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2023-03-31-accounts

Charity number: 510785

Derby Kids' Camp

Trustees' Report and Financial Statements

For the Year Ended 31 March 2023

Derby Kids' Camp

Contents

Page
Reference and Administrative Details of the Charity, its Trustees and Advisers 1
Trustees' Report 2 - 4
Independent Examiner's Report 5 - 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 - 19

Derby Kids' Camp

Reference and Administrative Details of the Charity, its Trustees and Advisers For the Year Ended 31 March 2023

Trustees C Edwards, Chair
C Howourth
G Cliffe
L Bailey
H Wade
S Fleming (appointed 23 September 2022)
C Morley (appointed 23 September 2022)
K Morby (appointed 23 September 2022)
Charity registered
number
510785
Principal office
177 Hassock Lane South
Shipley
Derbyshire
DE75 7JE
Accountants
Dains Audit Limited
Chartered Accountants
2 Etruria Office Village
Forge Lane
Etruria
Stoke on Trent
ST1 5RQ
Bankers
National Westminter Bank PLC
1 Chesterfield Road
Derby
DE55 7ZR
Cambridge and Counties Bank
5B New Walk
Charnwood Court
Leicester
LE1 6TE

Page 1

Derby Kids' Camp

Trustees' Report For the Year Ended 31 March 2023

Charitable objects

The objects of the association shall be the relief of poverty and the advancement of education for the children in need (as defined by The Children Act 1989) resident in the City of Derby & surrounding areas and elsewhere at the discretion of the committee (herein after called the 'area of benefit').

Activities

Derby Kids’ Camp is a 100% volunteer-run charity committed to providing free holidays for many of Derby and the surrounding area’s most deserving young children. With community and private sector help and the support of approximately 150 volunteers each year, these children benefit from what may be their only opportunity of a holiday this year - enjoying an exciting, fun, free break in the great outdoors. Enjoying walks, nature trails, sports days and talent nights on camp, as well as trips out to local attractions and campfires at night, there is always an event or activity to suit the most lively, to the most sensitive of children to bring out their best qualities.

Trustees

The Management Committee and therefore, Trustees who have acted at any time during the financial year are:

Until the AGM on Following the AGM on
23 September 2022 23 September 2022
Chairman Chris Edwards Chris Edwards
Vice Chair Catherine Howourth Catherine Howourth
Secretary Declan Royston-Webb Sue Fleming
Treasurer George Cliffe George Cliffe
Camp Organiser Leane Bailey Leane Bailey
Volunteer Organiser George Cliffe Kerry Clarke
Equipment Officer Patrick Rix Heath Parkin
Fundraising Officer Rachel Spanner Rachel Spanner
Publicity Officer Hannah Wade Hannah Wade
Volunteers’ Representative Joel Murphie Clem Morley
Non-Trustee Management Support Roles
Safeguarding Officer Lisa Murphy Lisa Murphy
Medical Officer Declan Royston-Webb Rob Bradley
Health & Safety Officer Paul McCann Paul McCann

The charity is unincorporated and is constituted as an Association.

The constitution was adopted on 7 October 1980 as amended subsequently on various dates, the latest amendment being on 26 June 2011.

The amendment in June 2011 updated the area of benefit of the charity from "Derby City" to "City of Derby & surrounding areas and elsewhere at the discretion of the committee". Due to the increasing demand on the services provided, this allows Derby Kids' Camp to include those deserving children who live just outside the city or who are referred to us from other areas by other agencies. The Trustees are determined however, that the core focus remains on the City of Derby.

Derby Kids’ Camp is governed by its Trustee and Members’ Manual (last issue date February 2009). ‘Members’ are accepted if they have helped on a DKC summer holiday, on a fundraising event or have actively helped with the Group’s activities and have expressed desire to join (Note, however, that a ‘Member’ will not automatically be accepted as a ‘Volunteer Helper’ on the holidays).

The stringent recruitment procedures of volunteers to staff the holidays are set out in the Trustee and Members' Manual. This defines the requirement for DBS checks at least every three years, acceptable references and face-to-face interviews with applicants by a Camp Leader or Member of the Management Committee. All new members to the Management Committee (Trustees) are elected at the AGM by a show of hands, given an induction by their predecessor or other member of the Committee, copies of all relevant documents and a copy of the Trustee and Member's Manual.

Page 2

Derby Kids' Camp

Trustees' Report (continued) For the Year Ended 31 March 2023

Procedures are in place to ensure that all activities carried out have been subject to rigourous risk assessments which are regularly reviewed and the Trustees ensure that procedures are in place to identify changes in legislation and our compliance therewith.

Statement of Trustees' Responsibilities

Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing the financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time, the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Achievements and Performance

Donations and fundraising activities generating more than £1,000 consisted of:

£
Kedleston Park Golf Club 20,450.00
Cosy Foundation 5,000.00
Merlingroute Limited 3,605.00
Homelands Charitable Trust 3,500.00
Accounts payable 3,033.55
Sir John Eastwood, Easy Fundraising, LEMBA 2,518.22
TOY TRUST 2,500.00
WPD SW MAIN 2,500.00
Angela Gallagher Memorial Fund 1,500.00
The Brother Jonathan Trust 1,500.00

This reflects the hard work of our fundraising team, DKC members, local businesses, and local people who continue to provide their essential support.

In addition to the donors above, I would also like to thank those supporters who contribute by monthly standing order and have signed the Gift Aid Declaration. These regular payments are just as valuable in contributing to children's holidays.

We are grateful for the charity of Cosy Fund, who continue to allow Derby Kids' Camp to use their camping field and barn for our summer camps. We thank again Peter and Amanda Ellse and all the staff at Cosy. We also thank Patrick Rix, the Equipment Team, and all the volunteers that continue to turn out to organise and move our equipment when needed, and ensure it is all safely stored away ready for maintenance and checking prior to summer camp.

Financial Review

Free reserves at 31 March 2023 totalled £177,667. The trustees have reviewed the Charity's needs for reserves in line with the guidance issued by the Charity Commission and have decided that it is appropriate to maintain free reserves at a level sufficient to finance the following summer's camp and allows the group to respond to fluctuations in funding. The group also anticipates moving its equipment to purpose built stores in the near future.

Page 3

Derby Kids' Camp

Trustees' Report (continued) For the Year Ended 31 March 2023

Approved by order of the members of the board of Trustees and signed on their behalf by:

Mr C Edwards Chairman Date:

Page 4

Derby Kids' Camp

Independent Examiner's Report For the Year Ended 31 March 2023

Independent Examiner's Report to the Trustees of Derby Kids' Camp ('the Charity')

I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2023.

Responsibilities and Basis of Report

As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner's Statement

Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Page 5

Derby Kids' Camp

Independent Examiner's Report (continued) For the Year Ended 31 March 2023

This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.

Signed:

Dated:

Simon Hawkins FCA

Dains Audit Limited

2 Etruria Office Village Forge Lane Etruria Stoke on Trent ST1 5RQ

Page 6

Derby Kids' Camp

Statement of financial activities For the Year Ended 31 March 2023

Note
Income from:
Donations and grants
4
Fundraising
5
Bank interest received
6
Total income
Expenditure on:
Raising funds
Charitable activities
7
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward
Restricted
funds
2023
£
7,500
-
-
7,500
-
7,250
7,250
250
6,804
250
7,054
Unrestricted
funds
2023
£
50,044
551
617
51,212
23
51,770
51,793
(581)
178,247
(581)
177,666
Total
funds
2023
£
57,544
551
617
58,712
23
59,020
59,043
(331)
185,051
(331)
184,720
Total
funds
2022
£
27,364
-
251
27,615
-
10,351
10,351
17,264
167,787
17,264
185,051

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 9 to 19 form part of these financial statements.

Page 7

Derby Kids' Camp

Balance Sheet As at 31 March 2023

Note
Fixed assets
Tangible assets
11
Current assets
Stocks
12
Debtors
13
Cash at bank and in hand
Creditors: amounts falling due within one
year
14
Net current assets
Total assets less current liabilities
Total net assets
Charity funds
Restricted funds
15
Unrestricted funds
15
Total funds
23
5,630
165,410
171,063
(1,200)
2023
£
14,857
14,857
169,863
184,720
184,720
7,054
177,666
184,720
46
6,457
169,617
176,120
-
2022
£
8,931
8,931
176,120
185,051
185,051
6,804
178,247
185,051

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

Mr C Edwards Chairman Date:

The notes on pages 9 to 19 form part of these financial statements.

Page 8

Derby Kids' Camp

Notes to the Financial Statements For the Year Ended 31 March 2023

1. General information

Derby Kids's Camp is a charity registered in England and Wales. The Charity's registered address is 177 Hassock Lane South, Shipley, Derbyshire, DE75 7JE.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Derby Kids' Camp meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

2.3 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

Page 9

Derby Kids' Camp

Notes to the Financial Statements For the Year Ended 31 March 2023

2. Accounting policies (continued)

2.4 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

2.5 Tangible fixed assets and depreciation

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis.

Depreciation is provided on the following basis:

Equipment - 25%

2.6 Stocks

Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks.

2.7 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.8 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.9 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.

Page 10

Derby Kids' Camp

Notes to the Financial Statements For the Year Ended 31 March 2023

2. Accounting policies (continued)

2.10 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.11 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

3. Critical accounting estimates and areas of judgment

Estimates and judgments are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Critical accounting estimates and assumptions:

The Charity makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions will, by definition, seldom equal the related actual results.

4. Income from donations and grants

Donations
Grants
Restricted
funds
2023
Unrestricted
funds
2023
£
£
-
26,152
7,500
23,892
7,500
50,044
Total
funds
2023
£
26,152
31,392
57,544

Page 11

Derby Kids' Camp

Notes to the Financial Statements For the Year Ended 31 March 2023

4. Income from donations and grants (continued)

Unrestricted Total
funds funds
2022 2022
£ £
Grants 27,364 27,364
5. Income from other trading activities
Income from fundraising events
Unrestricted
funds
2023
Total
funds
2023
£
£
Fundraising
551
551
6.
Investment income
Unrestricted
funds
2023
£
Interest receivable
617
Unrestricted
funds
2022
£
Interest receivable
251
Total
funds
2022
£
-
Total
funds
2023
£
617
Total
funds
2022
£
251

Page 12

Derby Kids' Camp

Notes to the Financial Statements For the Year Ended 31 March 2023

7. Analysis of expenditure on charitable activities

Summary by fund type

Summer camp expenditure
Day Trips
Field rental
Administration costs
Sundry expenditure
Depreciation
Restricted
funds
2023
Unrestricted
funds
2023
£
£
2,250
35,058
-
2,179
3,000
-
2,000
7,676
-
1,826
-
5,031
7,250
51,770
Total
2023
£
37,308
2,179
3,000
9,676
1,826
5,031
59,020
Unrestricted
funds
2022
£
Day Trips
2,057
Administration costs
5,317
Depreciation
2,977
10,351
Total
2022
£
2,057
5,317
2,977
10,351

8. Analysis of expenditure by activities

Summer Camp
Day Trips
Field Rental
Administration costs
Sundry expenditure
Depreciation
Activities
undertaken
directly
2023
£
37,308
2,179
3,000
-
1,826
5,031
49,344
Support
costs
2023
£
-
-
-
9,676
-
-
9,676
Total
funds
2023
£
37,308
2,179
3,000
9,676
1,826
5,031
59,020

Page 13

Derby Kids' Camp

Notes to the Financial Statements For the Year Ended 31 March 2023

8. Analysis of expenditure by activities (continued)

Day Trips
Administration costs
Depreciation
Analysis of support costs
DBS Checks
Web Site Costs
Legal Fees and Insurance
Advertising
Storage costs
Travel & fuel
Events
Training courses
Printing, postage and stationery
Independent examiners remuneration
Activities
undertaken
directly
2022
£
2,057
-
2,977
5,034
Support
costs
2022
£
-
5,317
-
5,317
Total
funds
2023
£
690
198
3,218
658
2,000
134
1,059
303
216
1,200
9,676
Total
funds
2022
£
2,057
5,317
2,977
10,351
Total
funds
2022
£
120
162
3,035
-
2,000
-
-
-
-
-
5,317

Page 14

Derby Kids' Camp

Notes to the Financial Statements For the Year Ended 31 March 2023

9. Independent examiner's remuneration
2023 2022
£ £
Fees payable to the Charity's independent examiner for the independent
examination of the Charity's annual accounts - -
Fees payable to the Charity's independent examiner in respect of:
Preparation of the financial statements 1,200 -
10. Trustees' remuneration and expenses Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2022 - £NIL).
During the year ended 31 March 2023, no Trustee expenses have been incurred (2022 - £NIL), the only
payments being the reimbursement of amounts incurred for the purposes of the Charity upon the
production of valid receipts.
11. Tangible fixed assets
Equipment
£
Cost or valuation
At 1 April 2022 21,011
Additions 10,957
At 31 March 2023 31,968
Depreciation
At 1 April 2022 12,080
Charge for the year 5,031
At 31 March 2023 17,111
Net book value
At 31 March 2023 14,857
At 31 March 2022 8,931

Page 15

Derby Kids' Camp

Notes to the Financial Statements For the Year Ended 31 March 2023

12.
Stocks
Branded clothing and caps
13.
Debtors
Deposits
Prepayments
14.
Creditors: Amounts falling due within one year
Accruals and deferred income
2023
£
23
2023
£
3,030
2,600
5,630
2023
£
1,200
2022
£
46
2022
£
3,911
2,546
6,457
2022
£
-

Page 16

Derby Kids' Camp

Notes to the Financial Statements For the Year Ended 31 March 2023

15. Statement of funds

Statement of funds - current year

Unrestricted funds
Designated funds
Development fund
General funds
General Funds
Total Unrestricted funds
Restricted funds
Summer camps
Total of funds
Balance at 1
April 2022
£
-
178,247
178,247
6,804
185,051
Income
£
-
51,212
51,212
7,500
58,712
Expenditure
£
-
(51,793)
(51,793)
(7,250)
(59,043)
Transfers
in/out
£
100,000
(100,000)
-
-
-
Balance at
31 March
2023
£
100,000
77,666
177,666
7,054
184,720

Page 17

Derby Kids' Camp

Notes to the Financial Statements For the Year Ended 31 March 2023

15. Statement of funds (continued)

Statement of funds - prior year

Unrestricted funds
General Funds
Restricted funds
Summer Camps
Total of funds
Balance at
1 April 2021
£
160,983
6,804
167,787
Income
£
27,615
-
27,615
Expenditure
£
(10,351)
-
(10,351)
Balance at
31 March
2022
£
178,247
6,804
185,051

16. Analysis of net assets between funds Analysis of net assets between funds - current year

Tangible fixed assets
Current assets
Creditors due within one year
Total
Analysis of net assets between funds - prior year
Tangible fixed assets
Current assets
Total
Restricted
funds
2023
Unrestricted
funds
2023
£
£
-
14,857
7,054
164,009
-
(1,200)
7,054
177,666
Restricted
funds
2022
Unrestricted
funds
2022
£
£
-
8,931
6,804
169,316
6,804
178,247
Total
funds
2023
£
14,857
171,063
(1,200)
184,720
Total
funds
2022
£
8,931
176,120
185,051

Page 18

Derby Kids' Camp

Notes to the Financial Statements For the Year Ended 31 March 2023

17. Related party transactions

The Charity has not entered into any related party transaction during the year, nor are there any outstanding balances owing between related parties and the Charity at 31 March 2023.

Page 19