2025-03-31-accounts - Hadrian District Scout Council

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HADRIAN DISTRICT SCOUT COUNCIL

ANNUAL REPORT

31 MARCH 2025

The Scout Association

(Incorporated by Royal Charter)

Founder : The Lord Baden-Powell of Gilwell O.M, G.C.M.G., G.C.V.O., K.C.B., LL.D. President : His Royal Highness, The Duke of Kent K.G., G.C.M.G., G.C.V.O. Chief Scout : Dwayne Fields

The Purpose of Scouting

The purpose of Scouting is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities.

The Scout Method

The Scout Method provides an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, which is guided by adult leadership. In practice the method is best seen when young people, in partnership with adults, are:

enjoying what they are doing;
learning by doing;
participating in varied and progressive activities;
making choices for themselves;
taking responsibility for their own actions;
working in groups;
taking increasing responsibility for others;
taking part in activities outdoors;
sharing in prayer and worship;
making and living out their Promise.

The Scout Promise is: On my honour I promise that I will do my best To do my duty to God and to the King To help other people and to keep the Scout Law

This being the Christian version, similar versions exist for those of other faiths or none.

The Scout Law is: A Scout is to be trusted A Scout is loyal A Scout is friendly and considerate A Scout belongs to the world-wide family of Scouts A Scout has courage in all difficulties A Scout makes good use of time and is careful of possessions and property A Scout has self-respect and respect for others

Chairmans Report

This year has been our full first year running as a Trustee Board moving from the old District Executive committee model. The focus for the Trustee Board is on governance activities so this report will focus on governance and not operations. We have had a full trustee board of 10 trustees over this last year and moving into the next year we will look to pull together our recruitment plan. Alan Scott will be standing down from the Trustee Board at the 2025 AGM so the board will have one vacancy moving forwards. On behalf of the Trustee Board I would like to thank Alan for his significant contribution to the District Executive Committee over the last 20 years and wish him the best of luck in his new District support role.

We have spent time over the year focusing on the finances and getting Dave our treasurer integrated into all things having a financial impact in the district. Many of the tasks have now been handed over to Dave to manage moving forwards. Getting the financial report completed for a timely AGM has been challenging over the last couple of years and now in 2025 we are back on track.

This year we have focused on the following activities:

Starting to pull together a budget looking ahead
Identifying District Risks and the building of a District risk register
A central document store for all District documents which is accessible to all the Trustee Board making it easier as and when board members change
A focus on Dilston ensuring we have a risk register in place and the site is well maintained with a focus on safety for all aspects of the site. We also had the good news the lease has been renewed as well as a grant awarded for £7,560 with additional payments to some of the Groups we have had camping.

District Lead Volunteer Report

This year in Hadrian,

Firstly I would like to thank you for everything you have done over the past year.

We had a fantastic Beaver and Cub district camp at Kingswood. Thank you goes out to the leaders for organising those camps. This year it is going to be at Dilston which I am sure everyone will enjoy.

We had a fantastic camp at Dilston for back to basics for the scouts where Prudhoe won again. Let’s see who wins this year.

All the groups went bowling at Christmas at the Wentworth organised by Stuart all groups had an amazing time.

I am looking forward to all the camps and events we have planned for the next 12 months.

We have 10 groups in the district now and they all have a Group Lead Volunteer which is amazing and helps me to be able to get on with running the district.

We now have 3 explorer groups Stocksfield, Barrasford and Hexham. 2 Squirrel dreys Haydon Bridge and Prudhoe I would love to look at opening dreys over the next 12 months please let me know if you are planning this or would like to discuss

We are in the process of opening Network for 18 to 24 year olds which is going to be a good addition to the district to retain the young leaders and make them in to the leaders of the future.

Dilston,

Groups have been using Dilston for their meeting nights which has been amazing to see just remember to book this in OSM so we know who is on site.

Any suggestions for the future please let Myself know.

– HADRIAN DISTRICT SCOUT COUNCIL Officials 2024 2025

President: Chairman: District Treasurer: District Lead Volunteer:

Vacant

Richard Brown David Charlton Michele Barber

District Section Support Team Leads Beaver Scouts Cub Scouts Scouts

Vacant Vacant Stuart Ford

District Young Leader’s Team Leads

Jonathan Howarth Rinke Vinkenoog

County Representative:

Elizabeth Berry

Elected

Barnaby Pilgrim Jo Berry Rinke Vinkenoog Stuart Ford Elizabeth Berry Jill Scott Alan Scott

Nominated

No Members Nominated

Right of Attendance County Lead Volunteer Peter Thorp County Chairman

Dr. Helen Paterson

HADRIAN DISTRICT SCOUT COUNCIL Report of the Trustees For The Year Ended 31 MARCH 2025

The Trustees present their report and financial statements of the charity for the year ended 31 March 2025.

REFERENCE AND ADMINISTRATION DETAILS

REGISTERED CHARITY NUMBER

REGISTERED CHARITY NUMBER 510822 ADDRESS FOR CORRESPONDENCE: 15 Hall Farm Close Stocksfield NE43 7NL

TRUSTEES

Details of all the Trustees who have served throughout the year are as follows:

Trustee Name Office (if any) Date acted (if not for whole year) Richard Brown District Chairperson Michele Barber District Lead Volunteer David Charlton District Treasurer

Barney Pilgrim Rinke Vinkenoog Jo Berry Elizabeth Berry Stuart Ford Jill Scott Alan Scott

NAMES & ADDRESSES OF ADVISERS

Solicitors Mulcahy Smith 20 – 23 Regent Terrace Gateshead Tyne & Wear NE8 1LU

District Independent Examiner Ronald Joyce FCCA Ron Joyce Ltd 18 Norham Road Whitley Bay Tyne & Wear NE26 2SD

HADRIAN DISTRICT SCOUT COUNCIL Statement of Trustees Responsibilities For The Year Ended 31 MARCH 2025

The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:

Select suitable accounting policies and then apply them consistently;
Observe the methods and principles in the Charities SORP;
Make judgements and estimates that are reasonable and prudent;
State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in business.

The Trustees are responsible for keeping accounting records that disclose with reasonable accuracy the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Trustees

Richard Brown Chairperson 24[th] June 2025

HADRIAN DISTRICT SCOUT COUNCIL Independent Examiner’s Report to the Trustee’s of the HADRIAN DISTRICT SCOUT COUNCIL

I report on the accounts of the District for the year ended 31 March 2025, which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 6 - 12. This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2019. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2019 (the Charities Act)) and that an independent examination is needed. It is my responsibility to:

Examine the accounts (under Section 145 of the Charities Act);
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145 (5) (b) of the Charities Act); and
To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Ronald Joyce Chartered Certified Accountant Ron Joyce Ltd 18 Norham Road Whitley Bay

Date: 16[th] May 2025

HADRIAN DISTRICT SCOUT COUNCIL

Statement of Financial Activities 31 MARCH 2025

Note Unrestricted funds Restricted income funds 2024/25 Total £ £ £ Incoming resources 3 Incoming resources from generated funds Voluntaryincome 41,188 22,680 63,868 Activitiesfor generating funds - - - Investment income 401 - 401 Incoming resources from charitable activities 20,701 - 20,701 Total incoming resources 62,290 22,680 84,970 Resources expended 4-7 Fundraising trading costs 13,821 15,108 28,929 Charitable activities 7,350 - 7,350 Governance costs 35,771 - 35,771 Total resources expended 56,942 15,108 72,050 Net incoming/(outgoing) resources before transfers 5,348 7,572 12,920 Gross transfers between funds - - - Net movement in funds 5,348 7,572 12,920 Total funds brought forward 73,504 12,900 86,404 Total funds carried forward 78,852 20,472 99,324	2023/24 Total £ 28,393 8 229 24,562
	53,192
	12,293 6,140 30,492
	48,925
	4,267
	-
	4,267

	82,137

	86,404

HADRIAN DISTRICT SCOUT COUNCIL

Balance Sheet As at 31 MARCH 2025

Note Unrestricted funds Restricted income funds 2024/25 Total £ £ £ Tangible Assets Tractor 8 - 10,212 10,212 - 10,212 10,212 Current assets Stock and work in progress - - - Debtors and prepayments 40,719 - 40,719 Cash at bank and in hand 8 49,043 - 49,043 Total current assets 89,762 - 89,762 Creditors: amounts falling due within one year 9 650 - 650 Net current assets/(liabilities) 89,112 - 89,112 Total assets less current liabilities 89,112 10,212 99,324 Net Assets 89,112 10,212 99,324 Funds of the Charity Unrestricted funds 10 78,852 - 78,850 Restricted income funds 10 10,259 10,212 20,472 Total Funds 89,112 10,212 99,324	2023/24 Total £ -
	-
	- 4,988 82,041
	87,029
	625
	86,404

	86,404

	86,404
	73,504 12,900
	86,404

The financial statements were approved by the Trustees on 15 May 2025 and signed on their behalf by

Richard Brown Chairperson

HADRIAN DISTRICT SCOUT COUNCIL

Notes to the Financial Statements For The Year Ended 31 MARCH 2025

1. BASIS OF PREPARATION

Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);
and with Accounting Standards
and with the Charities Act 1993.

Change in basis of accounting

There have been no changes to the accounting policies (valuation rules and methods of accounting) since last year.

ACCOUNTING POLICIES

INCOMING RESOURCES

Recognition of incoming resources

These are included in the Statement of Financial Activities (SoFA) when:

the charity becomes entitled to the resources;
the trustees are virtually certain they will receive the resources; and
the monetary value can be measured with sufficient reliability.

Membership subscriptions

Memberships subscription collected on behalf of other parts of the Scout Movement are reported in the SoFA net of any amount paid out. This is because these subscriptions are in effect held as agents before being paid out.

Incoming resources with related expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.

Grants and donations

Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.

Contractual income and performance related grants

This is only included in the SoFA once the related goods or services have been delivered.

Gifts in kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised.

Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity.

Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.

Donated services and facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

HADRIAN DISTRICT SCOUT COUNCIL

Notes to the Financial Statements For The Year Ended 31 MARCH 2025

2. ACCOUNTING POLICIES (Cont)

Investment income

This is included in the accounts when receivable.

EXPENDITURE AND LIABILITIES

Liability recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance costs

Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.

Grants with performance conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.

Grants payable without performance conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.

Support Costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

ASSETS

Tangible fixed assets for use by charity

These are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost or a reasonable value on receipt. In previous years, tangible fixed assets were written off in the year of acquisition. Opening values have been estimated based on the insurance values as at 31 March 2005, being the best available estimate.

HADRIAN DISTRICT SCOUT COUNCIL

Notes to the Financial Statements For The Year Ended 31 MARCH 2025

3. ANALYSIS OF INCOMING RESOURCES

	Unrestricted	Restricted	2024/25	2023/24
	£	£	£	£
Voluntary income
Membership subscriptions	38,843	-	38,843	26,136
Local authority grants	-	15,120	15,120	2,257
Cubs Grants	100	-	100	-
Income from closed Scout group	2,245	-	2,245	-
Restricted income – Green Grant	-	7,560	7,560	-
Total	41,188	22,680-	63,868	28,393
Activities for generating funds
Badge Sales	-	-	-	8
Total	-	-	-	8
Investment income
Interest earned	401	-	401	229
Total	401		401	229
Incoming resources from charitable	activities
Dilston Campsite Income	18,036	-	18,036	24,562
Beaver Camp	2,610	-	2,610	-
Events – Cubs	55	-	55	-
Total	20,701	-	20,701	24,562

Total income	62,290	22,680	84,970	53,192

HADRIAN DISTRICT SCOUT COUNCIL

Notes to the Financial Statements For The Year Ended 31 MARCH 2025

4. ANALYSIS OF RESOURCES EXPENDED

Fundraising trading costs Dilston Services and Repairs Badge Expenses Green Grant – Receiving group’s proportion Restricted – Lawn Mower Total Charitable Activities Camps & Trips Total Governance Costs Training Insurance Administration & Meetings Internet and Marketing Membership subscriptions paid on District District Explorer Scouts Accountancy & Sundries Total Total expenditure	Fundraising trading costs Dilston Services and Repairs Badge Expenses Green Grant – Receiving group’s proportion Restricted – Lawn Mower Total Charitable Activities Camps & Trips Total Governance Costs Training Insurance Administration & Meetings Internet and Marketing Membership subscriptions paid on District District Explorer Scouts Accountancy & Sundries Total Total expenditure	Unrestricted Restricted 2024/25 2023/24 £ £ 12,247 - 12,247 12,293 1,574 - - - 13,920 1,188 1,574 13,920 1,188 - - -
		13,821 15,108- 28,929 12,293
		7,350 - 7,350 6,140
		7,350 - 7,350 6,140
		- - 2,250 - 2,250 1,826 2,612 - 2,612 1,760 120 - 120 244 29,939 - 29,939 25,674 200 - 200 363 650 - 650 625
		35,771 - 35,771 30,492
		56,942 15,108 72,050 48,925

5. EXPENSES AND FEES

5.1 Trustee expenses

The total amount of payments or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees was as follows:

	2024/25	2023/24
Number of trustees who were paid expenses	1	0
Nature of the expenses	Honoraria and	Honoraria and
	mileage claims	mileage claims
Total amount paid	£310	£nil

GRANTMAKING

The charity made the following material grants and donations during the year

6.1 £13,920 grant income from Scout’s Generation Green Grant was distributed between 7 groups. The last group is awaiting receipt as ongoing function of group seems indeterminate.

HADRIAN DISTRICT SCOUT COUNCIL

Notes to the Financial Statements For The Year Ended 31 MARCH 2025

7. PAID EMPLOYEES

The charity had no paid employees during the year

8. CASH AT BANK AND IN HAND

Analysis of deposits Barclays Community Building Business Cash Total	2024/25 2023/24 £ £ 8,175 72,822 40,368 8,719 500 500
	49,043 82,041

8. TANGIBLE FIXED ASSETS

COST OR VALUATION At 31 March 2024 Additions At 31 March 2025 DEPRECIATION At 31 March 2024 Charge for year At 31 March 2025 NET BOOK VALUE At 31 March 2024 At 31 March 2025	Tractor Total £ - - 11,400 11,400
	11,400 11,400
	- 1,188 1,188
	1,187 1,187
	- -
	10,212 10,212

9. CREDITORS AND ACCRUALS

9.1 Analysis of creditors

Accruals and deferred income Total

Amounts falling	due within
one year
2024/25	2023/24
£	£
650	625
650	625

ENDOWMENT AND RESTRICTED FUNDS

10.1 Movements of major funds

	Opening				Closing
	fund	Incoming	Outgoing		fund
	balances	resources	resources	Transfers	balances
Fund names	£	£	£	£	£
Dilston Site Restoration	5,400	-	-	-	5,400
Dilston Lawn Mower/Tractor	6,000	-	1,188	5,400	10,212
Dilston Site Maintenance	-	-	-	-	-
Dilston Road Maintenance	1,500	-	-	-	1,500
Green Grant 24/25	-	22,680	13,920-	(5,400)	3,360
Total restricted	12,900	22,680	15,108	-	20,472
General Fund	73,504	62,290	56,942	-	78,853
Total Funds	86,404	84,970	72,050	-	99,324

11. TRANSACTIONS WITH RELATED PARTIES

11.1 Remuneration and benefits The charity paid no remuneration or benefits to any trustee or related party.

11.2 Loans

The charity has no loans to/from any trustee or related party.

11.3 Other transactions with trustees or related parties
Other than the reimbursed expenditure at note 6 (if any) there were no other transactions with trustees or related parties.