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2022-03-31-accounts

CHARITY NO: 510785

DERBY KIDS' CAMP FINANCIAL STATEMENTS FOR THE YEAR ENDED 31-Mar-22

CONTENTS

Page
Charity Particulars 1
Independent Examiners' Report 2
Trustees' Report 3 - 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 - 11

CHARITY PARTICULARS

PATRONS: Councillor Roy Webb
Amanda Ellse (Cosy Direct Ltd)
Peter Ellse (Cosy Direct Ltd)
TRUSTEES: C Edwards (Chair)
C Howourth
G Cliffe
J Murphie
P Rix
H Wade
R Spanner
L Bailey
D Royston-Webb
PRINCIPAL OFFICE: 177 Hassock Lane South
Shipley
Derbyshire
DE75 7JE
CHARITY NUMBER: 510785
INDEPENDENT EXAMINERS: L Richards FCCA
Dains Accountants Ltd
Charlotte House
Stanier Way
The Wyvern Business Park
Derby
DE21 6BF
BANKERS: National Westminster Bank PLC
1 Chesterfield Rd
Derby
DE55 7ZR
Cambridge and Counties Bank
Charnwood Court,
5B New Walk,
Leicester
LE1 6TE

- 1 -

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DERBY KIDS' CAMP

Independent examiner’s report to the trustees of Derby Kids' Camp

I report on the financial statements of the charity for the year ended 31 March 2022, which are set out on pages 7 to 11.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements:

  2. to keep accounting records in accordance with section 130 of the 2011 Act; and

  3. to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

L Richards FCCA Dains Accountants Limited Chartered Accountants DERBY

Date: _____ 23/01/2023

- 2 -

TRUSTEES REPORT

Charitable objects

THE OBJECTS OF THE ASSOCIATION SHALL BE THE RELIEF OF POVERTY AND THE ADVANCEMENT OF EDUCATION FOR THE CHILDREN IN NEED (AS DEFINED BY THE CHILDREN ACT '1989) RESIDENT IN THE CITY OF DERBY & SURROUNDING AREAS AND ELSEWHERE AT THE DISCRETION OF THE COMMITTEE (HEREIN AFTER CALLED THE 'AREA OF BENEFIT').

Activies

Derby Kids’ Camp is a 100% volunteer-run charity committed to providing free holidays for many of Derby and the surrounding area’s most deserving young children. With community and private sector help and the support of approximately 180 volunteers each year, these children benefit from what may be their only opportunity of a holiday this year - enjoying an exciting, fun, free break in the great outdoors. Enjoying walks, nature trails, sports days and talent nights on camp, as well as trips out to local attractions and campfires at night, there is always an event or activity to suit the most lively, to the most sensitive of children to bring out their best qualities.

Trustees

The Management Committee and therefore, Trustees who have acted at any time during the financial year are:

Until the AGM on Following the AGM on
14 October 2021 14 October 2021
Chairman Chris Edwards Chris Edwards
Vice Chair Catherine Howourth Catherine Howourth
Secretary Declan Royston-Webb Declan Royston-Webb
Treasurer George Cliffe George Cliffe
Camp Organiser Leane Bailey Leane Bailey
Volunteer Organiser George Cliffe George Cliffe
Equipment Officer Patrick Rix Patrick Rix
Fundraising Officer Rachel Spanner Rachel Spanner
Publicity Officer Hannah Wade Hannah Wade
Volunteers’ Representative Joel Murphie Joel Murphie
Non-Trustee Management Support Roles
Safeguarding Officer Lisa Murphy Lisa Murphy
Medical Officer Declan Royston-Webb Declan Royston-Webb
Health & Safety Officer Paul McCann Paul McCann

- 3 -

TRUSTEES REPORT CONTINUED

The charity is unincorporated and is constituted as an Association.

The constitution was adopted on 7 October 1980 as amended subsequently on various dates, the latest amendment being on 26 June 2011.

The amendment in June 2011 updated the area of benefit of the charity from "Derby City" to "City of Derby & surrounding areas and elsewhere at the discretion of the committee". Due to the increasing demand on the services provided, this allows Derby Kids' Camp to include those deserving children who live just outside the city or who are referred to us from other areas by other agencies. The Trustees are determined however, that the core focus remains on the City of Derby.

Derby Kids’ Camp is governed by its Trustee and Members’ Manual (last issue date February 2009). ‘Members’ are accepted if they have helped on a DKC summer holiday, on a fundraising event or have actively helped with the Group’s activities and have expressed desire to join (Note, however, that a ‘Member’ will not automatically be accepted as a ‘Residential Volunteer’ on the holidays).

The stringent recruitment procedures of volunteers to staff the holidays are set out in the Trustee and Members' Manual. This defines the requirement for enhanced DBS checks at least every three years, acceptable references and face-to-face interviews with applicants by a Camp Leader Team, or Management Committee Member. All new members to the Management Committee (Trustees) are elected at the AGM by a show of hands, given an induction by their predecessor or other member of the Committee, copies of all relevant documents and a copy of the Trustee and Member's Manual. All Trustees require an enhanced DBS check at least every 3 years.

Procedures are in place to ensure that all activities carried out have been subject to rigourous risk assessments which are regularly reviewed and the Trustees ensure that procedures are in place to identify changes in legislation and our compliance therewith.

Statement of Trustees' Responsibilities

Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing the financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time, the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

- 4 -

TRUSTEES REPORT CONTINUED

Independent Examiner

The Independent Examiner of the accounts is L Richards, FCCA of Dains Accountants Limited, who has indicated her willingness to continue in office and her reappointment will be proposed at the forthcoming Annual General Meeting.

Achievements and Performance

The summer of 2021 was the second hiatus year for summer camp due to the COVID pandemic. The Trustees regularly reviewed the situation throughout the year and sadly concluded that delivering summer camp holidays in 2021 was not a feasible or sensible option.

However, we do thank the Camp Leader team of Harriet, Patrick & Declan for organising and delivering 2 special day trips (to The Snowdome and Skegness) for 17 children in August 2021.

During the 2021 break in activity, various notable operational and organisational improvement projects were undertaken as follows:

New website

The new DKC website was designed and launched to provide a much-improved online presence and platform for increased promotional & informational content and integration with digitised admin systems. Our thanks to Hannah Wade for all her hard work and time donated to this project.

Digitisation of admin processes

A long-term, essential development of the DKC processes to digitise applications, data entry, data storage & management, etc. Including online volunteer applications, digital children’s consent forms and digitisation of on-camp forms. Our thanks to George Cliffe for all his hard work and time given to this mammoth task. Digitisation project continues to be reviewed and improved.

DKC Manual review

A complete end-to-end review of the Derby Kids’ Camp Manual and the processes within is currently being undertaken, under the custodianship of Cat Howourth, with the input and guidance of the Trustees, CLs and wider management support team.

Gender Inclusion Policy

To reflect Derby Kids’ Camp’s commitment to welcoming and supporting all volunteers, children & individuals, regardless of their gender identity, a new Gender Inclusion Policy and Guidance document was written and adopted ahead of Summer Camp 2022. Our thanks to Hannah Wade.

And, of course, the entire team worked tirelessly in the background to bring back DKC Summer Camp for 2022 in an extremely challenging year for funding and volunteer numbers.

Huge thanks to the team for their incredible commitment to the continuation, improvement and development of Derby Kids’ Camp during such an unprecedented period in our history.

These accounts were approved at the Charity's AGM dated 23/09/22.

Subsequently, an adjustment was made to reflect the value of fixed assets, revaluing the Cooks Marquee by +£978

Having taken advice from the Charity Commission on 10/02/23, this minor adjustment was approved by the Charity Trustees and a note was communicated to the members in the January 2023 newsletter.

- 5 -

TRUSTEES REPORT CONTINUED

Achievements and Performance continued

Donations and fundraising activities generating more than £1,000 consisted of:

£
560061 19MAY 1357 1,749.72
MUCH LOVED , ML33240 2,961.27
560061 22JUL 1149 2,000.00
JUSTGIVING , 2180600 DERBY KIDS, FP 24/08/21 0319 , 1876085291304 1,729.01
DERBYSHIRE COMMUNITY - Peak Cycling Funding 2,021.00
601137 5,000.00
Justgiving 2430975 2,954.37

This reflects the hard work of our fundraising team, DKC members, local businesses, and local people who continue to provide their essential support.

In addition to the donors above, I would also like to thank those supporters who contribute by monthly standing order and have signed the Gift Aid Declaration. These regular payments are just as valuable in contributing to children's holidays.

We are grateful for the support of Cosy Fund, who continue to allow Derby Kids' Camp to use their camping field and barn for our summer camps. We thank again Peter and Amanda Ellse and all the staff at Cosy. We also thank Patrick Rix, the Equipment Team, and all the volunteers that continue to turn out to organise and move our equipment when needed, and ensure it is all safely stored away ready for maintenance and checking prior to summer camp.

Financial Review

Free reserves at 31 March 2022 totalled £178,247. The trustees have reviewed the Charity's needs for reserves in line with the guidance issued by the Charity Commission and have decided that it is appropriate to maintain free reserves at a level sufficient to finance the following summer's camp and allows the group to respond to fluctuations in funding. The group also anticipates moving its equipment to purpose built stores in the near future for which we currently hold extra unrestricted funds.

Approved on behalf of the Board of Trustees

Chris Edwards Chairman

Date: 20/01/2023

- 6 -

STATEMENT OF FINANCIAL ACTIVITIES


Note
Incoming Resources:
Grants and Donations
Fundraising
Lanyard Sales
Ticket Sales
Inland Revenue - Gift Aid
Bank Interest Received
Resources Expended:
Summer Camps
Day Trips
2
Administrative Costs
3
Sundry Expenditure
Equipment Consumable
Travel
& Fuel
Depreciation
Training & Courses
Loss on Disposal of Assets
Net movement in funds
Fund Balances Brought Forward
Fund Balances Carried Forward		 Unrestricted
Funds
£
27,364
-
-
-
-
251		 Restricted
Funds
Funds
£
-
-
-
-
-		 Total
2022
£
27,364
-
-
-
251		 Total
2021
£
10,927
2,353
-
-
358
27,615
-
2,057
5,317
-
-
-
2,977
-
10,351
17,264
160,983		 -
-
-
-
-
-
-
-
-
-
-
6,804		 27,615
-
2,057
5,317
-
-
-
2,977
-
10,351
17,264
167,787		 13,638
-
-
3,508
-
-
-
3,902
-
7,410
6,228
161,558
178,247 6,804 185,051 167,786

The notes on pages 8 to 11 form part of these accounts.

- 7 -

Note
FIXED ASSETS
6
CURRENT ASSETS
Stocks
7
Debtors
8
Current Account
Deposit Accounts		 BALANCE SHEET
AT 31 MARCH 2022
2022
£
£
8,931
46
6,457
53,672
115,944		 BALANCE SHEET
AT 31 MARCH 2022
2022
£
£
8,931
46
6,457
53,672
115,944		 2021
£
£
11,706
46
2,377
117,966
35,692		 2021
£
£
11,706
46
2,377
117,966
35,692
2022
£
46
6,457
53,672
115,944
NET CURRENT ASSETS
NET ASSETS
INCOME FUNDS
Unrestricted Funds
9
Restricted Funds
9
Approved by the Trustees and signed on their behalf by:		 176,120
185,051
178,247
6,804
185,051		 156,081
167,787
160,983
6,804
167,787
Chris Edwards
Chairman

Chris Edwards Chairman George Cliffe Treasurer

Date: 20/01/2023

- 8 -

NOTES TO THE FINANCIAL STATEMENTS

1. ACCOUNTING POLICIES

Preparation of financial statements

The financial statements have been prepared under the historical cost convention, and are in accordance with applicable accounting standards and the Statement of Recommended Practice (Accounting and Reporting by Charities).

Fixed Assets

Fixed assets are included at net book value. Depreciation is provided to write off the net book value, less residual values of all fixed assets over their expected useful lives. It is calculated using the following rates:

Equipment

25% per annum, reducing balance

Restricted Funds

Unrestricted funds comprise those funds which the trustees are free to use in accordance with the charitable objects. Restricted funds comprise those funds where the donor has imposed a restriction on how the funds may be spent.

The restricted funds held are from the 2019-2020 donation of £4800 from Toyota for a new Marquee and the 2020-2021 donation of £2004.10 from the Duke of Devonshire Charitable trust for use at the Chatsworth Play Farm. £3911 has been used for the deposit for the new marquee from the Toyota donation with an expected delivery date in the 2022-2023 financial year ready for the 2022 summer camp where the remaining sum of this fund will be spent.

2. Day Trips

Coaches
Food
Activities
Pocket Money
Socks
3. ADMINISTRATION EXPENDITURE
Web Site Costs
Legal Fees and Insurance
DBS Checks
Storage Costs
Affiliation Fees		 Unrestricted
Funds
(976.50)
(246.33)
(746.25)
(80.00)
(7.50)		 Restricted
Funds
-
-
-
-
-		 Total
2022
(976.50)
(246.33)
(746.25)
(80.00)
(7.50)		 Total
2021
-
-
-
-
-
2,057
Unrestricted
Funds
162
3,035
120
2,000
-
5,317		 -
Restricted
Funds
-
-
-
-
-
-		 2,057
Total
2022
162
3,035
120
2,000
-
5,317		 -
Total
2021
216
3,262
30
-
-
3,508

- 9 -

NOTES TO THE FINANCIAL STATEMENTS

4. CAPITAL EQUIPMENT EXPENDITURE

Junction Box
Warehouse Lighting
Waco connectors
Pull up Banners
5. TRUSTEES REMUNERATION AND EXPENSES
No remuneration directly or indirectly out of the f
any person known to be connected with any of th
being the reimbursement of amounts incurred for
6. TANGIBLE FIXED ASSETS
Net Book Value b/f
As at 1 April 2021
Additions
Disposals
As at 31 March 2022
Depreciation
Charge for the year
On Disposals
As at 31 March 2022
Net Book Value
As at 31 March 2022
7. STOCKS
Goods for resale		 Unrestricted
Funds
9
66
20
108		 Restricted
Funds
-
-
-
-		 Total
2022
9
66
20
108
202
-
202
unds of the Charity was paid or payable for the year to a
em. No travel expenses were paid to any Trustee, the on
the purposes of the Charity upon the production of vali
Unrestricted
Equipment
Restricted
Equipment
Total 2022
11,706
-
11,706
202
-
202
-
-
-
11,908
-
11,908
2,977
-
2,977
-
-
-
2,977
-
2,977
8,931
-
8,931
2022
2021
46
46		 202
11,908
2,977
-
2,977
8,931
2021
46

No remuneration directly or indirectly out of the funds of the Charity was paid or payable for the year to any trustee or to any person known to be connected with any of them. No travel expenses were paid to any Trustee, the only payments being the reimbursement of amounts incurred for the purposes of the Charity upon the production of valid receipts.

Stocks held are branded clothing sold to volunteers at cost and caps given to children on the holidays

- 10 -

NOTES TO THE FINANCIAL STATEMENTS

8. DEBTORS

8. DEBTORS
Deposit for New Tent
Prepayments (insurance)
As at 31 March 2022
9. INCOME FUNDS
Opening Balance
Receipts
Payments
Closing Balance		 Unrestricted
Funds
-
2,546
2,546		 Restricted
Funds
3,911
-
3,911
General
Fund
Unrestricted
160,983
27,615
(10,351)
178,247		 Total
2022
3,911
2,546
6,457
Summer
Camps
Restricted
6,804
-
-
6,804		 Total
2021
-
2,377
2,377
Total
167,787
27,615
(10,351)
185,051

- 11 -