurer 20 July 2022 **8** ## **Birmingham Festival Choral Society** ## **Income and Expenditure account for the year ended 31 May 2022** ||**2022**
**2021**
**£**
**£**
**_Notes_**
**£**|**2022**
**2021**
**£**
**£**
**_Notes_**
**£**|**£**| |---|---|---|---| |**INCOME FROM:**
**Donations and legacies**
Charitable trusts
Private donors
**Charitable activities**
**Concerts**
Ticket sales
Programme sales
Advertising
Provision of refreshments
**Support activities**
Members' subscriptions
Music hire or buy
**Total charitable activities**
**Other trading activities**
Members' fundraising
Rehearsal refreshments
**Investments**
Interest received
**TOTAL INCOME carried forward**|-
**_7_**
9,815
**_7_**
**9,815**
4,760
302
-
172
5,234
15,559
807
16,366
**21,600**
215
**_8_**
125
**_8_**
**340**
**2,370**
**34,125**||3,650
25,511| ||-
9,815
**9,815**
4,760
302
-
172
5,234
15,559
807
16,366
**21,600**
215
125
**340**
**2,370**
**34,125**||| ||||**29,161**| ||||-
-
-
-| ||||-
6,830
-| ||||6,830| ||||**6,830**| ||||-
-| ||||**-**| |||**2,370**|**2,054**| ||||| |||**34,125**|**38,045**| **2** ## **Birmingham Festival Choral Society** ## **Income and Expenditure account for the year ended 31 May 2022** ||**2022**
**£**|**2021**
**£**
**_Notes_**
**£**|**2021**
**£**
**_Notes_**
**£**|**2021**
**£**
**_Notes_**
**£**|**£**| |---|---|---|---|---|---| |**TOTAL INCOME brought forward**
**34,125**
**Less:**
**EXPENDITURE ON:**
**Raising funds**
Rehearsal refreshments
**41**
**Charitable activities**
**Concerts**
Orchestra
3,176
Conductor and soloists
3,316
Printing
456
Venue hire
2,676
Other concert expenses
732
10,356
**Support activities**
Professional fees
8,059
Publicity and archives
38
Room hire
2,267
Music hire or buy
1,289
Insurance
622
Administrative expenses
125
Other support expenses
268
12,668
**Total charitable activities**
**23,024**
**TOTAL EXPENDITURE**
**23,065**
**SURPLUS/(DEFICIT) OF INCOME OVER**
**11,060**
**EXPENDITURE**
**Exceptional expenses**
-
**SURPLUS/(DEFICIT) OF INCOME OVER**
**11,060**||**34,125**
**41**|||**38,045**
**-**| ||||||-
-
-
-
-| ||||||-
7,663
-
-
-
613
92
154| ||||||8,522| |||**23,024**|||**8,522**| ||||||| |||**23,065**|||**8,522**| ||||||| |||**11,060**
-|||**29,523**
-| |||**11,060**|||**29,523**| |**EXPENDITURE AFTER EXCEPTIONAL**
**EXPENSES**|||||| **3** ## **Birmingham Festival Choral Society** ## **Balance Sheet as at 31 May 2022** ||**2022**
**£**
**£**
**_Notes_**|**2022**
**£**
**£**
**_Notes_**|**2021**
**£**|**£**| |---|---|---|---|---| |||**£**||| |**Fixed assets**
Tangible assets
Investments
**Total fixed assets**
**Current assets**
Debtors and prepayments
Cash at bank
**Total current assets**
**Current liabilities**
Creditors falling due in one year
**Total current liabilities**
**Net current assets**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**Represented by**
**:**
Unrestricted income funds
Restricted income funds
**TOTAL CHARITY FUNDS**
Signed by Chair
Date of Trustees' approval|-
103,790|**103,790**
**12,303**
**(66)**|-
98,128
**98,128**
1,100
9,971
**11,071**
-
**-**
**11,071**
**109,199**
90,034
19,165
**109,199**|-
98,128| ||4,000
8,303|||| ||(66)||-|| |||||| |||**12,237**||**11,071**| |||||| |||**116,027**||**109,199**| |||99,227
16,800||90,034
19,165| |||**116,027**||**109,199**| |||||| **4** **Birmingham Festival Choral Society** ## **Notes for the year ended 31 May 2022** ## **1. BASIS OF PREPARATION OF FINANCIAL STATEMENTS** The financial statements have been prepared under the historical cost convention and in accordance with the Charities Act 2011 and the Statement of Recommended Practice Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS102) issued on 16 July 2014 ## **2. FIXED ASSETS** |**Summary of movements of Fixed Assets in the year**
**Total**
**£**
**£**
**Equipment**
**Cost**
**Brought forward 1 June 2021**
2 Display Boards + case
405
2 Banner Stands
180
585
**Carried forward 31 May 2022**
2 Display Boards + case
405
2 Banner Stands
180
**585**
**Accumulated depreciation**
**Brought forward 1 June 2021**
2 Display Boards + case
405
2 Banner Stands
180
585
**Carried forward 31 May 2022**
2 Display Boards + case
405
2 Banner Stands
180
**585**
**Net book value 31 May 2022**
**-**
**3. INVESTMENTS**
**Brought forward 1 June 2021**
**98,128**
COIF Income Fund units bought in year
6,500
Net gain/(loss) on CAF Fixed Interest Fund B
(1471)
Net gain/(loss) on COIF Income Fund
633
**Carried forward 31 May 2022**
**103,790**
CAF Fixed Interest Fund B - 12,893.07 shares
16,043
(New Swinnerton Heap Pascoe Training Fund)
COIF Income Fund - 4,660.06 units
87,747
(Accumulated Fund)
**103,790**|**Summary of movements of Fixed Assets in the year**
**Total**
**£**
**£**
**Equipment**
**Cost**
**Brought forward 1 June 2021**
2 Display Boards + case
405
2 Banner Stands
180
585
**Carried forward 31 May 2022**
2 Display Boards + case
405
2 Banner Stands
180
**585**
**Accumulated depreciation**
**Brought forward 1 June 2021**
2 Display Boards + case
405
2 Banner Stands
180
585
**Carried forward 31 May 2022**
2 Display Boards + case
405
2 Banner Stands
180
**585**
**Net book value 31 May 2022**
**-**
**3. INVESTMENTS**
**Brought forward 1 June 2021**
**98,128**
COIF Income Fund units bought in year
6,500
Net gain/(loss) on CAF Fixed Interest Fund B
(1471)
Net gain/(loss) on COIF Income Fund
633
**Carried forward 31 May 2022**
**103,790**
CAF Fixed Interest Fund B - 12,893.07 shares
16,043
(New Swinnerton Heap Pascoe Training Fund)
COIF Income Fund - 4,660.06 units
87,747
(Accumulated Fund)
**103,790**|**Summary of movements of Fixed Assets in the year**
**Total**
**£**
**£**
**Equipment**
**Cost**
**Brought forward 1 June 2021**
2 Display Boards + case
405
2 Banner Stands
180
585
**Carried forward 31 May 2022**
2 Display Boards + case
405
2 Banner Stands
180
**585**
**Accumulated depreciation**
**Brought forward 1 June 2021**
2 Display Boards + case
405
2 Banner Stands
180
585
**Carried forward 31 May 2022**
2 Display Boards + case
405
2 Banner Stands
180
**585**
**Net book value 31 May 2022**
**-**
**3. INVESTMENTS**
**Brought forward 1 June 2021**
**98,128**
COIF Income Fund units bought in year
6,500
Net gain/(loss) on CAF Fixed Interest Fund B
(1471)
Net gain/(loss) on COIF Income Fund
633
**Carried forward 31 May 2022**
**103,790**
CAF Fixed Interest Fund B - 12,893.07 shares
16,043
(New Swinnerton Heap Pascoe Training Fund)
COIF Income Fund - 4,660.06 units
87,747
(Accumulated Fund)
**103,790**| |---|---|---| |||| |||**-**| |||**98,128**
6,500
(1471)
633| |||**103,790**| |||16,043
87,747| |||**103,790**| **5** **Birmingham Festival Choral Society** ## **Notes for the year ended 31 May 2022** ## **£** ## **4. FUNDS Unrestricted income funds** |**Accumulated Fund**
As at 1 June 2021
90,034
Surplus (deficit) for the year after exceptional expenses
11,060
Gain/(loss) on investments in the year
633
Transfer to Commissioning Fund
(2500)
As at 31 May 2022
99,227
Made up of:
Cash
4,319
Investments at valuation
87,747
Investments at valuation transferred from Training Fund
3,227
Debtors less Creditors
3,934
Total
99,227
**Total Unrestricted income funds**
**99,227**
**Restricted income funds**
**Commissioning Fund**
As at 1 June 2021
2,575
Transfer from Accumulated Fund
2,500
Payments in the year
-
As at 31 May 2022
5,075
Made up of:
Cash
5,075
**Tour Fund**
As at 1 June 2021
827
Payments in the year
(1918)
As at 31 May 2022
(1091)
Made up of:
Cash
(1091)
**New Swinnerton Heap Pascoe Training Fund**
As at 1 June 2021
15,763
Gain/(loss) on investments in the year
(1471)
Payments in year less choir members' contributions
(1476)
As at 31 May 2022
12,816
Made up of:
Investments at valuation
16,043
Less: transferred to Accumulated Fund
(3227)
Total
12,816
**Total Restricted income funds**
**16,800**|**Accumulated Fund**
As at 1 June 2021
90,034
Surplus (deficit) for the year after exceptional expenses
11,060
Gain/(loss) on investments in the year
633
Transfer to Commissioning Fund
(2500)
As at 31 May 2022
99,227
Made up of:
Cash
4,319
Investments at valuation
87,747
Investments at valuation transferred from Training Fund
3,227
Debtors less Creditors
3,934
Total
99,227
**Total Unrestricted income funds**
**99,227**
**Restricted income funds**
**Commissioning Fund**
As at 1 June 2021
2,575
Transfer from Accumulated Fund
2,500
Payments in the year
-
As at 31 May 2022
5,075
Made up of:
Cash
5,075
**Tour Fund**
As at 1 June 2021
827
Payments in the year
(1918)
As at 31 May 2022
(1091)
Made up of:
Cash
(1091)
**New Swinnerton Heap Pascoe Training Fund**
As at 1 June 2021
15,763
Gain/(loss) on investments in the year
(1471)
Payments in year less choir members' contributions
(1476)
As at 31 May 2022
12,816
Made up of:
Investments at valuation
16,043
Less: transferred to Accumulated Fund
(3227)
Total
12,816
**Total Restricted income funds**
**16,800**|**Accumulated Fund**
As at 1 June 2021
90,034
Surplus (deficit) for the year after exceptional expenses
11,060
Gain/(loss) on investments in the year
633
Transfer to Commissioning Fund
(2500)
As at 31 May 2022
99,227
Made up of:
Cash
4,319
Investments at valuation
87,747
Investments at valuation transferred from Training Fund
3,227
Debtors less Creditors
3,934
Total
99,227
**Total Unrestricted income funds**
**99,227**
**Restricted income funds**
**Commissioning Fund**
As at 1 June 2021
2,575
Transfer from Accumulated Fund
2,500
Payments in the year
-
As at 31 May 2022
5,075
Made up of:
Cash
5,075
**Tour Fund**
As at 1 June 2021
827
Payments in the year
(1918)
As at 31 May 2022
(1091)
Made up of:
Cash
(1091)
**New Swinnerton Heap Pascoe Training Fund**
As at 1 June 2021
15,763
Gain/(loss) on investments in the year
(1471)
Payments in year less choir members' contributions
(1476)
As at 31 May 2022
12,816
Made up of:
Investments at valuation
16,043
Less: transferred to Accumulated Fund
(3227)
Total
12,816
**Total Restricted income funds**
**16,800**| |---|---|---| |||12,816| |||**16,800**| |**Total Funds**||**116,027**| **6** ## **Birmingham Festival Choral Society** ## **Notes for the year ended 31 May 2022** |**5. DEBTORS AND PREPAYMENTS**
**Debtors**
Gift Aid income tax refund due in 2023
**6. CREDITORS**
Professional fees
**7. DONATIONS AND LEGACIES**
**Income from charitable trusts**
Brotherton Trust
Dumbreck Charity
Grimmitt Trust
Limoges Trust
WED Charitable Trust
**Total income from charitable trusts**
**Income from private donors**
Estate of Philip Brayshaw
David Ricketts (in memory of Eric Ricketts)
Anonymous individuals
Gift Aid
**Total income from private donors**
**Total income from donations and legacies**
**8. INCOME FROM MEMBERS' FUNDRAISING**
Rehearsal refreshments
**9. CHARITY COLLECTIONS DURING YEAR**
**Income collected for charity and paid over**|**2022**
**2,021**
**£**
**£**
4,000
1,100| |---|---| ||**4,000**
**1,100**| ||**66 -**| ||-
150
-
500
-
500
-
2,000
-
500| ||**-**
**3,650**
-
25,000
1,000
-
7,125
415
1,690
96| ||**9,815**
**25,511**| ||| ||**9,815**
**29,161**| ||125
-| ||**125**
**-**| ||**1,531**
**-**| **7** Independent ExamIn•￿S r•port to th• Trustees of Blrniingham Festfval Choral Socl•ty on the accounts for the year ended 31 May 2022 sot out on pag05 I to 7 attached I report to the trustees on my exaninatK)n of the wxounts ofthe atxwe charity for the year ended 31 May 2022. R•sponslbllltl•s and basls of report As the trustees ofthe ScKi8ty, you ar8 resFon$ible for the preparation of the accounts in acLY)rdanc8 with the r￿Ul[￿mentS of the CharTties Act 2011 {'the A£t'). The trust￿$ s*Jer that an a￿111 is not rwjuired for this year under sect#)n 144{21 of the ChaTilies Act 20111th8 2011 Act) and that an indepfrndent Oxaminatw B rtyuired. I rerxyt in respect of my examination of the Scthty'¥ xcounts carrth OLrt under sect￿n 145 of the 2011 Act and in carrying out my examination I have folhywed all the applicable DI￿tiOnS gNen by the Charity Commi58ion under seCt￿)n 14515llbl of the Act. Inde￿nd•￿t examln•rfs I have completed my examination. I confim that no mater￿1 matters have c4)me to my stat•m•nt attention in connection with the exarninal￿n gmng me cause to believe that in any material acwnting re¢ord$ w&re not kopt in respect of the Society as required ty section 130 of the Act,. or 2. the xcounts do not accord with those Tecords., c 3. the ￿counts do not e4)mpty wrth the applicab￿ requirements cor+ceming tho fomi and conlenl of accounts set out in the CharitE¥ (Accounts and Reports) R4uLgthJns 2008 other than any requirement that the ￿OUnts give a 'true and fair vivw, which is not a matter conS￿er8d as part of an independent examinatK)n. I have no concems and have t￿me acro88 no other matters in cOnn￿tIon with the examinat*Jn to which attention shoukl b0 drawn in this rep￿t in order to enab￿ a proper understsndiTrJ of the accounts to be reached. aul yliss ACA Bimiingham 28 June 2022