Trustees, Annual Report For the period From (start date) to end date Section A Reference and administration details Charity name Brou hton Astle Scout Grou Other names the charity is known by Registered charity number (if any) HQ registration number Charity's principal address Scout HQ Station Road, Brou hton Astle Leicestershire Postcode Names of the charity trustees who manage the charity (Th8s& will be published in th8 annual rFport ofthe ch8niy 8nd the CharityRegisterrf¥epofr*ng for a Rwstered Ch817Èy with a charitywulatorj Trustee Name Office (If any) Dates acted if not for whole year Jessica Ra Richard Ste henson Phil Burton Kevin Malkin Nicola Tu in Gerald Malla han Alison McGar Alan Johnson Matthew McGar Tim Kirb Sarah Wakefield Chair erson Treasurer 10 11 12 13 14 15 Names and addresses of advisers (optional information but encouraged as best practice) (These ￿1/ b@ published Ihe annu81 xeport ofthe Ghaiily) Type of advisor Name Address 1 LT700001 (14 September 2024) Section B Structure, governance and management Description of the charity's trusts Type of goveming document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. Irust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. {e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant. about.. The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration. keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees,. b) trustee, consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chair, Treasurer and upto 10 Trustees (including 2 Ex Officio Trustees, and 10 co- opted Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. 2 LT700001 (14 September 2024) 3 LT700001 (14 September 2024) Section B Structure, governance and management lcontinuedl Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed. these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are.. Damage to the building. propety and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church. communÉty centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against pemanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities or all young people aged 4 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Rlsk and Inlernal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 4 LT700001 (14 September 2024) Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development. empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its governing document The Values of Scouting As Scouls we are guided by these values.. Integnty - We act with integrity,. we are honest, trustworthy and loyal. Respect - We have self-resp8Ct and respect for others. Carn - W8 SUPPOrt others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference", we ¢o- operate with others and make friends. Th• Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun tske part in activities indoors and outdoors learn by doing share in spiritual reflection - take responsibility and make chol￿S undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects This has been another successful year for the group as we continue to be one of the largest scout groups in the South Leicestershire district. There has been increases across all membership areas during the year which we are particularily proud of. The focus this year has been on developing our volunteers and many of them have successfully achieved many skill sets and attending various additional training to ensure that we as a group contunie to be inclusive for all. The group has worked hard to improve programme development offering an extensive and wide range of activities for our young people of which we are often praised for. These include trips to London, Skills Camps, Themed Weekends away and so much more. We continued to be successful across the district and county taking part in many activities and performing well against other groups. Additional details of the objectives and activities (optional information but encouraged as best practi￿) You may choose to include further statements, where relevant, about: policy on grantmaking., ontribution made by volunteers., policy on investments. 5 LT700001 (14 September 2024) Publi¢ benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headin Section D Achievements and performance Summary of the main achievements of the charity during the year As Broughton Astley Scout group reached our 50th year of scouting in the village. we have continued to play a vital role in the community for our young people. We have seen our numbers grow once again this year and have reached our capacity for many sections with our waiting list continuing to grow. For the first time in a number of years we held our Group Camp which saw over 150 Broughton Aslley scouts from across the sections head to John5 Lee Wood for up to 4 days of rnemory making. Many of the young people really challenged themselves during activities which will undoubtedly have a positive impact on their futures. Across the year, groups have expanded their programmes to tske in even more activities which have included anoeing, paddleboarding, climbing. skating, tomahawks and more. They have gone on more camps that ever-including Squirr81 sleepovers. Wizard Camps with Beavers, Sailing Camps with Cubs I Scouts and more. In fact, the total number of nights away achieved this year across the group was 661 which does not include our Leaders and Young Leaders. Thal is 21 for Squirrels, 98 for Beavers. 252 for Cubs and 290 for Scouts. The feedback from our parènts is one of'well done and thank you for all that you put into the group and do for our children." We have seen volunteer numbers continue to grow sleadily over the year which allows us to offer more for our young people. Withoul our volunteers we would not be able to do half of the 6 LT700001 {14 September 2024) activities that we do. They all give so much to the community and young people. We do of course still require more so please talk to the leaders about how you can help and have an impact on the young peoples lives. On behalf of myself. the Truslees and the community I would like to say thank you. The group has developed our HQ making il mre suitable for our young people adding the suspended ceiling and refitting the kitchen wilh thanks to the Forward5 grant. Our thanks go to Matt McGarry for his tireless worf( in helping us to achieve this and we look fO￿ard to continuing the development of our facilities. As we look foThvard to the next year, l am delighted to share that after a lot of work we have been successful in a community grant which means that we are able to purchase 2 minibuses that will allow us to further expand our offer. The buses will arrive over the holidays and be in place for next term. My thanks go to Mole and Akela for their work in supporting this project. We will also see the group offer Iraditional raft building over Ihe next year as leaders took to the water to achieve their pemits and working wth the local community will be able to offer this to the young people. So, to summarise, Broughton Astley continues to be a successful group who focus on helping young people realise their full polenlial, offering unique experiences that young people would not usually get and to learn skills for lrfe. My thanks go out lo all those who support the group which include the Parents, the young people. our Young Leaders. our leaders and our Trustees. The group would not be what it is without you 7 LT700001 {14 September 2024) Section E Financial Review Brief ststement of the charity's policy on reserves Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £20.000. The Group held reserves of approximately £ 58,000 against this al year end. This is above the leveubelow required for operating expenses. However this can be explained by a number of projects which are in progress where the invoices have not been received to a cost of approx £20,000. Quantify and explain any designations Details of any funds malerially in deficit (circumstances plus steps to eliminate) NA Further financial review details (optional infomation} You may choose to include additional information, where relevant, about: the charity's principal sources of funds (including any fundraising)-, Investment Policy (Specimen 1) The Group's Income and Expenditure is very small and as a consequence d￿S not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives; Investment Policy (Specimen 2) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Section F other Optional Information Plans for future periods (details of any significant activities planned to achieve them) The group continues to invest in new equipment and opportunities for the young people. We are currently investing in Traditional Raft Building equipment for the group 8 LT700001 (14 Septemb8r 2024> 9 LT700001 (14 September 2024> Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary. Chair) Date 10 LT700001 (14 September 2024) Illllllllllllllllllllllllllllllll Iiiiiiiiiilliiiiiiiilliiiiii ex*>¥>>S>>>*è 24*222£: Illllllllllllllllllllllllllll 11111111111111111111111111 LT700005 - Scrutineer'5 Report to the Tru5tee5 (July 20191 Template for the scrutineer's report to the trustees Scrutineer's Report to the Trustees of strict Name] I report on the accounts of the GrouplDistrictfor the year ended ............M.. tVLW.... ?a z..-.¥.................... Respective responsibilities Ot Thistees and Scrutineer As the Group'slDistrict's trustees you are responsibLe for the preparation of the accounts. you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you. Basls of Scrutineerfs Statement In accordance with the directions given in the Group'slDistrict's constitution, I have scrutinised the records and the accounts set out on pages ............ Scrutineer's Statement In my opinion the accounts are in accordance with the records produced to me and compLy with the constttution. Name.. L¥....K..l.￿C,Ql