Trustees, Annual Report For the period From (start date) to end date 24 Sectioii A Reference and administration details Charity name 1st Broughton Astley Scout Group other names the charity is known by Registered charity number (if any) HQ registration number Charitys principal address Scout Hut Station Road Brou hton Astle Postcode Names of the charity trustees who manage the charity (These lItsep{thl1sbed1n th¢ annual reportofthe charity artdthe Charity Regislerthpthg fora Regthd Charity a chatyregulator) Trustse Name Office (if any) Dates acted if not for whole year Phil Burton Jessica R ns Richard Stephenson Nicola Tu Ruth Burton Jennifer Row Chair Treasurer 10 11 12 13 14 15 Names and addresse5 of advisers (optional information but encouraged as best practice) (theso ry11be publishettin the anrtual fEPQrtofthe chan.tyj Type of advisor Name Address 1 LT700001 (27 February 2024)
Section B Structure, governance and management Description of the chanty's trusts Type of goveming document The Group's goveming documents are those of the The Scout Associab'on. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Associats'on. {e.g. trust deed, constituts'on) How the charity is constituted The Group is a trust established under its rules vthich are common to all Scouts. (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordan with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional informatton but encouraged as best practice) You may choose to include additional informats'on, where relevant, about.. The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group which is an educattonal charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registrats'on, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for. a) the induction and training of trustees; b) trustee. consideration of major risks and the systems and procedures to manage them Members of the Trustee Board complete Being a Scouts Trustee MIng within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated. buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe Pfogrammes that gives young people skills for life. 2 LT700001 {27 February 2024)
Section B Structure, governance and management Icontinuedl Risk and Intemal Control The Group Trustee Board has identifi'ed the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are.. Reduction or108s of leaders The group 15 totally reliant upon volunteers to run and administer the acts'vities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Damage to the buildiftg, property and equipment The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents Insuran in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members The Group through the capitats'on fees contn"butes to the Scout Associats'ons national accident insurance policy. Risk Assessments are undertaken before all activities Reduced Income The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Rlsk and Internal Control The group has in pla systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a COMpttenSive Insuran policies to ensure that insurable risks are covered 3 LT700001 (27 February 2024)
Section C Objectives and activities Summary of the objects ofthe charty set out in its governing dcKument Tho Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Value8 of Scoutlng As Scouts we are guided by these values. Integrlty - We act with integrity" we are honest, trustsvorthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and ath'tudes. Co-operation - We make a positive differen., we co- operate wtth others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: enjoy what they are doing and have fun - take part in activities indoors and outdoors - leam by doing - Sha in spiritual refiection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects Scouts'ng is a worldwide youth movement that aims to support young people in their physical, mental, and spiritual clevelopment, empowering them to play constructive roles in society. Scouting is known for its outdoor activities, community service, and personal development programs. The benefits of scouting include building leadership skills, fostenng a sense of responsibility, promoting teamwork and cooperation. encouraqinq outdoor and environmental 4 LT700001 (27 February 2024)
stewardship, and providing opportunities for personal growih and self-discovery. This year has been a fantsstic year or our group, although it has been affect by the sad and tragic passing of one our Squirrel Scouts through illness. The passion of the young squirrel scout exeplified the ath'tude and commitment that we as a group want from all of our young people. We have expanded our sqUie4S sections to allow more young people to tske part inkeeping with our aims to lead the way in driving new opportunits'es for young people in our community. Young people from our Cubs section have been given the opportunity to attend a county event so they can expand their experiences and meet new people. THe group has been successful yet again in raising our public perception for the good of the community- we have undertaken a number of activits'es for the benefit of our community across all groups. This may be litter picking, time with elderly residents or support the local schools with building outdoor areas in recognition of a scouter We have been able to inCr&e our fundraising opportunittes to include supporting the Letcestershire Primary school cross country racing league Public benefit statement The Group meets the Charity Commission's public benefit criteria under l)oth the advanrnent of education and the advancement of citizenship or community development headin Section D Achievements and performance Summary of the main achievements of the charity during the year 1. Increased Membership and Volunteer Engagement Membership Grovrth.. This year saw a significant increase in the number of youth joining scouting programs. Recruitment drives, school outreach programs, and word-of-mouth referrals contributed to this growth. Volunteer Involvement.. The number of volunteers also surged, with many parents, alumni, and community members stepping forward to support various scouting acttvits'es. Training programs for new volunteers ensured they were well-prepared to contribute effectively. 5 LT700001 (27 February 2024)
Outdoor Adventures.. Scouts parttcipated in numerous camping trips, hiking expeditions, and survival skills workshops. These acttvities not only taught practical skills but also fostered tearnwork and resilience. Community Service Projects.. Scouts engaged in various Servi projects. such as environmentsl clean-ups. food drNes, and helping at local shelters. These projects helped scouts give back to their communities and leam the value of civic responsibility. Skill Development: A wide range of merit badge programs allowed scouts to explore new interests and develop skills in areas like robotics, first aid, and leadership. 3. Enhanced Publtc Engagement Community Events.. Scouts organized and participated in public events such as parades, fairs, and charity runs. These events raised the profile of scouting and demonstrated the positive impact scouts have on their communities. Social Media and Outreach.. Active social media campaigns and local media coverage helped raise aWanesS about scouting activities. Regular updates on platforms like Facebook, Instagram, and local nev outlets kept the community informed and engaged. Collaborations and Partnerships: Coltaborating with local businesses, schools, and other organizations helped to enhance the reach and impact of scouting programs. These partnerships provided additional resources and support for various initiatives. Section E Financial Review Brief statement of the char5ty's policy on resenrfes Reserves Policy The Group's policy on reserves is to hold sufficient sources to continue the charitable activities of the group should income and fundraisin9 activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £15,000. this at year end. This is above the level that we would i(lealty want to have and is due to a number of high expenditure ttems due to take place over the next 12 months to improve the building and make scouting more accessible to all. Quantify and explain any designations Details of any funds materially in defi'cit (circumstances plus steps to eliminate) NA Section F Other Optional Information 6 LT700001 (27 February 2024)
Plans for future peri(MJs (details of any SnIf[cant activities planned to achieve them) Over the next 12 months the group will see some significant changes to the operational and governance structures in line with the Scout UK POR. We have planned and foresee this being a smooth transisiton whiuch will undoubtedly allow the group to increase our impact in the community We also look to improve our HQ to make it more suitsble for the young people we support. We have also planned a number of larger scale opportunities for our YP induding offshore sailing, county cam s and more Section G Decla ration The trustees decla that they have approved the trustees. port above Signed on behalf of the charity's trustees Signature{s} Ic R Full name(s) E-S.%ICA QA YWS Position (eg Secretary, Chairl Date 7 LT700001 (27 February 2024)